HomeMy WebLinkAboutPW Storm Water Pump Station RepairSAN RAFAEL
THE CITY WITH A MISSION
Agenda Item No: 5.c
Meeting Date: September 5, 2017
SAN RAFAEL CITY COUNCIL AGENDA REPORT
Department: Public Works
Prepared by: Bill Guerin City Manager Approval:
Director of Public Works
File No.: 08.03.14
TOPIC: STORM WATER PUMP STATION REPAIR AGREEMENT
SUBJECT: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL AUTHORIZING THE
CITY MANAGER TO ENTER INTO AN AGREEMENT WITH PUMP REPAIR SERVICE COMPANY
TO PERFORM REPAIR AND REPLACEMENT WORK ON THREE STORMWATER PUMP
STATIONS, IN AN AMOUNT NOT TO EXCEED $231,761.
RECOMMENDATION: Staff recommends that the City Council adopt the resolution authorizing the City
Manager to enter into a repair and replacement agreement with Pump Repair Service Company in an
amount not to exceed $231,761.
BACKGROUND: The City of San Rafael has 12 storm water pump stations, which serve as the backbone
of the City's flood control system. Altogether, the pump stations run 36 pumps, which have the
combined ability to discharge 2,000,000 gallons of water per minute during rain events. The vast
majority of storm drain inlets located along roadways throughout the city drain into one of the 12 pump
stations. The Department of Public Works (DPW) contracts for regular inspections and maintenance of
all pump stations each year to ensure the pumps and control systems are properly functioning ahead of
the upcoming winter storm season.
All but three of the storm water pump stations (Lindaro, North Francisco, and Rossi) were constructed in
the 1950's and 1960's, and continue to rely on original equipment, including pumps and control
systems. During heavy rain events, garbage, rocks and other forms of debris often enter the storm
water pump station system; causing significant damage to the pumps and piping system over time. DPW
maintains all the stations in the summer and fall of each year in order to ensure that the stations are
ready for winter storm events. The work involves evaluation of all of the pumps and making repairs
where damage has occurred. This maintenance action keeps the pumps in good running order and has
vastly reduced the impacts of flooding in low areas of San Rafael that rely on these systems during rain
events.
Damaged pumps must be pulled using large construction equipment, and taken to a facility, which
specializes in pump repair in order to perform the repairs. In many cases, replacement of the bowl,
FOR CITY CLERK ONLY
File No.: 4-1-713
Council Meeting: 09/05/2017
Disposition: Resolution 14385
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2
shaft and/or housing assemblies is required, as these parts of the pump are particularly vulnerable to
damage from debris. Because the pumps are submerged when they are installed at the pump station, it
is nearly impossible to determine the full extent of the damage which lies on the inside of the fully
enclosed pump system. Removal and disassembly of the pump is needed to fully assess the damage.
ANALYSIS: This year, as in past years, DPW sought informal bids from various contractors for the
maintenance and repair work required this year. DPW requested proposals from prospective
contractors based on the DPW's estimate as to what work would be required as noted above. On June
2017, the following bids were received:
Pump Repair Service Company $69,805.61 (low bid)
Koffler Electric Company $70,805.61
Arolo Company $73,975.45
Following the award of an informal contract to make improvements on three pump stations, Pump
Repair Service Company removed pumps at Montecito Pump Station, North Francisco Pump Station and
Cayes Pump Station. The contractor has since disassembled these pumps and discovered that the steel
and internal pieces in two of the pumps are in such state of deterioration that a full replacement is
necessary. The existing pumps have been in continuous use for 57 years and are due for replacement.
The following pumps need to be replaced or repaired:
Stormwater Pump Station
Montecito Pump Station
North Francisco Pump Station
Cayes Pump Station
15% Contingency
Schedule Cost (Pump Repair
Service Company)
12 weeks $108,064.76
12 weeks $28,935.14
12 weeks $64,531.25
$30,229.85
Tota 1 $231,761.00
Montecito Pump Station: Pump #3 at Montecito needs to be replaced entirely due to complete
structural failure of the 20' ft. column. Montecito Pump Station is located along the Canal
located at 199 Third St. and serves the neighborhoods of the Dominican.
North Francisco Pump Station: The sump portion of the pump at North Francisco needs to be
replaced entirely. North Francisco Pump Station is located along the 201 Francisco Blvd East and
serves the storm drain systems of the neighborhoods of Bret Harte, Gerstle Park, and
Woodland. North Francisco is the City's largest pump station.
Cayes Pump Station: Pump #2 needs full replacing of the bowel assembly and bell assembly on
the lower section of the pump. Cayes Pump Station is located at 17 Narragansett Cove and
serves the storm water drainage systems for Baypoint and Spinnaker Lagoon neighborhoods.
Because the scope of work is significantly different from the original contracted work, DPW sought new
proposals to replace and repair the pumps. Only one full bid from Pump Repair Service Company in the
amount of $231,761 was received for the work at the three pump stations. DPW did receive a partial
bid from Arolo Company to repair the pump at Montecito Pump Station in the amount of $158,000,
which is more than the bid from Pump Repair Service Company.
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 3
Repairs at the City's storm water pump stations are highly specialized, as many of the stations contain
original equipment and technology from when they were constructed in the 1950's and 1960's. Based
upon the request for proposals that elicited only one bid, and the highly specialized nature of storm
water pump repair, DPW seeks to waive competitive bidding and award the contract to Pump Repair
Service Company in the amount of $231,761 to replace the pumps at Montecito and North Francisco
Pump Station and provide needed repairs at the Cayes Pump Station. Pump Repair Service Company is
very familiar with the City's storm water pump system, and has provided reasonable pricing and high
quality service to the pump stations in the past.
FISCAL IMPACT: There are sufficient funds available in the Storm Water Fund (#205) for the proposed
pump repair and maintenance work. This work is also budgeted in the CIP under "Drainage" projects:
Total Cost Estimate 5880.000/yr
Project Description and Background
This annual project includes maintenance of our 12
pump stations. This includes replacement of motors
and equipment in order to control flooding in low area
of the City.
Project Costs and Timeline
Planning
Design
Construction
Other+Contingency
OPTIONS:
Drainage pipe blocked by debris
FY 2017-18 FY 2018-19 FY 2019-20
Adopt the resolution waiving competitive bidding and authorizing the City Manager to enter
into a repair and replacement contract with Pump Repair Service Company of San Francisco in a
not to exceed amount of $231,761.
2. Direct the Department of Public Works to resolicit for additional bids. This option will take
additional time and may have significant impacts to the functionality of the pump stations for
the coming winter season if the pumps are not replaced in time for the winter storm season.
ACTION REQUIRED: Adopt Resolution and authorize the City Manager to enter into an agreement with
Pump Repair Service Company in an amount not to exceed $231,761.
ATTACHMENTS:
1. Resolution
2. Agreement
3. Exhibit A to Agreement — Montecito Pump Station Repairs
4. Exhibit B to Agreement — North Francisco Pump Station Repairs
5. Exhibit C to Agreement — Cayes Pump Station Repairs
RESOLUTION NO. 14385
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL AUTHORIZING
THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH PUMP REPAIR SERVICE
COMPANY TO PERFORM REPAIR AND REPLACEMENT WORK ON THREE
STORMWATER PUMP STATIONS, IN AN AMOUNT NOT TO EXCEED $231,761.
WHEREAS, the City of San Rafael has 12 storm water pump stations which
serve as a vital and central component of the City's flood control system during winter storm
events; and
WHEREAS, most of the City's storm water pump stations were constructed in
the 1950's and 1960's and therefore require routine maintenance due to their age, normal wear
and tear, and the presence of garbage, rocks and other forms of debris that damage pump
mechanisms; and
WHEREAS, while the majority of the City's 33 storm water pumps are
functioning, there are three individual pumps in immediate need of replacement; and
WHEREAS, due to the highly specialized nature of pump repair, there are few
companies which are able to perform the required maintenance on the City's pumps; and
WHEREAS, Pump Repair Service Company is very familiar with the City's
storm water pump system, and has provided reasonable pricing and high quality service to the
pump stations in the past;
WHEREAS, Pump Repair Service Company submitted a competitive proposal in
response to a solicitation by the City and was the only bidder that submitted a proposal to repair
or replace the storm water pumps; and
WHEREAS, there are sufficient funds in the City's Storm Water Fund (#205) to
accommodate this proposed expenditure, and the Capital Improvement Program budgeted funds
for the purpose of pump repair and replacement.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
San Rafael hereby waives the requirement for competitive bidding, and authorizes the City
Manager to enter into a maintenance contract with Pump Repair Service Company for the
required pump repair and replacement services, in an amount not to exceed $231,761, in the form
attached hereto as Exhibit A and incorporated herein by reference, subject to final approval as to
form by the City Attorney.
IT IS FURTHER ORDERED AND RESOLVED, that the City Manager is
hereby authorized to take any and all such actions and make changes as may be necessary to
accomplish the purpose of this resolution.
I, ESTHER C. BEIRNE, Clerk of the City of San Rafael, hereby certify that the foregoing
resolution was duly and regularly introduced and adopted at a regular meeting of the Council of
said City on the 5th day of September 2017, by the following vote, to wit:
AYES: COUNCILMEMBERS: Bushey, Colin, Gamblin, McCullough & Mayor Phillips
NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: None
A-- je&'-r
ESTHER C. BEIRNE, City Clerk
File No.: 08.03.14
City of San Rafael ♦ California
Form of Agreement for
Pump Station Repair & Replacement
This Agreement is made and entered into as of the 5th day of September, 2017 by and between the City of San Rafael
(hereinafter called City) and Pump Repair Service Company, (hereinafter called Contractor). Witnesseth, that the City and
the Contractor, for the considerations hereinafter named, agree as follows:
1. Scope of the Work.
The Contractor hereby agrees to furnish all of the materials, equipment, and labor necessary to perform the routine weekly
and monthly landscape maintenance work for the project entitled "Pump Repair & Replacement," all in accordance with
the scope of work and requirements outlined in the Exhibits A, B, and C dated August 21, 2017, May 24, 2017, and August
21, 2017 respectively, and attached hereto.
2. Prevailing Wages.
Pursuant to the requirements of California Labor Code Section 1771, and San Rafael Municipal Code Section 11.50.180 (C), the
general prevailing wage in the locality in which the work is to be performed, for each craft or type of worker needed to execute the
contract, shall be followed.
3. Time of Completion
(a) The work to be performed under this Contract shall be commenced within Twelve (90) WORKING
DAYS after the date of written notice by the City to the Contractor to proceed.
(b) All work shall be completed, including all punchlist work, within the time period as specified in the
SCHEDULE in Section III hereafter, with such extensions of time as are provided for in the General
Provisions.
4. The Contract Sum.
The City shall pay to the Contractor for the performance of the Contract the amounts determined for the total number of each
of the units of work in the following schedule completed, at the unit price stated.
BID ITEMS
Item Description Schedule Quantity Unit Unit Cost Total Cost
I . Cayes Pump Station, Pump 42 Replacement 8weeks 1 LS @ $64,531.25 = $64,531.25
2. Montecito Pump Station, Pump 43 Replacement l2weeks 1 LS @ $108,064.76 = $108,064.76
3. Northn Francisco Pump Station, Pump 95 Replace l2weeks 1 LS @ $28,935.14 $28,935.14
4. 150 o Contingency $30,229.85
5. Grand total $231,761.00
5. Payments.
Payment will be made monthly upon receipt by the City of itemized invoices submitted by Contractor, showing work performed
during the invoice period.
Agreement • 1
6. Insurance.
(a). Scope of Coverage. During the term of this Agreement, Contractor shall maintain, at no expense to City, the following
insurance policies:
1. A commercial general liability insurance policy in the minimum amount of one million dollars ($1,000,000) per
occurrence./two million dollars ($2,000,000) aggregate, for death, bodily injury, personal injury, or property
damage.
2. An automobile liability (owned, non -owned, and hired vehicles) insurance policy in the minimum amount of
one million dollars ($1,000,000) dollars per occurrence.
3. If it employs any person, Contractor shall maintain worker's compensation insurance, as required by the
State of California, with statutory limits, and employer's liability insurance with limits of no less than one
million dollars ($1,000,000) per accident for bodily injury or disease. Contractor's worker's compensation
insurance shall be specifically endorsed to waive any right of subrogation against City.
(b) Other Insurance Requirements. The insurance coverage required of the Contractor in subparagraph (a) of this section
above shall also meet the following requirements:
1. The insurance policies shall be specifically endorsed to include the City, its officers, agents, employees, and
volunteers, as additionally named insureds under the policies.
2. The additional insured coverage under Contractor's insurance policies shall be primary with respect to any
insurance or coverage maintained by City and shall not call upon City insurance or self-insurance coverage for
any contribution. The "primary and noncontributory" coverage in Contractor's policies shall be at least as
broad as ISO form CG20 0104 13.
3. The insurance policies shall include, in their text or by endorsement, coverage for contractual liability and
personal injury.
4. By execution of this Agreement, Contractor hereby grants to the City a waiver of any right to subrogation
which any insurer of Contractor may acquire against the City by virtue of the payment of any loss under
such insurance. Contractor agrees to obtain any endorsement that may be necessary to effect this waiver of
subrogation, but this provision applies regardless of whether or not the City has received a waiver of
subrogation endorsement from the insurer.
5. If the insurance is written on a Claims Made Form, then, following termination of this Agreement, said
insurance coverage shall survive for a period of not less than five years.
6. The insurance policies shall provide for a retroactive date of placement coinciding with the effective date of this
Agreement.
7. The limits of insurance required in this Agreement may be satisfied by a combination of primary and umbrella
or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that
such coverage shall also apply on a primary and noncontributory basis for the benefit of City (if agreed to in a
written contract or agreement) before City's own insurance or self-insurance shall be called upon to protect it as
a named insured.
8. It shall be a requirement under this Agreement that any available insurance proceeds broader than or in excess
of the specified minimum insurance coverage requirements and/or limits shall be available to City or any other
additional insured party. Furthermore, the requirements for coverage and limits shall be: (1) the minimum
coverage and limits specified in this Agreement; or (2) the broader coverage and maximum limits of coverage
of any insurance policy or proceeds available to the named insured; whichever is greater.
(c ) Deductibles and SIR's. Any deductibles or self-insured retentions in Contractor's insurance policies must be declared to
and approved by the City, and shall not reduce the limits of liability. Policies containing any self-insured retention (SIR)
Agreement • 2
provision shall provide or be endorsed to provide that the SIR may be satisfied by either the named insured or City or
other additional insured party. At City's option, the deductibles or self-insured retentions with respect to City shall be
reduced or eliminated to City's satisfaction, or Contractor shall procure a bond guaranteeing payment of losses and
related investigations, claims administration, attorney's fees and defense expenses.
(d) Proof of Insurance. Contractor shall provide to the City all of the following: (1) Certificates of Insurance evidencing the
insurance coverage required in this Agreement; (2) a copy of the policy declaration page and/or endorsement page listing
all policy endorsements for the commercial general liability policy, and (3) excerpts of policy language or specific
endorsements evidencing the other insurance requirements set forth in this Agreement. City reserves the right to obtain a
full certified copy of any insurance policy and endorsements from Contractor. Failure to exercise this right shall not
constitute a waiver of the right to exercise it later. The insurance shall be approved as to form and sufficiency by City.
7. Indemnification.
(a) Contractor shall, to the fullest extent permitted by law, indemnify, release, defend with counsel approved by City,
and hold harmless City, its officers, agents, employees and volunteers (collectively, the "City Indemnitees"), from
and against any claim, demand, suit, judgment, loss, liability or expense of any kind, including but not limited to
attorney's fees, expert fees and all other costs and fees of litigation, (collectively "CLAIMS"), arising out of
Contractor's performance of its obligations or conduct of its operations under this Agreement. The Contractor's
obligations apply regardless of whether or not a liability is caused or contributed to by the active or passive
negligence of the City Indemnitees. However, to the extent that liability is caused by the active negligence or willful
misconduct of the City Indemnitees, the Contractor's indemnification obligation shall be reduced in proportion to the
City Indemnitees' share of liability for the active negligence or willful misconduct. In addition, the acceptance or
approval of the Contractor's work or work product by the City or any of its directors, officers or employees shall not
relieve or reduce the Contractor's indemnification obligations. In the event the City Indemnitees are made a party to
any action, lawsuit, or other adversarial proceeding arising from Contractor's performance of or operations under
this Agreement, Contractor shall provide a defense to the City Indemnitees or at City's option reimburse the City
Indemnitees their costs of defense, including reasonable attorneys' fees, incurred in defense of such claims.
(b) The defense and indemnification obligations of this Agreement are undertaken in addition to, and shall not in any
way be limited by, the insurance obligations contained in this Agreement, and shall survive the termination or
completion of this Agreement for the full period of time allowed by law.
8. Nondiscrimination.
Contractor shall not discriminate, in any way, against any person on the basis of age, sex, race, color, religion, ancestry, national
origin or disability in connection with or related to the performance of its duties and obligations under this Agreement.
9. Compliance with All Laws.
Contractor shall observe and comply with all applicable federal, state and local laws, ordinances, codes and regulations, in the
performance of its duties and obligations under this Agreement. Contractor shall perform all services under this Agreement in
accordance with these laws, ordinances, codes and regulations. Contractor shall release, defend, indemnify and hold harmless
City, its officers, agents and employees from any and all damages, liabilities, penalties, fines and all other consequences from any
noncompliance or violation of any laws, ordinances, codes or regulations.
10. No Third Party Beneficiaries.
City and Contractor do not intend, by any provision of this Agreement, to create in any third party, any benefit or right owed by
one party, under the terms and conditions of this Agreement, to the other party.
11. Notices.
All notices and other communications required or permitted to be given under this Agreement, including any notice of change of
address, shall be in writing and given by personal delivery, or deposited with the United States Postal Service, postage prepaid,
addressed to the parties intended to be notified. Notice shall be deemed given as of the date of personal delivery, or if mailed,
upon the date of deposit with the United States Postal Service. Notice shall be given as follows:
Agreement • 3
To City: Public Works Director City of San Rafael
1400 Fifth Avenue
P.O. Box 151560
San Rafael, CA 94915-1560
To Contractor: Pump Repair Service Co.
P.O. Box 34327
San Francisco, CA 94134-0327
12. Independent Contractor.
For the purposes, and for the duration, of this Agreement, Contractor, its officers, agents and employees shall act in the capacity of
an Independent Contractor, and not as employees of the City. Contractor and City expressly intend and agree that the status of
Contractor, its officers, agents and employees be that of an Independent Contractor and not that of an employee of City.
13. Entire Agreement; Amendments.
(a) The terms and conditions of this Agreement, all exhibits attached, and all documents expressly incorporated by
reference, represent the entire Agreement of the parties with respect to the subject matter of this Agreement.
(b) This written Agreement shall supersede any and all prior agreements, oral or written, regarding the subject matter
between the Contractor and the City.
(c) No other agreement, promise or statement, written or oral, relating to the subject matter of this Agreement, shall be valid
or binding, except by way of a written amendment to this Agreement.
(d) The terms and conditions of this Agreement shall not be altered or modified except by a written amendment to this
Agreement signed by the Contractor and the City.
(e) If any conflicts arise between the terms and conditions of this Agreement, and the terms and conditions of the attached
exhibits or the documents expressly incorporated by reference, the terms and conditions of this Agreement shall control.
14. Waivers.
The waiver by either party of any breach or violation of any term, covenant or condition of this Agreement, or of any ordinance,
law or regulation, shall not be deemed to be a waiver of any other term, covenant, condition, ordinance, law or regulation, or of
any subsequent breach or violation of the same or other term, covenant, condition, ordinance, law or regulation. The subsequent
acceptance by either party of any fee, performance, or other consideration which may become due or owing under this Agreement,
shall not be deemed to be a waiver of any preceding breach or violation by the other party of any term, condition, covenant of this
Agreement or any applicable law, ordinance or regulation.
15. City Business License; Other Taxes.
Contractor shall obtain and maintain during the duration of this Agreement, a City business license as required by the San Rafael
Municipal Code Contractor shall pay any and all state and federal taxes and any other applicable taxes. City shall not be required
to pay for any work performed under this Agreement, until Contractor has provided City with a completed Internal Revenue
Service Form W-9 (Request for Taxpayer Identification Number and Certification).
16. Warranty.
Any plants installed and maintained by Contractor are under warranty for a one-year period against defects and will be replaced at
no additional charge. This warranty is void if plants die or are in permanent decline due to causes outside of Contractor's control
such as, but not limited to: acts of God, or vandalism or other damage caused by wrongful acts of third parties.
IN WITNESS WHEREOF, City and Contractor have caused their authorized representatives to execute this Agreement the
day and year first written above.
Agreement • 4
CITY OF SAN RAFAEL:
Jim SchziL r
City Manager `
ATTEST:
%Zsficz4z
Esther C. Beirne
City Clerk
APPROVED AS TO FORM:
Rohert F. Epstein
City Attorney
File No.: 03.01.180.06
Pump Repair Service Company
Printed 09
cer Name: /,,t&lyNG
Title: /c'si,,,T
and
t Printed Officer Name: D•40 0 nc�=rc
Title: ✓l CC-
Agreement
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Agreement • 5
CONTRACT ROUTING FORM
INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below.
TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER:
Contracting Department: Public Works
Project Manager: Talia Smith
Extension: 3354
Contractor Name: Pump Repair Service Company
Contractor's Contact: Wayne Archer
Contact's Email: warcher@pumprepairservice.com
❑ FPPC: Check if Contractor/Consultant must file Form 700
Step RESPONSIBLE
DESCRIPTION
COMPLETED
DEPARTMENT
Date of Council approval
DATE
1 Project Manager
a. Email PINS Introductory Notice to Contractor
Click here to
5 Project Manager
Forward signed original agreements to City
enter a date.
b. Email contract (in Word) & attachments to City
9/6/2017
6 City Attorney
Atty c/o Laraine.Gittens@cityofsanrafael.org
2 City Attorney
a. Review, revise, and comment on draft agreement
9/6/2017
7 City Attorney
and return to Project Manager
9/6/2017
b. Confirm insurance requirements, create Job on
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8 City Manager/ Mayor
PINS, send PINS insurance notice to contractor
3 Project Manager
Forward three (3) originals of final agreement to
Click here to
contractor for their signature
enter a date.
4 Project Manager
When necessary, * contractor -signed agreement
❑ N/A
agendized for Council approval
*PSA > $20,000; or Purchase > $35,000; or
Or
Public Works Contract > $125,000
REVIEWER
Check/Initial
El
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Lk LAG
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MTS
9/5/2017
Date of Council approval
PRINT
CONTINUE ROUTING PROCESS WITH HARD COPY
5 Project Manager
Forward signed original agreements to City
Attorney with printed copy of this routing form
6 City Attorney
Review and approve hard copy of signed
agreement
( j
7 City Attorney
Review and approve insurance in PINS, and bonds
(for Public Works Contracts)
�/' �I�
8 City Manager/ Mayor
Agreement executed by Council authorized official
9 City Clerk
Attest signatures, retains original agreement and
forwards copies to Project Manager
REVIEWER
Check/Initial
El
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QI PUMP REPAIR SERVICE CO.
August 21, 2017
City of San Rafael
111 Morphew Street
San Rafael, CA 94915-1560
Attn: Mark Wright
SUBJECT: MONTECITO PUMP STATION PUMP #3
Dear Mark,
The pump has been disassembled and inspected. The following was found.
1. The propeller vanes are worn and distorted .
2. The discharge bowl is very worn in the propeller area
3. The column pipe discharge vanes are completely worn away. The bottom of the
top surface plate is very corroded
4. The suction bell is eroded
5. The oil tubes are very corroded and worn
6. The shafts and bearings are worn
We are pleased to provide you with (2) options.
Option 1: Repair the existing pump using the parts and labor that are listed below
1 — 416 SS bowl shaft
1 — 416 SS lower line shaft
1 — 416 SS upper line shaft
1 — Lower oil tube
1 — Center oil
1 — Upper oil tube
2 — Line shaft tube bearings
1 — Top tension tube bearing
1 — Suction bell bearing
1 — Lower bowl bearing
1 — Upper bowl bearing
1 — To tension bearing housing
1 — Discharge bowl bearing
1 — Oil reservoir, solenoid and vertical feed lubrication valve
1 — 36" Dresser coupling epoxy coated
with SS hardware
Misc. hardware
Subtotal.............................................................................................................. $14,710.00
Waynea-17/City of San Rafael Montecito #3 81017 ESTABLISHED 1941
PO BOX 34327 SAN FRANCISCO, CA 94134-0327 415.467.2150 FAX 415.467.7442
www.pumprepairservice.com
Page 2
City of San Rafael
August 21, 2017
Factory freight ...............
Sales tax 9% ................
Straighten and balance propeller ..................................................
Sandblast and epoxy coat column ................................................
Machine discharge bowl, fabricate
steel sleeve, install and machine
tofit propeller................................................................................
Labor to cut out old discharge diffuser
Plate, fabricate and weld in new plate
add steel plate to base, weld and patch
(7) holes in column.......................................................................
Shoplabor....................................................................................
Fieldlabor.....................................................................................
Crane truck/service truck/flat bed ..................................................
EstimatedTotal...........................................................................
Deliveryon parts...........................................................................
Options 2: Replace pump and motor with Prime pump and motor
Design Conditions: 23600 GPM @ 11.4 TDH
1 — Prime 36P26-13 1 stage, bronze propeller,
Under plate 36" discharge oil lube, 18"-6"
Base to bell, epoxy coated propeller pump ......
1 — GE 100 HP 700 RPM WPI premium
efficiency 460 volts with SRC motor .................
1 — 36" Dresser coupling epoxy coated ...................
................. ....... 1,000.00
........................1,413.90
...........................975.00
........................4,200.00
...........4,450.00
........................18 , 950.00
..........................4,840.00
..........................4,140.00
..........................4.000.00
...................... $58, 678.90
..........................8 Weeks
.............................................. $61,514.00
................................................21, 710.00
..................................................1, 840.00
Factoryfreight.........................................................................................................4,500.00
Salestax 9%..........................................................................................................8,060.76
Shop labor to disassemble and inspect
existingpump.........................................................................................................2,300.00
Fieldlabor...............................................................................................................4,140.00
Crane truck/service truck/flatbed............................................................................4.000.00
Total.................................................................................................................
$108,064.76
Estimateddelivery................................................................................................12
Weeks
Notes: The existing motor conduit and wires may need to be modified to match the new motor.
Work to be completed by others.
The above rate to be based on Pump Installer. if this project requires a different wage
classification, per DIR prevailing wage the field labor rate will be adjusted to match that
classification.
If you have any questions on the above options, please give me a call.
Sincerely,
Wa e Archer
WA/dm
Waynea-17/City of San Rafael Montecito #3 81017
(�I PUMP REPAIR SERVICE CO.
May 24, 2017
City of San Rafael
1400 Fifth Avenue
P. O. Box 15160
San Rafael, CA 94915-1560
Attn: Mark Wright
SUBJECT: NORTH FRANCISCAN PUMP STATION
Dear Mark,
We are pleased to quote you on the following.
1 — Fairbank Morse 6" DJ5433MV, 25 HP x 1200 RPM
3/60/460 V, with 40' cable, dynamically
balanced ductile iron impeller, bronze wear
and standard paint........................................................................$25,796.00
Freight.................................................................................................. 750.00
Sales tax 9%.....................................................................................2.389.14
Total............................................................................................. $28,935.14
Delivery...........................................................................................12 Weeks
If you have any questions on the above options, please give me a call.
Sincerely,
Wayne Archer
WA/dm
ESTABLISHED 1941
Wayne-17\City of San R8Q4W44AAc19dW 6 PSCO, CA 94134-0327 415.467.2150 FAX 415.467.7442
www.pumprepairservice.com
�PRSI PUMP REPAIR SERVICE CO.
August 21, 2017
City of San Rafael
111 Morphew Street
San Rafael, CA 94915-1560
Attn: Mark Wright
SUBJECT: CAYES PUMP STATION PUMP #2
Dear Mark,
The pump has been disassembled and inspected the following were found:
1. The discharge bowl is very worn and has holes in it
2. The propeller is worn
3. The oil tubes are rotten
4. The shafts and bearings are worn
5. The column pipe discharge vanes are starting to wear
We are pleased to provide you with (3) options.
Option 1: Repair the existing pump using the parts and labor that are listed below
1 — Peerless 20PL 1 stage bowl assembly
1 — 416 SS lower line shaft
1 — 416 SS upper line shaft
1 — Lower oil tube
1 — Center oil
1 — Upper oil tube
2 — Line shaft tube bearings
1 — Top tension tube bearing
1 — Oil reservoir, solenoid and vertical feed lubrication valve
1 — 20" Dresser coupling epoxy coated
with SS hardware
Misc. hardware
Subtotal..........................................................................
Factoryfreight.................................................................
Salestax 9%..................................................................
Sandblast and epoxy coat column ..................................
Shoplabor......................................................................
Fieldlabor, ......................................................................
Crane truck/service truck/flat bed ....................................
Estimated Total.............................................................
Estimated delivery on new bowl assembly ......................
Waynea-1 Mity of San Rafael Cayes #2 082117 ESTABLISHED 1941
............................ $23,960.00
....................................1, 500.00
....................................2,291.40
....................................2,250.00
....................................3,910.00
................... . ................4, 600.00
....................................4.000.00
................................ $42,511.40
..................................14 Weeks
PO BOX 34327 SAN FRANCISCO, CA 941340327 415.467.2150 FAX 415.467.7442
www. pum prepa i rservi ce.co m
Page 2
City of San Rafael
August 21, 2017
Option 2: Replace pump and motor with duplicate Peerless pump and motor
Design Conditions: 10,000 GPM @ 10.9 TDH
1 — Peerless 20PL 1 stage, bronze propeller,
under plate 20" discharge oil lube, 14'
base to bell, epoxy coated propeller pump..........................................................
1 — GE 30 HP 875 RPM WP1 premium
efficiency 460 volts with NRR motor....................................................................
1 — 20" Dresser coupling epoxy coated.....................................................................
Factory freight...........................................................
Salestax 9%.............................................................
Shop labor to disassemble and inspect
existingpump............................................................
Fieldlabor.................................................................
Crane truck/service truck/flatbed ...............................
Total.........................................................................
Estimated delivery .....................................................
$40,124.00
..8,520.00
..1,450.00
...I....................................5,000.00
........................................4, 958.46
............................................1, 840.00
............................................4,600.00
............................................4 000.00
........................................ $70,492.46
..........................................24 Weeks
Option 3: Replace pump and motor with Prime pump and motor
Design Conditions: 10,000 GPM @ 10.9 TDH
1 — Prime 20P16A 1 stage, bronze propeller,
under plate 20" discharge oil lube 14'
base to bell, epoxy coated propeller pump...........................................................$36,215.00
1 — GE 40 HP 1175 RPM WP1 premium
Efficiency 460 volts with SRC motor ...... ......................... .......................................... 7,460.00
1 — 20" Dresser coupling epoxy coated..........................................................................1,450.00
Factoryfreight..................................................................
Salestax 9/0....................................................................
Shop labor to disassemble and inspect
Existingpump..................................................................
Fieldlabor........................................................................
Crane truck/service truck/flatbed......................................
Total................................................................................
Estimated delivery............................................................
......................................4, 500.00
......................................4466.25
......................................1,840.00
......................................4,600.00
......................................4.000.00
.................................. $64,631.26
....................................12 Weeks
Notes: The existing motor conduit and wires may need to be modified to match the new motor.
Work to be completed by others.
The above rate to be based on Pump Installer. If this project requires a different wage
classification, per DIR prevailing wage the field labor rate will be adjusted to match that
classification.
If you have any questions on the above options, please give me a call.
Sincerely,
<6W�
yne Archer
WA/dm
Waynea-17/City of San Rafael Cayes #2082117
fit.—h
SAN RAFAEL STAFF REPORT APPROVAL
THE CITY WITH AMISSION ROUTING SLIP
Staff Report Author: Bill Guerin/Talia Smith Date of Meeting: 09/05/2017
Department: Public Works
Topic: ANNUAL STORM WATER PUMP STATION REPAIR AGREEMENT
Subject: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL AUTHORIZING THE CITY
MANAGER TO ENTER INTO A MAINTENANCE AGREEMENT WITH PUMP REPAIR SERVICE COMPANY TO
WAIVE COMPETITTIVE BIDDING AND PERFORM REPAIR AND REBUILD WORK ON TWO STORMWATER PUMP
STATIONS, IN AN AMOUNT NOT TO EXCEED $221,685.
Type: (check all that apply) X❑ Consent Calendar ❑ Public Hearing
❑ Discussion Item X❑ Resolution ❑ Ordinance
❑ Professional Services Agreement ❑ Informational Report
*If PSA, City Attorney approval is required prior to start of staff report approval process
Was agenda item publicly noticed? ❑ Yes X❑No I Date noticed: I ❑Mailed ❑Site posted ❑Marin IJ
Due Date
Responsibility
Description
CompletedDate
Initial / Comment
DEPARTMENT REVIEW
FRIDAY
Director
Director approves staff
8/23/2017
❑X
noon
report is ready for ACM,
KMcG
8/19
City Attorney & Finance
review.
CONTENT REVIEW
MONDAY
Assistant City Manager
ACM, City Attorney &
Click here to
morning
Finance will review items,
enter a date.
8/21
make edits using track
City Attorney
changes and ask questions
8/25/2017
D
using comments. Items will
LG
be returned to the author
8/24/2017
0
Finance
by end of day Wednesday.
Van Bach
DEPARTMENT REVISIONS
FRIDAY
Author
Author revises the report
8/23/2017
0
noon
based on comments
TS
8/25
receives and produces a
KM (8-25-17)
final version (all track
changes and comments
removed) by Friday at
noon.
ACM, CITY ATTORNEY, FINANCE FINAL
APPROVAL
MONDAY
Assistant City Manager
ACM, City Attorney &
Click here to
D
morning
Finance will check to see
enter a date.
8/28
their comments were
0
City Attorney
adequately addressed and
8/30/2017
LG
sign -off for the City
0
Manager to conduct the
8/29/2017
Van Bach
Finance
final review.
TUES
City Manager
Final review and approval
8/30/2017
0
noon
Jim
8/29