HomeMy WebLinkAboutCC SA Minutes 2017-11-06
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IN THE COUNCIL CHAMBERS OF THE CITY OF SAN RAFAEL, Monday, November 6, 2017
Regular Meeting
San Rafael City Council Minutes
Present: Mayor Phillips
Vice-Mayor Bushey
Councilmember Colin
Councilmember Gamblin
Councilmember McCullough
Absent:
Also Present:
None
City Manager Jim Schutz
City Attorney Robert Epstein
City Clerk Esther Beirne
OPEN SESSION – COUNCIL CHAMBERS, CITY HALL – 6:30 PM
1. Mayor Phillips announced Closed Session item
CLOSED SESSION – CITY MANAGER’S CONFERENCE ROOM – 6:30 PM
2. Closed Session:
a. Conference with Legal Counsel - Existing Litigation
Government Code section 54956.9(d)(1)
Carpentier v. City of San Rafael et al., Marin Superior Court No. CIV 1700483
• City Attorney Robert Epstein announced that no reportable action was taken
OPEN TIME FOR PUBLIC EXPRESSION – 7:00 PM:
• Jim Draper addressed Council regarding the Irwin Street mud-slide
• Stacey and Vince Clark addressed Council regarding the Irwin Street mud-slide
• Mayor Phillips
• Molly Blavelt addressed Council regarding the Irwin Street mud-slide
• Alyssa Galloway, BioMarin, expressed support for the Downtown San Rafael Vision
• Laura Griffith addressed noise at San Rafael City Plaza
• Garrett Burdick addressed Council regarding the Irwin Street road drains
• City Manager Jim Schutz commented on mud-slides and San Rafael Plaza piano program
CITY MANAGER’S REPORT:
3. City Manager’s Report
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• City Manager Jim Schutz reported:
o Third Street Improvements public meeting to be held on November 13, 2017 at 6:00 p.m.
at Falkirk Cultural Center
o Upcoming City Council agenda items posted online
o Closure of City Hall from December 25, 2017 through January 1, 2018, including
cancellation of first meeting in January 2018 - January 2
• Mayor Phillips
CONSENT CALENDAR:
4. Consent Calendar Items:
Items 4.c & 4.d removed from the Consent Calendar
Councilmember Colin moved and Councilmember McCullough seconded to approve the remainder of the
Consent Calendar Items:
a. Approval of Minutes of City Council / Successor Agency Meetings of October 2 and
October 16, 2017 (CC)
Minutes 10/02/2017
Minutes 10/16/2017
Approved minutes as submitted
b. Call for Applications to Fill One Two-Year Term on the Marin/Sonoma Mosquito & Vector
Control District Board to the End of December 2019 Due to the Expiration of Term of
Pamela Harlem (CC) – File 9-2-9
Mosquito & Vector Control Board Vacancy
Approved staff recommendation
e. Accept Investment Report for the Quarter Ended September 30, 2017, as Presented (Fin) –
File 8-18 x 8-9
City Investment Report
Accepted report
f. Resolution Authorizing the City Manager to Execute an Agreement with Bartel Associates,
LLC for Actuarial Consulting Services Related to the City’s Retiree Healthcare Benefits
Plan in an Amount Not to Exceed $37,000 (Fin) – File 4-3-476
Retiree Healthcare Benefits Actuarial Services
RESOLUTION 14406 – RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE AN
AGREEMENT WITH BARTEL ASSOCIATES, LLC FOR ACTUARIAL CONSULTING SERVICES
RELATED TO THE CITY’S RETIREE HEALTHCARE BENEFITS PLAN IN AN AMOUNT NOT
TO EXCEED $37,000
g. Resolution Adopting a Revised Debt Policy (Fin) – File 9-1-2
City Debt Policy Update
RESOLUTION 14407 – RESOLUTION ADOPTING A REVISED DEBT POLICY
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h. Resolution Accepting a Metropolitan Transportation Commission (MTC) Program for
Arterial System Signalization (PASS) Grant and Appropriating Additional City Funds to
Improve Traffic Operations in San Rafael; and Authorizing the City Manager to Execute
Grant Documents and to Enter into an Agreement for Signal Timing Services in an
Amount Not to Exceed $67,900 (PW) – File 170
PASS Grant Signal Timing
Quote for 3rd Street Synchronization Project
RESOLUTION 14408 – RESOLUTION ACCEPTING A METROPOLITAN TRANSPORTATION
COMMISSION (MTC) PROGRAM FOR ARTERIAL SYSTEM SIGNALIZATION (PASS) GRANT
AND APPROPRIATING ADDITIONAL CITY FUNDS TO IMPROVE TRAFFIC OPERATIONS IN
SAN RAFAEL; AND AUTHORIZING THE CITY MANAGER TO EXECUTE GRANT
DOCUMENTS AND TO ENTER INTO AN AGREEMENT FOR SIGNAL TIMING SERVICES IN
AN AMOUNT NOT TO EXCEED $67,900
i. Resolution Approving and Authorizing the City Manager to Execute a Professional
Services Agreement with Eileen Kallaway to Provide Interior Design Services for the
Public Safety Center in an Amount Not to Exceed $41,500 (PW) – File 4-3-664 x 12-22
Public Safety Center Interior Design Services
RESOLUTION 14409 – RESOLUTION APPROVING AND AUTHORIZING THE CITY MANAGER
TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH EILEEN KALLAWAY TO
PROVIDE INTERIOR DESIGN SERVICES FOR THE PUBLIC SAFETY CENTER IN AN
AMOUNT NOT TO EXCEED $41,500
j. Resolution Authorizing the City Manager to Purchase Traffic Signal Equipment for Traffic
Signals Adjacent to SMART At-Grade Railroad Crossings, from Econolite Control
Products, Inc., in the Amount of $227,777.03 (PW) – File 4-1-662
Andersen Drive Traffic Signal Equipment Procurement
RESOLUTION 14410 – RESOLUTION AUTHORIZING THE CITY MANAGER TO PURCHASE
TRAFFIC SIGNAL EQUIPMENT FOR TRAFFIC SIGNALS ADJACENT TO SMART AT-GRADE
RAILROAD CROSSINGS, FROM ECONOLITE CONTROL PRODUCTS, INC., IN THE AMOUNT
OF $227,777.03
k. Freitas/Las Gallinas & Freitas/Los Gamos Intersection Improvements: (PW) -File 4-3-577 x
4-3-642
1) Resolution Approving and Authorizing the City Manager to Execute a Second Amendment
to the Agreement with CSW/Stuber-Stroeh Engineering Group, Inc. for Construction
Support Services, in an Additional Contract Amount Not to Exceed $35,000
2) Resolution Approving and Authorizing the City Manager to Execute an Amendment to the
Professional Services Agreement with Coastland Civil Engineering, Inc. for Construction
Inspection Services for the Freitas/Las Gallinas Avenue Intersection Improvements
Project, in an Amount Not to Exceed $80,000
Freitas-Las Gallinas-Los Gamos Intersection Impr Project
RESOLUTION 14411 – RESOLUTION APPROVING AND AUTHORIZING THE CITY
MANAGER TO EXECUTE A SECOND AMENDMENT TO THE AGREEMENT WITH
CSW/STUBER-STROEH ENGINEERING GROUP, INC. FOR CONSTRUCTION
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SUPPORT SERVICES, IN AN ADDITIONAL CONTRACT AMOUNT NOT TO EXCEED
$35,000
RESOLUTION 14412 – RESOLUTION APPROVING AND AUTHORIZING THE CITY
MANAGER TO EXECUTE AN AMENDMENT TO THE PROFESSIONAL SERVICES
AGREEMENT WITH COASTLAND CIVIL ENGINEERING, INC. FOR CONSTRUCTION
INSPECTION SERVICES FOR THE FREITAS/LAS GALLINAS AVENUE
INTERSECTION IMPROVEMENTS PROJECT, IN AN AMOUNT NOT TO EXCEED
$80,000
l. Resolution Authorizing the City Manager to Execute a Professional Services Contract with
BKF Engineers for the Design for the Francisco Boulevard West Multi-Use Pathway-
Second to Andersen Drive, in an Amount Not to Exceed $448,614 (PW) – File 4-3-672
Francisco Blvd West MUP
RESOLUTION 14413 – RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE A
PROFESSIONAL SERVICES CONTRACT WITH BKF ENGINEERS FOR THE DESIGN FOR
THE FRANCISCO BOULEVARD WEST MULTI-USE PATHWAY- SECOND TO ANDERSEN
DRIVE, IN AN AMOUNT NOT TO EXCEED $448,614
AYES: Councilmembers: Bushey, Colin, Gamblin, McCullough & Mayor Phillips
NOES: Councilmembers: None
ABSENT: Councilmembers: None
The following item was removed from the Consent Calendar for discussion:
c. Resolution Approving a Proposed 2018 Bail Schedule for Violations of the San Rafael
Municipal Code (CA) – File 13-8
2018 Bail Schedule
Mayor Phillips
City Attorney Robert Epstein
Mayor Phillips / City Attorney Robert Epstein
Councilmember Gamblin / City Attorney Robert Epstein
City Attorney Robert Epstein
Mayor Phillips
Councilmember McCullough moved and Councilmember Bushey seconded to continue this item
to November 20, 2017 City Council meeting
Continued to November 20, 2017 City Council Meeting
AYES: Councilmembers: Bushey, Colin, Gamblin, McCullough & Mayor Phillips
NOES: Councilmembers: None
ABSENT: Councilmembers: None
The following item was removed from the Consent Calendar:
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d. Resolution Authorizing the City Manager to Lease Two Mobile Shower Trailers and a
Pickup Truck to Downtown Streets Team for the Implementation of the Marin Mobile Care
Mobile Shower Program (CM) – File 4-3-543
Mobile Showers
Mayor Phillips
Andrew Hening, Director of Homeless Planning and Outreach, presented the staff report
City Attorney Robert Epstein
Mayor Phillips
Councilmember McCullough / Mayor Phillips
Mayor Phillips invited public comment; however, there was none
Mayor Phillips
City Attorney Robert Epstein
Councilmember Gamblin moved and Councilmember McCullough seconded to adopt the
Resolution with discretion to be granted to the City Manager to negotiate per the Council's
direction with the form of agreement as approved by the City Attorney's office
RESOLUTION 14414 – RESOLUTION AUTHORIZING THE CITY MANAGER TO LEASE TWO MOBILE
SHOWER TRAILERS AND A PICKUP TRUCK TO DOWNTOWN STREETS TEAM FOR THE
IMPLEMENTATION OF THE MARIN MOBILE CARE MOBILE SHOWER PROGRAM
AYES: Councilmembers: Bushey, Colin, Gamblin, McCullough & Mayor Phillips
NOES: Councilmembers: None
ABSENT: Councilmembers: None
PUBLIC HEARING:
5. Public Hearing:
a. Consideration of an Ordinance of the City Council of the City of San Rafael Amend ing San
Rafael Municipal Code Sections 5.40.030, 5.12.090 and Adding New Section 5.48.040
Regarding Time-Limited Parking on City Streets (PW) – File 9-3-87
Mayor Phillips
City Manager Jim Schutz
Councilmember Bushey moved and Councilmember Colin seconded to continue this item to City
Council Meeting of November 20, 2017
Continued to City Council Meeting of November 20, 2017
AYES: Councilmembers: Bushey, Colin, Gamblin, McCullough & Mayor Phillips
NOES: Councilmembers: None
ABSENT: Councilmembers: None
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OTHER AGENDA ITEMS:
6. Other Agenda Items:
a. Presentation on and Discussion of Downtown San Rafael Vision in Preparation for
General Plan 2040 (CD) – File 115 (2040)
Downtown San Rafael Vision
Community Development Director Paul Jensen presented the staff report
Breeze Kinsey, ALTA Planning + Design consultant, gave a presentation
Larry Paul, San Rafael Planning Commissioner
Mayor Phillips
Paul Jensen
Mayor Phillips invited public comment
Paul Goldstone
Jackie Schmidt
Samantha Sergeant
Molly Blavelt
Amy Likover, Federation of San Rafael Neighborhoods
Bill Carney, Sustainable San Rafael
There being no further comment from the audience, Mayor Phillips closed the public comment
period
Mayor Phillips
Councilmember Bushey
Councilmember McCullough
Councilmember Colin
Mayor Phillips
City Manager Jim Schutz
Mayor Phillips
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Councilmember Colin moved and Councilmember Bushey seconded to accept the report
Accepted report
AYES: Councilmembers: Bushey, Colin, Gamblin, McCullough & Mayor Phillips
NOES: Councilmembers: None
ABSENT: Councilmembers: None
COUNCILMEMBER REPORTS / REQUESTS FOR FUTURE AGENDA ITEMS:
7.
Councilmember Reports:
• Councilmember Colin reported on:
o Latino Civic Leadership Taskforce Workshop
o Climate Change Action Plan revision
o Chronic Alcoholic Justice Involvement Group
• Mayor Phillips reported on:
o North Bay Fires
o Parking issues at McInnis Park
o Interview with High School Student
o Meetings with Cannabis groups-SMART
o Meeting with Marin County Chief Addiction Officer
• Councilmember Bushey reported on her attendance at a ribbon-cutting event for Eckhoff Wealth
Management in Mayor Phillips' absence
SAN RAFAEL SUCCESSOR AGENCY
1. Consent Calendar:
Member Bushey moved and Member McCullough seconded to approve Consent Calendar:
a. Accept Investment Report for the Quarter Ended September 30, 2017, as Presented (Fin) –
File SA Financial Reports / Policy
SA Quarterly Investment Report
Accepted report
AYES: Members: Bushey, Colin, Gamblin, McCullough & Chairman Phillips
NOES: Members: None
ABSENT: Members: None
ADJOURNMENT:
Meeting adjourned at 8:45 p.m.
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ESTHER C. BEIRNE, City Clerk
APPROVED THIS_____DAY____OF_______, 2017
_____________________________________
GARY O. PHILLIPS, Mayor