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Home My WebLink AboutCC SA Minutes 2017-06-19IN THE COUNCIL CHAMBERS OF THE CITY OF SAN RAFAEL, Monday, June 19, 2017 Regular Meeting San Rafael City Council MINUTES Present: Mayor Phillips Vice -Mayor Bushey Councilmember Colin Councilmember Gamblin Councilmember McCullough Absent: City Manager Jim Schutz Also Present: Assistant City Manager Cristine Alilovich City Attorney Robert Epstein City Clerk Esther Beirne OPEN SESSION — COUNCIL CHAMBERS, CITY HALL None CLOSED SESSION — CITY MANAGER'S CONFERENCE ROOM None OPEN TIME FOR PUBLIC EXPRESSION — 7:00 PM: Kristine Rinarose addressed Council regarding Sanctuary City Status / SB 54 Dan Monte addressed Council regarding Sanctuary City Status / SB 54 Laura Eberly, YWCA, addressed Council regarding Sanctuary City Status / SB 54 Janet Shirley, Building Bridges, addressed Council regarding Sanctuary City Status / SB 54 Pat Soberanis, Building Bridges, addressed Council regarding Sanctuary City Status / SB 54 Isela Diaz addressed Council regarding Sanctuary City Status / SB 54 Patty Thayer addressed Council regarding Sanctuary City Status / SB 54 Steyen Armigo requested that the cross be returned to Dollar Hill; a plaza be created in downtown San Rafael and he commented on the CARE Team. Stephen Bingham addressed Council regarding Sanctuary City Status / SB 54 Pat Soberanis addressed Council regarding affordable housing CITY MANAGER'S REPORT: City Manager's Report Assistant Citv Manager Cristine Alilovich announced: • Italian Street Painting Festival June 24-25; • Police Department will host conversation event - "Coffee with a Cop" on Thursday from 6-8 p.m. at the Edgehill Mansion Garden Room on the Dominican University Campus; • National Night Out scheduled for August 1 - registration due by July 18 • City Hall on 'Homelessness in San Rafael' at the Downtown San Rafael Market Thursday, June 22 SPECIAL PRESENTATION: 4. Special Presentation: a. Presentation by Sonoma/Marin Mosquito and Vector Control District Pamela Harlem, Sonoma / Marin Mosquito and Vector Control District (MSMVCD) San Rafael representative, introduced Phil Smith who gave a presentation Phil Smith, MSMVCD District Manager Councilmember Colin / Phil Smith Councilmember Colin / Phil Smith Mavor Phillips CONSENT CALENDAR: 5. Consent Calendar Items: Chris Johnson addressed Council regarding item 5.c. Items 5.c, 5.h and 5.i removed from the Consent Calendar for comment The following item was removed from the Consent Calendar for comment: C. Resolution Setting the Mello -Roos Special Tax for City of San Rafael Community Facilities District No. 2 for Fiscal Year 2017-2018 (CA) — File 6-55 Mello -Roos Special Tax Chris Johnson Susan Arachi Assistant Citv Manaqer Cristine Alilovich introduced Al Cornwell Al Cornwell, CSW Stuber-Stroeh 2 Mavor Phillips / Al Cornwell Councilmember Colin / Al Cornwell Mavor Phillips Councilmember McCullouah Mavor Phillips / Councilmember McCullouah Councilmember Colin Citv Attornev Robert Epstein Mavor Phillips Councilmember Gamblin Councilmember Gamblin moved and Councilmember Colin seconded to table this item to July 17, 2017 City Council meeting Councilmember Bushev Mavor Phillips invited public comment Susan Archie There being no further comment from the audience, Mayor Phillips closed the public comment period Tabled to July 17, 2017 City Council Meeting AYES: Councilmembers: Bushey, Colin, Gamblin, McCullough & Mayor Phillips NOES: Councilmembers: None ABSENT: Councilmembers: None The following item was removed from the Consent Calendar for comment: h. Point San Pedro Road Median Landscaping Assessment District Annual Report: (PW) — File 5-56 1. Resolution Directing Filing of Engineer's Annual Report 2017/2018 2. Resolution Approving Engineer's Annual Report 2017/2018 3. Resolution of Intention to Order Improvements and Setting a Public Hearing on the Annual Assessment for the City Council Meeting of July 17, 2017 Pt. San Pedro Assessment District Councilmember McCullouah 3 Mavor Phillips invited public comment Jim Dixon There being no further comment from the audience, Mayor Phillips closed the public comment period Councilmember McCullough Councilmember McCullough moved and Councilmember Bushey seconded to adopt the Resolutions RESOLUTION 14344 — RESOLUTION DIRECTING FILING OF ENGINEER'S ANNUAL REPORT 2017/2018 RESOLUTION 14345 — RESOLUTION APPROVING ENGINEER'S ANNUAL REPORT 2017/2018 RESOLUTION 14346 — RESOLUTION OF INTENTION TO ORDER IMPROVEMENTS AND SETTING A PUBLIC HEARING ON THE ANNUAL ASSESSMENT FOR THE CITY COUNCIL MEETING OF JULY 17, 2017 AYES: Councilmembers: Bushey, Colin, Gamblin, McCullough & Mayor Phillips NOES: Councilmembers: None ABSENT: Councilmembers: None The following item was removed from the Consent Calendar for comment: Baypoint Lagoons Landscaping and Lighting Assessment District Annual Report: (PW) — File 6-48 1. Resolution Directing Filing of Engineer's Annual Report 2017/2018 2. Resolution Approving Engineer's Annual Report 2017/2018 3. Resolution of Intention to Order Improvements and Setting a Public Hearing on the Annual Assessment for the City Council Meeting of July 17, 2017 Bavpoint Laqoons Assessment District Mayor Phillips invited public comment; however, there was none Councilmember McCullough moved and Councilmember Bushey seconded to adopt the Resolutions RESOLUTION 14347 — RESOLUTION DIRECTING FILING OF ENGINEER'S ANNUAL REPORT 2017/2018 RESOLUTION 14348 — RESOLUTION APPROVING ENGINEER'S ANNUAL REPORT 2017/2018 RESOLUTION 14349 — RESOLUTION OF INTENTION TO ORDER IMPROVEMENTS AND SETTING A PUBLIC HEARING ON THE ANNUAL ASSESSMENT FOR THE CITY COUNCIL MEETING OF JULY 17, 2017 AYES: Councilmembers: Bushey, Colin, Gamblin, McCullough & Mayor Phillips NOES: Councilmembers: None ABSENT: Councilmembers: None 4 Councilmember Bushey moved and Councilmember Colin seconded to Approve the remainder of the Consent Calendar Items: Approval of Minutes of City Council Special Meeting and City Council / Successor Agency Regular Meeting of June 5, 2017 (CC) Special Meetina Minutes 06/05/2017 Reqular Meetina Minutes 06/05/2017 Minutes approved as submitted b. Resolution of the City Council: (CC) — File 9-4 1) Proposing a General Municipal Election to be held on Tuesday, November 7, 2017; 2) Requesting the Board of Supervisors to Consolidate with any other Election Conducted on the same Date; 3) Requesting Election Services by the Registrar of Voters; and 4) Reaffirming Policy Regarding Number of Words in Candidate's Statement of Qualifications and Providing that the Cost of Printing and Handling Statement of Qualifications shall be Borne by the Candidate and Paid for at the time Nomination Papers are Filed 2017 General Municipal Election RESOLUTION 14350 — RESOLUTION 1) PROPOSING A GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, NOVEMBER 7, 2017; 2) REQUESTING THE BOARD OF SUPERVISORS TO CONSOLIDATE WITH ANY OTHER ELECTION CONDUCTED ON THE SAME DATE; 3) REQUESTING ELECTION SERVICES BY THE REGISTRAR OF VOTERS; 4) REAFFIRMING POLICY REGARDING NUMBER OF WORDS IN CANDIDATE'S STATEMENT OF QUALIFICATIONS AND PROVIDING THAT THE COST OF PRINTING AND HANDLING STATEMENT OF QUALIFICATIONS SHALL BE BORNE BY THE CANDIDATE AND PAID FOR AT THE TIME NOMINATION PAPERS ARE FILED d. Resolution Authorizing the City Manager to Enter into an Agreement with the Downtown Streets Team for Services in Fiscal Year 2017-2018, in an Amount not to Exceed $125,000 (CM) — File 4-3-543 Downtown Streets Team RESOLUTION 14351 — RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH THE DOWNTOWN STREETS TEAM FOR SERVICES IN FISCAL YEAR 2017- 2018, IN AN AMOUNT NOT TO EXCEED $125,000 Resolution in Support of Parks and Recreation Month (CS) — File 102 RESOLUTION 14352 — RESOLUTION IN SUPPORT OF DESIGNATION OF JULY AS PARK AND RECREATION MONTH Resolution Authorizing the City Manager to Execute a Professional Services Agreement for Crime Analysis Services with NexisLexis Risk Solutions, Inc., in an Amount not to Exceed $172,966.68, and Appropriating this Amount from the Safety Grant Fund to Support the Agreement (PD) — File 4-3-562 Crime Analvst Services RESOLUTION 14353 — RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT FOR CRIME ANALYSIS SERVICES WITH NEXISLEXIS RISK SOLUTIONS, INC., IN AN AMOUNT NOT TO EXCEED $172,966.68, AND APPROPRIATING THIS AMOUNT FROM THE SAFETY GRANT FUND TO SUPPORT THE AGREEMENT g. Resolution Approving and Supporting Camp Chance 2017 (PD) — File 9-3-30 Camp Chance 2017 RESOLUTION 14354 — RESOLUTION APPROVING AND SUPPORTING CAMP CHANCE 2017 Resolution Authorizing the City Manager to Extend the Existing Contract with Kingsborough Atlas Tree Surgery Inc. for Routine and Emergency Tree Services, for a Subsequent Two Year Term Beginning July, 1 2017, in an Annual Amount not to Exceed $150,000 (PW) — File 4-1-681 Tree Services RESOLUTION 14355 — RESOLUTION AUTHORIZING THE CITY MANAGER TO EXTEND THE EXISTING CONTRACT WITH KINGSBOROUGH ATLAS TREE SURGERY INC. FOR ROUTINE AND EMERGENCY TREE SERVICES, FOR A SUBSEQUENT TWO YEAR TERM BEGINNING JULY, 1 2017, IN AN ANNUAL AMOUNT NOT TO EXCEED $150,000 k. Resolution Authorizing the City Manager to Execute a Professional Services Agreement with Phillips Seabrook Associates for Inspection Services Related to the Essential Facilities Projects at Stations 52 and 57 and the Public Safety Center, in the Amount of $173,600 (PW) — File 4-3-651 Essential Facilities Inspection Services RESOLUTION 14356 — RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH PHILLIPS SEABROOK ASSOCIATES FOR INSPECTION SERVICES RELATED TO THE ESSENTIAL FACILITIES PROJECTS AT STATIONS 52 AND 57 AND THE PUBLIC SAFETY CENTER, IN THE AMOUNT OF $173,600 AYES: Councilmembers: Bushey, Colin, Gamblin, McCullough & Mayor Phillips NOES: Councilmembers: None ABSENT: Councilmembers: None SPECIAL PRESENTATION: Presentation of Resolution of Appreciation in Support of Parks and Recreation Month (CS) Debbie Younkin, Interim Community Services Director, gave a presentation on Park and Recreation Ralph Mihan, Park and Recreation Commission Mavor Phillips presented the Resolution of Appreciation to Debbie Younkin OTHER AGENDA ITEMS: Other Agenda Items: 0 Resolution Authorizing the City Manager to Execute an Agreement for Professional Services with Barry J. Miller to Serve as Project Manager for the General Plan 2040, with a One -Year Term for an Amount up to $90,000, and Two Optional One -Year Extensions and a Total Project Budget of $270,000 (Term of Agreement: from July 1, 2017 to June 30, 2018) (CD) — File 4-3-652 General Plan 2040 Proiect Manaqement Raffi Bolovan, Community Development Planning Manager, presented the staff report Councilmember McCullough / Raffi Bolovan Councilmember McCullough Mavor Phillips invited public comment; however, there was none Barry Miller Councilmember Colin moved and Councilmember Bushey seconded to adopt the Resolution RESOLUTION 14357 — RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT FOR PROFESSIONAL SERVICES WITH BARRY J. MILLER TO SERVE AS PROJECT MANAGER FOR THE GENERAL PLAN 2040, WITH A ONE-YEAR TERM FOR AN AMOUNT UP TO $90,000, AND TWO OPTIONAL ONE-YEAR EXTENSIONS AND A TOTAL PROJECT BUDGET OF $270,000 (TERM OF AGREEMENT: FROM JULY 1, 2017 TO JUNE 30, 2018) AYES: Councilmembers: Bushey, Colin, Gamblin, McCullough & Mayor Phillips NOES: Councilmembers: None ABSENT: Councilmembers: None b. Resolutions: (PW) Awarding the Construction Agreement for the Second Street and Grand Avenue Intersection Modification Project to Northern Pacific Corporation in the Amount of $997,750.00, and Approving and Authorizing the City Manager to Execute an Agreement with Northern Pacific Corporation in a Form Approved by the City Attorney — File 4-1-707 Second & Grand Intersection Improvements Bill Guerin, Public Works Director, presented the staff report Kevin McGowan, Assistant Public Works Director Councilmember Gamblin / Bill Guerin Councilmember Gamblin / Bill Guerin Councilmember Gamblin / Bill Guerin Mavor Phillips / Bill Guerin Mavor Phillips invited public comment Rockv Birdsev, Marin Center for Independent Living 7 There being no further comment from the audience, Mayor Phillips closed the public comment period Bill Guerin Kevin McGowan Bill Guerin Councilmember Gamblin / Bill Guerin Councilmember Gamblin / Bill Guerin Mavor Phillips / Bill Guerin Councilmember Bushev / Bill Guerin Councilmember Bushev / Bill Guerin Councilmember Bushev Mavor Phillips Councilmember Gamblin / Bill Guerin Councilmember McCullough / Kevin McGowan Councilmember Colin Councilmember Colin moved and Councilmember Bushey seconded to adopt the Resolution RESOLUTION 14358 — RESOLUTION AWARDING THE CONSTRUCTION AGREEMENT FOR THE SECOND STREET AND GRAND AVENUE INTERSECTION MODIFICATION PROJECT TO NORTHERN PACIFIC CORPORATION IN THE AMOUNT OF $997,750.00, AND APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT WITH NORTHERN PACIFIC CORPORATION IN A FORM APPROVED BY THE CITY ATTORNEY AYES: Councilmembers: Bushey, Colin, Gamblin, McCullough & Mayor Phillips NOES: Councilmembers: None ABSENT: Councilmembers: None 2. Approving and Authorizing the City Manager to Execute a Professional Services Agreement with Park Engineering, Inc. for Inspection Services Associated with the Second Street and Grand Avenue Intersection Modification Project, in the Amount of $105,310.80, in a Form Approved by the City Attorney — File 4-3-653 Bill Guerin, Public Works Director, presented the staff report Mavor Phillips invited public comment; however, there was none Councilmember Bushey moved and Councilmember Colin seconded to adopt the Resolution W RESOLUTION 14359 — RESOLUTION APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH PARK ENGINEERING, INC. FOR INSPECTION SERVICES ASSOCIATED WITH THE SECOND STREET AND GRAND AVENUE INTERSECTION MODIFICATION PROJECT, IN THE AMOUNT OF $105,310.80, IN A FORM APPROVED BY THE CITY ATTORNEY AYES: Councilmembers: Bushey, Colin, Gamblin, McCullough & Mayor Phillips NOES: Councilmembers: None ABSENT: Councilmembers: None Consideration of Sidewalk Maintenance Policy within the City of San Rafael Street Right of Way to Ensure that Sidewalks are Free of Tripping Hazards and Other Unsafe Conditions (PW) — File 11-7 Sidewalk Maintenance Bill Guerin, Public Works Director, presented the staff report Mavor Phillips Councilmember Gamblin / Bill Guerin Councilmember Gamblin / Bill Guerin Citv Attornev Robert Epstein Councilmember Gamblin / City Attornev Robert Epstein / Bill Guerin Councilmember Colin / Bill Guerin Councilmember Colin / Bill Guerin Mavor Phillips / Bill Guerin Mavor Phillips / Bill Guerin Mavor Phillips / Bill Guerin Mavor Phillips / Bill Guerin Mavor Phillips / Bill Guerin Mavor Phillips / City Attornev Robert Epstein / Bill Guerin Mavor Phillips Mavor Phillips invited public comment David Mariottini Mavor Phillips / David Mariottini Ross Parmenter M Paul Heinemann Anna Rogers Christine Valenti Kearslev Hiaains Stephanie Graham Howard Brownstein Gina Silvestri, Gerstle Park Neighborhood Association President Mavor Phillips / Gina Silvestri Mavor Phillips / Gina Silvestri Paul Heinemann Henry Warren Rockv Birdsev, Marin Center for Independent Living Georae Silvestri Mavor Phillips / Georae Silvestri Tamara Rich There being no further comment from the audience, Mayor Phillips closed the public comment period Mavor Phillips Councilmember McCullough Citv Attornev Robert Epstein / Councilmember McCullouah Councilmember Bushev Councilmember Gamblin / Bill Guerin Councilmember Colin Mavor Phillips Bill Guerin Mavor Phillips 10 Councilmember McCullough Mavor Phillips / Bill Guerin Councilmember McCullough moved and Councilmember Bushey seconded to accept the report Accepted report and provided direction to staff AYES: Councilmembers: Bushey, Colin, Gamblin, McCullough & Mayor Phillips NOES: Councilmembers: None ABSENT: Councilmembers: None COUNCILMEMBER REPORTS / REQUESTS FOR FUTURE AGENDA ITEMS: (includinq AB 1234 Reports on Meetinqs and Conferences Attended at City Expense) 8. Councilmember Reports: Mavor Phillips: • Reported on a meeting he attended at Aldersly Retirement Community; • Received a call from Lucas Films regarding possible future community events; • Announced the cancellation of the July 3, 2017 City Council Meeting. Next regular San Rafael City Council meeting to be held on July 17, 2017 SAN RAFAEL SUCCESSOR AGENCY 1. Consent Calendar: - None ADJOURNMENT Adjourned at 10:10 pm ESTHER C. BEIRNE, City Clerk APPROVED THIS DAY OF 12017 GARY O. PHILLIPS, Mayor 11