HomeMy WebLinkAboutCD Building Permit Master Fee Schedule AmendmentSAN RAFAEL
THE CITY WITH A MISSION
Agenda Item No: 7.a
Meeting Date: May 15, 2017
SAN RAFAEL CITY COUNCIL AGENDA REPORT
Departments: COMMUNITY DEVELOPMENT
Prepared by: Paul A. Jensen City Manager Approval:
Community Development Director
TOPIC: BUILDING PERMIT FEES — COMMUNITY DEVELOPMENT CUSTOMER SERVICE
STRATEGIC PLAN PHASE 2
SUBJECT: AMENDMENTS TO CITY MASTER FEE SCHEDULE UPDATING BUILDING PERMIT
FEES; CD FILE NO.: P15-004
EXECUTIVE SUMMARY:
The Community Development Department (CDD) is proposing to amend the Master Fee Schedule to
increase selective building permit fees by five percent (5%). The intent of this proposal is to implement
Phase 2 of the Community Development Department Customer Service Strategic Plan. Phase 2 of the
Strategic Plan proposes to add a Senior Code Enforcement Supervisor to staff that would oversee and
manage the Code Enforcement Division of this department. The five percent building fee increase
would off -set the cost of the expenditure for the new Code Enforcement Division position (cost
recovery), which would be budget neutral for the Community Development Department.
RECOMMENDATION:
Staff recommends that the City Council:
1. Open the public hearing, take public comment and close the public hearing; and
2. Adopt the attached Resolution (Attachment 1).
BACKGROUND:
Community Development Department Facts on Services and Revenues
The Community Development Department (CDD) is comprised of three divisions offering services in
building permits and inspections, city planning and code enforcement. Prior to 2009, CDD employed
29.5 employees, which included three employees providing fire prevention services. However, during
the Great Recession, CDD, like many other City departments, was impacted by budget cuts and
layoffs. From 2009 to 2012, CDD staff was reduced to 17.75 employees and fire prevention services
were transferred to the Fire Department. In response to the Great Recession and consequent staff
reductions, CDD was given the direction to work within our resources by scaling back and streamlining
services and regulatory requirements. This direction was successful in addressing scaled-back CDD
services, but has had some drawbacks.
FOR CITY CLERK ONLY
File No.: 9-10-2
Council Meeting: 05/15/2017
Disposition: Resolution 14330
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2
Since 2007, there have been changes in the CDD budget, revenues and expenditures. The following
table presents the transitions in the CDD budget, changes in revenue and expenditures, as well as the
Building Permit activity over three fiscal year cycles commencing in 2007 through 2014:
Pre -Recession
Recession Peak I Recession Recovery
FY 10/11
FY 07/08
CDD Budget
$3,575,000
Total CDD Revenues
$2,840,000
Building Permit Revenues
$1,180,000
No. of Building Permits Issued
1,558
Total CDD Expenditures
$4,580,000
No. of CDD Employees
29.5
Recession Peak I Recession Recovery
FY 10/11
FY 13/14
$2,900,000
$3,264,000
$2,440,000
$3,285,000
$970,000
$1,900,000
1,045
1,561
$3,400,000
$3,210,000
21.75
17.75
The most significant CDD employee cuts through the Great Recession were in the Code Enforcement
Division. Prior to the Great Recession, the Code Enforcement Division had six -seven employees
including a Code Enforcement Manager. At present, this Division has three full-time employees and
the Division is managed by the Planning Manager. The Hotel and Apartment Inspection Program (HIP)
continues to hold the highest priority for this division as it is funded by the County and covers the
Division's budget for 2.5 of the 3.0 Code Enforcement Officers. Therefore, this program cannot be
eliminated and returned to the County to administer, unless the revenue that is collected for this
program (approximate $450,000) is also returned to the County to run the program. Because the
administration of the HIP has the highest priority, attention to responding to standard code enforcement
matters is given second priority. Also, historically, this division has provided service assistance to other
City departments on code violation and compliance matters (e.g., homeless encampment abatement,
fire code violations). However, with the reduced staff, CDD is unable to provide this assistance.
Nonetheless, community demands and requests for Code Enforcement services continue to increase.
Since 2013, Code Enforcement Division was assigned to take over the special Massage Ordinance
enforcement program. Although there is contract staff hired to run the program, the management, set-
up has been absorbed by the Planning Manager. The management of this special program has been
time consuming and initially required high -maintenance oversight by the Planning Manager. Lastly, the
City Council recently approved an update to and revamping of the residential building resale report
(RBR) program, which focuses on identifying unpermitted work. As a result, bringing residential
properties into compliance with permits and code requirements has increased the role of the Code
Enforcement Division in the operation of this program.
CDD Customer Service Strategic Plan
In early 2015, the Community Development Department (CDD) developed a Customer Service
Strategic Plan with the following goals and objectives:
➢ Shift customer service needs to strengthen and improve the public counter service. Promote
more "centralized" service to customers.
➢ Based on current customer service needs, utilize the opportunity to adjust job classifications and
positions with vacant positions. Eliminate, vacant mid-level job classifications and replace with
lower -lever job classifications to better support public counter service
➢ Maximize the use of salary savings from adjustments in job reclassifications.
➢ Update building permit fees so that they are current and comparable to similar fees charged by
other Marin County jurisdictions. Apply the increase in building permit fees to CDD staff
adjustments.
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 3
➢ Utilize some of the General Plan Maintenance fee to partially fund salary of one of the Planners
to provide some of the basic and necessary, in-house long-range planning needs.
The Customer Service Strategic Plan was prepared to cover two phases of implementation.
Implementation of both phases of the Plan is dependent upon City Council approval of an incremental
increase in building permit fees and adjustments in the CDD budget. In May 2015, the City Council
approved Phase 1 of the strategic plan with the adoption of the City FY 15/16 budget, which authorized
the following:
➢ Elimination of two, mid -management and higher level staff positions (Deputy Building Official,
Building Division and Associate Planner, Planning Division)
➢ Addition of four lower -level staff positions to support public counter customer service (Permit
Services Coordinator and Senior Building Inspector, Building Division; Planning Technician and
Assistant Planner, Planning Division)
➢ Approval of an increase in building permit fees by 10%
Phase 1 proposed nor resulted in staffing changes in the Code Enforcement Division. The CDD
currently operates with 20 FTE staff positions (Building Technician position adjusted from 0.75 FTE to
1.0 FTE earlier this year).
Phase 1 is being implemented. The adjustments in the Planning Division staff have resulted in
assigning the Planning Technician to serve as the one, dedicated position to staff public counter duty
and the Assistant Planner is assigned both lower -level current planning projects and long-range
planning tasks. The Building Division adjustments have been more of a challenge. The Permit
Services Coordinator position proved to be a valuable customer service role for the public counter. This
currently -vacant position has been filled and the new hire will commence employment in June.
Regarding the Senior Building Inspector position, CDD has been unsuccessful in attracting qualified
candidates. The job description and title for the Senior Building Inspector position has been adjusted
several times to draw qualified candidates, but this effort was not successful. Staff has found that this
has been a common challenge with a number of other Bay Area cities. With a strong economy
facilitating very active construction activity, qualified candidates are drawn to the private market and the
trades. The position has been filled through an internal promotion of one of our seasoned Building
Inspector II staff, which currently leaves one vacant Building Inspector 1/11 position.
Request for Phase 2 Approval of CDD Customer Service Strategic Plan
When the Customer Service Strategic Plan was presented to the City Council in 2015, staff indicated
that we would revisit Phase 2 in two years. CDD is requesting City Council approval of Phase 2 of the
Customer Service Plan with scaled-back adjustments. When the strategic plan was presented to the
City Council in 2015, Phase 2 proposed adding two FTE positions to the Code Enforcement Division; a
Code Enforcement Manager (mid -management level) to oversee the division, and a Code Enforcement
Officer I position. To cover the cost for this additional staffing, the strategic plan recommended a
second, incremental increase of 11 % in building permit fees supplemented by budget contributions
from the Police and Fire Departments (est. $36,000).
Since 2015, CDD staff has assessed the needs/operations of the City and department, and
recommends an adjusted Phase 2 to call for one additional FTE, a Senior Code Enforcement
Supervisor. The Senior Code Enforcement Supervisor is proposed as a mid -management level
position, reporting to the Planning Manager and Community Development Director. This position would
oversee the Code Enforcement Division, which includes managing the Hotel and Apartment Inspection
Program (HIP), zoning and building code enforcement, and the massage ordinance enforcement
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 4
program (contracted service). Attached, please find a CDD organizational chart which shows how this
position would be structured in the department (Attachment 4).
In scoping the 1.0 FTE position description and salary, it is comparable to the current Senior Recreation
Supervisor with a salary and benefits package of $189,144.00. As discussed below, to cover the cost
for this position a building permit fee increase of 5% is proposed.
City Master Fee Schedule & Update of Building Permit Fees
San Rafael Municipal Code Chapter 3.34 (Fee and Service Charge Revenue/Cost Comparison
System) sets forth the regulations and limitations governing fees for City services. The code
provisions prescribe that the City maintain a Master Fee Schedule to address fees charged for
services, as well as for permits and licenses. The code provisions also prescribe that the Master Fee
Schedule be periodically updated. The Finance Department has reported that a comprehensive update
to the City's Master Fee Schedule will need to be prepared at some point in the future, but will require a
new cost study and a centralized fee database to be created. The Fee and Service Charge Ordinance,
which has not undergone major revision in many years, is also in need of modification. For now, most
amendments to the City's Master Fee Schedule are reviewed and pursued on a case-by-case basis.
As noted above, the Community Development Department fees for building permits were last raised (by
10%) in May 2015 to implement Phase 1 of the Customer Service Strategic Plan.
State law stipulates that municipalities can recover costs for direct services provided that a study has
been prepared (and adopted by the City Council) demonstrating that such charges do not exceed the
cost of service delivery. The City last completed a comprehensive review of its cost structure and
recovery goals in August 2011. This cost study, which was completed by Revenue & Cost Specialists,
LLC, resulted in a number of adjustments to cost recovery goals and fees required to meet these
targets. Where there were large gaps (e.g., greater than 10% between the fees charged and the cost
recovery target), the City limited rate increases, in order to lessen the impact of the respective fee
payers.
The amendment to the Master Fee Schedule is specific to building permit fees and charges and
proposes the following:
➢ Increase the Plan Checking Fee (Fee # 05.01) by 5%;
➢ Increase the Building Permit Fees (Fee # 05.02, Exhibit A) by 5%; and
➢ Increase Mechanical, Electrical and Plumbing Permit Fees (Exhibits B, C & D) by 5%.
The proposed fee adjustments are presented in Attachment 1 (Resolution).
No other building -related fees are proposed to be updated or increased at this time (e.g., no change to
grading permit or miscellaneous building review/inspection fees in Exhibit A of the Master Fee
Schedule). Please note that a number of other City fees are levied and collected through the building
permit process. These other city fees include, for example, the Citywide Traffic Mitigation Fee,
Parkland Dedication Fee and the Street Maintenance Fee. None of these other fees are proposed for
change at this time. To assist in understanding how the proposed building permit fee increase would
impact the permit costs to the customer, staff has provided "sample" building permit invoices for various
project types demonstrating where the 5% increase would be applied. These sample invoices are
provided in Attachment 3 of this report. As presented in the sample invoices, the overall increase in
permit cost to the customer would vary based on the type of project or improvement.
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 5
Fee Survey — Comparing Building Permit Fees Charged by Other Jurisdictions
Surveys of the building permit fees were conducted by staff in April 2017 to demonstrate how San
Rafael fees compare with the fees charged by other Marin jurisdictions and other similar size cities in
the Bay Area. The survey of building permit fees is provided in Attachment 2 of this report. Building
permit fees are based the "valuation" of the project, meaning the higher the project is valued for
construction (materials and labor), the higher the fee. For comparison purposes, the survey presents
samples of a residential project with two valuations ($200,000 for home addition and $800,000 for
construction of a new home) and a commercial project ($200,000 for tenant improvements and
$800,000 for a larger commercial improvement). Most of the local jurisdictions in Marin County have
lower building permit fee charges than San Rafael, but the County of Marin fees are comparable or
higher. By comparison to similar -size local jurisdictions in the Bay Area that experience a similar
variation in construction type and activity, San Rafael fees are generally lower. With the proposed 5%
increase in the building permit fees, San Rafael fees would at or slightly above the average.
As part of this fee adjustment review process, CDD staff initially considered a recommendation to adopt
an automatic, bi-annual building permit fee increase (2%) with the fee schedule amendments.
However, this recommendation is not proposed for several reasons. First, in polling the jurisdictions that
were surveyed, few have adopted an automatic fee adjuster in their fee schedules. Staff has
determined that for now, it is prudent to monitor the market and general economy over the next several
years before a decision is made to consider an automatic fee adjuster.
ANALYSIS:
Staff finds that the building permit fee increase is supportable and justified for the following reasons:
The fee increase that is proposed is modest (5%) and would cover the necessarily expenditures
for the one, additional key staff position for CDD. As the additional revenue generated by the
fee increase, which is estimated at approximately $196,000 annually, would be applied to cost
recovery, the adjustment would be consistent with State law limitations on charges for fees and
licenses.
2. The fee increase for electrical, mechanical and plumbing fees are modest (5%) and overdue.
Fees for these permits were last adjusted in 2009.
3. The fee adjustment supports the implementation of Phase 2 of the CDD Customer Service
Strategic Plan. The adjustment and addition to CDD staff, which is a Senior Code Enforcement
Supervisor) is timely in and critical to providing Code Enforcement Division management. This
position would assist in providing better customer service for the overall department in that: a)
there would be increased interaction and availability to assist the Building Division in
enforcement of unpermitted construction work, particularly the updated residential building
resale report (RBR) program which requires additional staff time to administer; b) it would
provide direct management of the hotel and apartment inspection program (HIP) and massage
enforcement program; and c) it would free -up department staff time that is needed to manage
and complete the upcoming General Plan 2040. Phase 2 of this Plan requires City Council
approval of one new staff position for CDD (Senior Code Enforcement Supervisor), which will be
considered as part of the City Council's review and consideration of the final, FY 17/18 City
budget on June 5, 2017. Therefore, the attached resolution adopting the fee increase specifies
that fees do not become effective until the beginning of FY 17/18 or July 1, 2017.
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 6
COMMUNITY OUTREACH AND NOTICING:
Notice of these proposed amendments was provided 10 days before the City Council meeting to the
Marin Builder's Association (MBA), San Rafael Chamber of Commerce (Chamber), Federation of San
Rafael Neighborhoods and the North San Rafael Coalition. In addition, notice of this hearing was
published in the Marin Independent Journal on Saturday, April 29, 2017. A copy of the public notice is
provided in Attachment 6 of this report.
The CDD Customer Service Strategic Plan was initially presented to the Chamber and MBA in 2015.
At that time, there was general support for Phase 1 of the strategic plan and the 10% building permit
fee increase, with conditions. Specifically, these organizations requested that CDD monitor our permit
activity (timing for permit review and action, etc.) with measurable data to determine the success of the
Plan. It was decided that: a) a "baseline" of existing conditions/operations be documented (current
staff, current number of permits processed, timing for permit processing and approval) as a starting
point for monitoring; b) CDD continue monitoring these conditions/operations following the hiring of the
additional staff; and c) the monitoring results be completed and presented to presented to the Chamber
and MBA every six months to determine customer service effectiveness. As a result, a program and
report was developed to track the processing of building permits, which includes the following
information:
➢ A reporting "baseline" period of January 1 — June 30, 2015.
➢ Tracking information on three building permit types: a) a residential project with a job valuation
of less than $100,000; b) a commercial project with a job valuation of less than $100,000; and
c) a commercial project with a job valuation of more than $100,000.
➢ For each building permit type, the tracking would include total number of building permits
issued for the period, percent of over-the-counter permits, average permit review processing
time, number of in-house and outside plan check, and the average amount of plan check
review cycles.
➢ A report on weekly over-the-counter permit process
➢ A report on-line permits (e -permits) that are filed and issued
➢ A report on the average number of daily inspections
In 2016, a report was provided to the Chamber and MBA tracking permit activity and performance for
January 1 — June 30, 2015 and January 1 — June 30, 2016.
As part of the current fee update proposal, staff contacted the Chamber and MBA. A joint meeting was
held with the MBA and the Chamber in early April 2017. This meeting provided staff an opportunity to
present the fee update and a summary of the updated Phase 2 of the Customer Service Strategic Plan.
In addition, a report on tracking activity was provided for the three year period of January 1 — March 31
since we do not have reporting data through June 30, 2017. The three tracking/performance reports
are attached (Attachment 5), which present the following findings:
➢ For residential projects with a job valuation of less than $100,000 the number of permits issued,
the average permit processing time and the plan check review cycle is about the same for the
three reporting periods.
➢ For commercial projects with a job valuation of less than $100,000: a) the number of over-the-
counter permits has substantially increased (3% in 2015 to 21 % in 2017); b) the average
processing time has decreased (59 days in 2015 to 45 days in 2017); c) in-house plan checking
has increased; and d) the plan check review cycle is lower.
➢ For commercial projects with a job valuation of more than $100,000, the average processing
time is higher (63 days in 2015, 70 days in 2017) and the plan check review cycle is lower (3.3
in 2015 and 2.0 in 2017).
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 7
➢ The number of over-the-counter permits filed and issued the same day has noticeably
increased.
The general response from the Chamber and MBA was that while the fee increase is nominal, our
performance, particularly with processing time for the smaller commercial project permits could be
better. It was acknowledged that the data results for the reporting period are expected to vary (e.g.,
seasonal changes in permit activity; data influenced by a specific construction project) but that some
additional measures should be explored. Further, it was requested that for each of the three permit
categories that are tracked, the total building permit fees for the tracking period be provided, as well as
any known information available on unpermitted work.
Two measures were discussed with the Chamber and MBA, which could assist in customer service that
could potentially reduce permit processing time:
Staff reported that the City is pursuing the "Open Counter" program, which has been
implemented in Novato and Petaluma. "Open Counter" is a query program for the agency
website that assists the public (particularly new businesses) in providing detailed information on
zoning and permitting. Through a query of questions to the customer, Open Counter is intended
to prepare the customer with what is required and needed to provide a smoother experience
through the regulatory process. The Economic Development Department is in the lead to obtain
City Council approval of a service contract and launch the program with the assistance of CDD
staff (a separate item on tonight's agenda).
2. MBA staff has suggested considering a program called "Permit Simplicity," which is offered in
several Central Valley jurisdictions. Essentially, this program allows the local jurisdiction to pre -
approve a list of plan checkers that can be hired directly by the customer to complete plan
check review. By using a plan checker that is pre -approved by the City, the plan checking
process is expedited. There are advantages and disadvantages to this type of program. CDD
staff is scheduled to meet with MBA to discuss this program.
Correspondence received to date is provided in Attachment 7 of this report.
FISCAL IMPACT:
On average, building permit fees collected by the Community Development Department currently
generate approximately $2,400,000 in annual revenue for the City, which is projected for FY 17/18.
The proposed 5% building permit fee increase is projected to result in additional, annual revenue of
approximately $196,000 to the General Fund. The additional revenue generated by the fee increase
would recover the costs of the staff adjustments recommended in updated Phase 2 of the Customer
Service Strategic Plan ($189,144).
If adopted by the City Council, the fee adjustments would take effect at the commencement of the
FY17/18 budget (July 1, 2017) to coincide with the staffing adjustments proposed for this next City
budget.
OPTIONS:
The City Council has the following options:
1. Amend the Master Fee Schedule, as proposed;
2. Reject the proposed amendments to the Master Fee Schedule; or
3. Direct staff to study other fee options and return to the City Council for consideration
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 8
ATTACHMENTS:
1. Draft Resolution for Amendments to the Master Fee Schedule
2. Building Permit Fee Survey; April 2017
3. Sample invoices (residential remodel and commercial tenant
improvements for new restaurant)
4. Community Development Department Organizational Chart with
recommended staff adjustments
5. Building Permit Performance Report, April 2017
6. Public Hearing Notice
7. Correspondence received to date
RESOLUTION NO. 14330
A RESOLUTION OF THE SAN RAFAEL CITY COUNCIL
AMENDING THE CITY MASTER FEE SCHEDULE UPDATING
BUILDING PERMIT FEES
(P15-004)
WHEREAS, the City of San Rafael has conducted an analysis of its services, the costs
reasonably borne, the beneficiaries of those services, and the revenues produced by those paying
fees or any charges for special services; and
WHEREAS, the City wishes to comply with both the letter and spirit of Article X111B of
the California Constitution and limit the growth of taxes; and
WHEREAS, the City has a policy of recovering, except as provided in San Rafael
Municipal Code Section 3.34.040, the full costs reasonably borne of providing special services of
a voluntary and/or limited nature, such that general taxes are not diverted from general services
of a broad nature, and thereby utilized to subsidize unfairly and inequitably such special services;
and
WHEREAS, consistent with the City policy, building permit fees are structured to cover
the full cost for providing administrative, plan check and inspection services for building permits
and clearances; and
WHEREAS, in 2015, the Community Development Department has prepared a
Customer Service Strategic Plan, which recommends adjustments in department staffing to
improve customer service, as well as an incremental increase in building permit fees. Phase 1 of
the Customer Service Strategic Plan recommends a 10% increase in building permit fees and
staffing adjustments for the FY 15/16 budget. On May 18, 2015, the City Council approved
Phase 1 of the Customer Service Strategic Plan and adopted Resolution 13928 authorizing the
10% increase in building permit fees; and
WHEREAS, Phase 1 of the Customer Service Strategic Plan has been implemented by
the Community Development Department; and
WHEREAS, in preparing for the FY 17/18 budget, Phase 2 of the Customer Service
Strategic Plan was reviewed by the Community Development Department. Phase 2 of this Plan
was initially proposed to incrementally increase building permit fees by 11% to cover
adjustments in department staffing. However, in monitoring the department staffing structure,
needs and activity over the past two years, the incremental building permit fee increase for Phase
2 has been decreased to 5%; and
WHEREAS, the increase in building -related fees is limited to building permits under
Section 05 of the Master Fee Schedule and Exhibit A (Building Permit Fees). No other building -
related fees are proposed to be updated or increased at this time; and
1
WHEREAS, an amendment to the City's Master Fee Schedule was prepared and
published and determined to be in compliance with all of the requirements of California
Government Code and other applicable laws; and
WHEREAS, on May 15, 2017 the City Council conducted a duly noticed public hearing
to consider the amendment to the City's Master Fee Schedule.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN RAFAEL
DOES HEREBY RESOLVE, DETERMINE AND ORDER AS FOLLOWS:
Section 1. Amendment to Fee Schedule
The building permit fees and charges presented in the attached amendment to the City of San
Rafael Master Fee Schedule and Exhibits A (Building Permit Fees) B, C & D (Mechanical,
Electrical and Plumbing Permit Fees) are hereby directed to be computed and applied by the
Community Development Department, and collected by the City's Finance Department.
Increases or decreases in fees reflect changes in salaries, benefits, and other costs related to the
cost of providing the service, including flat base fees, deposits for service and the calculation of
fully burdened hourly rates (FBHR) for billable staff time.
Section 2. Separate Fee for Each Service
All fees set by this resolution are for each identified service; additional fees shall be required for
each additional service that is requested or required. Where fees are indicated on a per unit
measurement basis, the fee is for each identified unit or portion thereof, within the indicated
ranges of such units.
Section 3. Basis of Charges
The Council finds and determines that the charges for services imposed by this Resolution are
necessary to cover the costs of providing the specified services and that such charges do not
exceed the reasonable costs of providing said services.
Section 4. Interpretations
The City department directors, in consultation with the City Manager may interpret this
Resolution. Should there be a conflict between two fees applicable to the same service, then the
lower in dollar amount of the two shall be applied.
Section 5. Waiver of Permit Fees and Charees
The City Council may, on a case-by-case basis, grant a waiver of payment of all or portion of the
fees established by this Resolution when it determines that it is in public interest to do so.
2
Section 6. Repeal
Resolutions and other prior actions of the City Council in conflict with the contents of this
Resolution are hereby repealed.
Section 7. Severabilitv
If any portion of this Resolution is held to be invalid or unconstitutional by any court of
competent jurisdiction, such decision shall not affect the validity of the remaining portions and
all other portions shall remain in full force and effect. The City Council declares that it would
have adopted this Resolution and each section or portion thereof irrespective of the validity of
any other section or portion.
Section 8. Effective Date
This Resolution, including the fees and charges provided herein, shall become effective on July
1, 2017.
Section 9. California Environmental Quality Act
The adoption of this Resolution, including the fees and charges provided herein, is statutorily
exempt from the California Environmental Quality Act under public Resources Code Section
21080(b)(8), as the establishment and modification of charges by a public agency to meet
operating expenses.
I, ESTHER C. BEIRNE, City Clerk of the City of San Rafael, hereby certify that the foregoing
Resolution was duly and regularly introduced and adopted at a regular meeting of the City
Council of said City held on the 15th day of May 2017, by the following vote, to wit:
AYES: COUNCILMEMBERS: Bushey, Colin, Gamblin, McCullough & Mayor Phillips
NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: None
A-- . F.Al't aLw-r
ESTHER C. BEIRNE, City Clerk
ATTACHMENTS -
Master Fee Schedule Table (Update) for Sections 05 (Building Services/Fire Prevention) and
Exhibit A (Building Permit Fees), B, C & D (Mechanical, Electrical and Plumbing Permit Fees)
3
CITY OF SAN RAFAEL - Master Fee Schedule Update Table
Amend Section 5, Exhibits A, B, C & D as highlighted:
05.01.00 CONSTRUCTION PLAN CHECKING 65% OF THE PERMIT FEE ESTABLISHED BY
THE CALIFORNIA BUILDING CODE PLUS A
10% SURCHARGE (ADOPTED BY RESO.
8590) FOR THE STATE MANDATED
ENERGY CHECK
05.02
PERMITS AND
INSPECTIONS
05.02.00
BUILDING AND MEP PERMIT INSPECTION
SEE EXHIBITS A TO D
Buildinq Permit Fees
Valuation
Up to $2,000
$2,001 to $25,000
$25,001 to $50,000
$50,001 to $100,000
$100,001 to $500,000
$500,001 to $1,000,000
Greater than $1,000,000
Plan Checking Fees
Energy Plan Review
Additional plan review required by changes, additions, or revisions to
approved plans
Inspections outside normal business hours
Re -inspection fee per CBC Section 108.8
Exhibit A
Current Fee Schedule
$99.00 $104.00
$99.00 $104.00 for the first $2,000 plus $20.08 $21.00 for each
additional $1,000 or fraction thereof, up to and including $25,000.00
$554.00 $580.00 for the first $2,000 plus $44.00 $14.70 for each
additional $1,000 or fraction thereof, up to and including $25,000.00
$942.00 $958.00 for the first $2,000 plus $40.00 $10.50 for each
additional $1,000 or fraction thereof, up to and including $25,000.00
$4407.00 $1477.00 for the first $2,000 plus $8:00 $8.40 for each
additional $1,000 or fraction thereof, up to and including $25,000.00
$4487.00 $4711.00 for the first $2,000 plus $ 00 $7.35 for each
additional $1,000 or fraction thereof, up to and including $25,000.00
$77800 $8176.00 for the first $2,000 plus $4 08 $4.20 for each
additional $1,000 or fraction thereof, up to and including $25,000.00
65% of permit fee
10% surcharge for State mandated energy check
Staff time at FBHR; 1 hour minimum
Staff time at FBHR; 2 hour minimum
Staff time at FBHR; 1 hour minimum
*State mandated surcharges will be added to the building permit fees pursuant to state law as follows, or as state law may hereafter be amended:
$4 for every $100,000 valuation (minimum of $1 regardless of valuation).
10% of surcharge retailed by City for administrative costs, code enforcement education, etc., per statute.
(Health & Safety Code Section 18931.6)
0.013% ($13 per $100,000) of valuation for residential occupancies of no more than 3 stories
0.028% ($28 per $100,000) of valuation for all other occupancies
5% of surcharge retained by the City for data utilization, seismic mapping, etc.; per statute.
(Public Resources Code Section 2705)
EXHIBIT B
Mechanical Permit Fees
Current
Proposed
Furnace or Heater:
Up to 100,000 BTU
$19.00
$20.00
Over 100,000 BTU
$23.50
$24.70
Floor Furnace
$19.00
$20.00
Wall furnace, unit heater
$19.00
$20.00
Furnace/AC alteration or repair
$18.00
$19.00
Diffuser (ea)
$1.50
$1.60
Gas Piping, up to 4 outlets
$6.00
$6.30
each additional gas outlet
$1.50
$1.60
Boiler, Compressor, Refrigeration
0-3 HP 100M BTU
$19.00
$20.00
4-15 Hp, 100-500M Btu
$35.50
$37.25
16-30 Hp, 500-1000M Btu
$48.50
$51.00
31-50 Hp, 1000-1750M Btu
$72.00
$75.60
Over 50 Hp or 1750M Btu
$120.50
$126.50
lAir Handlers
(Under 10,000 CFM
$14.00
$14.70
lover 10,000 CFM
$23.50
$24.70
Evaporative coolers
$14.00
$14.70
Ventilation Hoods
$14.00
$14.70
Appliance Vent or Fan
$9.50
$10.00
Ventilation system, not part of furnace
$14.00
$14.70
Other not listed
$14.00
$14.70
Special Inspection/Investigation or reinspect
$64.50
$67.70
Permit Fee
Normal
$30.50
$32.00
Supplemental
$9.50
$10.00
Minimum
$102.00
$125.00
EXHIBIT C
Electrical Permit Fees
Current
Proposed
New Residential Construction/Addition
Multi Family
.065/sgft.
.068/sqft.
Single Family
.073/sqft.
.077/sqft.
Swimming Pools
$64.50
$67.70
Photovoltaic Systems -Residential
$161.50
$169.50
Photovoltaic Systems -Commercial
$922.50
$968.60
Carnivals & Circuses
Generators, electric rides
$30.50
$32.00
Booths each
$9.50
$10.00
Temporary Power pole
$30.50
$32.00
Temp. lighting, Christmas tree lots
$16.00
$16.80
Unit fee schedule
Outlets: Pluqs, switches
st 20
t
$1.50
$1.60
ch additional
$1.00
$1.05
Fixtures:
first 20
$1.50
$1.60
each additional
$1.00
$1.05
Pole lights
$1.50
$1.60
Appliances < 1 (hp) (kw) (kva)
Residential
$6.00
$6.30
Non-residential
$6.00
$6.30
Power A )paratus (HP or KW)
Up to 1
$6.00
$6.30
Over 1 and not over 10
$16.00
$16.80
Over 10 and not over 50
$32.00
$33.60
Over 50 not over 100
$64.50
$67.70
Over 100
$97.00
$102.00
Busways 100 ft or fraction
$9.50
$10.00
Signs, one circuit
$32.00
$33.60
Circuit or subfeed
$23.50
$24.70
Services:
< 600v, up to 200A
$35.50
$37.25
< 600v, 200A to 1000A
$72.00
$75.60
> 600v or over 1000A
$144.50
$151.70
Addnl. Meters (ea)
$9.50
$10.00
Miscellaneous Apparatus/panels
$23.50
$24.70
Special Inspection/Investigation or reinspect
FBHR
FBHR
Permit Fee
Normal
$30.50
$32.00
Supplemental
$9.50
$10.00
Minimum
$102.00
$125.00
EXHIBIT D
Plumbing Permit Fees
Backflow prevention
Current
Proposed
Water Closets
$9.00
$9.50
Wash Basins
$9.00
$9.50
Tubs / Showers
$9.00
$9.50
Sinks
$9.00
$9.50
Floor Drains
$9.00
$9.50
Grease Trap
$9.00
$9.50
Other fixtures or traps
$9.00
$9.50
Sewage Ejector
$52.00
$54.60
Building Sewer
$19.50
$20.50
Private Sewage system
$52.00
$54.60
Water Heater
$9.00
$9.50
Gas Piping, 1-5 outlets
$6.50
$7.00
JAdditional, ea.
$1.50
$1.60
Water Piping
$9.00
$9.50
Repair, waste and vents
$9.00
$9.50
Vacuum Breaker 1-2
$6.50
$7.00
Backflow prevention
2" or less
$9.00
$9.50
over 2"
$19.50
$20.50
Medical gas system
$65.00
$68.25
additional outlets >5
$6.50
$7.00
Rainwater System (inside)/ per drain.
$9.00
$9.50
Graywater system
$52.00
$54.60
Lawn Sprinkler Svstem
$9.00
$9.50
Special Inspection/Investigation or reinspect
FBHR
FBHR
Permit Fee-�
Normal
$26.00
$27.30
Supplemental
$13.00
$13.70
Minimum
$102.00
$125.00
ATTACHMENT 2
BUILDING PERMIT/PLAN REVIEW EEE SURVEY
APRIL 2017
Building Permit/ Plan Review Fee Survey -- April 2017
City
Bldg Permit Fee I
Plan Check I Bldg Permit Fee I
Plan Check
Bldg Permit Fee I
Plan Check I Bldg Permit Fee I
Plan Check
I Min. BP Fee
$5,347
$103
Residential Project
$2,207
$1,655
Commercial Project
$4,940
$2,207
$1,655
$200,000 valuation
$800,000 valuation
$200,000 valuation
$800,000 valuation
-$77
Novato
$1,558
$1,013
$4,663
$3,031
$1,558
$1,013
$4,663
$3,031
$74
City of Mill Valley
$2,056
$1,336
$5,956
$3,871
$2,056
$1,336
$5,956
$3,871
$155
County of Marin
$1,476
$3,136
$3,932
$8,357
$997
$2,120
$7,126
$15,144
$80
Fairfax
$2,878
cost + 20%
$5,199
cost + 20%
$5,796
cost + 20%
no example
no example
$245
San Anselmo
$1,706
$1,109
$5,111
$3,322
$1,706
$1,109
$5,111
$3,322
$125
Belvedere
$1,555
$970
$9,317
$6,056
N/A
N/A
N/A
N/A
$47
Sausalito
$1,400
$910
$4,350
$2,827
$1,400
$910
$4,350
$2,827
$75
Corte Madera
$1,900
hourly
$2,750
hourly
$1,900
hourly
$4,050
hourly
$230
Larkspur
$2,288
$1,487
$6,827
$4,437
$2,288
$1,487
$6,827
$4,437
$101
Petaluma
$2,262
$2,262
$6,786
$6,786
$2,262
$2,262
$6,786
$6,786
$54
San Mateo
$2,885
$2,453
$8,521
$7,243
$2,885
$2,453
$8,521
$7,243
$115
Tiburon
$1,553
$1,009
$4,658
$3,028
$1,553
$1,009
$4,658
$3,028
$60
Palo Alto
$2,792
$2,233
$8,357
$6,685
$2,792
$2,233
$8,357
$6,685
$69
Redwood City
$2,187
$971
$6,696
$2,913
$1,995
$971
$6,816
$2,913
$50
Mountain View
$3,447
$1,629
$10,424
$4,878
$3,447
$1,629
$10,424
$4,878
$62
I Bldg Permit Fee Plan Check Bldg Permit Fee Plan Check Bldg Permit Fee Plan Check Bldg Permit Fee Plan Check Min. BP Fee
AVERAGE
$2,130
$1,578
$6,236
$4,880
$2,331
$1,544
$6,434
$5,347
$103
San Rafael
$2,207
$1,655
$6,587
$4,940
$2,207
$1,655
$6,587
$4,940
$99
Difference:
-$77
-$77
-$351
-$60
$124
-$111
-$153
$407
$4
$1,412
% Difference:
-3.5%
-4.6%
-5.3%
-1.2%
5.6%
-6.7%
-2.3%
8.2%
3.9%
ATTACHMENT 3
SAMPLE INVOICES FOR
TWO CONSTRUCTION PROJECT TYPES
CITY OF
� sqh �za�ae�
INVOICE / RECEIPT
Date: 5/3/2017
Application Number: B1606-020
Address: 1140 MISSION AVE
Applicant: BARAR PIROOZ &
Owner: BARAR PIROOZ &
Contractor:
PAT
SAMPLE
Project Description: Extend Mstr Bedrm Replace guest Bath;Kitchen remodel & fnd r
Notes: Kitchen remodel and foundation repair
Construction Valuation: $ 80,000.00
Permit Number
B1606-020
B1606-020
B1606-020
B1606-020
B1606-020
B1606-020
B1606-020
B1606-020
B1606-020
B1606-020
E1606-126
F1610-003
M1606-057
P1606-092
FEES DUE
Description
Account
BUILDING PERMIT FEE
001-16-49001-22
BUILDING PLAN CHECKING
001-16-49001-63
CA GREEN BUILDING FUND
001-16-49001-77
GENERAL PLAN MAINTENANCE
1218-16-28103-63
LARGE PLAN ARCHIVING
001-16-49001-68
LONG RANGE PLANNING GP2020 218-16-28103-63
PLANNING REVIEW OF BLDG APF 001-16-28001-63
SMALL SHEET ARCHIVING
001-16-49001-68
SMIP-RESIDENTIAL
001-16-49001-77
STREET MAINTENANCE FEE
206-44-48001-63
MINIMUM ELECTRICAL FEE
001-16-49001-22
NO FIRE SPRINKLER FEES DUE
$10.40
MINIMUM MECHANICAL FEE
001-16-49001-20
MINIMUM PLUMBING FEE .
001-16-49001-22
TOTAL Fees Charged:
Payments Received:
Balance Due:
$102.00
$102.00 �• b
$3,878.76 JL4 2. 13
-$3,878.76 4 1',.
$0.00
WHEN VALIDATED BELOW, THIS IS YOUR RECEIPT
Refund requests must be made in writing and will be subject to a 20% processingfee.
--------------------------------------------
Page 1 of 1
506
/V
V aC'q
E.
Amount
$1,212.00
' 4.0. -1
$909.00
14.57.
$4.00
$116.35
�, ,.$Z•
$18.00
$313.91
'A
$284.00
$5.10
$10.40
$700.00
$102.00
', +
$0.00
$102.00
$102.00 �• b
$3,878.76 JL4 2. 13
-$3,878.76 4 1',.
$0.00
WHEN VALIDATED BELOW, THIS IS YOUR RECEIPT
Refund requests must be made in writing and will be subject to a 20% processingfee.
--------------------------------------------
Page 1 of 1
CITY OF
a� a aQ
- r
r�
INVOICE / RECEIPT
Date: 5/3/2017 BRC f3AAAT L
Application Number: B1605-163
2
Address: 910 ANDERSEN DR
Applicant: TK Architects
Owner: GILMORE EDWARD C /TR/ &
Contractor: Ice Builders
Project Description: New Restaurant "EI Pollo Loco"
Construction Valuation: $ 750,000.00�D
FEES DUE IVLc,VtdK
Permit Number Description Account Amount
B1605-163 ADDITIONAL HOURLY PLAN CHE $156.25
B1605-163 ADDITIONAL HOURLY PLAN CHE $312.50 15.6 Z
B1605-163 BUILDING PERMIT FEE 001-16-49001-22 $6,237.00 7
B1605-163 BUILDING PLAN CHECKING 001-16-49001-63 $4,677.75 'Z
B1605-163 CA GREEN BUILDING FUND 001-16-40001-77 $30.00
B1605-163 FIRE PREVENTION REVIEW OF BI 001-33-43201-66 $2,027.03
B1605-163 GENERAL PLAN MAINTENANCE 1218-16-28103-63 $598.75
B1605-163 LARGE PLAN ARCHIVING 001-16-49001-68 $112.50
B1605-163 LONG RANGE PLANNING GP2020 218-16-28103-63 $1,615.38 00 ®.
B1605-163 PLANNING INSPECTION AT FINAI 001-16-28001-63 $241.00
B1605-163 PLANNING REVIEW OF BLDG APF 001-.16-28001-63 $109.00
B1605-163 PLANNING REVIEW OF BLDG APF 001-16-28001-63 $109.00
B1605-163 PLANNING REVIEW OF BLDG API 001-16-28001-63 $109.00
B1605-163 SMALL SHEET ARCHIVING 001-16-49001-68 $5.10
B1605-163 SMIP- NON RESIDENTIAL 001-16-49001-77 $210.00
B1605-163 STREET MAINTENANCE FEE 206-44-48001-63 $7,400.00
E1608-071 ELECTRICAL FEES 001-16-49001-22 _ $400.00 Z C7, ®®
F1610-004 ADDITIONAL SPRINKLER HEADS 33-43201-2228 $248.00
F1610-004 FIRE. PREVENTION SMALL SHEET 33-43201-2228 $10.50
F1610-004 FIRE SPRINKLERS - 11 OR MORE 133-43201-2228 $450.00
F1610-004 LARGE PLAN ARCHIVING 001-16-49001-68 $6.00
F1610-004 UNDERGROUND FIRE SERVICE M 33-43201-2228 $300.00
F1611-012 AUTOMATIC FIRE EXTINGUISHIN 33-43201-2228 $600.00
F1611-012 FIRE PREVENTION SMALL SHEET 33-43201-2228 $5.85
Page 1 of 2
FEES DUE
Permit Number Description Account
F1611-012 LARGE PLAN ARCHIVING 001-16-49001-68
F1612-001 FIRE ALARM SYSTEM 33-43201-2228
F1612-001 FIRE PREVENTION SMALL SHEET 33-43201-2228
M1608-061 MECHANICAL FEES 001-16-49001-20
P1608-075 PLUMBING FEES 001-16-49001-22
TOTAL Fees Charged:
Payments Received:
Amount
$6.00
$300.00
$5.85
$207.50
$220.00 J I I.'PV
$26,709.96-1—:421,2Z
-$26,709.96' 2�E-I�I'i5
Balance Due:
$0.00 �+/V
WHEN VALIDATED BELOW, THIS -IS YOUR RECEIPT
Refund requests must be made in writing and will be subject to a 20% processingfee
Page 2 of 2
Paul Jensen
Community
Development
Director
Raffi Boloyan
Thomas Ahrens
Planning Manager
Chief Building
Official
(Proposed)
Anne Derrick
Senior Code
Admrr,isuot,ve
Enforcement
Asst Iii
Supervisor
Administrative
Assistant 11
RB R
Inspector
Bob Geno
Vacant
Interim Senior
Senior Building
Permit Services
Larry Salvisberg
Lamonte Mack
Inspector
Coordinator
Planner
Senior Code Enforcement
Contract Massage
Official
Supervisor
Brian Sheridan
Pat Nolan
Caron Parker
DJ Heckler
Randy Sweet
Building Inspector II
Senior Permit
Associate Planner
Technician
Code Enforcement
Contract Massage
Alicia Guidice
official u1
Inspector
Robert Curry
Barbara Reher
Associate Planner
Luis Rodriquez
Building Inspector I
Permit Technician
(Contract)
Lee Holt
Alan Montes
Code Enfrocement
Contract Permit
Vacant
Official I
Technician
Asssitant Planner
Building Inspector I/II
Jaime Valle
Michele Ginn
Plans Examiner
Planning Technician
(Contract
ATTACHMENT 5
BUILDING PERK/W PERFORMANCE REPORT
THREE REPORTING PERIODS
January 1, 2015 — March 31, 2015
January 1, 2016— March 31, 2016
January 1, 2017— March 31, 2017
CITY OF SAN RAFAEL BUILDING PERMIT REVIEW & INSPECTION PROCESS
TRACKING AND REPORTING PERIOD —January 1, 2015 to March 31, 2015
BUILDING PERMIT PROCESS
(FILING TO ISSUANCE)
This report presents the tracking of building permit activity for three types/levels of construction,
specifically average processing time to permit issuance, plan checking options and average number of
plan check revisions.
Building Permit Type Total Permits
%
Average
Issued (1)
Over the
Processing
Review
Counter
Time
Residential- 302
43%
3 days
< $100K Valuation
13
1.7
Commercial 35
3%
59 days
< $100K Valuation
Commercial 11
0%
63 days
> $100K Valuation
(1) Total permits includes over-the-counter
permits
(2) Solely covers permits that
require plan checking
In -House Plan
Outside
Average No. of
Check
Plan Check
Plan Check Review
Review
Cycles (2)
150
14
1.3
9
13
1.7
2
9
3.3
Fees
Collected
$224,967
$49,828
$123,344
OVER-THE-COUNTER (OTC) PERMIT PROCESS
(TUESDAY & THURSDAY MORNINGS)
The Over -the -Counter permit service is offered on Tuesday and Thursday mornings for smaller,
residential construction projects such as kitchen/bathroom remodeling, decks, non-structural tenant
improvements and additions, water heater/furnace and window installation, re -roofing
Average Number of Customers Total # Permit Issued Plans Taken -in
Per Day Of Permits Filed Same Day For Review
15 187 161 26
(86%) (14%)
E -PERMIT PROCESS
On-line permit service ("e -permits"), which allows the customer to file for and receive a building permit
for certain, limited residential improvements and actions. E -permits are offered for residential water
heater/furnace replacement, window replacement, re -roofing, electrical service upgrade and residential
resale inspection reports.
Total No. Issued Residential Building Electrical Mechanical Plumbing
Resale Reports Permit Permit Permit Permit
44 8 12 3 6 15
BUILDING INPSECTIONS
Building Inspections are conducted on Monday through Thursday of each week. Inspections are
scheduled by phone using an automated, interactive voice recognition system (IVR). A log of the daily
inspection request is kept for assignment to inspectors.
Average Number of Daily Inspections: 1 40
CITY OF SAN RAFAEL BUILDING PERMIT REVIEW & INSPECTION PROCESS
TRACKING AND REPORTING PERIOD —January 1, 2016 to March 31, 2016
BUILDING PERMIT PROCESS
(FILING TO ISSUANCE)
This report presents the tracking of building permit activity for three types/levels of construction,
specifically average processing time to permit issuance, plan checking options and average number of
plan check revisions.
Building Permit Type Total Permits % Average
issued (1) Overthe Processing
Counter Time
Residential- 323 43% 4 days
< $100K Valuation
Commercial 40 15% 52 days
< $100K Valuation
Commercial 6 0% 73 days
> $100K Valuation
(1) Total permits includes over-the-counter permits
(2) Solely covers permits that require plan checking
In -House Plan
Outside
Average No. of
Check
Plan Check
Plan Check Review
Review
Cycles (2)
185
19
1.2
18
12
1.8
0
6
2.5
Fees
Collected
$291,366
$47,392
$76,214
OVER-THE-COUNTER (OTC) PERMIT PROCESS
(TUESDAY & THURSDAY MORNINGS)
The Over -the -Counter permit service is offered on Tuesday and Thursday mornings for smaller,
residential construction projects such as kitchen/bathroom remodeling, decks, non-structural tenant
improvements and additions, water heater/furnace and window installation, re -roofing
Average Number of Customers Total # Permit Issued Plans Taken -in
Per Day Of Permits Filed Same Day For Review
24 220 205 15
(93%) (7%)
E -PERMIT PROCESS
On-line permit service ("e -permits"), which allows the customer to file for and receive a building permit
for certain, limited residential improvements and actions. E -permits are offered for residential water
heater/furnace replacement, window replacement, re -roofing, electrical service upgrade and residential
resale inspection reports.
Total No. Issued ResidentialBuilding Electrical Mechanical Plumbing
Resale Reports Permit Permit Permit Permit
76 11 16 6 28 15
BUILDING INPSECTIONS
Building Inspections are conducted on Monday through Thursday of each week. Inspections are
scheduled by phone using an automated, interactive voice recognition system (IVR). A log of the daily
inspection request is kept for assignment to inspectors.
Average Number of Daily Inspections: 1 45
CITY OF SAN RAFAEL BUILDING PERMIT REVIEW & INSPECTION PROCESS
TRACKING AND REPORTING PERIOD — January 1, 2017 to March 31, 2017
BUILDING PERMIT PROCESS
(FILING TO ISSUANCE)
This report presents the tracking of building permit activity for three types/levels of construction,
specifically average processing time to permit issuance, plan checking options and average number of
plan check revisions.
Building Permit Type Total Permits
%
Average
Issued (1)
Overthe
Processing
Review
Counter
Time
Residential- 308
49%
3 days
< $100K Valuation
7
1.3
Commercial 33
21%
45 days
< $100K Valuation
Commercial 5
0%
70 days
> $100K Valuation
(1) Total permits includes over-the-counter permits
(2) Solely covers permits that
require plan checking
In -House Plan
Outside
Average No. of
Check
Plan Check
Plan Check Review
Review
Cycles (2)
171
11
1.1
19
7
1.3
1
4
2.0
Fees
Collected
$288,877
$27,964
$176,992
OVER-THE-COUNTER (OTC) PERMIT PROCESS
(TUESDAY & THURSDAY MORNINGS)
The Over -the -Counter permit service is offered on Tuesday and Thursday mornings for smaller,
residential construction projects such as kitchen/bathroom remodeling, decks, non-structural tenant
improvements and additions, water heater/furnace and window installation, re -roofing
Average Number of Customers Total # Permit Issued Plans Taken -in
Per Day Of Permits Filed Same Day For Review
23 251 233 18
(93%) (7%)
E -PERMIT PROCESS
On-line permit service ("e -permits"), which allows the customer to file for and receive a building permit
for certain, limited residential improvements and actions. E -permits are offered for residential water
heater/furnace replacement, window replacement, re -roofing, electrical service upgrade and residential
resale inspection reports.
Total No. Issued Residential Building Electrical . Mechanical Plumbing
Resale Reports Permit Permit Permit Permit
127 11 32 7 45 32
BUILDING INPSECTIONS
Building Inspections are conducted on Monday through Thursday of each week. Inspections are
scheduled by phone using an automated, interactive voice recognition system (IVR). A log of the daily
inspection request is kept for assignment to inspectors.
Average Number of Daily Inspections: 1 40
ATTACHMENT 6
NOTICE OF PUBLIC HEARING — CITY COUNCIL
You are invited to attend the City Council hearing on the following proposed project:
PROJECT: Amendments to the City of San Rafael Master Fee Schedule to: a) update Building Permit Fees by proposing a five
percent (5%) increase in fees for selected building -related permits; and b) establish'a Public Works Department fee for building
permit plan review; File No.: P15-004
As required by state law, the project's potential environmental impacts have been assessed. Planning staff recommends that this project will not have a significant
effect on the environment as it is covered by the general rule, pursuant to CEQA Guidelines Section 15061(6)(3), and is not subject to environmental review.
MEETING DATE/TIME/LOCATION: Monday, May 15, 2017, 7:00 p.m. City Council Chambers, 1400 Fifth Ave at D St, San Rafael, CA
FOR MORE INFORMATION: Contact Paul Jensen, Project Planner at (415) 485-5064 or paul.jensen@cityofsanrafael.org. You can view the
draft amendments to the Master Fee Schedule at the Community Development Department, City Hall, 1400 5th Avenue, 3rd floor. You can also
view the staff report after 5:00 p.m. on the Friday preceding the City Council meeting at htto://www.citvofsanrafael.orci/meetings.
WHAT WILL HAPPEN: You can comment on the proposed amendment to the Master Fee Schedule. The City Council will consider all public
testimony and decide whether to approve or deny the proposed amendments.
IF YOU CANNOT ATTEND: You can send a letter to the Community Development Department, Planning Division, City of San Rafael, P. O. Box
151560, San Rafael, CA 94915-1560. You can also hand deliver it prior to the meeting.
At the above time and place, all letters received will be noted and all interested parties will be heard. If you challenge in court the matter described above, you may be limited to raising
only,those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered at, or prior to, the above referenced public hearing
(Government Code Section 65009 (b) (2)).
Judicial review of an administrative decision of the City Council must be filed with the Court not later than the 901h day following the date of the Council's decision. (Code of Civil
Procedure Section 1094.6)
Sign Language and interpretation and assistive listening devices may be requested by calling (415) 485-3085 (voice) or (415) 485-3198 (TDD) at least 72 hours in advance. Copies of
documents are available in accessible formats upon request.
Public transportation to City Hall is available through Golden Gate Transit, Line 22 or 23. Para -transit is available by calling Whistlestop Wheels at (415) 454-0964. -
To allow individuals with environmental illness or multiple, chemical sensitivity to attend the meeting/hearing, individuals are requested to refrain from wearing scented products.
ATTACHMENT 7
CORRESPONDENCE RECEIVED TO DATE