HomeMy WebLinkAboutCM Services Outside Downtown; Downtown Streets TeamAMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT
WITH THE DOWNTOWN STREETS TEAM FOR SERVICES OUTSIDE OF THE
DOWNTOWN CORE AREA
This Amendment to Professional Services Agreement is made and entered into as of the
/ V-rw day of V�i,v vta 0/ , 2017, by and between the CITY OF SAN RAFAEL
(hereinafter "CITY"), and Downtown Streets, Inc., a 501(c)(3) corporation DBA the Downtown
Streets Team (hereinafter "CONTRACTOR").
RECITALS
WHEREAS, CITY and CONTRACTOR entered into an "Agreement for Professional
Services with the Downtown Streets Team for Services Outside of the Downtown Core Area" dated
January 1, 2015 (the "Agreement"), for a volunteer work experience program for homeless persons
to provide clean up and outreach services teams outside of the core Downtown area during a one (1)
year term; and
WI IEREAS, CONTRACTOR has proven expertise to manage a volunteer work program
in partnership with the CITY, and CITY continues to have a need for the services provided by
CONTRACTOR beyond the term of the Agreement; and
WHEREAS, CITY and CONTRACTOR wish to extend the term of the Agreement for an
additional period of six (6) months;
WHEREAS, CITY has waived competitive bidding with respect to this Agreement pursuant
to San Rafael Municipal Code Section 2.55.070(D), based upon the prior experience that the
Downtown Streets Team has gained in performing similar services for the City in the Downtown
core area since July 1, 2013, their ability to seamlessly expand services to outside the Downtown
core area, and the lack of other qualified organizations that could effectively operate a similar
program;
AMENDMENT TO AGREEMENT
NOW, THEREFORE, the parties hereby amend the Agreement as follows:
1. Section 4 of the Agreement, entitled "COMPENSATION" is hereby amended to
include additional compensation to CONTRACTOR in the amount of $12,500 for services during
an extended Agreement Term of six (6) months, thereby increasing the compensation payable
under the AGREEMENT to a total amount not to exceed $37,500.
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2. Section 5 of the Agreement, entitled "TERM OF AGREEMENT" is hereby
amended to extend the term of the Agreement by an additional six (6) months, from January 1,
2017 through June 30, 2017.
3. Except as specifically amended herein, all other terms and conditions of the
Agreement shall remain unchanged and in full force and effect.
IN WITNESS WHEREOF, the parties have executed this Amendment as of the day,
month, and year first above written.
CITY OF SAN RAFAEL
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ESTHER C. BEIRNE, City Clerk
APPROVED AS TO FORM:
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ROBERT F. EPSTEIN, Ci Attorne
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CONTRACTOR
By:
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CONTRACT ROUTING FORM
INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below.
TO BE COMPLETED BY INITIATING DEPARTME � ii , v6 :' MANAGER:
Contracting Department: City Manager -Homeless Planning and Outreach
Project Manager: Andrew Hening
Extension: 3055
Contractor Name: Downtown Streets Team, Inc.
Contractor's Contact: Elfreda Strydom
Contact's Email: Elfreda@streetsteam.org
❑ FPPC: Check if Contractor/Consultant must file Form 700
Step RESPONSIBLE DESCRIPTION
DEPARTMENT
1 Project Manager a. Email PINS Introductory Notice to Contractor
COMPLETED REVIEWER
DATE
b. Email contract (in Word) & attachments to City
Click here to
Atty c/o Laraine.Gittens@cityofsanrafael.org
2 City Attorney
a. Review, revise, and comment on draft agreement
1/6/2017
and return to Project Manager
b. Confirm insurance requirements, create Job on
1/6/2017
PINS, send PINS insurance notice to contractor
3 Project Manager
Forward three (3) originals of final agreement to
contractor for their signature
4 Project Manager
When necessary, * contractor -signed agreement
agendized for Council approval
*PSA > $20,000; or Purchase > $35,000; or
Public Works Contract > $125,000
Date of Council approval
PRINT
CONTINUE ROUTING PROCESS WITH HARD COPY
5 Project Manager
Forward signed original agreements to City
Attorney with printed copy of this routing form
6 City Attorney
Review and approve hard copy of signed
agreement
7 City Attorney
Review and approve insurance in PINS, and bonds
(for Public Works Contracts)
8 City Manager/ Mayor
Agreement executed by Council authorized official
9 City Clerk
Attest signatures, retains original agreement and
forwards copies to Project Manager
COMPLETED REVIEWER
DATE
Check/Initial
Click here to
❑
enter a date.
1/6/2017
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1/6/2017
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1/6/2017
EXI LG
Click here to ❑
enter a date.
❑ N/A AH
Or 0
1/17/2017
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