HomeMy WebLinkAboutPW ADA-DOJ Curb Ramps Completion RecordedIffts-M. SAN RAFAEL
THE CITY WITH A MISSION
Agenda Item No: 4.f
Meeting Date: May 1, 2017
SAN RAFAEL CITY COUNCIL AGENDA REPORT
Department: Public Works
Prepared by: Bill Guerin,
Director of Public Works
TOPIC: COMPLETION OF CURB RAMP PROJECT
City Manager Approval: P�
File No.: 16.01.282
SUBJECT: ACCEPT COMPLETION OF THE ADA -DOJ CURB RAMPS PROJECT, CITY PROJECT NO. 11297,
AND AUTHORIZE THE CITY CLERK TO FILE THE NOTICE OF COMPLETION
RECOMMENDATION: Accept completion of the project and authorize the City Clerk to file the Notice of
Completion.
BACKGROUND: In August 2004, the City of San Rafael entered into a Settlement Agreement with the
Federal Department of Justice (DOJ) to address a lack of compliance with the Americans with Disabilities
Act (ADA) and related accessibility issues in City -owned facilities and the public right-of-way. A section
of the Agreement calls for the City to construct curb ramps or sloped areas at various intersections to
provide access for pedestrians. The City is obligated to install 765 curb ramps in existing sidewalks. To
date, the City has installed 465 (including this project) of the 765 curb ramps.
The current project for construction of 12 new ADA compliant curb ramps and related storm drainage
improvements on Peacock Drive in the Peacock Gap neighborhood was advertised in accordance with
San Rafael's Municipal Code on January 12, 2017, and sealed bids were publicly opened and read aloud
on February 8, 2017, at 11:00 AM. On March 6, 2017, the City Council adopted a resolution authorizing
the Public Works Director to enter into an agreement with the low bidder, Quimu Contracting, Inc.
Construction commenced on March 13, 2017. The project was completed on April 14, 2017. All work
was completed within the number of Working Days allowed. Staff recommends acceptance of the
project and recordation of the Notice of Completion.
ANALYSIS: Pursuant to Civil Code Section 3093 the City is required to record a Notice of Completion
upon acceptance of the improvements by the City. This acceptance initiates a time period during which
project subcontractors may file Stop Notices seeking payment from the City from the funds owed to the
Contractor for the project work.
FOR CITY CLERK ONLY
File No.: 4-1-696
Council Meeting: 05/01/2017
Disposition: Approved
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2
FISCAL IMPACT: Construction was completed within the original authorized budget of $245,937. The
total project cost, including advertisement, construction, and City staff time are shown in the table
below.
Funding Source:
Project Funding Sources Allocation
Notes
Community Development Block Grant $95,937.00
Gas Tax Fund (Fund #206) [16/17 CIP] $94,436.28
Original allocation was $150,000.
Total Available Funds $190,373.28
Expenses:
Design Costs
Amount
Topographic Survey and Document Reproduction
$6,162.28
Design Subtotal
$6,162.28
Construction Costs
Actual Construction Contract Amount Based on Measured Quantities*
$184,211.00
Contract Change Orders*
$0.00
Construction Subtotal*
$184,211.00
Total Project Expense
$190,373.28
*Includes the 5% retention to be paid 35 days after Notice of
Completion is filed.
ACTION REQUIRED: Staff recommends that the City Council accept completion of the project and
authorize the City Clerk to file the Notice of Completion.
ATTACHMENT: Notice of Completion
Record Without Fee,
Per GC 27383 and
When recorded mail to:
City of San Rafael
Esther C. Beirne, City Clerk
1I` 1400 Fifth Avenue
P. O. Box 151560
San Rafael, CA 94915-1560
2017-0017942
Recorded I REC FEE 0.00
Official Records I
County of I C0IIFORHED COPY 0.00
Marin I
RICHARD 11. BENSON I
Assessor -Recorder I
County Clerk I
I
02:02PIl 03-I1ay-2017 I Page 1 of 2
SPACE ABOVE THIS LINE FOR RECORDER'S USE
CITY OF SAN RAFAEL
NOTICE OF COMPLETION OF IMPROVEMENT
TO ALL PERSONS WHOM IT MAY CONCERN:
NOTICE IS HEREBY GIVEN for and on behalf of the City of San Rafael, County of Marin, State of
California, that there has been a cessation of labor upon the work or improvement and that said work or
improvement was completed upon the 141h day of June 2017 and accepted the 1" day of May, 2017;
that the name, address and nature of the title of the party giving this notice is as follows: The City of
San Rafael, 1400 Fifth Avenue, San Rafael, California, 94901, a municipal corporation, in the County of
Marin, State of California, within the boundaries of which said work or improvement was made upon
land owned by said City and/or over which said City has an easement; that said work or improvement is
described as follows:
ADA—DOJ CURB RAMPS PROJECT
CITY PROJECT #11297
and reference is hereby made for a further description thereof to the plans and specifications approved
for said work or improvements now on file in the office of the City Clerk of said City, and said plans
and specifications are hereby incorporated herein by reference thereto; and that the name of the
Contractor who contracted to perform said work and make such improvement is
QUIMU CONTRACTING, INC.
I declare under penalty of perjury that the foregoing is true and correct.
Executed at San Rafael, California, on MAI `1 5 `ll , 20-i-1.
CITY OF SAN RAFAEL
A Municipal Corporation
1-1-17
By
U'!
BILL GUERIN
Director of Public Works
A notary public or other officer completing this certificate verifies
only the identity of the individual who signed the document to
which this certificate is attached, and not the truthfulness,
accuracy, or validity of that document.
STATE OF CALIFORNIA
COUNTY OF MARIN
Subscribed and sworn to (or affirmed) before me on this 5P -of day of fYc¢y ,
20_L*, by Bill Guerin, proved to me on the basis of satisfactory evidence to be the person(s) who
appeared before me.
WITNESS my hand and official seal.
Signature h5'iIL Q +.Z1,
ESTHER C. BEIRNE
San Rafael City Clerk
File: 16.01.282
�3t;
N RAF,q
ROUTING SLIP / APPROVAL FORM
INSTRUCTIONS: Use this cover sheet with each submittal of a staff report before approval
by the City Council. Save staff report (including this cover sheet) along
with all related attachments in the Team Drive (T:) 4 CITY COUNCIL
AGENDA ITEMS 4 AGENDA ITEM APPROVAL PROCESS -)� [DEPT -
AGENDA TOPIC]
Agenda Item #
Date of Meeting: 5/1/2017
From: Bill Guerin
Department: Public Works
Date: 4/17/2017
Topic: Completion of Curb Ramp Project.
Subject: Accept Completion of the ADA -DOJ Curb Ramps Project, City Project No. 11297 and
Auhtorize the City Clerk to File the Notice of Completion.
Type: ® Resolution ❑ Ordinance
❑ Professional Services Agreement ❑ Other:
APPROVALS
® Finance Director
Remarks: Approved -Van Bach
® City Attorney
Remarks: Approved with recommended changes to Staff Report. ETD. 4/24/17
® Author, review and accept City Attorney / Finance changes
Remarks: Changes accepted - HY 4/25/17
® City Manager
Remarks: