HomeMy WebLinkAboutPW Quiet Zone Request to PUC and Federal Railroad Admin.r
AGREEMENT FOR PROFESSIONAL SERVICES WIm
KAL KRISHNAN CONSULTING, INC.
I~ l,l.,
This Agreement is made and entered into this \ "2.. day of J lkn \.A (by'j , 201P, by and
between the CITY OF SAN RAFAEL (hereinafter "CITY"), and KAL KRISHNAN CONSULTING,
INC., a corporation authorized to do business in California (hereinafter "CONSULTANT").
RECITALS
WHEREAS, the CITY has determined that professional consulting services are required in
connection with developing a quiet zone from downtown San Rafael to the Larkspur/San Rafael City
limit and developing all application material associated with requesting a quiet zone from the California
Public Utilities Commission and the Federal Railroad Administration; and
WHEREAS, the CONSULTANT has agreed to render such services;
AGREEMENT
NOW, THEREFORE, the parties hereby agree as follows:
1. PROJECT COORDINATION.
A. CITY'S Project Manager. The Director of Public Works is hereby designated the
PROJECT MANAGER for the CITY, and said PROJECT MANAGER shall supervise all aspects of the
progress and execution of this Agreement.
B. CONSULTANT'S Project Director. CONSULTANT shall assign a single PROJECT
DIRECTOR to have overall responsibility for the progress and execution of this Agreement for
CONSULTANT. David McCrossan is hereby designated as the PROJECT DIRECTOR for
CONSULTANT. Should circumstances or conditions subsequent to the execution of this Agreement require
a substitute PROJECT DIRECTOR, for any reason, the CONSULTANT shall notify the CITY within ten
(10) business days of the substitution.
2. DUTIES OF CONSULTANT.
CONSULTANT shall perform the duties and/or provide the services described in
CONSULTANT'S Scope of Services dated November 2017, marked as Exhibit "A," attached hereto, and
incorporated herein.
3. DUTIES OF CITY.
CITY shall compensate CONSULTANT as provided in Paragraph 4, and shall provide
assistance and site access to CONSULTANT as described in Exhibit "A" attached hereto and
incorporated herein.
4. COMPENSATION.
For the full performance of the services described herein by CONSULTANT, CITY shall pay
CONSULTANT on a time and materials basis for services rendered in accordance with the rates shown
in the "Draft Budget" dated November 7,2017 attached hereto as Exhibit "B" and incorporated herein, in
an amount not to exceed $19,878.00.
Payment will be made monthly upon receipt by PROJECT MANAGER of itemized invoices
submitted by CONSULTANT.
5. TERM OF AGREEMENT.
The term of this Agreement shall commence upon the date of execution of this Agreement and end
on December 31, 2018 when the work shall have been completed, unless the parties agree to extend this
Agreement for another 90 days, as approved in writing by City Manager.
6. TERMINATION.
A. Discretionary. Either party may terminate this Agreement without cause upon thirty (30)
days written notice mailed or personally delivered to the other party.
B. Cause. Either party may terminate this Agreement for cause upon fifteen (15) days written
notice mailed or personally delivered to the other party, and the notified party's failure to cure or correct the
cause of the termination, to the reasonable satisfaction of the party giving such notice, within such fifteen (15)
day time period.
C. Effect of Termination. Upon receipt of notice of termination, neither party shall incur
additional obligations under any provision of this Agreement without the prior written consent of the other.
D. Return of Documents. Upon termination, any and all CITY documents or materials
provided to CONSULTANT and any and all of CONSULTANT's documents and materials prepared for or
relating to the performance of its duties under this Agreement, shall be delivered to CITY as soon as
possible, but not later than thirty (30) days after termination.
7. OWNERSHIP OF DOCUMENTS.
Upon completion of all work under this Agreement, ownership and title to all reports, documents,
plans, specifications, and estimates produced as part of this Agreement will automatically be vested in the
CITY; and no further agreement will be necessary to transfer ownership to the CITY. CONSULTANT
shall furnish to CITY all necessary copies of data needed to complete the review and approval process.
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8. INSPECTION AND AUDIT.
Upon reasonable notice, CONSULTANT shall make available to CITY, or its agent, for inspection
and audit, all documents and materials maintained by CONSULTANT in connection with its performance of
its duties under this Agreement. CONSULTANT shall fully cooperate with CITY or its agent in any such
audit or inspection.
9. ASSIGNABll.,ITY.
The parties agree that they shall not assign or transfer any interest in this Agreement nor the
performance of any of their respective obligations hereunder, without the prior written consent of the other
party, and any attempt to so assign this Agreement or any rights, duties or obligations arising hereunder shall
be void and of no effect.
10. INSURANCE.
A. Scope of Coverage. During the term of this Agreement, CONSULTANT shall maintain, at
no expense to CITY, the following insurance policies:
1. A commercial general liability insurance policy in the minimum amount of one
million dollars ($1,000,000) per occurrence/two million dollars ($2,000,000) aggregate, for death, bodily
injury, personal injury, or property damage.
2. An automobile liability (owned, non-owned, and hired vehicles) insurance policy in
the minimum amount of one million dollars ($1,000,000) dollars per occurrence.
3. If any licensed professional performs any of the services required to be performed
under this Agreement, a professional liability insurance policy in the minimum amount of one million dollars
($1,000,000) per claim/two million dollars ($2,000,000) aggregate, to cover any claims arising out of the
CONSULTANT's performance of services under this Agreement. Where CONSULTANT is a professional
not required to have a professional license, CITY reserves the right to require CONSULTANT to provide
professional liability insurance pursuant to this section.
4. If it employs any person, CONSULTANTshall maintain worker's compensation
insurance, as required by the State of California, with statutory limits, and employer's liability insurance
with limits of no less than one million dollars ($1,000,000) per accident for bodily injury or disease.
CONSULTANT's worker's compensation insurance shall be specifically endorsed to waive any right of
subrogation against CITY.
B. Other Insurance Requirements. The insurance coverage required of the CONSULTANT in
subparagraph A of this section above shall also meet the following requirements:
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1. Except for professional liability and Worker's Compensation insurance, the
insurance policies shall be specifically endorsed to include the CITY, its officers, agents, employees, and
volunteers, as additionally named insureds under the policies.
2. The additional insured coverage under CONSULTANT'S insurance policies shall
be primary with respect to any insurance or coverage maintained by CITY and shall not call upon CITY's
insurance or self-insurance coverage for any contribution. The "primary and noncontributory" coverage in
CONSULTANT'S policies shall be at least as broad as ISO form CG20 010413.
3. Except for professional liability insurance, the insurance policies shall include, in
their text or by endorsement, coverage for contractual liability and personal injury.
4. By execution of this Agreement, CONSULTANT hereby grants to CITY a
waiver of any right to subrogation which any insurer of CONSULTANT may acquire against CITY by
virtue of the payment of any loss under such insurance. CONSULTANT agrees to obtain any
endorsement that may be necessary to effect this waiver of subrogation, but this provision applies
regardless of whether or not CITY has received a waiver of subrogation endorsement from the insurer.
5. If the insurance is written on a Claims Made Form, then, following termination of
this Agreement, said insurance coverage shall survive for a period of not less than five years.
6. The insurance policies shall provide for a retroactive date of placement coinciding
with the effective date of this Agreement.
7. The limits of insurance required in this Agreement may be satisfied by a combination of
primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to
contain a provision that such coverage shall also apply on a primary and noncontributory basis for the benefit
of CITY (if agreed to in a written contract or agreement) before CITY'S own insurance or self-insurance
shall be called upon to protect it as a named insured.
8. It shall be a requirement under this Agreement that any available insurance proceeds
broader than or in excess of the specified minimum insurance coverage requirements and/or limits shall be
available to CITY or any other additional insured party. Furthermore, the requirements for coverage and
limits shall be: (1) the minimum coverage and limits specified in this Agreement; or (2) the broader coverage
and maximum limits of coverage of any insurance policy or proceeds available to the named insured;
whichever is greater.
C. Deductibles and SIR's. Any deductibles or self-insured retentions in CONSULTANT's
insurance policies must be declared to and approved by the PROJECT MANAGER and City Attorney, and
shall not reduce the limits of liability. Policies containing any self-insured retention (SIR) provision shall
provide or be endorsed to provide that the SIR may be satisfied by either the named insured or CITY or other
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additional insured party. At CITY's option, the deductibles or self-insured retentions with respect to CITY
shall be reduced or eliminated to CITY's satisfaction, or CONSULTANT shall procure a bond guaranteeing
payment of losses and related investigations, claims administration, attorney's fees and defense expenses.
D. Proof of Insurance. CONSULTANT shall provide to the PROJECT MANAGER or
CITY'S City Attorney all of the following: (1) Certificates of Insurance evidencing the insurance coverage
required in this Agreement; (2) a copy of the policy declaration page and/or endorsement page listing all
policy endorsements for the commercial general liability policy, and (3) excerpts of policy language or
specific endorsements evidencing the other insurance requirements set forth in this Agreement. CITY
reserves the right to obtain a full certified copy of any insurance policy and endorsements from
CONSULTANT. Failure to exercise this right shall not constitute a waiver of the right to exercise it later.
The insurance shall be approved as to form and sufficiency by PROJECT MANAGER and the City
Attorney.
11. INDEMNIFICATION.
A. Except as otherwise provided in Paragraph B., CONSULTANT shall, to the fullest
extent permitted by law, indemnify, release, defend with counsel approved by CITY, and hold harmless
CITY, its officers, agents, employees and volunteers (collectively, the "City Indemnitees"), from and
against any claim, demand, suit, judgment, loss, liability or expense of any kind, including but not limited
to reasonable attorney's fees, expert fees and all other costs and fees of litigation, (collectively
"CLAIMS"), arising out of CONSULTANT'S performance of its obligations or conduct of its operations
under this Agreement. The CONSULTANT's obligations apply regardless of whether or not a liability is
caused or contributed to by the active or passive negligence of the City Indemnitees. However, to the
extent that liability is caused by the active negligence or willful misconduct of the City Indemnitees, the
CONSULTANT's indemnification obligation shall be reduced in proportion to the City Indemnitees'
share of liability for the active negligence or willful misconduct. In addition, the acceptance or approval
of the CONSULTANT's work or work product by the CITY or any of its directors, officers or
employees shall not relieve or reduce the CONSULTANT's indemnification obligations. In the event the
City Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from
CONSULTANT'S performance of or operations under this Agreement, CONSULTANT shall provide a
defense to the City Indemnitees or at CITY'S option reimburse the City Indemnitees their costs of
defense, including reasonable attorneys' fees, incurred in defense of such claims.
B. Where the services to be provided by CONSULTANT under this Agreement are design
professional services to be performed by a design professional as that term is defined under Civil Code
Section 2782.8, CONSULTANT shall, to the fullest extent permitted by law, indemnify, release, defend
and hold harmless the City Indemnitees from and against any CLAIMS that arise out of, pertain to, or
relate to the negligence, recklessness, or willful misconduct of CONSULTANT in the performance of its
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duties and obligations under this Agreement or its failure to comply with any of its obligations contained
in this Agreement, except such CLAIM which is caused by the sole negligence or willful misconduct of
CITY.
C. The defense and indemnification obligations of this Agreement are undertaken in
addition to, and shall not in any way be limited by, the insurance obligations contained in this Agreement,
and shall survive the termination or completion of this Agreement for the full period of time allowed by
law.
12. NONDISCRIMINATION.
CONSULTANT shall not discriminate, in any way, against any person on the basis of age, sex,
race, color, religion, ancestry, national origin or disability in connection with or related to the performance of
its duties and obligations under this Agreement.
13. COMPLIANCE WITH ALL LAWS.
CONSULTANT shall observe and comply with all applicable federal, state and local laws,
ordinances, codes and regulations, in the performance of its duties and obligations under this Agreement.
CONSULTANT shall perform all services under this Agreement in accordance with these laws, ordinances,
codes and regulations. CONSULTANT shall release, defend, indemnify and hold harmless CITY, its
officers, agents and employees from any and all damages, liabilities, penalties, fines and all other
consequences from any noncompliance or violation of any applicable laws, ordinances, codes or regulations.
14. NO THIRD PARTY BENEFICIARIES.
CITY and CONSULTANT do not intend, by any provision of this Agreement, to create in any third
party, any benefit or right owed by one party, under the terms and conditions of this Agreement, to the other
party.
15. NOTICES.
All notices and other communications required or permitted to be given under this Agreement,
including any notice of change of address, shall be in writing and given by personal delivery, or deposited
with the United States Postal Service, postage prepaid, addressed to the parties intended to be notified.
Notice shall be deemed given as of the date of personal delivery, or if mailed, upon the date of deposit with
the United States Postal Service. Notice shall be given as follows:
TO CITY's Project Manager: Bill Guerin
Director of Public Works
City of San Rafael
III Morphew Street
San Rafael, CA 94901
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TO CONSULTANT's Project Director:
16. INDEPENDENT CONTRACTOR.
David McCrossan
Kal Krishnan Consulting, Inc.
1000 Broadway; Suite 650
Oakland, CA 94607
For the purposes, and for the duration, of this Agreement, CONSULTANT, its officers, agents and
employees shall act in the capacity of an Independent Contractor, and not as employees of the CITY.
CONSULTANT and CITY expressly intend and agree that the status of CONSULTANT, its officers,
agents and employees be that of an Independent Contractor and not that of an employee of CITY.
17. ENTIRE AGREEMENT --AMENDMENTS.
A. The terms and conditions of this Agreement, all exhibits attached, and all documents
expressly incorporated by reference, represent the entire Agreement of the parties with respect to the subject
matter of this Agreement.
B. This written Agreement shall supersede any and all prior agreements, oral or written,
regarding the subject matter between the CONSULTANT and the CITY.
C. No other agreement, promise or statement, written or oral, relating to the subject matter of
this Agreement, shall be valid or binding, except by way of a written amendment to this Agreement.
D. The terms and conditions of this Agreement shall not be altered or modified except by a
written amendment to this Agreement signed by the CONSULTANT and the CITY.
E. If any conflicts arise between the terms and conditions of this Agreement, and the terms and
conditions of the attached exhibits or the documents expressly incorporated by reference, the terms and
conditions of this Agreement shall control.
18. SET-OFF AGAINST DEBTS.
CONSULTANT agrees that CITY may deduct from any payment due to CONSULTANT under
this Agreement, any monies which CONSULTANT owes CITY under any ordinance, agreement, contract
or resolution for any unpaid taxes, fees, licenses, assessments, unpaid checks or other amounts.
19. WANERS.
The waiver by either party of any breach or violation of any term, covenant or condition of this
Agreement, or of any ordinance, law or regulation, shall not be deemed to be a waiver of any other term,
covenant, condition, ordinance, law or regulation, or of any subsequent breach or violation of the same or
other term, covenant, condition, ordinance, law or regulation. The subsequent acceptance by either party of
any fee, performance, or other consideration which may become due or owing under this Agreement, shall
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not be deemed to be a waiver of any preceding breach or violation by the other party of any term, condition,
covenant of this Agreement or any applicable law, ordinance or regulation.
20. COSTS AND ATTORNEY'S FEES.
The prevailing party in any action brought to enforce the terms and conditions of this Agreement, or
arising out of the performance of this Agreement, may recover its reasonable costs (including claims
administration) and attorney's fees expended in connection with such action.
21. CITY BUSINESS LICENSE / OTHER TAXES.
CONSULTANT shall obtain and maintain during the duration of this Agreement, a CITY business
license as required by the San Rafael Municipal Code CONSULTANT shall pay any and all state and
federal taxes and any other applicable taxes. CITY shall not be required to pay for any work performed
under this Agreement, until CONSULTANT has provided CITY with a completed Internal Revenue Service
Form W -9 (Request for Taxpayer Identification Number and Certification).
22. APPLICABLE LAW.
The laws of the State of California shall govern this Agreement.
IN WITNESS WHEREOF, the parties have executed this Agreement as of the day, month and year
first above written.
CITY OF SAN RAFAEL CONSULTANT
Printed Name: DAVID McCROSSAN
Title of Corporate Officer: Vice President
ATTEST:
~V". ESTHER C. BEIRNE, City Clerk
APPROVED AS TO FORM:
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ATTACHMENT A
DRAFT
City of San Rafael
Marin Quiet Zone No.2 San Rafael
Consultant Support
SCOPE OF SERVICES, NOVEMBER 2017
KKCS
1. BACKGROUND
This scope of services defines consultant support to the City of San Rafael in
obtaining Quiet Zone (QZ) designation for the remaining grade crossings within the
City. Attachment B details the estimated consultant hours and budget for the effort.
A quiet zone is a defined stretch of track with within which mandatory sounding of
train horns on approach to grade crossings is not required, provided that requisite
safety improvements have been undertaken to reduce levels of risk at grade
crossings within the zone.
During 2016, the City of San Rafael, in collaboration with City of Novato and the
County of Marin, developed an application for a Quiet Zone encompassing the
SMART initial operating segment (IOS) rail corridor, with its terminus at the San
Rafael depot located between Fourth and Third Streets.
This quiet zone (termed for the purposes of this proposal Marin Combined Quiet
Zone 1) encompasses all grade crossings between the northern City limits of Novato
and Fourth Street. Quiet Zone 1 commenced at the beginning of SMART pre-revenue
service testing, in April 2017.
With the initial operating segment service now established, SMART plans to move
forward with extension of service from downtown San Rafael to Larkspur.
The City is firmly committed to having all grade crossings within City limits covered
by quiet zones. For the SMART Larkspur extension, this means that all crossings
between Third Street and the Cal Park hill tunnel will need to be included.
Currently design work is underway to realign portions of the track on this segment
and eliminate / reconfigure several crossings. Currently there are eight crossings in
the USDOT inventory on the segment, 6 public and 2 private, as follows:
FUTURE MARIN QUIET ZONE No .2 San Rafael
City of San Rafa el Ma ri n Quiet Zone No.2 San Rafael
SCOPE OF SERVICES , NOVEMBER 2017 Page I 01"8
EXHIBIT A
CROSSINGS CURRENTLY IN USDOT INVENTORY:
Crossing Location MP Private/ Crossing no.
Public (USDOT-FRA)
3rd Street 16.9 Public 863521Y
2nd Street 16.9 Public 863522F
Francisco Blvd W 16.8 Public 863523M
Irwin Street 16.7 Public 863524U
Rice Street 16.5 Public 863526H
Andersen Drive 16.0 Public 863527P
Private Crossing (via Jacoby) 15.6 Private 943171F
Private Crossing (nearest Cal Park Hill 15.4 Private 943170Y tunnel)
An important requirement in the establishment of the quiet zone is that it must be
"book ended" by a public highway crossing at either end. Some reconfiguration and
reclassification of private crossings at the southern end, West of Andersen Drive, is
being undertaken by SMART and the City as part of the process of achieving the new
quiet zone.
When reconfigured, there are likely to be only five public crossings within the future
quiet zone No.2 (further discussion is provided in the Scope of Work).
City of San Rafael Marin Quiet Zone No.2 San Rafael
SCOPE OF SERVICES, NOVEMBER 2017 Page 2 aI'S
2. SCOPE OF WORK
Against the background of planned extension of rail service to Larkspur and
reconfiguration of grade crossings, the City is now requesting additional consultant
support to achieve quiet zone coverage for all the remaining crossings within San
Rafael.
Unlike the Marin Quiet Zone No.1 crossings which were designed before the formal
quiet zone submittals were prepared, the additional safety improvements to achieve
quiet zone status through track realignment/crossing elimination/reconfiguration,
are still to complete final design.
Having consultant support at this earlier stage in the process will enable to City to
have additional input to the designs to achieve quiet zone status.
Task 1 Review of Quiet Zone Crossing Improvement Designs
Although SMART is designing the grade crossing improvements, the City's
consultant will review and provide comments on proposed improvements.
A review of the crossing improvements as part of the diagnostic review team (DRT)
comprised of representatives of the railroad, City, Federal Railroad Administration
(FRA) and California Public Utilities Commission (CPUC) is a requirement of the
Federal quiet zone development process. The consultant will participate in the DRT
if required by City staff.
Deliverable: Documented comment review forms (CRF) for crossing improvement
designs/ site visitfor 100% plans for crossings in City of San Rafael.
Task 2 Support the City in Reconfiguring Private / Public Crossings
Currently the southernmost crossings in the future quiet zone are two private
crossing accessing local businesses from Jacoby Street. The northern of the two,
943171F, is accessed via a driveway from Jacoby Street and the southernmost
crossing, 943170Y, currently requires access along of the existing right-of-way.
Staff have indicated that SMART intends to eliminate both crossings, so that the final
southernmost crossing will be the (reconfigured) Anderson Drive crossing.
Having the Anderson Drive crossing as the final public crossing should simplify the
Quiet Zone process compared with the Marin Combined Quiet Zone 1, and is a key
assumption in delivering the approved zone. If for any reason any private crossings
west of Anderson remain, or cannot be eliminated by SMART in time for the
required public and agency noticing, the assumed schedule may be impacted.
Task 3 Complete Quiet Zone FRA Risk Calculator
City of San Rafael Marin Quiet Zone No.2 San Rafael
SCOPE OF SERVICES, NOVEMBER 2017 Page 3 or8
The team needs to assess the level of risk reduction associated with the
implementation of the quiet zone safety improvements. This is done using the FRA
online calculator software. FRA requires that any Quiet Zone Risk Index (QZRI)
analysis over 12 months old needs to be updated with current data, and that traffic
count data for vehicle crossings be current.
The consultant will complete the analysis to be submitted as part of the final Notice
of Establishment for the quiet zone, prior to the start of SMART service.
Depending on the inputs, including recent traffic counts, and outputs of this analysis,
the City will proceed to Task 4 through either public authority application to the
Federal Railroad Administration or public authority designation.
Deliverable: updated (2017) FRA Quiet Zone Risk Index (QZRI) model summary
Task 4 Draft, Finalize and submit Quiet Zone No 2 Notices of Intent / Notice of
Establishment
For the final task, the consultant will prepare the required Notices of Intent and
Notices of Establishment to appropriate parties -including FRA, CPUC, SMART, -for
implementation of the Quiet Zone as part of the public authority designation
process. City staff will undertake the final formal noticing under their signature.
Since the public process and City decision-making phases are already complete, it is
assumed that explanatory public meetings/presentations will not be will be
required by the consultant, other than attendance at a City Council meeting to
support staff. However, provision has been made in the budget for up to three
review meetings with City staff and two field visits to the grade crossings.
Deliverable: Drafted Notices of Intent and Notices of Establishment to interested
parties, ready for City staffsignature.
3. STAFFING
This proposal utilizes the same core team members who have undertaken the
previous San Rafael, Novato and Marin quiet zone efforts:
David McCrossan, VP, project manager
Mike Strider, PE, engineering design review
Support staff (project engineer, admin as needed)
The team members are very familiar with the SMART rail project, the quiet zone
process and the variety of regulatory agencies with which the City needs to interface
in order to successfully achieve quiet zone status.
City of San Rafael Marin Quiet Zone No.2 San Rafael
SCOPE OF SERVICES, NOVEMBER 2017 Page ~ or8
4. TIMELINE
It is assumed that all work will be complete by March, 2019 or the start of SMART
revenue service on the Larkspur extension, whichever is the sooner.
Any intermediate milestones will be determined by several factors, including
SMART's resolution / elimination of the two private crossings, CPUC approvals, the
City's decision on dates of issuance of Notices of Intent (for which there is a 60-day
comment period) and Notices of Establishment, 30 days prior to the commencement
of the Marin Quiet Zone No.2, San Rafael.
It is not known in advance of the risk analysis whether are the City will pursue
public authority designation or the public authority application route. The timeline
therefore assumes the maximum required if a formal application is required to the
Federal Railroad Administration. The timeline showing is therefore indicative but
makes provision for some of the currently less well-defined elements in the process:
City of San Rafael Marin Quiet Zone No.2 San Ra fael
SCOPE OF SERVICES . NOVEMBER 2017 Page 5 01'8
Marin Quiet Zone No.2 San Rafael: Indicative Timeline
Task 1 Review of Quiet Zone Crossing Improvement Designs
Notice to Proceed: 11/6/17
3 months 11/6/17-2/1/18, subject to availability of SMART plans
Task 2 Support City as needed Reconfiguring Private / Public Crossings
8 months, concurrent 11/6/17-7/31/18
This task will involve advice and support as needed, and assumes the at the
following items are completed concurrently by SMART/City /GGBHD:
a. Agreement with current private crossings Golden Gate Bridge District
(GGBHD for 943171F and 943170Y crossing elimination
b. Confirmed CPUC and FRA support for concept design
c. Submit GO-88B request with finalized design to CPUC for approval
d. Permits/Construction of improvements
e. Update by SMART of USDOT inventory for all QZ No.2 crossings
Task 3 Complete Quiet Zone FRA Risk Calculator
4 weeks, 8/1/18 -8/31/18
Task 4 Draft, Finalize and submit Quiet Zone No 2 Notices of Intent (NOI)/
Notice of Establishment (NOE)
6 months, 9/1/18-3/31/19
NO! Preparation: 2 weeks
NO! Comment period: 2 months
Public Authority Application to FRA/approval: 3 months
NOE: one month
Quiet Zone No.2 Established, 4/1/19
Assumptions:
a. SMART achieves resolution of all private crossings elimination prior to submittals to FRA
b. All analysis and presentations will relate to the SMART Larkspur Extension segment under
their envisaged initial service plan.
c. Reconfigured Private / Public Crossings West of Anderson Dr. and approvals undertaken by
SMART
d. Final notices and submittal of QZ notices by certified mail to interested parties will be issued
by City of San Rafael staff.
e. Consultant is not under taking any primary design . (Design support is available but would be
under additional scope)
City of San Rafael Marin Quiet Zone No.2 San Rafael
SCOPE OF SERVICES. NOVEMBER 2017 Page 60t'8
5. ESTIMATED BUDGET
The additional services reflect request by the City to undertake this revised scope of
work. The resources to complete additional tasks as follows in Exhibit B:
City of San Rafael Marin Quiet Zone No.2 San Rafael
SCOPE OF SERVICES , NOVEMBER 2017 Page 7 of 8
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ATTACHMENT B DRAFT BUDGET
C ity of San Rafael
Marin Quiet Zone No.2 San Rafael
Assumptions
Submitta l of Ap plications and Notifications
(NOEINO I)(overslght only:support by City
adminis trative staff)
Mi leage: 4. Meetingslsite visit
Oakland/San Rafael
IDeliverable: upda ted (2016) FRA Quiet
Risk Index (QZRI) mode summary
IDeliverable: Drafted Nolices of intent and
of establishment for interested
ready for City staff sIgnature
a. SMART achle\oes resolution of all pnvate croSSings elimination pnor to submittals to FRA
Date:
b. AU analYSIS and presentations will relate to the SMART larkspur Extension segment under their en\4saged Initial sef'\1ce plan .
c Reconfigured Pnvate I Public Crossings West of Anderson Dr and approvals undertaken by SMART
Final notices and submittal of az notices by certified mail to Interested parties will be Issued by City of San Rafael staff.
e Consultant 15 not under taking any primary deSign . (DeSign support 15 available but would be under additional scope)
City of San Rafael Marin Quiet Zone No.2 San Rafael
SCOPE OF SERVICES, NOVEMBER 2017
1117117
Page g urN
CONTRACT ROUTmG FORM
INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below.
TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER
Contracting Department: Public Works
Step
[
2
3
4
5
6
7
8
9
[0
------------------------------------------------Project Manager: KM ------------------------------------------------Extension: 3389 ------------------------------------------------Project Name: Larkspur Extension Quiet Zones
Contractor's Contact: KKCI (David McCrosan)
Contract's Email: david.mccrossan@kkcsworld.com
RESPONSIBLE
DEPARTMENT DESCR[PT[ON
a. Emai[ PINS Introductory Notice to Contractor
b. Emai[ Contract (in Word) & attachments to City Attorney c/o
Project Manager Laraine.Gittens@ cityofsanrafaeI.org
a. Review, revise and comment on draft agreement and return to Project
Manager
b. Con finn insurance requirements, create Job on PfNS, send PINS
City Attorney insurance notice to contractor.
Forward three (3) originals of final agreement to contractor for their
Project Manager signature.
When necessary, * contractor-signed agreement agendized for Council
approval
* PSA > $20,000 or Purchase> $35,000: or Public Works Contract>
Prolect Manager $ [25,000
PRINT CONT[NUE ROUTING PROCESS W[TH HARD COPY
Forward signed original agreement to City Attorney with printed copy of
Project Manager this routing fonn
City Attorney Review and approve hard coPY of si12ned agreement
Review and approve insurance in PINS, and bonds (for public works
City Attorney contracts)
City
Manager/Mayor Agreement executed by Council authorized official
Attest signatures, retains original agreement and forwards copies to
City Clerk project mana12er
Project Manager Forward Final Copy to Contractor
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COMPLETED DATE
[ [/[7/20[7
[[/17/2017
12/[3/2017
121I3/20[ 7
[21I3/2017
[/5/20 [ 7
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REVIEWER
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