HomeMy WebLinkAboutCD Professional Planning Services 2017; Amendment 1FIRST AMENDMENT TO AGREEMENT FOR
PROFESSIONAL PLANNING SERVICES
This Amendment is made and entered into as of the day of CSC u4 u c-& 2017,
"CIT
by and between the CITY OF SAN RAFAEL (hereinafter Y"), and the METROPOLITAN
PLANNING GROUP, a California Corporation also known as the "M -GROUP" (hereinafter
"CONTRACTOR").
RECITALS
WHEREAS, on October 3, 2016, the City Council adopted Resolution No. 14200,
authorizing the execution of an Agreement between the CITY and the CONTRACTOR for
professional planning services. The Agreement was subsequently executed and was valid until June
30, 2017 and set forth a billing cap of $105,000.00; and
WHEREAS, the Agreement includes a provision in Section 5.0 (Term of Agreement) that
states "upon mutual agreement and subject to approval of the City Manager, the agreement may be
extended for an additional period of six months, provided that such extension shall not increase the
total compensation established by the agreement..."
WHEREAS, the City has not yet completed it recruitment for the vacant planner position
and the services of a contract planner remain necessary. Therefore, it has been determined that the
term of the agreement should be increased by an additional 6 months.
WHEREAS, the agreement has $47,4376.50 remaining on the total billing cap of $105,000
and this amendment would not alter the total billing cap.
AGREEMENT
NOW, THEREFORE, the parties hereby agree to amend and replace Section 5 of the
Agreement for Professional Planning Services executed on October 17, 2016 in it's entirety, as
follows:
5. TERM OF AGREEMENT.
The services to be performed under this Agreement shall commence on October
17, 2016 and shall continue through December 31, 2017, unless earlier terminated
as provided in Section 6 of this Agreement.
FURTHERMORE, All of the other sections, provisions, terms and obligations of the
Agreement for Professional Planning Services, executed on October 17, 2016, shall remain valid
and shall be in force with the execution of this amendment.
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IN WITNESS WHEREOF, the parties have executed this Agreement as of the day, month
and year first above written.
CITY OF SAN RAFAEL CONTRACTOR
By:
4j,:
UTZ, Ci ger `
Name: ' 19—
Title: Mi N G I PA -1i
ATTEST:
ef - 4e, 2."
ESTBER C. BElRNE, City Clerk
APPROVED AS TO FORM:
CONTRACT ROUTING FORM
INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below.
TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER:
Contracting Department: CDD
Project Manager: Raffi Boloyan
Extension: x3095
Contractor Name: M -Group
Contractor's Contact: Heather Hines
Contact's Email: 707.540.0723 x 206 or hhines@m-group.us
❑ FPPC: Check if Contractor/Consultant must file Form 700
Step
RESPONSIBLE
DESCRIPTION
COMPLETED
REVIEWER
requires Citv Manager approval
DEPARTMENT
DATE
Check/Initial
1
Project Manager
a. Email PINS Introductory Notice to Contractor
9/7/2016
7/17/2017
RB
Attorney with printed copy of this routing form
9/7/2016
6 City Attorney
Review and approve hard copy of signed
b. Email contract (in Word) & attachments to City
agreement
Atty c/o Laraine.Gittens@cityofsanrafael.org
7 City Attorney
Review and approve insurance in PINS, and bonds
2
City Attorney
a. Review, revise, and comment on draft agreement
("lick here to
❑
8 City Manager/ Mayor
and return to Project Manager
enter a date.
❑
9 City Clerk
Attest signatures, retains original agreement and
b. Confirm insurance requirements, create Job on
forwards copies to Project Manager
PINS, send PINS insurance notice to contractor
3
Project Manager
Forward three (3) originals of final agreement to
7/10/2017
contractor for their signature
4
Project Manager
When necessary, * contractor -signed agreement
® N/A
agendized for Council approval
*PSA > $20,000; or Purchase > $35,000; or
Or
Public Works Contract > $125,000
4-3-C-.23
Date of Council approval — Extension of term only
requires Citv Manager approval
PRINT
CONTINUE ROUTING PROCESS WITH HARD COPY
5 Project Manager
Forward signed original agreements to City
7/17/2017
RB
Attorney with printed copy of this routing form
6 City Attorney
Review and approve hard copy of signed
agreement
7 City Attorney
Review and approve insurance in PINS, and bonds
(for Public Works Contracts)
8 City Manager/ Mayor
Agreement executed by Council authorized official
l t
9 City Clerk
Attest signatures, retains original agreement and
( I
forwards copies to Project Manager
4-3-C-.23