HomeMy WebLinkAboutCM Bike Fix-it Stations MOU�� RA Fj
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-4� San Rafael Chamber
�rY WITH A �`
MEMORANDUM OF UNDERSTANDING
BETWEEN CITY OF SAN RAFAEL
AND
SAN RAFAEL CHAMBER OF COMMERCE
This Memorandum of Understanding is made and entered into this day of Jt �14)Merce
2017 by and between the City of San Rafael (hereinafter called City) and San Rafael Chamber of
(hereinafter called Chamber).
Whereas, the Chamber has donated to the City three bike fix -it stations for installation on public
property;
Now, therefore the City and the Chamber, for the considerations hereinafter named, agree as
follows regarding the bike fix -it stations:
City of San Rafael:
1. Agrees to the installation of bike fix -it stations at Albert J. Boro Community Center, the San Rafael
Library in downtown San Rafael, and a third yet -to -be -determined location. City's Public Works staff
will install the stations at no cost to the Chamber;
2. Understands that the City of San Rafael will not be responsible for maintenance of the fix -it stations
in any form, including purchase and installation of replacement parts or graffti removal;
3. Reserves the right to remove the bike fix -it stations at the City's discretion (e.g., a nuisance
develops due to vandalism, it accumulates trash, or other unsafe items, etc.), at no cost to the
Chamber; and
4. In the event the City chooses to remove the bike fix -it stations from their initial locations, the City,
at its sole option, will either reinstall them at new sites mutually agreed to by the City and the
Chamber, or reconvey the removed bike fix -it stations to the Chamber.
San Rafael Chamber of Commerce:
1. Agrees to determine the re -distribution of the fix -it stations if and when returned by the City of San
Rafael to the Chamber.
In witness whereof, the City and Chamber have caused their author4ed representatives to execute
this Memorandum of Understanding the day and year first written above.
CITY OF SA FAEL:
Jim S hutz
City anager
Public Works File No.: 06.08.49
M
SAN RAFAEL CHAMBER OF COMMERCE:
1 N
jone Webster
President and CEO
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1
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/Ty WITH P
CONTRACT ROUTING FORM
INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below.
TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER:
Contracting Department: City Manager's Office
Project Manager: Jim Schutz
Extension: 3475
Contractor Name: San Rafael Chamber of Commerce
Contractor's Contact: Joanne Webster
Contact's Email: jwebster@srchamber.com
❑ FPPC: Check if Contractor/Consultant must file Form 700
Step
RESPONSIBLE
DESCRIPTION
COMPLETED
REVIEWER
DEPARTMENT
I DATE
Check/Initial
1
Project Manager
a. Email PINS Introductory Notice to Contractor
Click here to
❑
enter a date
b. Email contract (in Word) & attachments to City
5/3/2017
Atty c/o Laraine.Gittens@cityofsanrafael.org
2
City Attorney
a. Review, revise, and comment on draft agreement
5/8/2017
N LAG
and return to Project Manager
5/8/2017
N LAG
b. Confirm insurance requirements, create Job on
N/A
PINS, send PINS insurance notice to contractor
3
Project Manager
Forward three (3) originals of final agreement to
Click here to
❑
contractor for their signature
enter a date
4
Project Manager
When necessary, * contractor -signed agreement
N N/A
agendized for Council approval
*PSA > $20,000; or Purchase > $35,000; or
Or
❑
Public Works Contract > $125,000
Date of Council approval
Click here toenter
a date
PRINT
CONTINUE ROUTING PROCESS WITH HARD COPY
5
Project Manager
Forward signed original agreements to City
��
Attorney with printed copy of this routing form
6
City Attorney
Review and approve hard copy of signed
agreement
OW
7
City Attorney
Review and approve insurance in PINS, and bonds
(for Public Works Contracts)
8
City Manager/ Mayor
Agreement executed by Council authorized official
9
City Clerk
Attest signatures, retains original agreement and
forwards copies to Project Manager