HomeMy WebLinkAboutPW 519 4th St. SkylightsCity of San Rafael ♦ California
Agreement
For
INSTALLATION OF SKYLIGHTS AT 519 4TH STREET
This Agreement is made and entered into this 'Wday of 2016, by and between
the City of San Rafael (hereinafter called City) and Glass & Sash, Inc., dba Solarium &
Skylight Systems (hereinafter called Contractor).
The City and the Contractor, for the consideration hereinafter stated, agree as follows:
I. Scope of the Work
The Contractor hereby agrees to furnish all of the materials and all of the equipment and labor
necessary, and to perform all of the work as required for the Installation of Skylights, per the
scope of work contained in the Contractor's proposal attached hereto as Exhibit A.
II. Coordination.
The City's Project Director, responsible for the supervision of all aspects of the progress and
execution of this Agreement for City is Rafael Omar Garcia. The Contractor's Project Manager,
responsible for the progress and execution of this Agreement for the Contractor is Nick Arfaian.
The parties will notify each other in writing at least ten (10) days in advance of any change in the
individuals assigned to these positions.
III. Insurance
(a) Scope of Coverage. During the term of this Agreement, the Contractor shall maintain, at no
expense to the City, the following insurance policies:
1. A commercial general liability insurance policy in the minimum amount of one million
dollars ($1,000,000) per occurrence/two million dollars ($2,000,000) aggregate, for death, bodily
injury, personal injury, or property damage.
2. An automobile liability (owned, non -owned, and hired vehicles) insurance policy in the
minimum amount of one million dollars ($1,000,000) dollars per occurrence.
3. If it employs any person, the Contractor shall maintain worker's compensation and
employer's liability insurance, as required by the State Labor Code and other applicable laws and
regulations, and as necessary to protect both the Contractor and the City against all liability for
injuries to the Contractor's officers and employees. The Contractor's worker's compensation
insurance shall be specifically endorsed to waive any right of subrogation against the City.
(b) Other Insurance Requirements. The insurance coverage required of the Contractor in
subparagraph A of this section above shall also meet the following requirements:
1. The insurance policies shall be specifically endorsed to include the CITY, its officers,
agents, employees, and volunteers, as additionally named insureds (for both ongoing and completed
operations) under the policies.
L1 — 3 — (DI-] 5 Page 1
2. The additional insured coverage under Contractor's insurance policies shall be primary
with respect to any insurance or coverage maintained by City and shall not call upon City's insurance
or self-insurance coverage for any contribution. The "primary and noncontributory" coverage in
Contractor's policies shall be at least as broad as ISO form CG20 0104 13.
3. The insurance policies shall include, in their text or by endorsement, coverage for
contractual liability and personal injury.
4. The insurance policies shall be specifically endorsed to provide that the insurance carrier
shall not cancel, terminate or otherwise modify the terms and conditions of said insurance policies
except upon ten (10) days written notice to the City.
5. If the insurance is written on a Claims Made Form, then, following termination of this
Agreement, said insurance coverage shall survive for a period of not less than five years.
6. The insurance policies shall provide for a retroactive date of placement coinciding with the
effective date of this Agreement.
7. The limits of insurance required in this Agreement may be satisfied by a combination of
primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be
endorsed to contain a provision that such coverage shall also apply on a primary and noncontributory
basis for the benefit of City (if agreed to in a written contract or agreement) before City's own
insurance or self-insurance shall be called upon to protect it as a named insured.
8. It shall be a requirement under this Agreement that any available insurance proceeds broader
than or in excess of the specified minimum insurance coverage requirements and/or limits shall be
available to the City or any other additional insured party. Furthermore, the requirements for
coverage and limits shall be: (1) the minimum coverage and limits specified in this Agreement; or (2)
the broader coverage and maximum limits of coverage of any insurance policy or proceeds available
to the named insured; whichever is greater.
(c) Deductibles and SIR'S. Any deductibles or self-insured retentions in the Contractor's
insurance policies must be declared to and approved by the Project Manager and the City's City
Attorney, and shall not reduce the limits of liability. Policies containing any self-insured retention
(SIR) provision shall provide or be endorsed to provide that the SIR may be satisfied by either the
named insured or the City or other additional insured party. At City's option, the deductibles or self-
insured retentions with respect to the City shall be reduced or eliminated to the City's satisfaction, or
the Contractor shall procure a bond guaranteeing payment of losses and related investigations,
claims administration, attorney's fees and defense expenses.
(d) Proof of Insurance. The Contractor shall provide to the Project Manager or City's City
Attorney all of the following: (1) Certificates of Insurance evidencing the insurance coverage required
in flus Agreement; (2) a copy of the policy declaration page and/or endorsement page listing all policy
endorsements for the commercial general liability policy, and (3) excerpts of policy language or
specific endorsements evidencing the other insurance requirements set forth in this Agreement. The
City reserves the right to obtain a fiill certified copy of any insurance policy and endorsements fiom
the Contractor. Failure to exercise this right shall not constitute a waiver of the right to exercise it
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later. The insurance shall be approved as to form and sufficiency by Project Manager and the City's
City Attorney.
IV. Time of Completion
(a) The acquisition of materials performed under this Contract shall be commenced within
Five (5) Working Days after the date of written notice by the City to the Contractor to
proceed.
(b) All work shall be completed within Sixty (60) Working Days, and with such reasonable
extensions of time as may be requested by the Contractor and approved by the City.
V. Liquidated Damages.
It is agreed that, if all the work required by the contract is not finished or completed within the
number of working days as set forth in this Agreement, damage will be sustained by the City, and
that it is and will be impracticable and extremely difficult to ascertain and determine the actual
damage which the City will sustain in the event of and by reason of such delay; and it is therefore
agreed that the Contractor will pay to the City, the sum of $500 for each and every working day's
delay in finishing the work in excess of the number of working days prescribed above; and the
Contractor agrees to pay said liquidated damages herein provided for, and ftirther agrees that the
City may deduct the amount thereof from any moneys due or that may become due the
Contractor under this Agreement.
VI. Compensation
The City shall pay to the Contractor for the full performance of the work under this Agreement
the fixed amount of $29,890.00 as specified in Exhibit A attached to this Agreement.
VII. Payments
(a) On not later than the 6th day of every month the Public Works Department shall prepare
and submit an estimate covering the work completed from the start of the job up to and
including the 25th day of the preceding month, and the value of the work so completed
together with such supporting evidence as may be required by the City and/or the
Contractor.
(b)As soon as possible after the preparation of the estimate, the City shall, after deducting
previous payments made, pay to the Contractor 95% of the amount of the estimate as
approved by the Public Works Department.
(c) The Contractor may elect to receive 100% of payments due Lmder this Agreement from
time to time, without retention of any portion of the payment by the City, by depositing
securities of equivalent value with the City in accordance with the provisions of Section
4590 of the Government Code. Such securities, if deposited by the Contractor, shall be
valued by the City's Finance Director, whose decision on valuation of the securities shall
be final.
VIII. Acceptance and Final Payment
(a) Upon receipt of written notice that the work is ready for final inspection and acceptance,
the City shall within 5 days make such inspection, and when it finds the work acceptable
Page 3
under the Agreement and the Agreement fully performed, the City will promptly issue a
Notice of Completion, stating that the work required by this Agreement has been completed
and is accepted by the City under the terms and conditions thereof, and the entire balance
found to be due the Contractor, shall be paid to the Contractor by the City as soon as
possible,
(b) Before final payment is due the Contractor shall submit evidence satisfactory to the City
that all payrolls, material bills, and other indebtedness comiected with work have been paid,
except that in case of disputed indebtedness or liens the Contractor may submit in lieu of
evidence of payment a surety bond satisfactory to the City guaranteeing payment of all
such disputed amounts when adjudicated in cases where such payment has not already been
guaranteed by surety bond.
(c) The making and acceptance of the final payment shall constitute a waiver of all claims by
the City, other than those arising from any of the following: (1) unsettled liens; (2) faulty
work appearing within 12 months after final payment; (3) requirements of the
specifications; or (4) manufacturers' guarantees. It shall also constitute a waiver of all
claims by the Contractor, except those previously made and still unsettled. Such payment
shall be made under the terms and conditions governing final payment, except that it shall
not constitute a waiver of claims.
IX. Compliance with Caltrans Standards and Specs and All Applicable Laws
All work shall be performed in compliance with the Caltrans Standard Plans and Specifications
2010, the California Building Code, the California Electrical Code and all other applicable federal,
state and local laws, codes and regulations.
X. Indemnification
(a) The Contractor shall, to the ftillest extent permitted by law, indemnify, release, defend
with counsel approved by the City, and hold harmless the City, its officers, agents,
employees and volunteers (collectively, the "City Indemnitees"), from and against any
claim, demand, suit, judgment, loss, liability or expense of any kind, including but not
limited to attorney's fees, expert fees and all other costs and fees of litigation, (collectively
"CLAIMS"), arising out of the Contractor's performance of its obligations or conduct of
its operations tinder this Agreement. The Contractor's obligations apply regardless of
whether or not a liability is caused or contributed to by the active or passive negligence of
the City Indemnitees. However, to the extent that liability is caused by the active
negligence or willful misconduct of the City Indemnitees, the Contractor's
indemnification obligation shall be reduced in proportion to the City Indemnitees' share of
liability for the active negligence or willful misconduct. In addition, the acceptance or
approval of the Contractor's work or work product by the City or any of its directors,
officers or employees shall not relieve or reduce the Contractor's indemnification
obligations. In the event the City Indemnitees are made a party to any action, lawsuit, or
other adversarial proceeding arising from Contractor's performance of or operations under
this Agreement, The Contractor shall provide a defense to the City Indemnitees or at
City's option reimburse the City Indemnitees their costs of defense, including reasonable
attorneys' fees, incurred in defense of such claims.
(b) The defense and indemnification obligations of this Agreement are undertaken in addition
to, and shall not in any way be limited by, the insurance obligations contained in this
Page 4
Agreement, and shall survive the termination or completion of this Agreement for the full
period of time allowed by law.
XI. Nondiscrimination.
The Contractor shall not discriminate, in any way, against any person on the basis of age, sex, race,
color, religion, ancestry, national origin or disability in connection with or related to the performance
of its duties and obligations under this Agreement.
XII. No Third Party Beneficiaries
The City and the Contractor do not intend, by any provision of this Agreement, to create in any third
party, any benefit or right owed by one party, under the terms and conditions of this Agreement, to the
other party.
XIII. Notices
All notices and other communications required or pennitted to be given under this Agreement,
including any notice of change of address, shall be in writing and given by personal delivery, or
deposited with the United States Postal Service, postage prepaid, addressed to the parties intended to
be notified. Notice shall be deemed given as of the date of personal delivery, or if mailed, upon the
date of deposit with the United States Postal Service. Notice shall be given as follows:
To City:
Public Works Director
City of San Rafael
1400 Fifth Avenue
P.O. Box 151560
San Rafael, CA 94915-1560
To Contractor:
Glass & Sash, hlc., dba Solarium & Skylight Systems
425 Irwin St.
San Rafael, CA 94901
XIV. Independent Contractor
For the purposes, and for the duration, of this Agreement, the Contractor, its officers, agents and
employees shall act in the capacity of an independent contractor, and not as employees of the City.
The Contractor and the City expressly intend and agree that the status of the Contractor, its
officers, agents and employees be that of an independent contractor and not that of an employee of the
City.
XV. Entire Agreement; Amendments
(a) The terms and conditions of this Agreement, all exhibits attached, and all documents expressly
incorporated by reference, represent the entire Agreement of the parties with respect to the
subject matter of this Agreement.
(b) This written Agreement shall supersede any and all prior agreements, oral or written,
regarding the subject matter between the Contractor and the City.
(c) No other agreement, promise or statement, written or oral, relating to the subject matter of this
Agreement, shall be valid or binding, except by way of a written amendment to this
Agreement.
(d) The terms and conditions of this Agreement shall not be altered or modified except by a
written amendment to this Agreement signed by the Contractor and the City.
Page 5
(e) If any conflicts arise between the terms and conditions of this Agreement, and the terms and
conditions of the attached exhibits or the documents expressly incorporated by reference, the
terms and conditions of this Agreement shall control.
XVI. Waivers
The waiver by either party of any breach or violation of any term, covenant or condition of this
Agreement, or of any ordinance, law or regulation, shall not be deemed to be a waiver of any other
term, covenant, condition, ordinance, law or regulation, or of any subsequent breach or violation of
the same or other term, covenant, condition, ordinance, law or regulation. The subsequent acceptance
by either party of any fee, performance, or other consideration which may become due or owing under
this Agreement, shall not be deemed to be a waiver of any preceding breach or violation by the other
party of any term, condition, covenant of this Agreement or any applicable law, ordinance or
regulation.
XVII. City Business License; Other Taxes
The Contractor shall obtain and maintain during the duration of this Agreement, a City business
license as required by the San Rafael Municipal Code. The Contractor shall pay any and all state and
federal taxes and any other applicable taxes. The City shall not be required to pay for any work
performed tinder this Agreement, until the Contractor has provided the City with a completed
Internal Revenue Service Form W-9 (Request for Taxpayer Identification Number and Certification).
XVIII. Prevailing Wages
The Contractor shall pay prevailing wages to all of its employees performing work under this
Agreement in accordance with the California Labor Code Section 1771 and San Rafael Municipal
Code Section 11.50.180(C).
XIX. Warranties
(a) Except as otherwise expressly provided in this Agreement, and excepting only items of
routine maintenance, ordinary wear and tear and unusual abuse or neglect by the City, the
Contractor warrants and guarantees all work executed and all supplies, materials and devices
of whatsoever nature incorporated in or attached to the work, or otherwise provided as a part
of the work pursuant to this Agreement, to be absolutely free of all defects of workmanship
and materials for a period of one year after final acceptance of the entire work by the City.
The Contractor shall repair or replace all work or material, together with any other work or
material that may be displaced or damaged in so doing, that may prove defective in
workmanship or material within this one year warranty period without expense or charge of
any nature whatsoever to the City.
(b) In the event that the Contractor shall fail to comply with the conditions of the foregoing
warranty within ten (10) days after being notified of the defect in writing, the City shall have
the right, but shall not be obligated, to repair, or obtain the repair of, the defect and the
Contractor shall pay to the City on demand all costs and expense of such repair.
Notwithstanding anything herein to the contrary, in the event that any defect in workmanship
or material covered by the foregoing warranty results in a condition that constitutes an
immediate hazard to public health or safety, or any property interest, or any person, the City
shall have the right to immediately repair, or cause to be repaired, such defect, and Contractor
shall pay to the City on demand all costs and expense of such repair. The foregoing statement
relating to hazards to health, safety or property shall be deemed to include both temporary and
Page 6
permanent repairs that may be required as determined in the sole discretion and judgment of
the City.
(c) In addition to the above, the Contractor shall make a written assignment of any applicable
manufacturers' and other product warranties to the City, prior to completion and final
acceptance of the work by the City.
IN WITNESS WIIEREOF, City and Contractor have caused their authorized representatives to
execute this Agreement the day and year first hereinabove written.
CITY OF SAN RAFAEL:
By:
Jim S utz
City na er
Attest:
G•�e..K
Esther C. Beirne, City Clerk
Approved as to Form:
Robert F. Epstein, City Attorney
CONTRACTOR:
By: -
PrintedName: F�/go z Pg2F%Z'I+t(
Title: PX6V;1PArl1
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Proposal submitted to:
City of San Rafael
Street:
City,
Proposal
Solarium & Skylight Systems
425 Irwin Street's° San Rafael, Ca. 94901
(415) 456-7644 k (415) 457-8274
Contractors License No. 173807
Job Name:
Job Location:
519 Fourth Street
City,
San Rafael
Pagel oft
Date 10/12,/2016
StateZip Code I Phone Fax State Quote# E-mail:
C.A. I` (415) 6864666 I C.A. E2-CS101216 Omar.garcia9cityofsanrafael.org
We hereby submit specifications and estimates for the ollowing:
SUBJECT TO PROMPT ACCEPTANCE WITHIN 60 DAYS AND TO ALL CONDITIONS STIPULATED ON PAGE TWO, WE PROPOSE TO ITURNISHTHE MATERIAL AND LABOR
NECESSARY TO CONSTRUCT THE SKYLIGHT WORK BELOW:
We propose to furnish and installed tax included the following single pitch fixed & curb mounted skylights as listed below:
1- Three thus 13'-6" long (Six lites wide) X 9'-0" wide fixed skylights
Finish: Standard dark bronze anodized finish on aluminum
Glazing: 16MM triple wall white transparent polycarbonate panels
Inclusions: Field measurement & field installation
Qualification: Skylight curb Insist be modified to have a minimum of 1/12 pitch for proper drainage of skylights
Exclusions: Removal of existing skylights, curb flashing
Alternate Price: Add$24,570.00 for using ridge type curb mounted fixed skylight with 4/12 pitch and vertical gable end
design in lieu of single pitch skylights
We Propose hereby to furnish material and labor — complete in accordance with the above
specifications, for the sum of. Twenty Nine Thousand Eight hundred Ninety $29,890.00
Payment to be made as follows:
One Half Deposit & Balance Upon Completion
GLASS CLEANING 1S NOT INCLUDED IN THIS PROPOSAL Authorized Signature
See reverse side for TERMS, CONDITIONS, and WARRANTY information.
Terms of sale for customers who have secured prior credit approval are net 101h
of month following date of invoice, NO RETENTIONS ALLOWED. X
If payment is not made by the date due, any unpaid balance will bear interest, Printed Name
service and carrying charges at the rate of 11h % per month until paid. X Nicic Arfaiall
ANY CONTRACT' FOR\I OTHER THAN THIS PROPOSAL IS SUBJECT TO Note: This Proposal may be withdrawn b us if not
MUTUALLY AGREEABLE CHANGES AND CLARIFICATIONS. P Y Y
accepted within 30 days
Acceptance Of proposal — The above prices, specifications and Sign �ue
conditions are satisfactory and are hereby accepted. You are X "' !
authorized to do the work as specified. Payment will be made
as outlined above. Signature
X
Date of Acceptance
Pagelf2
A nil lSln\ OFmess &, 5.\511.11'(•.
CONDITIONS OF PROPOSAL
Acceptance of this proposal by Buyer shall be acceptance of all terms and conditions recited herein which shall supersede any conflicting terms in any other contract or bid document.
Any of the Buyers terms and conditions In addition to or different from this proposal are subject to review and acceptance by Seller. Buyer's agreement herewith shall be evidenced by
Buyer's signature or by permitting Seller to commence work on the project.
1. SCOPE: This proposal is based on conditions stipulated on page one and state and federal safety glazing requirements. Seller assumes no responsibility for the application and/or
acquisition of building permits, approvals from any government agencies, or compliance with any local building codes not specifically detailed in plans, specifications or bid documents.
All such costs shall be borne by the Buyer.
2. PAYMENTS: The Buyer shall pay the Seller monthly progress payments an or before the 15 th day of each mdnth for the value of the work completed and the value of material suitably
stored on or off site during the proceeding month. Payments due the Seller shall not be contingent upon receipt of funds from the Owner. Retention shall neither exceed ten (10%)
percent nor be a higher percentage than actually withheld by the owner with respect to Seller's work. Final payment shall be due 30 days after the work described on the reverse side Is
substantially complete. If the Seller does not receive progress payments within seven (7) days after the dale such payment is due, as defined above, then the Sellar, upon giving an
additional twenty-four (24) hours written notice to Buyer, and without prejudice to and in addition to any of his legal remedies, may stop work until payment of full amount owed to the
Seller has been received. Unpaid payments shall bear interest, at the rale of 1-1/2% per month; from the dale payment is due, whether or not Interest has been paid to the Buyer for the
Seller's work. Final payment shall not waive Seller's claim rights identified in waiting as unsatisfied at the time of payments labeled as final.
3. TIME: Seller will require 8 to 10 weeks after Seller has receive approved shop drawings and/or is able to lake rough opening measurements, to complete Installation. If the progress of
the Sellers work is substantially delayed without the fault or responsibility of the Seller, then the time for the Sellers work shall be extended accordingly. The Seller shall also be entitled
to an equitable adjustment for demonstrated costs and damages resulting form such delays.
4. CHANGES/ADDITIONS: Seller is not responsible for errors and/or omissions in any plans and specifications provided by others. Any dispute concerning interpretation of plans and
specifications, or any changes, additions, deletions or other revisions will be agreed upon between the Buyer and Seller prior to the commencement of such work and the Contract sum
and time adjusted accordingly. The validity of any claim for extras or damages shall not be dependent upon acceptance of such claim by the Owner or receipt of funds there for. No force
account work will be allowed.
5. BACKCHARGES: No back charge or claim of the Buyer for services shall be valid except by an agreement in writing by the Seller before the work is executed, except In the case of
Sellers failure to meet any requirement of this proposal. In such event, the Buyer shall notify the Seller of such default, In writing, and allow the Seiler reasonable time to correct any
deficiency before Incurring any cost chargeable to the Seller.
0. PROTECTION & CLEANING: The Seller shall not be responsible for protection and/or cleaning of its work once in place and substantially complete. Theft of or damage to material
furnished or installed under this proposal after delivery or installation, even if before acceptance of the work, is the responsibility of the Buyer.
7. ROOF DAMAGE: The Seiler shall not be responsible for damage to roofing materials during installallon of skylights or solariums. It shall be the responsibility of the Buyer to protect
the roof to facilitate installation of Sellers materials.
8. DRAWINGS & SPECIFICATIONS: If drawings & specifications are to be included as part of this proposal or any subcontract agreement, the Seller shall be supplied one complete set
at no cost to the Sellar.
9. LIQUIDATED DAMAGES: The Buyershall make no demand for liquidated damages in any sum in excess of such amount as may be specifically slated in this Proposal, and liquidated
damages shall be assessed against the Seller only for his negligent acts and his failure to act in accordance with the terms of this agreement, and In no case for delays or causes arising
outside the scope of this Proposal or for which other persons are responsible. No liquidated damages may be assessed against Seller for more than the amount paid buy Buyer for
unexcused delay to the extent caused by Seller. Seller assumes no liability for delays due to or caused by others, acts of God, labor strikes, submittal approvals, material availability,
and other circumstances beyond his control.
10. LABOR RELATIONS: Seller is signatory to an agreement with the Glaziers & Glass Workers Union and shall not be required to violate any provision of said agreement.
11. INDEMNITY: All issues of Indemnity shall be determined in accordance with the laws of the Slate of California. This agreement expressly precludes indemnificalion of the Buyer,
owner, architect, their agents or servants, or other third parties for their own passive or active negligence. Sellers liability is limited to the direct cost resulting from personal Injury and
property damage to the extent caused by Seller, its employees or agents during performance of its work.
12. ARBITRATION: All disputes between Buyer and Seller shall be resolved by binding arbitration conducted by the American Arbitration Association in San Francisco, California. The
prevailing party in any such proceedings shall recover all costs of proceedings, Including reasonable attorney's fees.
13. WARRANTY: Seiler shall furnish Buyer with a written warranty certifying that all work performed under this agreement was furnished and/or installed in complete accordance with
this agreement. Setters warranty shall certify that the installallon will be free of defects in design, material and construction, including leakage, for a period of Two Years from the dale of
installation. Glass is warranted against defective materials, delamination, seal failure and defects in manufacture per the glass manufacturers standard warranty only. Glass breakage of
any kind, including thermal stress breakage, Is specifically excluded from all product warranties. Sellers warranty shall not exceed the purchase price of the original product to be found
defective. In no event shall the Seller be responsible for consequential damages of any kind or for the cost of removal andfor replacement of adjacent material "associated with the repair
or replacement of any defective material covered by this warranty. The warranty slated is in place of all other warranties, express or implied. Seller expressly disclaims any other
warranties, Including warranties of merchantability and fitness for a particular purpose. Although Seller may have suggested the product or developed the product at the Buyers request,
it. is the Buyer's responsibility to test and determine the suitability of the product for the Buyers Intended use and purpose and the Buyer assumes all risk and liability whatsoever
regarding such suitability, Any material or labor not paid for In full is excluded from all warranties.
14. VARIATIONS, STANDARD AND TOLERANCES: Except In the particulars specified by Buyer and expressly agreed to In writing by the Seller, all goods shall be produced In
accordance with the Sellers standard practices. All goods, including goods produced to meet exact specifications, shall be subject to tolerances and variations consistent with usage of
the trade and regular factory practices concerning dimensions, weight, stralghlness, section, composition, mechanical properties, clarity, imperfections and quality.
15. FACILITIES: The buyer shall furnish all temporary site facilities including suitable storage space, temporary electrical, water and restroom facilities at not cost to Seller.
Initial ................
CONTRACT ROUTING FORM
INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below.
TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER:
Contracting Department: Public Works
Project Manager: Bill Guerin
Extension: 485-3110
Contractor Name: Solarium & Skylight System
Contractor's Contact: Nick Arfaian
Contact's Email: nick@giassandsash.com
❑ FPPC: Check if Contractor/Consultant must file Form 700
Step RESPONSIBLE
DESCRIPTION
COMPLETED
REVIEWER
DEPARTMENTDATE
1 Project Manager
�p Email PINS Introductory Notice to Contractor
CIA- fV40
Check/Initial
❑
enter a date.
Email contract (in Word) & attachments to City
Atty c/o Laraine.Gittens@cityofsanrafael.org
10.17.16
❑
2 City Attorney
a. Review, revise, and comment on draft agreement
Click ltcrc to
and return to Project Manager
enter a date.
b. Confirm insurance requirements, create Job on
Click Isere to
ldlj=/Ib
PINS, send PINS insurance notice to contractor
enter a elate.
[�q
3 Project Manager
Forward three (3) originals of final agreement to
Click here to
7`� El
contractor for their signature
enter a date.
10,19,/&A,
4 Project Manager
When necessary, * contractor -sinned agreement
N/A
agendized for Council approval
"PSA > $20,000; or Purchase > $35,000; or
Or
❑
Public Works Contract > $125,000
Click here to
Date of Council approval
enter a date.
PRINT
CONTINUE ROUTING PROCESS WITH HARD COPY
5 Project Manager
Forward signed original agreements to City
Attorney with printed copy of this routing form
6 City Attorney
Review and approve hard copy of signed
agreementla—��
7 City Attorney
Review and approve insurance in PINS, and bonds
(for Public Works Contracts)
8 City Manager/ Mayor
Agreement executed by Council authorized official
9 City Clerk
Attest signatures, retains original agreement and
forwards copies to Project Manager
16