Loading...
HomeMy WebLinkAboutPD Traffic Safety Grant 2017f SAN RAFAEL THE CITY WITH A MISSION Agenda Item No: 5.b Meeting Date: September 5, 2017 SAN RAFAEL CITY COUNCIL AGENDA REPORT Department: Police Department Prepared by: Roy Leon, Lieutenant City Manager Approval: TOPIC: TRAFFIC SAFETY GRANT SUBJECT: Approval of a traffic safety and enforcement grant through the California Office of Traffic Safety (OTS). RECOMMENDATION: Staff recommends that the City Council approve acceptance of $110,000.00 grant from the California Office of Traffic Safety. BACKGROUND: For the past sixteen years, the Office of Traffic Safety (OTS) of the State of California has awarded over $2 million dollars in traffic safety grants to the City of San Rafael. These grants have included the Marin County "Avoid the Marin 13" DUI/ DL campaign, Click it or Ticket grants, DUI Mini grants, DUI Enforcement and Awareness grants and STEP grants. Each of the grants have provided critical traffic enforcement and education operations by funding the deployment of officers for DUI / DL checkpoints, DUI saturation patrols, red light and speed enforcement, seat belt enforcement and distracted driving enforcement. As of October 1St, 2016, OTS no longer offers the countywide "Avoid the Marin 13" grants. The only funding available is through the STEP grant program. This development has greatly reduced our funding for traffic and DUI related enforcement activities. The San Rafael Police Department (SRPD) currently has two officers assigned full-time to traffic enforcement. This is down from seven full-time officers in 2007. The acceptance and implementation of this $110,000.00 grant is critical to maintain traffic safety levels in San Rafael. ANALYSIS: The project goal of this OTS grant is to reduce the number of persons killed or injured in vehicle collisions involving alcohol, speed, red light violations and other primary collision factors, by implementing "best practice" strategies. Enforcement and education have shown to be critical in reducing vehicle collisions. The following grant will provide the necessary resources for traffic enforcement and education operations. FOR CITY CLERK ONLY File No.: 9-3-30 Council Meeting: 09/05/2017 Disposition: Resolution 14384 SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2 A review of the City of San Rafael collision data from 2016-2017 indicates San Rafael continues to have a high number of injury collisions associated with pedestrians, intoxicated drivers, and unsafe speeds. San Rafael has had two pedestrian fatalities and 170 injury collisions in the past nine months. The SRPD encourages patrol and traffic officers to conduct focused enforcement for the purpose of reducing alcohol, pedestrian, and speed related collisions, however current staffing levels inherently limit the frequency by which more proactive traffic enforcement efforts can occur because officers are primarily focused on responding to emergency calls for service. The goals of the grant are to reduce the number of people injured or killed in collisions, to reduce alcohol involved collisions, to reduce drug involved collisions, and to reduce the number of hit and run collisions. In order to accomplish these goals, the SRPD will utilize public forums (see below) to advertise enforcement programs funded by the grant from the California Office of Traffic Safety through the National Highway Traffic Safety Administration. The SRPD will implement numerous enforcement programs listed below and participate in community education during the grant period. Listed below are a series of next steps if the City Council approves acceptance of this grant. 1) Issue a press release announcing the kick-off of the grant by November 15, 2017. 2) Participate in the following campaigns: • National Walk to School Day — October 2017 • National Teen Driver Safety Week — October 2017 • NHTSA Winter Mobilization — December 2017 to January 2018 • National Distracted Driving Awareness Month — April 2018 • National Bicycle Safety Month — May 2018 • National Motorcycle Safety Month — May 2018 • National Click It or Ticket Mobilization — May 2018 • NHTSA Summer Mobilization — August 2018 to September 2018 • National Child Passenger Safety Week — September 2018 • California's Pedestrian Safety Month — September 2018 3) Develop and maintain a "HOT Sheet" program to notify patrol and traffic officers to be on the lookout for identified repeat DUI offenders with a suspended or revoked license as a result of DUI convictions. 4) Send 2 law enforcement officers to the NHTSA Standardized Field Sobriety Testing (SFST) (minimum 16 hours) POST -certified training. 5) Send 2 law enforcement officers to the NHTSA Advanced Roadside Impaired Driving Enforcement (ARIDE) 16 hour POST -certified training. 6) Send 1 law enforcement officer to the Drug Recognition Expert (DRE) training. 7) Send 2 law enforcement officers to the DRE Recertification training. SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 3 8) Conduct 2 DUI/DL Checkpoints. Note: A minimum of 1 checkpoint should be conducted during the NHTSA Winter Mobilization and 1 during the NHTSA Summer Mobilization. 9) Conduct 24 DUI Saturation Patrol operation(s). 10) Conduct 25 Traffic enforcement operation(s), including but not limited to, primary collision factor violations. 11) Conduct 15 Distracted Driving enforcement operation(s) targeting drivers using hand held cell phones and texting. 12) Conduct 10 highly publicized Motorcycle Safety enforcement operation(s) in areas or during events with a high number of motorcycle incidents or collisions resulting from unsafe speed, DUI, following too closely, unsafe lane changes, improper turning, and other primary collision factor violations by motorcyclists and other drivers. 13) Conduct 3 Night -Time (1800-0559) Click It or Ticket enforcement operation(s). 14) Conduct 12 highly publicized Pedestrian and Bicycle enforcement operation(s) in areas of or during events with a high number of pedestrian and/or bicycle collisions resulting from violations made by pedestrians, bicyclists, and drivers. 15) Conduct 4 Traffic Safety educational presentations with an effort to reach community members. In addition to these enforcement programs, the grant has $713.00 allocated to purchase DUI Checkpoint supplies. Operations for this grant will be scheduled between October 1, 2017 and September 30, 2018. The SRPD will report statistics quarterly to the Office of Traffic Safety. This grant will be evaluated by how well the stated goals and objectives were accomplished. Nothing in the grant agreement is to be interpreted as a requirement, formal or informal, that a particular police officer issue a specified or predetermined number of citations in pursuance of the goals and objectives. COMMUNITY OUTREACH: A significant aspect of this grant is educating the community and increasing awareness regarding traffic safety. This will be accomplished through press releases and the use of social media. SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 4 FISCAL IMPACT: The Grant will be included in the non -general fund revenue for the SRPD. The total projected cost for this project is as follows: Funding Source We request that the Council approve $110,000.00 for the projects, from the following funding source(s): Source State of California, Office of Traffic Safety Total Available Funds ATTACHMENTS: Amount Note(s) $110,000.00 SELECTIVE TRAFFIC ENFORCEMENT PROGRAM $110,000.00 Selective Traffic Enforcement Program (STEP) Grant Agreement OPTIONS: #1 — Accept the $110,000.00 in OTS grant as submitted. #2 — Decline to accept the OTS grant (the OTS grants require the implementation of all the grant components for funding to be provided). ACTION REQUIRED: Adopt the Resolution approving the use of the $110,000.00 from Office of Traffic Safety Grant Funds, and authorizing the City Manager to execute the Grant Agreement and any other related documents in a form approved by the City Attorney. Amount Note(s) Category -Eden Expense Code Design -01 0 Construction -02 0 Construction Management -03 0 Land Acquisition -04 0 Site Testing -05 0 Furniture and Equipment -06 0 Supplies and Services -07 $713.00 Training and travel, costs for checkpoint safety equipment, educational items $106,887.00 Overtime for captains, lieutenants, sergeants, Personnel -08 corporals, police officers, police service specialists, dispatchers. records clerks, cadets $2,400.00 Travel expenses Other Elements -99 $110,000.00 Total Projected Cost Funding Source We request that the Council approve $110,000.00 for the projects, from the following funding source(s): Source State of California, Office of Traffic Safety Total Available Funds ATTACHMENTS: Amount Note(s) $110,000.00 SELECTIVE TRAFFIC ENFORCEMENT PROGRAM $110,000.00 Selective Traffic Enforcement Program (STEP) Grant Agreement OPTIONS: #1 — Accept the $110,000.00 in OTS grant as submitted. #2 — Decline to accept the OTS grant (the OTS grants require the implementation of all the grant components for funding to be provided). ACTION REQUIRED: Adopt the Resolution approving the use of the $110,000.00 from Office of Traffic Safety Grant Funds, and authorizing the City Manager to execute the Grant Agreement and any other related documents in a form approved by the City Attorney. RESOLUTION NO. 14384 RESOLUTION OF THE SAN RAFAEL CITY COUNCIL APPROVING USE OF STATE OF CALIFORNIA OFFICE OF TRAFFIC SAFETY GRANT FUNDS IN THE AMOUNT OF $110,000.00 FOR THE STEP GRANT "SELECTIVE TRAFFIC ENFORCEMENT PROGRAM" FROM OCTOBER 1, 2017 THROUGH SEPTEMBER 30, 2018, AND AUTHORIZING THE CITY MANAGER TO EXECUTE A GRANT AGREEMENT AND ANY OTHER DOCUMENTS RELATED TO THE GRANT IN A FORM APPROVED BY THE CITY ATTORNEY. Whereas, the State of California, Office of Traffic Safety granted the City of San Rafael $110,000.00 in grant funds; and Whereas, this grant money may be spent to pay overtime costs, travel and equipment purchase associated with the STEP Grant Program to mitigate traffic safety program deficiencies and expand onging activity; and Whereas, to improve traffic safety, the City of San Rafael will conduct DUI checkpoints and saturation patrols, distracted driving enforcement, warrant service operations, court stings and stakeouts on DUI offenders, high collision intersection enforcement, speed enforcement patrols, and enforcement traffic stops; and Whereas, the Department will use those funds for overtime personnel costs of captains, lieutenants, sergeants, corporals, police service specialists, dispatchers and cadets; and Whereas, the Department will use those funds for travel and training, equipment purchase and expenses related to the enforcement activities; and Whereas, funds will be appropriated in the Grant Fund 281 for this program. NOW, THEREFORE BE IT RESOLVED, that the City Council approves the use of $110,000.00 in California Office of Traffic Safety grant funds for the Step Grant "Selective Traffic Enforcement Program" from October 1, 2017 through September 30, 2018, and authorizes the City Manager to execute a Grant Agreement and any documents related to the Grant in a form approved by the City Attorney. I, Esther Beirne, Clerk of the City of San Rafael, hereby certify that the foregoing resolution was duly and regularly introduced and adopted at a regular meeting of the San Rafael City Council held on September 5, 2017 by the following vote, to wit: AYES: COUNCILMEMBERS: Bushey, Colin, Gamblin, McCullough & Mayor Phillips NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: None er— ^ - ESTHER BEIRNE, City Clerk CONTRACT ROUTING FORM INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below. TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER: Contracting Department: PD Project Manager: Sgt. Roy Leon Extension: 3392 Contractor Name: State of CA — Office of Traffic Safety Contractor's Contact: Rhonda L. Craft Contact's Email: Rhonda.craft@ots.ca.gov lick ..C. e to enter text. ❑ FPPC: Check if Contractor/Consultant must file Form 700 Step RESPONSIBLE DESCRIPTION COMPLETED REVIEWER CONTINUE ROUTING PROCESS WITH HARD COPY DEPARTMENT DATE Check/Initial 1 Project Manager a. Email PINS Introductory Notice to Contractor N/A 6 City Attorney Review and approve hard copy of signed 8/24/2017 7 City Attorney agreement Review and approve insurance in PINS and bonds b. Email contract (in Word) & attachments to City , (for Public Works Contracts) ,� l Iv/ Atty c/o Laraine.Gittens@cityofsanrafael.org 2 City Attorney a. Review, revise, and comment on draft agreement 8/24/2017 v 9 City Clerk and return to Project Manager N/A forwards copies to Project Manager b. Confirm insurance requirements, create Job on PINS, send PINS insurance notice to contractor 3 Project Manager Forward three (3) originals of final agreement to Click here to contractor for their signature enter - '-ite. 4 Project Manager When necessary, * contractor -signed agreement ❑ N/A agendized for Council approval *PSA > $20,000; or Purchase > $35,000; or Or Public Works Contract > $125,000 Date of Council approval 9/5/2017 PRINT CONTINUE ROUTING PROCESS WITH HARD COPY 5 Project Manager Forward signed original agreements to City 9/20/17 Attorney with printed copy of this routing form 6 City Attorney Review and approve hard copy of signed 7 City Attorney agreement Review and approve insurance in PINS and bonds , (for Public Works Contracts) ,� l Iv/ 8 City Manager/ Mayor Agreement executed by Council authorized official v 9 City Clerk Attest signatures, retains original agreement and all forwards copies to Project Manager X111-1 4 IftSAN RAFAEL STAFF REPORT APPROVAL THE CITY WITH AMISSION ROUTING SLIP Staff Report Author: Roy Leon Date of Meeting: 09/05/2017 Department: Police Topic: 2017-2018 STEP grant approval Subject: Type: (check all that apply) © Consent Calendar ❑ Public Hearing ❑ Discussion Item ❑ Resolution ❑ Ordinance ❑ Professional Services Agreement ❑ Informational Report *If PSA, City Attorney approval is required prior to start of staff report approval process Was agenda item publicly noticed? ❑ Yes X❑No I Date noticed: I ❑Mailed ❑Site posted ❑Marin IJ Due Date Responsibility Description CompletedDate Initial / Comment DEPARTMENT REVIEW FRIDAY Director Director approves staff 8/17/2017 ❑X noon report is ready for ACM, DS 372 8/18 City Attorney & Finance review. CONTENT REVIEW . MONDAY Assistant City Manager ACM, City Attorney & Click here to D morning Finance will review items, enter a date. 8/21 make edits using track City Attorney changes and ask questions 8/24/2017 0 using comments. Items will LG be returned to the author 8/24/2017 Finance by end of day Wednesday. 0 Minor addition to Staff & Reso. Van DEPARTMENT REVISIONS FRIDAY Author Author revises the report Click here to ❑ noon based on comments enter a date. 8/25 receives and produces a final version (all track changes and comments removed) by Friday at noon. ACM, CITY ATTORNEY, FINANCE FINAL APPROVAL MONDAY Assistant City Manager ACM, City Attorney & Click here to D morning Finance will check to see enter a date. 8/28 their comments were 8/30/2017 0 City Attorney adequately addressed and LG sign -off for the City 0 Manager to conduct the 8/29/2017 Van Finance final review. TUES City Manager Final review and approval 8/30/2017 0 noon Jim 8/29