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Home My WebLink AboutCC SA Minutes 2017-09-05IN THE COUNCIL CHAMBERS OF THE CITY OF SAN RAFAEL, Tuesday, September 5, 2017 � r Regular Meeting San Rafael City Council MINUTES Present: Mayor Phillips Vice -Mayor Bushey Councilmember Colin Councilmember Gamblin Councilmember McCullough Absent: None Also Present: City Manager Jim Schutz City Attorney Robert Epstein City Clerk Esther Beirne OPEN SESSION — COUNCIL CHAMBERS, CITY HALL — 5:30 PM Mayor Phillips announced Closed Session items. CLOSED SESSION — THIRD FLOOR CONFERENCE ROOM — 5:30 PM Closed Session: Conference with Legal Counsel Existing Litigation Government Code §54956.9(d)(1): Scott Matthew Carpentier v. City of San Rafael, Marin Superior Court No. 1700483 Mary Patricia Brown v. City of San Rafael, Marin Superior Court No. 1700856 Krystyna Barron v. City of San Rafael, Marin Superior Court No. 1702502 Gerstle Park Sidewalk Solutions v. City of San Rafael, Marin Superior Court No. 1702742 City Attorney Robert Epstein announced that no reportable action was taken OPEN TIME FOR PUBLIC EXPRESSION — 7:00 PM: • Salamah Locks, Marin Commission on Aging, announced that they would host a meeting on aging on Thursday, September 7, 2017 at the Embassy Suites Hotel. CITY MANAGER'S REPORT: City Manager's Report • City Manager Jim Schutz announced future City Council agenda items: o East San Rafael Parking Study Session - September 18 o Discussion on Cannabis - September 18 o Sidewalk Maintenance Ordinance - October 2 • Assistant City Manager Cristine Alilovich provided an update on the Essential Facilities Project, and reported on a meeting she attended on DACA (Deferred Action for Childhood Arrivals) SPECIAL PRESENTATION: 4. Special Presentation: Presentation by San Rafael Age -Friendly Task Force — AARP Network of Age -Friendly Communities Application for City of San Rafael (CD) Sparkie Spaeth, San Rafael Age -Friendly Task Force member, gave a presentation, together with Salamah Locks, San Rafael representative for Marin Commission on Aging Salamah Locks Linda Jackson, Aging Action Initiative in Marin Program Director Councilmember Colin Mayor Phillips City Manager Jim Schutz Sparkie Spaeth CONSENT CALENDAR: 5. Consent Calendar Items: Councilmember Colin moved and Councilmember Bushey seconded to approve Consent Calendar Items: Approval of Minutes of City Council / Successor Agency Regular Meeting of August 21, 2017 (CC) Minutes 08/21/2017 Approved as submitted b. Resolution Approving Use of State of California Office of Traffic Safety Grant Funds in the Amount of $110,000.00 for the Step Grant "Selective Traffic Enforcement Program" from October 1, 2017 Through September 30, 2018, and Authorizing the City Manager to Execute a Grant Agreement and Any Other Documents Related to the Grant in a Form Approved by the City Attorney (PD) — File 9-3-30 Traffic Safetv Grant RESOLUTION 14384 — RESOLUTION APPROVING USE OF STATE OF CALIFORNIA OFFICE OF TRAFFIC SAFETY GRANT FUNDS IN THE AMOUNT OF $110,000.00 FOR THE STEP GRANT "SELECTIVE TRAFFIC ENFORCEMENT PROGRAM" FROM OCTOBER 1, 2017 THROUGH SEPTEMBER 30, 2018, AND AUTHORIZING THE CITY MANAGER TO EXECUTE A GRANT AGREEMENT AND ANY OTHER DOCUMENTS RELATED TO THE GRANT IN A FORM APPROVED BY THE CITY ATTORNEY 2 Resolution Authorizing the City Manager to Enter into an Agreement with Pump Repair Service Company to Perform Repair and Replacement Work on Three Stormwater Pump Stations, in an Amount Not to Exceed $231,761 (PW) — File 4-1-713 Storm Water Pump Station Repairs RESOLUTION 14385 — RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH PUMP REPAIR SERVICE COMPANY TO PERFORM REPAIR AND REPLACEMENT WORK ON THREE STORMWATER PUMP STATIONS, IN AN AMOUNT NOT TO EXCEED $231,761 d. Resolution to Amend an Environmental Testing and Remediation Agreement with EBA Engineering, Inc. in an Amount Not to Exceed a Contract Total of $90,000 (PW) — File 4-3-661 x 12-22 Essential Facilities Environmental Testing RESOLUTION 14386 — RESOLUTION TO AMEND AN ENVIRONMENTAL TESTING AND REMEDIATION AGREEMENT WITH EBA ENGINEERING, INC. IN AN AMOUNT NOT TO EXCEED A CONTRACT TOTAL OF $90,000 AYES: Councilmembers: Bushey, Colin Gamblin, McCullough & Mayor Phillips NOES: Councilmembers: None ABSENT: Councilmembers: None PUBLIC HEARINGS Public Hearings: California Energy Efficiency Loan and Master Service Agreement with PG&E: (PW) — File 4-4-6 x 9-3-40 1) Resolution Authorizing the City Manager to Accept an Energy Efficiency Loan for Various System Upgrades to City Facilities and Street Lights; 2) Resolution Authorizing the City Manager to Execute a Services Agreement with PG&E to Perform Project Management on Energy Efficiency Upgrades to Various City Facilities and Street Lights for a Not to Exceed Amount of $1,178,813 Enerqv Efficiencv Loan & Master Services Aqr Public Works Director Bill Guerin commented on the item and introduced Senior Management Analyst Talia Smith who presented the staff report Talia Smith Councilmember McCullough / Talia Smith / Bill Guerin Councilmember McCullough / Talia Smith Councilmember Bushey Bill Guerin Mayor Phillips declared the public hearing opened Bob Spoffard, Sustainable San Rafael Kate Powers Bill Guerin Brian Garood There being no further comment from the audience, Mayor Phillips closed the public hearing Councilmember Colin Councilmember Colin moved and Councilmember McCullough seconded to adopt the Resolutions RESOLUTION 14387 — RESOLUTION AUTHORIZING THE CITY MANAGER TO ACCEPT AN ENERGY EFFICIENCY LOAN FOR VARIOUS SYSTEM UPGRADES TO CITY FACILITIES AND STREET LIGHTS RESOLUTION 14388 — RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE A SERVICES AGREEMENT WITH PG&E TO PERFORM PROJECT MANAGEMENT ON ENERGY EFFICIENCY UPGRADES TO VARIOUS CITY FACILITIES AND STREET LIGHTS FOR A NOT TO EXCEED AMOUNT OF $1,178,813 AYES: Councilmembers: Bushey, Colin Gamblin, McCullough & Mayor Phillips NOES: Councilmembers: None ABSENT: Councilmembers: None b. Consideration of an Ordinance Amending Title 11 of the San Rafael Municipal Code to Add a new Chapter 11.60 entitled "Maintenance of Sidewalks" Mayor Phillips Councilmember McCullough moved and Councilmember Gamblin seconded to continue the item to October 2, 2017 Continued to October 2, 2017 City Council Meeting AYES: Councilmembers: Bushey, Colin Gamblin, McCullough & Mayor Phillips NOES: Councilmembers: None ABSENT: Councilmembers: None OTHER AGENDA ITEMS: 7. Other Agenda Items: Resolution Approving the Reclassification of a Library Assistant 1/11 Position to the Senior Library Assistant Position and Reclassification of a Senior Administrative Assistant Position to the Deputy City Clerk Position (HR) — File 7-3 Personnel Actions Stacey Peterson, Human Resources Director, presented the staff report 4 Mayor Phillips invited public comment; however, there was none Councilmember McCullough moved and Councilmember Colin seconded to adopt the Resolution RESOLUTION 14389 — RESOLUTION APPROVING THE RECLASSIFICATION OF A LIBRARY ASSISTANT 1/II POSITION TO THE SENIOR LIBRARY ASSISTANT POSITION AND RECLASSIFICATION OF A SENIOR ADMINISTRATIVE ASSISTANT POSITION TO THE DEPUTY CITY CLERK POSITION AYES: Councilmembers: Bushey, Colin Gamblin, McCullough & Mayor Phillips NOES: Councilmembers: None ABSENT: Councilmembers: None b. Informational Report on the Sonoma/Marin Area Rail Transit (SMART) Activities in San Rafael (PW) — File 245 SMART Update Public Works Director Bill Guerin introduced the item and indicated that Assistant Public Works Director Kevin McGowan would present the staff report Kevin McGowan Bill Guerin Kevin McGowan Bill Guerin Kevin McGowan Councilmember Gamblin / Bill Guerin Councilmember Gamblin / Bill Guerin Mayor Phillips invited public comment Hugh Murphy / Bill Guerin Amy Likover / Bill Guerin Joanne Webster, San Rafael Chamber of Commerce Kate Powers Mayor Phillips Councilmember McCullough Mayor Phillips / Councilmember McCullough Brian Garood Mayor Phillips Mayor Phillips closed the public comment period Councilmember McCullough moved and Councilmember Colin seconded to accept the report Accepted report AYES: Councilmembers: Bushey, Colin Gamblin, McCullough & Mayor Phillips NOES: Councilmembers: None ABSENT: Councilmembers: None COUNCILMEMBER REPORTS / REQUESTS FOR FUTURE AGENDA ITEMS: 8. Councilmember Reports: • Councilmember Bushey reported on Central Marin Sanitation Agency • Councilmember Colin attended a meeting for Marin Sanitary Services Rate Methodology sub- committee. SAN RAFAEL SUCCESSOR AGENCY 1. Consent Calendar: None ADJOURNMENT: Adjourned at 8:20 p.m. ESTHER C. BEIRNE, City Clerk APPROVED THIS DAY OF 12017 GARY O. PHILLIPS, Mayor 0