HomeMy WebLinkAboutLib Facilities Needs Assessment & Vision PlanSAN RAFAEL Agenda Item No: 6.a
THE CITY WITH A MISSION Meeting Date: June 5, 2017
SAN RAFAEL CITY COUNCIL AGENDA REPORT
Department: Library
Prepared by: Sarah Houghton, Library Director City Manager Approval:
SUBJECT: Library Services and Facilities Needs Assessment and Vision Plan
RECOMMENDATION: Staff recommends that the City Council:
• Accept this staff report
• Authorize staff to issue a Request for Proposals for services to conduct a top view
building plan with land acquisition, capital, and FF&E (furniture, fixtures, and
equipment) cost estimates for the following options: 1) Three new Downtown Library
sites, 2) Pickleweed Expansion, 3) Three Terra Linda Library sites
BACKGROUND: On June 15, 2015 City Council authorized a professional services agreement
with Group 4 Architecture, Research, + Planning, Inc. for a library needs assessment and
system analysis. This project has concluded and staff and Group 4 Architecture are prepared to
present the findings of this needs assessment and system analysis.
The original Downtown Library opened at its current location on January 9, 1909. As early as
1915, the Library Trustees reported that "The Library has outgrown its bookspace, and further
accommodation is required." ("Library Trustees Report to Council." Marin Journal, Volume 53,
Number 33. August 19, 1915.)
By the late 1950s, the San Rafael community had unquestionably outgrown its library. Local
architect Gordon A. Phillips was hired to design a 6,000 square foot addition that would more
than double the library's size. He placed the addition on the north fagade, removed the exterior
steps and second floor entry, and altered the windows in the Carnegie building to match the
new addition. The expanded library was dedicated on February 28, 1960.
Once again, San Rafael outgrew its library and the next step was to enclose the parking area
under the 1960 addition. When the new space opened in 1976, library director Vivian R. Smith
called it a "short-term solution to a long -growing need for more library space." The Pickleweed
Library branch opened as part of the Albert J. Boro Community Center in July of 2006.
FOR CITY CLERK ONLY
File No.: 9-3-61
Council Meeting: 06/05/2017
Disposition: Accepted report
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2
Attachment A outlines some of the key findings from library facility studies, planning documents,
and other findings from the last five decades.
ANALYSIS: The idea that the current City of San Rafael library facilities are insufficient is not a
new one. The City has been highlighting the need for newer, bigger facilities since 1970. Having
completed numerous needs assessments, studies, and facility analyses for the last 47 years,
this most recent evaluation from Group 4 Architecture affirms both the community demand and
the practical need for more spacious, modern library facilities to serve the residents of San
Rafael.
In 2004, the San Rafael Public Library Foundation was founded with a mission to build a library
for the 21 st century, to furnish and maintain it, and to secure its future for generations to come.
Since then, the Foundation has attracted friends, directors, and volunteers - all working together
to make the dream of a beautiful new public library a reality.
In January 2015, the City Council appointed a New Library City Council Subcommittee to work
with the Library staff and Library Foundation toward this goal.
For this study, Group 4 Architecture analyzed the facilities of the Library as they exist today,
identified the gap between what the Library has and what it needs based on library industry
standards, conducted pop-up community input sessions on priorities for library services,
conducted an extensive community survey (funded by the San Rafael Public Library
Foundation) to assess community priorities and needs, and conducted preliminary assessments
of potential site options.
The analysis of the Downtown Library facility as it exists today revealed substantial weaknesses
in the areas of safety and access, building systems, architectural issues, and functionality. The
analysis of the Pickleweed Library facility as it exists today revealed the main problem as its
insufficient size.
Combined, our libraries provide 17,600 square feet of library service space, 115 seats, 140,000
items in the collection, 33 public use computers, and a 30 -seat meeting room at the Downtown
Library. There is limited shared parking at both facilities. According to library industry standards,
based on San Rafael's population today we should have 40,000-45,000 square feet of library
service space, 350-380 seats, 220,000-260,000 items in the collection, 145-170 public use
computers, a 150-200 seat capacity meeting room in each library as well as a storytime room to
accommodate 75 people in each library, and 100-110 parking spaces. Not even projecting out
for the future as one should do for any facilities project, San Rafael's libraries are falling short of
community needs, expectations, and industry best practices.
The community survey, funded by the San Rafael Public Library Foundation, specifically
revealed citywide demand for an expanded Downtown Library, value in the idea of a Terra Linda
Branch Library, strong local support for the Pickleweed Branch Library, a need for parking to
accommodate a mobile population, a general demand for technology access, demand for
collaborative spaces and resources, and an interest in the preservation/reuse of the existing
Downtown Library building for another civic purpose.
Group 4 Architecture identified various site options for a new Downtown Library, a Terra Linda
Branch, and possibilities for an expansion of the Pickleweed Branch.
The Downtown Library hosts 600 visitors per day, and yet has just one single -stall bathroom for
adults and one for children. There aren't enough computers for adults and children, and the
building cannot be wired to today's technology standards. We cannot accommodate additional
children at popular programs such as Storytime, and, as a result, the Library cannot promote
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 3
these programs as it otherwise might. The Library cannot house modern cost -savings methods
such as automatic sorting and routing equipment. Given the condition of the building, it cannot
meet Title 24 energy efficiency standards, and thus energy and money is wasted each year.
Sewage backups and other recurring maintenance issues cannot be permanently addressed,
leaving portions of the Library closed when maintenance issues surface. Conduit, air ducts, and
water pipes are exposed throughout the building, detracting from the look and feel of the
Library. The patchwork of upgrades and repairs on the century -old building has left a disjointed
layout rife with unsightly rehabilitations.
The Pickleweed Library hosts 300 visitors per day in its 3,000 square feet (much of which is
bathroom space). We cannot accommodate additional children at popular programs such as
Storytime, and as a result, the Library cannot promote these programs as it otherwise might. As
the East San Rafael community continues to grow, the Library cannot meet demand in the
existing facility, even with the generous support of and partnership with the adjacent Community
Center.
The next step toward providing adequate library facilities for the residents of San Rafael would
be to issue an RFP for services to conduct a top view building plan (a bird's eye view of what a
footprint would look like for building, grounds, parking) with land acquisition, capital, and FF&E
cost estimates for one or more of the following library facility options: new Downtown Library
sites, a Pickleweed Expansion, and/or a Terra Linda branch.
FISCAL IMPACT: The fiscal impact will depend on the responses to the proposed costs for the
call for proposals. The funding source for this project will be the Capital Reserve Balance in the
Special Library Parcel Tax Fund.
COMMUNITY ENGAGEMENT: To date the City has conducted the following community
outreach on this project:
• Visioning workshop and community meeting in March 2015
• Publicity and postings of the resulting community vision
• Community focus groups and other meetings as part of the library services and facilities
needs assessment
• Mailers to every residence in San Rafael encouraging participation in a hybrid
print/online survey effort about San Rafael's library facilities
The next community outreach steps will include:
• Numerous future community meetings, focus groups, surveys and City Council reports
as the project progresses
OPTIONS
• Accept this staff report and authorize staff to issue an RFP for services up to conduct a top
view building plan with land acquisition, capital, and FF&E cost estimates for the following
options: 1) Three new Downtown Library sites, 2) Pickleweed Expansion, 3) Three Terra
Linda Library sites.
• Accept the staff report and direct staff to pursue an altered version of the combination of
recommended actions above.
• Accept the staff report and direct staff to conduct additional research and return to City
Council at a later date.
• Do not accept the staff report or authorize staff to issue an RFP.
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 4
ACTION REQUIRED
• Accept this staff report
• Authorize staff to issue an RFP for services to conduct a top view building plan with land
acquisition, capital, and FF&E cost estimates for the following options: 1) Three new
Downtown Library sites, 2) Pickleweed Expansion, 3) Three Terra Linda Library sites.
Attachments:
A. Key findings from facility studies, planning documents, and other findings from the last
five decades
Attachment A
Key findings from facility studies, planning documents, and other findings from the last
five decades
1970
• "Typical of the original facility, of course, is the public, governmental style having much
waste or unusable space and little flexibility."
• "The principal problem with the library today is that it simply does not have adequate
space in which to carry on an adequate program."
• "We recommend that construction of branches not be considered until exhaustive
examination of what can be done with the present central library has been undertaken."
Donald R. Hegstrom, Managing Director, The Consulting Organization. A Master Plan of
Development for San Rafael Public Library Phase 1. May 11, 1970.
1971
• "As we conducted this project, it became increasingly clear that the handsome and
venerable Carnegie facility was preventing the delivery of high quality library services. Its
lack of flexibility, the grandeur of its high but nonfunctional ceilings, costly maintenance,
high staff requirements, and its inability to accommodate new programs or an adequate
circulation pattern, leads us to strongly recommend the demolition of this library facility—
to make way for a new, flexible, spacious library for San Rafael."
• "It is clear that the present site does not allow for adequate parking."
Donald R. Hegstrom, Managing Director, The Consulting Organization. Master Plan of Library
Development. March 1971.
1973
• "Whereas the existing library has inadequate parking, which problem will be
compounded if the present building is expanded; and Whereas, the need for a greatly
increased main library facility is recognized by this Council; Now, Therefore, Be It
Resolved that the City Manager, in cooperation with the Library Board, is directed to
assess potential sites for a new main library and to report their findings with cost
estimates and other related data to this Council."
San Rafael City Council Resolution No. 4594: Resolution Directing the City Manager in
Cooperation with the Library Board to Assess Potential Sites for a New Main Library. October
29, 1973.
1985
• "With inadequate public seating, overcrowded book stacks, limited handicapped
accessibility, no air conditioning, limited public meeting rooms, and almost no storage
space, the building clearly is no longer able to meet the needs of the community."
• "Its most pressing need is a new building, three or four times the size of the present
facility."
Public Library Services in Marin County. League of Women Voters Report. February 1985.
1985
"Periodic flooding threatens... This problem is exacerbated... by leaky roofs and poor
drainage."
"How can such an aware community be satisfied with such inadequate library service?
Why are Marin residents accepting service levels so far below the rest of the Bay Area,
the state, and the nation? Years of inadequate funding have meant a historical lack of
quality library service in Marin. There is no full service facility to act as a model library in
the region, and residents' expectations are very low."
• "Facilities Goal 2-3 years: Replace the San Rafael Public Library and the County
Headquarters (Civic Center) Library to meet increased service demands."
• "San Rafael would appear to be the perfect environment for a strong public library
program. Yet by many standard measures, San Rafael ranks below average when
compared to other California libraries serving similar sized populations. Deficiencies can
be seen in four major areas—hours, facilities, resources and services."
• "The library is overcrowded, in both staff and public service areas, and has long since
run out of space to adequately house collections, users, and staff."
• "The library building shows extended neglect to basic electrical, structural and
mechanical systems."
• "Provisions for access for the physically handicapped fail to meet legal standards."
• "A major concern of San Rafael should be the replacement of the existing facility. This is
dictated by the condition of the present structure and current and projected space needs
based on the size of San Rafael's population."
• "The existing structure housing the San Rafael Public Library has long since run out of
space to adequately house collections, users, services, and staff. Moreover, the severe
space limitations imposed by the structure and its labor-intensive configuration preclude
the Library from offering the full range of collections and services generally required for a
population such as San Rafael's. Staff time which could be spent on other tasks must
now be devoted to supervising the building's many levels and multiple exits. Beyond
these shortcomings, the structure, mechanical, and electrical systems deficiencies could
be remedied, the present site is too small to accommodate a structure of sufficient size
to meet current Library space requirements and those of the next ten to twenty years."
• "Given these irremediable weaknesses, it is recommended that steps be taken
immediately to relocate the San Rafael Public Library in a building designed for
contemporary public library service."
• "Preliminary estimates place the square footage requirement in the range of 55,000-
72,000 gross square feet (41,250-54,000 net square feet)."
J. Matthews and Associates, Inc. Library Services in Marin: Planning for Excellence Final
Report. July 1985.
1986
• "City Council accepted the final report of County -wide Library Planning Study and key
recommendation to replace the existing San Rafael Public Library facility which is
deteriorating, poorly designed to deliver service efficiently, and too small to adequately
meet public demand."
San Rafael City Council. Meeting Minutes. March 17, 1986.
1989
• "The San Rafael Public Library has long been faced with space restrictions which have
adversely affected collection development and the introduction of new services. The
existing San Rafael Public Library building of approximately 7,000 gross square feet,
was constructed in 1904, with the help of a $25,000 grant from Andrew Carnegie. It was
later expanded to its present size of about 14,000 square feet. This is judged to be less
than one-quarter of the space required by the library as it seeks to meet the needs of the
population in the library service area for the next 20 years."
Raymond M. Holt & Associates. Building Program for the San Rafael Public Library. February
10, 1989.
2
1996
• "The Library needs to examine how it can improve services to Terra Linda and the
Canal, both of which are underserved areas of San Rafael."
San Rafael Library Planning Committee. Meeting Minutes. October 5, 1996.
1996
• "At every turn the building creates barriers to providing quality service. There is
insufficient space for existing collections, let alone expansion of the collection. There is
inadequate seating, at busy times there literally is no available seating. The electrical
system and phone closet are inadequate to accommodate the new automation and
telecommunications systems. There is only limited office space; some key staff
members who need offices do not have them. There is no space to support volunteer
activities, including the Friends of the Library book sales."
Library staff. San Rafael Public Library Strategic Plan. December 1996.
1997
• "Create a library west of Highway 101 to establish convenient and accessible library
services for everyone in North San Rafael."
City of San Rafael and North San Rafael Steering Committee. Vision San Rafael: 2010.
November 1997.
1998
"The Library has two unkempt bathrooms and is considered to be the Winchester House
of San Rafael with a totally confusing physical layout of the premises.
"Most focus group respondents want a Cultural Center that includes a Library. They want
an edifice that is at least four times larger, has plenty of room for reference and rental
resources, small and large rooms for author, musical, and art events, and an area
dedicated to computer and internet access. Respondents want more, cleaner
bathrooms, a small cafe, outdoor reading area, changing art exhibits on the walls, and
disabled accessibility everywhere. This analyst has never heard so much unanimity for
more, coupled with the desire to pay for more!"
"Respondents in all focus groups think that the SRPL's building is inadequate in size and
amenities. The overall feeling among respondents is that this facility is overcrowded and
cluttered and the interior lacks imagination and personality. The physical space is a
disaster!"
Waterman Associates. The San Rafael Public Library: A Summary Analysis. May 1998.
2004
• "Site lighting insufficient (security concerns for patrons, staff)"
• "Site draining problems (staff entrance, rear patio)"
• "Parking insufficient to meet demand"
• "Lobby is too small, resulting in crowding and clutter. Staff is in direct line of exterior
doors, resulting in extreme weather impact on working environment."
• "Limited space does not allow for efficient circulation operations"
• "Children's Room is uncomfortably close to the lobby exit and driveway (safety
concerns)"
• "Second entry from City Hall parking lot is difficult to supervise."
• "Collection severely limited by lack of space"
• "Children's Room pre -cast concrete ceiling is low, doorways do not meet code height
requirements, and the room has a dark, cavernous ambiance."
• "The storytelling area is too small to meet demand"
• "Staff kitchen and break room are small, used for shelving and storage, have a direct
connection to public areas, and create disruptive smell and odor migration."
• "Storage needs far exceed available space, resulting in encroachment into public and
staff areas."
Group 4 Architecture, Research, + Planning. San Rafael Downtown Library Feasibility Study:
Facility Evaluation. 2004.
2014
• "The community consistently criticized the Downtown Library's space, restrooms, the
disrepair of the building, quality of technology, the size of the meeting room, noise, and
parking."
• "More people ranked the building's condition as poor or fair than ranked it as good or
excellent."
• "Top community priorities for a better library include space for collections, comfortable
seating, a children's area, parking, spaciousness, and a teen area."
Library Staff. Key Take-Aways from the January 2014 Community Survey about Library
Services. February 2014.
2017
Group 4's conclusion to this most recent Library Services and Facilities Needs
Assessment and Vision Plan comes to many of the same conclusions reached in
previous years. A new, bigger Downtown Library is needed to sufficiently meet
community demand and facility standards. There is also community support for a Terra
Linda branch library and an expansion to the existing Pickleweed branch library.
11
ROUTING SLIP / APPROVAL FORM
INSTRUCTIONS: Use this cover sheet with each submittal of a staff report before approval
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with all related attachments in the Team Drive (T:) --> CITY COUNCIL
AGENDA ITEMS 4 AGENDA ITEM APPROVAL PROCESS 4 [DEPT -
AGENDA TOPIC]
Agenda Item #
Date of Meeting: 6/5/2017
From: Sarah Houghton
Department: Library
Date: 5/26/2017
Topic: Library Services and Facilities Needs Assessment and Vision Plan
Subject: Reviewing results of the Assessment and Plan and asking for Council direction on how to
proceed
Type: ❑ Resolution ❑ Ordinance
❑ Professional Services Agreement ® Other: Staff Report
APPROVALS
® Finance Director
Remarks: Approved -Van 5/31/17
® City Attorney
Remarks: LG -No Attorney review required.
® Author, review and accept City Attorney / Finance changes
Remarks:
® City Manager
Remarks:
DRAFT
San Rafael Public
Services and Fac
Vision Plan
�brary
ilities
City Council Presentation
June 5, 2017
a a o u a a
J
DRAFT
Agenda
1. Project Purpose
2. Library Needs and Vision
3. Library Development Strategies
4. Next Steps
G I D 0
033s:
bn?�D70re
rrojecT purpose
• Develop a clear vision for the future of the
San Rafael Public Library
• Provide a platform for moving forward
• Leverage previous Library and City work
• Engage staff, stakeholders
2015
2016
New Library
Community Kiosks Subcommittee
6 Locations; Engaged --330
0 R v u P 4
DRAFT
,and the community
2017
&&areD
.
Online Survey.
6 Weeks; Engaged —1,050
♦ NLSC
City
Council
�r:r�:rr.
9
#A&LiLT r
Library facilities history
-.:..�..�..
® r
1905
Carnegie donates funds
1908
51160 SF Carnegie library built
G R D U P 4
DRAFT
1980
Asbestos abatement
1960 1976
101240 SF Underground parking
addition converted to children's room
1992
Seismic retrofit;
elevator addition
1980s
Pickleweed Community
Center with library outpost
2003
Downtown Library
Feasibility Study
2016
Passage of
Measure D
2006
Pickleweed Community Center
renovation with expanded
branch library
San Rafael's libraries today...
• Lack space to grow the collection and technology
• Lack space and flexibility for multigenerational
programming
• Are crowded; cannot provide enough seating for
individual or collaborative study
• Are difficult to operate at maximum staff
efficiency and effectiveness
• Lack space for staff, support, and storage
• Are overwhelmed by community demand
• Cannot meet community needs and vision for
library service
G R D U P 4
DRAFT
MW
P T --W-A 0111 ILTJ 6110
Community vision.* expanded resources
• Room for the collection to grow and
diversify
• More attractive and accessible display
of materials
• More computers and technology
G R D U P 4
-
1��
^`6F
DRAFT
•
0
EDI.AAND VISION
• • • ' • • • • • • ➢ Community survey respondents
want more space for programs,
meetings, and events
➢ "Convenient open hours" was
the #1 library selection factor in
the survey
➢ Services for children ranked
• • ' • highly in community kiosk
outreach
• • •• '• •
1z 1k
I
is I
5 ••fes i � � ' ] T
E610
LI\r �p
-I\►\I\►�
EDI.AAND VISION
• • • ' • • • • • • ➢ Community survey respondents
want more space for programs,
meetings, and events
➢ "Convenient open hours" was
the #1 library selection factor in
the survey
➢ Services for children ranked
• • ' • highly in community kiosk
outreach
• • •• '• •
1z 1k
I
is I
5 ••fes i � � ' ] T
E610
�J11!
t.,ommunlTy vision.* a place for people
• Comfortable seating for*
quet
reading and study
• Space for small group study and
tutoring
• Flexible space and furnishings for
collaboration and connection
in the I*i
brary
G R D U P 4
DRAFT
T Y&I
I i
Library space needed to ach'i'eve the vision
San Rafael
Population
...............................
80,000
...................................
60,000
.................................
40,000
...................................
101000 SF 0.22 0,000 - - 20,000
...........................................................................................................................
library space (square feet)
1975 1985 1995 2005 2015 2025 2035
G R D U P 4
DRAFT
:1 :1 911FAil ilL I 91L�/ ],I]L
Library space planning target -c*tywIde
POPULATION
SAN RAFAE L
TODAY
---59,000 pop
LIBRARY SQ FT —17,600 square feet
0.30 square feet/capita
PARKING Three (3) spots at Downtown
shared at Pickleweed
G R D U P 4
DRAFT
PLANNING TARGETS
DRAFT
independent city library
0.7 to 0.75 square feet/capita
SAN RAFAE L
NEEDS TODAY
---59,000 pop
---40,000 to 45,000
square feet
SAN RAFAE L
20 -YEAR VISION
---65,000 pop
---45,000 to 50,000
square feet
40 spaces for first 10,000 GSF 100 to 110 spaces 110 to 120 spaces
then 20 spaces per 10,000 GSF
-1 —1 1 PA II BNG WGM
POPULATION sv,000� nrame�gam ory M1wery
SEATING - 6.5 mmNl.wo vov
OPEN A[CESE -d.Y. LOa • 6IO�.aA
COLLECTION
COMPUTERS -------------
1P
....._......®
PROGRAM SPACE Jorcd xnlNo.6e sprce� 4Vmmi PFe�aery.. ico uan pro�pr
LIBRARY SO IT —176--f-imar 0]to C]5 squaw fwr/mprta—40,000ro 45ACC —45,000 *050,000
o. —1-agaan frs sgwn Ml
DRAFT
Agenda
1. Project Purpose
2. Library Needs and Vision
3. Library Development Strategies
4. Next Steps
J A:LITYJUDUT 4kej0
How many libraries should San Rafael have.?
• How is the community using
the
library system
today? What
drives their choices?
• What would be important to
the
community in
an expanded
system?
• What priorities would the community have for improving libraries in San Rafael?
• What impact would an additional library have on the operating budget? Citywide target of
45,000-50,000 SF
for San Rafaetzs
DRAFT
2035 population
Lugares al norle
Places North
Lugares al Oeste �� _ �_ -,--- •�
Places West
�• �. � f � lil f�! v �
a
G
R 0
U P 4
DRAFT
2035 population
Lugares al norle
Places North
Lugares al Oeste �� _ �_ -,--- •�
Places West
�• �. � f � lil f�! v �
Community priorities
New Downtown Library
• 45,000 SF on alternate downtown site
Library presence in Terra Linda
• Up to 10,000 SF
Expand Pickleweed Library
• Add —4,000 SF
to dedicated library space
/,,"^
^Ir' a R v u P 4
DRAFT
Locations for service expansion
Q Downtown options
➢ City Hall Center
➢ Boyd Park
➢ Other sites?
Q Terra Linda options
➢ Retail space
➢ Shared with other City dep't
➢ Other?
• Pickleweed Expansion
➢ Current site
G R D U P 4
DRAFT
: a Pa.61a aAy
001 L51, -I I �OIWM P I 2JA 2 K 0 1 IN
New Downtown Library
o---.,45,000
SF
• Site requirements:
➢ Central location - prominent, visible
➢ Accessibility - pedestrian, bike, auto, transit
➢ Accommodates -45,000 SF in two stories
for operational efficiency and effectiveness
➢ ---1 to 3 acres
■ Low end is under -building parking or
off-site parking strategy
■ Higher end to accommodate surface
parking
G R D U P 4
DRAFT
P.
1r �.
The Walnut Creek Library exemplifies a ---45,000 SF two story
library with under -building parking and adjacency to downtown
and a public park.
0 L II
4F IL L51CM I I
el
k?A�kl0 WA I MI h: 05-J P I M
Current Carnegie Library Site
•The current Carnegie site cannot
accommodate the needed Downtown Library
➢ The Carnegie building cannot be expanded
feasibly to the size needed
➢ A new Downtown Library of the needed size would
not fit on the site, even with removal of the
Carnegie building and heritage site trees
• Repurposing the Carnegie building is a
subsequent issue
➢ City has indicated no intention of demolishing the
building
➢ Opportunity to restore and repurpose the building
with community support once the new Downtown
Library is completed
G R 0 U P 4
DRAFT
-.............�
Mo
Carnegie Visual Arts Center--..
Decatur, AL - . -.t190
-
A
Boyd Park
• City -owned site
• --01.8 acres in lower park area; potential to develop
0-ft0451000 SF library
• Central Downtown location; beautiful park setting
• Under -building and/ or additional off -site parking
may be required
• Include Gate House relocation in budget
City Hall Center
• City -owned site
• �-1.1 acres on adjacent site area east of City Hall;
may accommodate —45,000 SF new library
• Under -building and/ or additional off -site parking
would be required
• Available?
a R v u P a
DRAFT
ZATEGIES DOWNTOWN LIP
IM RA ZY 1) TIM
Other Sites -Non-City-Owned
• City could acquire property
➢ Site with building of at least 45,000 SF for
conversion to a library
➢ Site with building that would be demolished
• Same criteria apply
➢ Central location - prominent, visible
➢ Accessibility - pedestrian, bike, auto, transit
➢ Accommodates —45,000 SF in two stories for
operational efficiency and effectiveness
➢ 1 to 3 acres
• Need to include site acquisition in project
budget for non -City -owned sites
0 R v u P 4
DRAFT
!1i
IIIN4��IItl44d�11:
Pill
Ir 5'
Downtown site options
Site
City Hall Center
r �.
Relocate Gate House
Boyd Park $$$-$$$$ Off-site parking?
Under -building
parking?
Acquire Building $$-$$$ Land cost
for Conversion • Other?
Acquire Land forLand cost
$$$$$$$ Demolition.
New Construction Other?
G R D U P 4
DRAFT
*Project Costs
• Site preparation; site and building construction
• Shelving, furnishings, equipment
• Library collection and technology development
• Design/engineering fees and other soft costs
• Contingencies and escalation
BRARY DEVELOPMEN
r 1
U
TEGI
I I A 'ki Ril u ►�!
vi
Pickleweed Expansion
• Potential for expansion of
dedicated library space
G R D U P 4
DRAFT
•l:
;t� v•N:
Existing dedicated library
space: —3,000 SF
Potential direction of
expansion
` • f
ti,Z
;t� v•N:
Existing dedicated library
space: —3,000 SF
Potential direction of
expansion
DRAFT
Agenda
1. Project Purpose
2. Library Needs and Vision
3. Library Development Strategies
4. Next Steps
Component
New
Downtown Library
Library presence
in Terra Linda
Pickleweed Library
expansion
Repurpose/Restore
Carnegie Building
G R D U P 4
Proposed
Strategy
Near -Term
Next Steps
451000 SF on Identify and evaluate
alternate downtown site options
site
< 101000 SF
site/ location TBD
Subsequent Steps/ Notes
• Select preferred site
• Identify funding strategy
• Develop budget for site . Community outreach
acquisition and
construction
• Identify and evaluate • Select preferred site
site options • Identify funding strategies
• Develop budget for site . Develop additional operating budget
acquisition and estimates
construction
• Community outreach
41000 SF expansion Identify and evaluate
on current site site options
Renovate/ restore
for new purpose
DRAFT
• Develop budget for site
acquisition and
construction
• Identify potential uses
• Develop budget for
renovation
• Identify funding strategies
• Partner on potential community
program/service needs
• Community outreach
• Discuss preferred uses
• Identify funding strategies
DRAFT
San Rafael Public
Services and Fac
Vision Plan
I` G R o u P a
r
Thank You.
�brary
ilities