HomeMy WebLinkAbout1999-2000 Comprehensive Annual Financial ReportCITY OF
Comprehensive Annual Financial Report
For the Fiscal Year Ended June 30,2000
SRCC ITEM #7
-2/20/01)
CALIFORNIA
Comprehensive Annual
Financial Report
For the Fiscal Year Ended
June 30,2000
City of San Rafael, California
P.O. Box 151560
1400 Fifth Avenue
San Rafael, California 94915-1560
Prepared by the Management Services Department
Ken Nordhoff, Assistant City Manager/Director of Management Services
Dennis Shives, Assistant Director of management Services, Finance Division
MISSION STATEMENT
The Mission of the City of San Rafael is to enhance the
quality of life and to proved for a safe, healthy, prosperous
and livable environment in partnership with the
community.
VISION STATEMENT
Our vision for San Rafael is to be a vibrant economic and
cultural center reflective of our diversity, with unique and
distinct neighborhoods in a beautiful natural environment,
sustained by active and informed residents and a
responsible innovative local government.
January 1996
Albert J. Boro, Mayor
Barbara Heller, Vice Mayor
Paul M. Cohen, Council Member
Gary Phillips, Council Member
Cyr Miller, Council Member
Table of Contents
Introductory Section:
Letter of Transmittal................. .... ............................................. ................ i-xviii
Organization Chart.................................................................................... xix
Boards and Commissions......... ............................... ..... ............... ............. xx
List of City Officials ............. :...................................................................... xxi
Location Map............................................................................................. xxii
Financial Management Policies................................................................. xxiii -xxvii
Government Finance Officers Association Award ...................... ........... .... xxviii
Financial Section:
Independent Auditor's Report....................................................................... 1
General Purpose Financial Statements:
Combined Balance Sheet -All Fund Types and Account Groups
and Discretely Presented Component Units...................................... 4 - 5
Combined Statement of Revenues, Expenditures and Changes
in Fund Balances -All Governmental Fund Types and
Expendable Trust Funds ........ ...... ............................. ........................ 6 - 7
Combined Statement of Revenues, Expenditures and Changes in
Fund Balances -Budget and Actual (Budget Basis) -General,
Special Revenue, Debt Service and Expendable Trust Funds .... ...... 8 - 9
Combined Statement of Revenues, Expenses and Changes in Fund
Equity -Proprietary Fund Type -Including Discretely Presented
Component Unit................................... .............................................. 10
Combined Statement of Cash Flows -Proprietary Fund Type
Including Discretely Presented Component Unit ............................... 11
Notes To General Purpose Financial Statements ........................................ 13 -55
Marin County Employees' Retirement System Schedule of
Funding Program............................................................................... 58
Supplementary Information:
Special Revenue Funds:
Combining Balance Sheet .......................... ....................................... 64 -67
Combining Statement of Revenues, Expenditures and Changes
in Fund Balances ......................................................................... 68 -71
Recreation Revolving Fund -Statement of Revenues,
Expenditures and Changes in Fund Balances -Budget
(GAAP Basis) and Actual............................................................. 72
Baypoint Lagoons Assessment District Fund -Statement of
Revenues Expenditures and Changes in Fund Balances -
Budget (GAAP Basis) and Actual ................................................. 73
Parking Services Fund -Statement of Revenues, Expenditures
And Changes in Fund Balances -Budget (GAAP Basis)
and Actual .................................................................................... 74
Gas Tax Fund -Statement of Revenues, Expenditures and
Changes in Fund Balances -Budget (GAAP Basis) and ActuaL.. 75
Childcare Fund -Statement of Revenues, Expenditures and
Changes in Fund Balances -Budget (GAAP Basis) and Actual... 76
Equipment Replacement Fund -Statement of Revenues,
Expenditures and Changes in Fund Balances -Budget
(GAAP Basis) and Actual............................................................. 77
Street Maintenance and Cleaning Fund -Statement of Revenues,
Expenditures and Changes in Fund Balances -Budget
(GAAP Basis) and Actual............................................................. 78
Sewer Maintenance and Cleaning Fund -Statement of Revenues,
Expenditures and Changes in Fund Balances -Budget
(GAAP Basis) and Actual............................................................. 79
Household Hazmat Facility Fund -Statement of Revenues,
Expenditures and Changes in Fund Balances -Budget
(GAAP Basis) and Actual ............................................................. 80
Loch Lomond Assessment District Fund -Statement of
Revenues, Expenditures and Changes in Fund Balances -
Budget (GAAP Basis) and Actual................................................. 81
Library Fund -Statement of Revenues, Expenditures and
Changes in Fund Balances -Budget (GAAP Basis) and Actual... 82
Public Safety Fund -Statement of Revenues, Expenditures and
Changes in Fund Balances -Budget (GAAP Basis) and Actual... 83
Stormwater Fund -Statement of Revenues, Expenditures and
Changes in Fund Balances -Budget (GAAP Basis) and Actual... 84
Traffic and Housing Mitigation Fund -Statement of Revenues,
Expenditures and Changes in Fund Balances -Budget
(GAAP Basis) and Actual............................................................. 85
Development Services Fund -Statement of Revenues,
Expenditures and Changes in Fund Balances -Budget
(GAAP Basis) and Actual ............................................................. 86
Grants Fund -Statement of Revenues, Expenditures and Changes
in Fund Balances -Budget (GAAP Basis) and Actual.................. 87
Parkland Dedication Fund -Statement of Revenues, Expenditures
And Changes in Fund Balances -Budget (GAAP Basis) and
Actual........................................................................................... 88
Emergency Medical Service Fund -Statement of Revenues,
Expenditures and Changes in Fund Balances -Budget
(GAAP Basis and Actual ................................... ........................... 89
Debt Service Funds:
Combining Balance Sheet........................................... .... ............ ...... 92 -93
Combining Statement of Revenues, Expenditures and
Changes in Fund Balances ..................... ................ ................. .... 94 -95
Peacock Gap Assessment District Fund -Statement of Revenues,
Expenditures and Changes in Fund Balances -Budget
(GAAP Basis) and Actual............................................................. 96
Mariposa Assessment District Fund -Statement of Revenues,
Expenditures and Changes in Fund Balances -Budget
(GAAP Basis) and Actual............................................................. 97
1997 Financing Authority Revenue Bonds Fund -Statement
of Revenues, Expenditures and Changes in Fund Balances -
Budget (GAAP Basis) and Actual................................................. 98
1992 Agency Refunding Bonds Fund -Statement of Revenues,
Expenditures and Changes in Fund Balances -Budget
(GAAP Basis) and Actual............................................................. 99
1995 Agency Refunding Bonds Fund -Statement of Revenues,
Expenditures and Changes in Fund Balances -Budget
(Cash Basis) and Actual............................................................... 100
1999 Ageancy Bond Fund -Statement of Revenues,
Expenditures and Changes in Fund Balances -Budget
(GAAP Basis) and Actual............................................................. 101
Capital Projects Funds:
Combining Balance Sheet. ................................................................ 104 -105
Combining Statement of Revenues, Expenditures
and Changes in Fund Balances ................................................... 106 -107
Internal Service Funds:
Combining Balance Sheet.. ............................................................... 110 -111
Combining Statement of Revenues, Expenditures
and Changes in Retained Earnings .............................................. 112 -113
Combining Statement of Cash Flows ................................................ 114 -115
Trust and Agency Funds:
Combining Balance Sheet .................... ........................... .................. 118
Expendable Trust Funds -Combining Statement of Revenues,
Expenditures and Changes in Fund Balances..... ...... .................. 119
Business Improvement Trust Fund -Statement of Revenues,
Expenditures and Changes in Fund Balances....................... ........ 120
Library Fiduciary Trust Fund -Statement of Revenues,
Expenditures and Changes in Fund Balance ................. .............. 121
STATISTICAL SECTION:
General Governmental Expenditures by Function........................................ 122
General Governmental Revenues by Source........ ............................... ........ 123
Secured Property Tax Levies and Collections.............................................. 124
Summary of Special Assessment Billings and Collections ........................... 125
Assessed Valuation of Taxable Property...................................................... 126
Property Tax Rates-Direct and Overlapping Governments. .......... ............... 127
Ratio of Net General Bonded Debt to Assessed Valuation and
Net General Bonded Debt Per Capita..................................................... 128
Ratio of Annual Debt Service to Total General Governmental
Expenditures ........................................................................................... 129
Computation of Direct and Overlapping Debt............................................... 130
Computation of Legal Debt Margin ........................................................ ....... 131
Principal Taxpayers...................................................................................... 132
Sales Tax by Industry Group........................................................................ 133
Construction Activity........... .......................................................................... 134
Schedule of Insurance in Force.................................................................... 135
Miscellaneous Statistical Data ...................................................................... 136 -137
Miscellaneous Tax Revenues:
Sales Tax................................................................................................ 138
Property Tax .......... ...... ....................... ................... ...................... ........... 139
Motor Vehicle in Lieu Fees .................................... .................. ...... ......... 140
Business License Tax............................................................................. 141
Hotel (Occupancy) Tax ........................................................................... 142
Property Transfer Tax......................................... .................................... 143
Franchise Fees ....................................................................................... 144
Allocation of $1.00 of Property Tax Revenue ............................................... 145
UOlJ:JCJ5
•
AJOJ:JnpOJJUI
CITY OF
December 29, 2000
Honorable Mayor, Members of the City Council and Residents of San Rafael
Council MsmbBrs
PBulM Cohen
BsrbBrs Heller
Cyr N. Miller
Gery a Phil/ips
The Comprehensive Annual Financial Report (CAFR) of the City of San Rafael for the year ended June 30,
2000, is hereby submitted as mandated by both local ordinances and State of California statutes. These
ordinances and statutes require that the City of San Rafael annually issue a report on its financial position and
activity, and that an independent finn of certified public accountants audits this report .
Responsibility for both the data accuracy, and the completeness and fairness of the presentation, rests with
management. To the best of our knowledge and belief, the data presented is accurate in all material respects
and is reported in a manner that presents fairly the financial position and results of operations of the various
funds, account groups and component units of the City of San Rafael. The financial statements are prepared in
accordance with Generally Accepted Accounting Principles as promulgated by the Governmental Accounting
Standards Board (GASB) and include the report of the independent certified public accounting firm, Caporicci,
Cropper and Larson, LLP.
Further, the CAFR is prepared in accordance with procedures and policies set by the Government Finance
Officers Association and the California Society of Municipal Finance Officers . The CAFR is organized into
three sections :
1. Introductory section, which is unaudited, includes this letter of transmittal, an organizational chart and a list
of the City of San Rafael's elected and appointed officials .
2. Financial section includes the general-purpose financial statements, related footnote disclosures, and the
combining and individual fund and account group financial statements and schedules, as well as the
independent auditors' report.
3. Statistical section, which is unaudited, includes selected financial and demographic information, presented
on a multi-year basis. Generally, ten-year data is presented for expenditures, revenues, assessed valuation
for local properties and construction activity.
REPORTING ENTITY
This report is prepared utilizing Government Accounting Standards Board Statement (GASB) No. 14, the
purpose of which was to define the various entities that should be included in a CAFR. The financial reporting
entity includes all the funds and account groups of the primary government (i .e., the City of San Rafael), as
CAFR TRANSMITTAL LETTER
well as all of its related component units . The definition of a primary government entity is a separately elected
governing body -one that is elected by a majority of citizens in a popular, general election. Conversely,
component units are separate legal entities whose elected leaders are financially accountable to or reliable on
the primary entity. Component unit presentation is required in order to provide the CAFR reader a complete,
comprehensive financial picture.
Component units are broken down into two categories. Blended component units are part of the City's
operations, and therefore their financial data is included with that of San Rafael. The second category, discrete
component units, has financial data presented separate from the City's infonnation in order to recognize that
they are separate legal entities with different governing bodies.
Under GASB Statement No . 14, the San Rafael Redevelopment Agency and the San Rafael Joint Powers
Financing Authority are considered blended component units and are combined with the City's figures in this
report. The San Rafael Sanitation District is a discretely presented component unit of the City of San Rafael
and is presented independent of City financial infonnation. For a further explanation of these entities, refer to
Footnote No.1 in the Financial Section of the CAFR.
The City participates in various organizations through fonnally organized and separate entities established
under the Joint Exercise of Powers Act of the State of California. As separate legal entities, these
agencies exercise full powers and authorities within the scope of the related Joint Powers Agreement
including the preparation of annual budgets, accountability for all funds, and the power to make and
execute contracts. Obligations and liabilities of the separate entities are not those of the City. For a
further explanation of these separate entities, refer to Footnote No. 18 in the CAFR.
GOVERNMENTAL STRUCTURE AND SERVICES
The Mission San Rafael Archangel was founded in 1817; San Rafael was incorporated in 1874 and became a
Charter City in 1913 by vote within the City. The City Council is composed of five members; four are elected
at large to four-year tenns. The mayor is also elected separately to a four-year tenn. The City currently has a
land area of 22 square miles that includes 17 square miles of land and five of water and tide lands . San Rafael
has a population of54,752.
The City of San Rafael is located 17 miles north of San Francisco in Marin County. Protected by its
Mediterranean like setting along the shores of the San Francisco Bay, the City enjoys a mild climate year
round. As the County seat, San Rafael is considered the trade, financial and industrial leader of Marin County.
Recreational facilities are available in and around the San Rafael area. In addition to the City's cultural, park
and recreational resources, there are other attractions which include Muir Woods, five State parks, the San
Francisco area, Oakland and the nearby wine country.
The City of San Rafael provides municipal services required by statute or charter, namely: Fire, Police,
Community Development (encompassing Building, Planning and Code Enforcement), Public Works,
Community Services (both Recreation and ChildCare programs), Redevelopment, Library and General
Administrative Services.
ii
CAFR TRANSMITTAL LETTER
ECONONUCCONDnaON
San Rafael is a regional employment center for the County. The number of jobs within the City exceeds the
number of employed residents. Our diversified economic mix includes high-tech, financial, service based,
entertainment and industrial businesses. Successes for the past several years have been lead by the
Redevelopment Agency's commitment to a revitaIization of downtown. Partnerships with community
members and the Chamber of Commerce have paved the way for both new businesses as well as expansion
needs of existing companies. Tourism and travel continue to support hotel and related industries and many
come from all over the world to enjoy the physical beauty of San Rafael and the surrounding areas.
1999-2000 saw several new businesses come to life in San Rafael. This included the development of a
Walgreen's drug store, Clock Tower mixed used project and a Kaiser Health Clinic downtown . BMW opened
a first rate automobile dealership and Snader and Associates relocated from Sausalito. Chili's restaurant and
new office tenants setup shop in the northern part of town . These new businesses continue added new jobs
and revenues to the City.
The future continues to looks bright in San Rafael. Numerous projects are in the design process or under
construction. Marin Community Foundation corporate offices should break ground next year. Wilson Equity
Partners will have two buildings (over 150,000 square feet of Class A office space) ready for occupancy in
December 2001. The Rafael Town Center, a mixed-use project in downtown, will be occupied next summer.
A light industrial complex in North San Rafael and office complexes in East San Rafael should be under
construction early next year
The booming economy fueled State tax surpluses in amounts that have never been achieved in California's
history. California has over $4 billion dollars in surplus. Despite focused efforts from cities statewide, only a
drip of the excess taxes trickled back to local communities during the 2000 Legislative session. Property tax
diversion away from local service demands continues to grow. Correction of this situation is bleak at best for
the foreseeable future. This tax shift costs San Rafael in excess of$1 million per year.
Assuming no new unfunded mandates occur at the hands of the State or Federal government, San Rafael
should be able to refine service delivery in the coming years. Growth of economically sensitive revenues will
be expected to slow. Recent rises in federal interest rates, poor stock market peIformance and rising fuel costs
could combine may bring the 'boom' back to earth. Rapid growth in home values, coupled with limited supply,
challenges employers and the City to seek housing and transportation solutions that can serve the San Rafael
well into the future.
Demographic Data
A sampling of demographic information is provided to give the user an understanding of the character and
diversity that make San Rafael an exceptional place to live and work. Key demographics elements for San
Rafael are outlined below.
iii
Population: * San Rafael Coun!l:
Totals-1999 54,402 247,934
White 68% 74%
Latino 17% 17%
Asian 7% 5%
African-American 8% 3%
Median Age 38.6 39.9
Mean Household
Income -2000 $87,900 $100,600
College Degrees 44% 51%
* -sources include San Rafael Chamber of Commerce Economic
Profile 2000, California Department of Finance, Association of
Bay Area Governments Projections 2000 and Bureau of Economic
Analysis Regional Accounts Data (1999)
Housing Units:*'"
Totals-1999 22,735 104,420
Detached 10,373 62,445
Attached 2,110 9,553
Multiple 2-4 2,167 8,580
Multiple 5 plus 7,640 22,119
Mobile Homes 445 1,723
Occupied 21,828 98,225
% Vacant 3.99% 5.93%
Persons! Household 2.42 2.43
** -California Department of Finance ES Report 1999
Home Sales-1999:***
Detached-Mean
Detached-Median
# units sold
Attached-Mean
Attached-Median
# of unit sold
$553,249
$468,150
494
$279,780
$250,000
301
$534,776
$499,000
3246
$303,072
$272,500
1,249
*** -Marin County Assessor's Office January 2000
MAJOR INITIATIVES
CAFR TRANSMITTAL LETTER
129 Economic development organizations in San
Rafael include the Redevelopment Agency,
Chamber of Commerce and the Marin County
Economic Commission.
129 San Rafael's population rate grew at about 3%
per annum from 1990 (48,404) to 1999 (54,402).
129 Unemployment rates for 1999 were 2.3% for
the City and 1.6% countywide. Entry level positions
are one area of concern to business. The low
unemployment, coupled with high housing costs,
makes attracting and retaining these type of workers
a significant challenge.
129 Countywide office vacancies rates remained
extremely tight -2.7% for 1999.
129 Office rents in Central San Rafael were $2.37
per square foot; in North San Rafael the rate
average $2.14. Comparable rates on other Bay Area
regions can be $5.00 per square foot in San
Francisco and as high as $8.00 in high tech areas
such as the Peninsula communities.
129 Industrial space rents averaged $0.97 per square
foot for San Rafael.
129 Major shopping areas, as measured in available
retails square footage, include the Downtown
corridor (900,000 aggregate), the Mall at Northgate
(743,000), Montecito Center (130,000) and
Northgate One (113,900).
129 Total Marin County land acreage of 388,352
breaks down as 55,424 in waterways, 128,519 for
public use, 23,241 subject to exemption, 97,615
contract restricted (open space and agriculture), and
83,913 as developed. The latter category denotes
only 22% of all acreage is saved for development.
129 Several hotels and motels support tourism
activity, lead by 235 room facilities for both the
Embassy Suites and Four Points Sheraton (formerly
Wyndham Gardens).
Current Year Projects, Accomplishments and Service Efforts
For the prior three fiscal years up through 1998-99, the City Council developed a set of "Priorities" at the
initiation of the budget process. This action was completed on annual basis to coincide with budgetary cycles.
In the spring of 1999, the City Council approved the use of a two-year budget. Reporting periods are still
iv
CAFR TRANSMITTAL LETTER
completed in twelve-month increments. However, setting "Priorities" is now conducted prior to the biennial
budget development. Objectives were reviewed at the 'mid period' point of the budget in June of 2000.
Consistent with past practices, these Priorities were created prior to the allocation of budget resources and
establishment of goals and objectives for each department.
San Rafael's fiscal practices are codified in the City's Financial Management Policies. The Policies were
adopted to manage current and long-term financial resources, allow for adequate controls, and most
importantly, to encourage input and participation in the City's financial affairs.
A list of the 1999-2001 Priorities is presented in the left-hand column of the table below. The right hand
column identifies specific accomplishments or progress completed relative to each Priority.
Priorilie,\j I 999-2(J(} 1: . f ccomplb;/lIllellfIProgress
Further evolution of community-
oriented policing and, fire services
Enhance' disaster preparedness in
conjunction with neighborhoods
Partner with schools
school violence
Relocate St. Vincent de Paul dining
room to Third Street site.
Work cooperatively with other
agencies to establish a permanent
detox center.
Public Safety Services
~ Police have initiated mental health partnership with County
social service agencies and made sergeants more accountable
for COPS (Communit¥ Oriented Public Service).
~ Instituted Boy Scout Troop 2000 in Canal neighborhoods.
~ Fire Department is transferring responsibility for community
fire servicing to the engine companies.
Established partnerships with Red Cross for CPR training in
Canal neighborhoods. '
Planning to train DART graduates to organize
neighborhoods.
Completed pr~.sentations on disaster preparedness to
numerous community groups.
Developed a brochure in Spanish and Vietnamese for Canal
aoartments.
Offered five School safety forums in conjunction with San
Rafael and Dixie School Districts (including one bi-lingual
St. Vincent's leaders fully accepted the planned reloGation.
.:. PG&E and Marriott completing purchase negotiations.
.:. Facilitating PG&E move to Andersen site., subject to traffic
count aoorovals in fall 2000 .
• :. County seeks to move detox to Marin General Hospital .
v
CAFR TRANSMITTAL LETTER
Priorities I 999-](J() I: . I £.'col1lplis/lIllell1l/'rogress
;)!)eteriDine~the' most ap,pro.prnafe
.f .I.FQ -rn.~,,~ "~
irdle "for ltbe 'City in coo,peJ:a ti~n t ;
witt'a l ,tbe 'Co~tinuum of Carre in
respoliding to tile he~ds 'of p~Qple
, " w,ubolit slieIter;
Develop funding alternatives for
unfunded infrastructure needs
Wor.Ked 'With Contfuuumon CitY's administration of
f" -, -_.",-fI ',-"'. .. r
Community Developm~nt aI0~k ,Grartt (CDBG) programs.
II Qi" A!:-" ~ ,lnfoFIllal talks with Homeward! Bound · and Ritter "House.
Developed Pickleweea Advisory Bp ar g.,
Hela discussion ~ with County Health ab0ut services·in the ,.,
Canal.
vi
CAFR TRANSMITTAL LETTER
Priorities 1999-2001: ."1 ccomplis/lIItelltlProgress
Successfully implement San
Rafael's portion of the Marin
emergency radio system
Replace critical information systems
in Finance, Fire and Police
Departments
~ Detailed design approved.
~ EIR approved.
~ Conducted several neighborhood meetings regarding
installations at Forbes & San Rafael Hill sites.
~ Design Review Board approved September 2000, approved
by Planning Commission in November and appealed to City
Council for January 2001.
~ Joint City/County fire dispatch center MOU approved.
Design comoletion and bid oro cess to start earlv 2001 .
~ Revised Infonnation Services Technology plans.
~ Final funding approved October 2000.
~ . Departments developing needs assessments and related bid
ackages.
Collaborative Nei!!hborhood Imnrovements
Develop long-term strategy for child
care services in conjunction with
schools
Improve street medians in
partnership with neighborhoods
Study feasibility of library facility
expansion
Seek opportunities with the
community to implement theNorth
San Rafael V~jon
Strengthen 'ties to San Rafael
neighb~rhoods
tst Detailed design for Parkside Childcare center completed;
project under construction November 2000 .
tst Modular building replacements of Gallinas and Pickleweed
installed in fall of 2000 .
tst Public Works has completed several projects with neighbors
at Stevens Place, Woodside Way, Peacock Drive, Lea Drive and
Del Ganado.
tst Plans for mediaJ1 improvements and entry sign in North San
Rafael finished.
tst Community surveys and outreach done.
tst State bond issue on 'March ballot approved; options for use
under study.
tst · Further funding strategies under disCussion with Library
Board and other stakeholders.
tSi 'CuITenffocus is on median landscaping, park improvements,
pool > repair, Mall ' expansion, . Fairchild reuse, PG&E site
develooment, skateboard oark and oro~enade .
tst Agenda reports now on City's Internet site:
tst Poli~e, Fire, Community Development, Community
SerVices, and Public Works doing outreach.
tst Completed outreach effort in bu~get pro,cess -"San Rafael
Cpoices ll
-outcomes shaped community priorities for two years.
tst Conducted monthly . meetings . with neighborhood
associations (Federation and Coalition).
tst · CounciVcommunity study session conducted fall of 1999.
tst Changes approved by Planning Commission in July and City
I ~~: " I
Council subseauentlv. . \ ' ...
vii
CAFR TRANSMITTAL LETTER
Priorities /999-2fJO /: .4ccomplishmellfIProgres.",·
Develonmenf and Housin
Complete General Plan update • Work plan approved by Council.
• Steering Committee selected .
• Kick-off held 5/30/00.
Incorporate St. Vincent's/Silveira I •
Task force recommendations into
General Plan I •
Successfully manage process for I •
PG&E site development in North
Developer application incorporates many community and
staff suggestions .
San Rafael I • EIR consultant selected -comoletion set for earlv 2001 .
Facilitate the
demolition/construction of the
Macy's reuse project
Enter into development agreement
for hotel on Third Street site
Seek
~
AdO,pt and implement labor
contrracts with all employee
associations
Implement two-year
budget.
Act on recommendations of five-
year finanCiaiforeeast, whenever
possibi'e ,
issue
• Excavation completed in summer 2000; foundation work
begun and building permit issued .
I!I Color scheme restudied and approved by Council and
Design Review Board .
I!I PG&E and Marriott completed purchase agreement.
• St. Vincent's is supportive.
• PG&E move to Andersen Drive in planning process -
ending Priority Proiects aoolication outcome in fall 2000.
arrangements .
Requested that Century T.heaters offer Film Institute space
at low rate.
and St~~~jUn"
viii
CAFR TRANSMITTAL LETTER
[0-PartiCipating in, bike pl 'an and
countywide transportation plan.
[0 Countywide transit tax ballot measure postponed until
consensus can be reached. Coalition working on new
measure.
[0 Traffic model recalibrated . .'
[0 Qownto\Vn signal synchroniza~t 01}. contract approved -work
began September 2QOO; expected completion is · early 2001.
g:o Greater traffic ' enforcement h~s ' cut i~jury accidents and OUI
:. ;. ~ ,~-, If;;.} ~\. I violations :. . ,;1;', " • .:....,
.' v,"'\:l, ' t, .\
s :~'\instaU~a _ot1)~elle Av~~,eir
'lIt'\nrl"'\.",o~ fa
ix
CAFR TRANSMITTAL LETTER
I'ti(}J'ifie,~' 1999-2()() I: .-JccomplislimellfIProgress
New Millennium
Plan and staff to maintain order ii!. Finished. Quietest New Year's Eve in decades.
and quell public anxiety due to
Y2K change
Test and plan to minimize internal ii!. Finished. All mission critical systems continued to function
disruption due to Y2K problems properly.
~
Future Projects and Goals
As outlined in the City's 1999-2001 budget, a variety of objectives have been identified for the balance of the
two-year budget period. Additional projects or actions for the July 2000 to June 2001 timeframe are as
follows:
,Ii Move forward on a number of new public facility projects:
~ Finalize construction of Parkside Child Care Center is time to relocate program prior to
September 2001 school enrollment.
~ Design, through a community input process, a new Parking Garage at "C" and 3rd
; construction to
commence fall of 2001. Also, parking revenue bonds will need to be issued to coincide with
construction timetable.
~ Plans to be finalized for City/County joint Fire dispatch facility -bid process to commence shortly
thereafter with facility completion targeted for early 2002.
~ Using the Pickleweed Advisory Board community survey results, Community Services staff will
lead a team of City and community leaders to develop a plan for the Pickleweed Community
Center facilities expansion and renovation.
~ Finalize design and cost estimates for the Court Street public plaza -have approvals and funding
in place by spring 2001 in order to have plaza ready for late 2001 opening.
!) The new Corporation Yard in East San Rafael should be under construction in Spring 2001 and
ready for occupancy by June 2002.
,Ii Facilitate a wide variety of private investment and economic development efforts, which include:
!) Working with PG&E and the Marriott Corporation to locate a new hotel on the current PG&E
administrative site downtown -plans to incorporate a relocation of St. Vincent de Paul dining
room.
!) Continue efforts to determine if a downtown Cineplex can be built (traffic studies and design need
staff analysis).
!) Assist Wilson Equity Office in completing necessary approvals for the San Rafael Corporate
Center -first two buildings to be occupied by the end of2001.
!) Complete approvals for a light industrial complex in North San Rafael.
!) Provide coordination and recommendations to City Council in order to bring closure to sale of
Menzies parking lot-site is home of new corporate headquarters for the Marin Community
Foundation.
~ Complete lease and permit for Marin Historical Society to build a museum in Boyd Park.
x
CAFR TRANSMITTAL LETTER
Ii The City currently has over 50 capital improvement projects under management in Public Works.
Key infrastructure efforts in the coming year consist of:
:> Final design of the Terra Linda pool must be ratified by the City Council. Pool closure needs to
be coordinated with community users -construction scheduled for 2001 year.
:> Traffic signal projects expected to be completed include signalization at southbound Lucas
VallyllOI interchange, resignalizing all intersections on 4th and 5th downtown, and a joint
County/City signal and traffic improvement project on North San Pedro Road.
:> The next leg of the Shoreline path should be built this year and includes a grant from ABAG for
$140,000.
:> The Mahon Path project, budgeted at $1,442,735, provides watershed restoration and renewed
public access along the Mahon Creek. Funding includes Wilson Equity contributions, MTC
County dollars and the use of State Lands resources.
:> Drainage activities on the horizon represent:
~ The CalTrans North Francisco Pump station -fully funded by State monies.
~ Replacement of the Peacock Gap pump station
~ East San Rafael Drainage Pond restoration.
~ Partial removal of cattails on the Spinnaker Lagoon.
:> Freitas Parkway median improvements will be completed next year -the North San Rafael VIA
Committee supports this effort.
:> Using STIP State funds, street rehabilitation is scheduled for Andersen Drive and Lincoln
Avenue.
Ii Technology needs are going to be addressed in the following ways:
:> Working closely with Marin Emergency Radio Authority (MERA) representatives, complete site
approvals by mid 2000-01 and finalize lease agreements and permit issuance shortly thereafter.
:> Replace the Police and Fire CAD/RMS systems and Finance's accounting applications with
modern, user friendly products -estimated cost is over $1,500,000 -project implementation to
last through 2002.
Ii Other major efforts include:
:> Filling key staff positions:
~ Hiring of a transportation planner to work on regional traffic, shuttle and other transportation
issues in conjunction with the City'S Traffic Engineers.
~ Per the parking study consultant recommendation, sweep a variety of decentralized downtown
parking functions into a new position -Parking Services Manager. Position to be filed in
summer 20001 in conjunction with rate review and new garage construction.
~ Replace the Chief of Police with a successor candidate who expands and intensifies the
Community Policing programs started three years ago.
=> Embark on a citywide shuttle study.
~ Preparing a proposal request for an assisted living/elder care facility.
=> The General Plan update process moves forward led by a community steering committee. Efforts
include goals setting in the spring and reports back to Council through 2001. Completion
expected in the 2001-02 year.
:> Redevelopment will lead a yearlong effort in 2001 to update the Agency's Plan, including a review
of bonding capacity and expected life of the Agency.
xi
CAFR TRANSMITTAL LETTER
FINANCIAL INFORMATION
The City's management team is responsible for establishing and maintaining internal controls to ensure that the
City's assets are adequately protected from loss, theft or misuse. In addition, management controls should
ensure that proper accounting data is collected so as to prepare reports in conformance with generally accepted
accounting principles .
Internal accounting controls are designed to provide reasonable, but not absolute, assurance regarding : (1) the
safeguarding of assets against loss from unauthorized use or disposition ; and (2) the reliability of financial
records for preparing financial statements and maintaining accountability for assets. The concept of reasonable
assurance recognizes that the cost of a control should not exceed the benefits likely to be derived. All internal
control evaluations occur within the above framework. We believe the City's internal accounting controls
adequately safeguard assets and provide reasonable assurance that financial transactions are properly recorded.
Budget Controls -The City develops a budget based upon Council priorities and Department objectives. The
Financial Services Division maintains a traditional line item budget by major function. Budget control is
accomplished at the functional or division level within each fund. This budget creates a comprehensive
management and fiscal system aimed at achieving the objectives of each operating level consistent with those
that have been set for the community by the City Council. Each department director is responsible for
accomplishing goals within his or her functional area and monitoring the use of their budget allocations
consistent with policies set by the City Council and monitored by the City Manager.
GENERAL GOVERNMENT FUNDS
Analysis o[Major Tax Revenues
1999-2000 represented a robust revenue period for the fourth consecutive year. The 'magnificent seven' (six
major taxes plus motor vehicle fees) rose 11 .5% over the prior year period Tax revenues outpaced both prior
year performance and same year budget expectations. Substantial tax increases are tied to the economy's
regional strength and are reflected in sales, hotel and business license taxes. The table below summarizes
changes from 1998-99 to 1999-2000 .
Dollar Percentage
FY 1999-00 Increase Increase
FY 1998-99 FY 1999-00 % of (Decrease) (Decrease)
Revenue Sources I, Audited Totals Audited Totals Total from 98-99 from 98-99
Sales Tax . $14,462,803 $16,202,893 42.05% $ 1,740,090 -1iQ%
Property Tax ... ,;~.~, 0']:. 5,838,803 6,581,811 17.08% 743,008 12.7%
\ . ~ (
Business License Tax r:!",': f 1,763,211 1,869,949 4.85% A 106,738 . '.1'" 6.1%
Hotel (Occupancy) Tax '!;:"" 1,695,604 1,847,408 4.79% ,'/.. 151,804 t.. 9.0%
Property Transfer Tax ~",,'l 945,275 1,186,412 3.08% I .•. • 241,137 'i,25.5%
Franchise Tax "c,.<~",,'· 1 ,346,849 1,456,145 3.78% . tl\ ~ 109,296 ,n 8.1 %
Commercial Develop. Tax 20,1 05 9,096 0.02% (11.009) ,. -54.8%
TOTAL TAXES ~ $26,072,650 $29,153,714 75.66% $ 3,081,064 11.8%
Jj! ~.
Motor Vehicle In-Lieu Fees I ,2,330,324 2,598,781 6.74% .• 268,457 l < 11.5%
All Other Revenues (pennits, $ 5,575,438 $ 6;779,739 17.59% " 1,204,301 .,'" 21.6%
Fines & Fees)
-".r -I '>.
Ii
General Fund Total Revenues $33,978,412 $38,532,234 100.00% $ 4,553,822 ,r, 13.4%
xii
CAFR TRANSMITTAL LETTER
Tax Table Explanations :
1999-:ml Ceriera Furd R9JenI.es
Sales Tax -Sales Tax now represents 42% of all
general fund revenues (as shown in adjacent graph). A
combination of new businesses, a strong desire for
automobiles and robust building/construction trades
resulted in an increase of 12% over 1998-99 levels. The
new automobile category was up $608,159 over prior
year. Use tax paid on leased vehicles was up $102,246
over 1998-99. A new BMW dealership, plus change in
ownership at other locations, helped achieve this result.
DAliaher • All Qher
Sales taxes have increased in the automobile business
reporting category by a whopping $1,701,738, or
75.8%, over 1995-96 levels. Building and construction
companies were up $262,123 from 1998-99. A new
Taxes
" ,
ialF fl-.;;...t...;: .-............ r -",--,
l
!
• Sales
Tax
42010
Solrces
24%
electrical equipment company added over $150,000 of taxes to our income. Clearly, the City of San Rafael has
been a winner in the boom years. Greater reliance on sales tax continues with each passing year.
Property Tax -By far the major contributor to this change was the one-time return of Education
Revenue Augmentation Funds (ERAF). 26% of the City's property taxes were diverted in the early nineties,
on a permanent basis, as part of the Sacramento Legislature balancing the State budget. Two one-time
payments occurred in 1999-2000 as a return of this local resource. $121,000 came to San Rafael as part of a
statewide return for all cities. Another $344,000 came back to Marin County cities who have continued to pay
'excessive' ERAF property taxes under a State prescribed formula.
Business License Tax -Adding a Business License Examiner position to the Financial Services Division
in 1998 resulted in greater compliance and enfDrcement effDrts. The increase is a cDmbination .Of the
Examiner's efforts and CPI tax rate adjustments allDwed under IDeal ordinance.
Hotel Taxes -Tourism and business demand kept .Occupancy rates high. The 9.0% climb had mDst
hDtels and mDtels up over 1998-99 levels. Embassy Suites moved up $97,272, while the Wyndham Gardens
drDpped about $11,000 and Bermuda Palms rose .Over $38,469.
Property Transfer Tax -Annual dDuble-digit increases in real estate values drove this 25% change.
Turnover .Of pre-PropositiDn 13 and new commercial and office sites added significant new resDurces tD this
category.
Franchise Fees -This tax is two fold. Taxes on the local waste hauler increased by $28,009. This sum
reflects an increase in service volume and customers. A rate increase was not awarded to the refuse company
in 1999-2000, therefore, rates did nDt factDr intD this grDwth in franchise fees. Utility and cable DperatiDns
were up about $81,288. Changes in the City's cable provider results in increased services (and consumer rates)
and higher franchise fee cDllections.
Motor Vehicle In-Lieu Tax -In July of 1998, the State Legislature passed a bill to reduce this tax tD all
citizens of CalifDrnia by 25% effective January 1, 1999. Trigger mechanisms in the bill raised this tax reductiDn
to 35% for California motorists. The majority of car taxes (vehicle license fees) are returned tD cities and
xiii
CAFR TRANSMITTAL LETTER
cOlmties. This 35% reduction amounts to a potential loss of City revenues in excess of $760,000 per annum.
The State pledged as part of this bill to backfill losses from its' General Food. Through the 1999-2000 year
end, the State has paid the backfill. This source remains volatile so long as the State has the ability to
manipulate collection and distribution based upon its own interest. Growth for the year is tied to increase in
auto sales (tax paid on value of car).
The growth of all major taxes over 1998-99 levels is significant. The majority of these moneys, which provide
general police, fire, parks, library and recreation programs, has provided budget stabilization and heightened
infrastructure maintenance. For 1999-2000, the economy performed at a level not seen for numerous years.
Increases or decreases in governmental fund expenditures for major functions of the City compared to the prior
year are detailed below:
Total Expenditures
Analysis of Major Expenditures by Function
6,084,501
20,938,064
6,962,9_57
3,488,279
5,439,046
1,269,439
5,712,474
3,197,003
8.0%
33.6%,
10.8%
4.1%
8.7% '
0.7%
27.6%
6.5%
53,091,763 10,683, 16~ 100.0% 17,591,400
(6.7%)
13.5%
9.3%
(16.4%)
13.7%
0.0%
241.0%
43.1%
33.1%
The General Government category in the prior year included one-time expenditures for Information Services
Division updates to the computer systems for Year 2000 compliance and City Hall carpeting for the 2nd & 3rd
floors.
In summarizing the changes for police and fire operations, Public Safety expenditures have grown over the
prior year for several reasons. Compensation obligations in both bargaining groups required raises in salaries
and benefits ranging from 4% to 6%. Police Department personnel changes included making the Chiefs
Secretary a full time position, adding a Civil Supervisor to oversee dispatch and records, and adding one
dispatcher. Incurred to date project costs for securing the Police Annex facility, design on the Fire Dispatch
Center and CADIRMS expenses show up in 1999-2000. For the first time, both Departments paid their
proportionate share of MERA radio system replacement operating expenses. Lastly, dramatic changes in
workers compensation claims and costs added over $500,000 to benefit expenses as compared to the 1998-99.
Processing environmental review applications for residential and commercial projects required spending of
$133,413 in CommW1ity Development services. These expenses are offset 100% by fees charged to the
applicant. The prior year reflected $471,394 in grants, some of which completed a portion of the Shoreline
xiv
CAFR TRANSMITTAL LETTER
trail. Vacancies in the Code Enforcement and Building/Safety division netted over $100,000 in personnel
savings for the year.
Cultural and Recreation activities encompass the Library, Falkirk, Recreation and ChildCare programming.
Childcare expenses increased about $95,000 to cover the benefit and salary increases associated with a new
contract. $165,570 of reserves was consumed to pay for modular building installations and improvements.
The Library added a new Education Resources function in November of 1999, adding about $65,000 to its'
actual results. Recreation programming and facility reservation expenses grew $96,469 as a result of expanded
programming and higher usage at the Centers.
Capital replacement needs account for the Capital Outlay operations. A drop in vehicle replacement occurred
while the City completed a comprehensive vehicle study.
Outlays for infrastructure projects and special needs are reflected as Capital Projects. Completion of major
projects is paid through a combination of grant, redevelopment, matching and City resources. Annual (which
does not necessary reflect project total) costs for the 1999-2000 period were:
@ $1,709,815 for the resurfacing of67 streets using STIP funds occurred in 1999-2000.
@ Disability restroom improvements to City Hall for $104,868.
@ Sidewalk replacement along Fifth Avenue was $121,077.
@ The Olive and Palm Avenue culvert upgrade required $218,808 of storm drain fee resources.
@ $598,116 was the annual expense for "The Loop" transportation improvements -project totals over three
years are $1,519,593.
@ The widening of Second Street consumed $1,556,921 of traffic mitigation expenses, which are paid by the
developer of the San Rafael Corporate Center and other development fee based projects.
@ $255,316 and $125,840 were paid for enhancements to Freitas and Hoffinan Parks, respectively.
@ Linda Street utility undergrounding drew down $2,387,263 ofthe Agency's 1992 bond resources.
@ Issuance ofthe 1999 Agency bonds required payments to the San Rafael Elementary ($2,200,000) and High
School ($2,179,000) Districts.
@ Sale of the Corporation Yard on Lindaro to the Agency was then resold to the City. The cost of land was
treated as a capital expenditure totaling $2,225,866.
Debt Service reflects an upward trend and is directly tied to the issuance of the 1999 Redevelopment Agency
Bonds, adding $1,497,200 as principal and interest costs for the first time.
Fund Equity
In order to assess the increase or decrease in each governmental fund's assets, changes in fund equity from June
30, 1999 to June 30, 2000 is discussed below. Fund equity in governmental funds can be described as the
difference between current assets and current liabilities, or accumulated earnings from operations. Simply
stated, it is the current spendable resources of the fund. The General Fund's change in fund equity was as
follows:
General Fund
2000 1999 Decrease
Fund Equity $7,212,010 $8,047,458 $835,448
xv
CAFR TRANSMITTAL LETTER
For the third straight year, the strong improvement is sales and other taxes allowed the General Food to pay for
ongoing and capital needs and maintain a strong reserve. At year-end, the total reflects a reserve of
$3,927,043 set aside to meet compensation goals, general plan amendments, loan receivables and other legal,
contractual or administrative commitments. The portion of oocommitted funds represents almost 10% of
budgeted expenditures, which is consistent with the City's Financial policy of a 10% General Food reserve.
This latter sum is held for emergencies and cash flow cycles.
SPECIAL REVENUE FUNDS
2000 1999 Decrease
Food Equity $16,507,228 $16,755,509 $248,281
=> The Special Revenue Funds as a group decreased in fund equity by 1.48%. Special Revenues Foods are
established for several reasons, including legal statutes, administrative practices and government accounting
standards. ChildCare Fund Equity dropped $331,108 to pay for portable classrooms. The Recreation
Fund was able to close up $143,570 from the prior year. $7,849,259 accounts for developer impact fees
held for future traffic and housing projects. Also, $2,526,898 is held in the Equipment Replacement Food
to pay for future vehicle and computer asset replacements.
CAPITAL PROJECT FUNDS
2000 1999 Decrease
Fund Equity $28,207,122 $31,767,822 $3,560,700
Use of Redevelopment Agency project bonds, as noted above, was the major contnbutor to this decline.
$6,468,380 remains in equity to complete new corporation yard garages and offices in East San Rafael. The
local school and college districts have claim to $3,900,068 of bond proceeds to be used for campus needs.
PROPRIETARY FUNDS
The City has no enterprise funds such as water or sewer. Separately established districts throughout the City
and County provide these services. The City has four internal service funds in place. Workers Compensation
and Liability functions are self-insured. The City participates in a '1x>0led" insurance program for catastrophic
losses. The Dental Insurance program was established in 1997 when the City chose to become self-insured.
The Radio Replacement Fund was established this year to pay for MERA radio operating expenses and debt
service requirements. The City, as a member ofMERA, pays 16.9010 ofall expenses of this muhi-agency entity.
DEBT ADMINISTRATION
The City has no outstanding general obligation bonds as of June 30, 2000. Several debts remain outstanding
for the City and its component units. Outstanding principal on debt obligations of the City include $1,265,000
of special assessment bonds and $3,698,131 for the long-term portion of compensated absences. Also,
capitalized leases for ambulances total $52,310.
xvi
CAFR TRANSMITTAL LETTER
The San Rafael Redevelopment Agency has three separate tax allocation bonds outstanding. Year-end
outstanding principal balances total $45,899,004 for the 1992, 1995 and 1999 series. The new Tax Allocation
Bonds issued in June of 1999 received the first ever AA rating for a redevelopment bond issue in the State of
California. $169,000 is due as part of a note payable to related to the financing of real property acquisition.
All assessment, TRANS and tax allocation bond debt is administered by a third party custodial arrangement.
Pursuant to each individual bond document, the trustee collects taxes and remits payments to bondholders
based upon established schedules.
CASH MANAGEMENT
Income earned on investments represents a significant revenue source to the City and allows the City to
operate effectively with fewer resources than would otherwise be required. The investment portfolio at June
30,2000 was comprised pririlariIy of US. Agency notes, certificates of deposit, medium term corporate notes
and pooled investments with the State of California's Local Agency Investment Fund.
The City's investments are classified according to their respective credit risk. Purchases are made following the
City's adopted investment policy. Securities must be rated "A" or better at the time of purchase. The majority
of the portfolio's securities are "AAA" US. agency bonds with respect to third party safekeeping.
City fimds are pooled for investment yield purposes. Interest is returned to the various funds comprising the
investment pool based on the fimd's cash balance at the end of each quarter. Investments are presented in the
auditor's report under GASB #31. Market value adjustments have been made to all securities that the City
intends to hold until maturity.
GENERAL FIXED ASSETS
The general fixed assets of the City are those assets used in the performance of general government functions.
As of June 30, 2000, the property and equipment is provided for assets capitalized in the general fixed assets
account group. The book value of City owned assets at June 30, 2000 is $28,526,700, excluding capital leases
of$212,921. The Redevelopment Agency values are $9,271,863.
RISK MANAGEMENT POLICIES
The City of San Rafael maintains a self-insured retention of $500,000 for general liability and participates in a
public agency risk sharing poo~ California Joint Powers Risk Management Authority, for an additional
$9,500,000 in excess of $500,000. A third party claims administrator evaluates liability claims and makes
recommendations to the City.
The City's self-insured retention for workers compensation claims is $250,000 with excess coverage of
$10,000,000 with United States Fidelity and Guaranty. The City contracts with a different third-party claims
administrators for workers compensation claims.
xvii
CAFR TRANSMITTAL LETTER
OTHER INFORMATION
The Government Finance Officers Association of the United States and Canada (GFOA) awarded a Certificate
of Achievement in Financial Reporting to the ,City of San Rafael for its comprehensive annual financial report
for the :fiscal year ended June 30, 1999. The Certificate of Achievement is a prestigious national award-
recognizing confonnance with the highest standards for preparation of state and local government financial
reports.
In order to be awarded a Certificate of Achievement, a governmental unit must publish an easily readable and
efficiently organized comprehensive annual financial report, the contents of which conform to GFOA program
standards. Such a report must satisfY both generally accepted accounting principles and applicable legal
requirements. The GFOA certificate is valid for a period on one year only. The City of San Rafael received its
third certificate last year for the June 30, 1999 CAFR Staff believes our current report continues to conform
to the Certificate of Achievement program requirements, and we are submitting it to GFOA again this year.
Independent Audit -An annual audit of the City's financial records and transactions by an independent certified
public accounting firm is required by the Charter of the City of San Rafael. This year, the accounting firm of
Caporicc~ Cropper and Larson, LLP perfonned the audit. The audit requirement has been complied with and
the auditors' opinion has been included in this report.
Acknowledgment -The preparation of this document was accomplished through the diligent, dedicated efforts
of the Management Services Department's staff. Appreciation goes to Dennis Shives, Assistant Director of
Management Services, Financial Services Division and Robert Behan, Accountant, who were instrumental in
coordinating the annual audit in a timely and professional manner. Also, Mary Jean Knight, the Department's
Secretary, helped assemble and edit the City's fourth comprehensive annual financial report.
Lastly, staff support by the Mayor and City Council members, with an emphasis on community focus and
customer service, has allowed the Management Services Department to bring professional level financial
leadership and management home to San Rafael. Staff expect to continue producing high quality products,
including award winning annual financial reports. The City Council's openness to change and support in
planning and conducting the operations of the City in a responsible, progressive manner empowers staff to
achieve important goals through a commitment to excellence, professionalism and community interest.
Respectfully submitted,
~~~
Rod Gould
City Manager
xviii
Organization Chart of the City of San Rafael
I Electorate I
I I
I City Attorney I I City Council I I City Clerk I
r-----------·-----------, I I
: Boards & : I I
I I
! Commissions I
l -----------r-----------J
City M~nager I
Community Community
Development Services
Economic ~ Fire
Development
I
r---
Library/ Management
Cultural Affairs Services
-~ Police Public Works I
xix
Organization Chart of the City of San Rafael
Boards & Com missions
Electorate
City Council
r--------------------------------------, r--------------------------------------, I I I J
1 Bicycle & Pedestrian !! Board of 1
I Advisory Committee ' , Library Trustees I
I I
I I
I I
I I , I L _______________________________ ...l L ______________________________________ ...J
r-------------------------------------, r-------------------------------------,
1 Citizens Advisory ! I Cultural Affairs 1
J I I I
i Com m ittee I Com mission i
I I
I I
I I
I I
I f I I L ______________________________________ ...l L ____________________________________ ...J
r--------------------------------------, r--------------------------------------,
1 Design Review !! Fire 1
I , I I
i Board I Com mission !
I I
I I
I I
I I
I I I I L ______________________________________ ...J L ______________ . , ______________________ ...J
r--------------------------------' .--, r----------------------------------,
J I , I
! Geotechnical ! I Marin Commission i
I t I I i Review Board I I on Aging !
I I
I I
I I
I I
I , I r L ______________________________________ ...J L ______________________________________ ...J
r--------------------------------------, r--------------------------------------,
J I , I
1 Marin/Sonoma Mosquito 1 1 Park and Recreation 1
! and Vector Control I Commission!
I I i District Board " 1 L ______________________________________ ...J L ______________________________________ ...J
r--------------------------------------, r--------------------------------------,
I I I I i Planning i l Strategic and Financial !
I I , I
! Com mission " Advisory Board i
I I
I I
J I
I I
I I I I L ____________________________________ ...J L _____________________________________ ...J
r---------------------·----------------'w r----------------------------------"""[
i Traffic Coordinati ng 1 i Volunteer Program i
I I I I
! Committee :: Advisory Committee !
I I I I
I , t I
I I I I
J I • I
I I I I L _____________________________________ ...J L ___________________________________ . __ ...J
xx
City of San Rafael
City Council
Albert J. Boro, Mayor
Barbara Heller, Vice Mayor
Paul M. Cohen, Council Member
Cyr N. Miller, Council Member
Gary Phillips, Council Member
Elected Officials
Gary T. Ragghianti, City Attorney
Jeanne M. Leoncini, City Clerk
Management Team
Rod Gould, City Manager
Dave Bernardi, Public Works Director
Bob Brown, Community Development Director
Mike Cronin, Acting Police Chief
Gus Guinan, Assistant City Attorney
Nancy Mackie, Economic Development Director
Bob Marcucci, Fire Chief
Carlene McCart, Community Services Director
Ken Nordhoff, Assistant City Manager
Vaughn Stratford, Library Director
xxi
Pac/ftr;
'1.;ean
Santa Rosa o
Petaluma ® ,
[@
" ~.---
®NOV~IO
Napa
"@
rm ~--
o
~ ..
\. .....
.,r-"'-__ _
SAN RAFAEL
\",y
I,_-r-~ ~!.,.
---. -'
0"'" -
~
.., r--.-
\. .... j~
Greater San Francisco
Bay Area
" A ~'
5 0 5 10 15 Miles
P' 'F?
fi~~ ,
-' ,.
'" : I I~ ..... / 'fI)-"
,-..
, Tlbliro,n '-o~
;~ ._/
~ , q Sausalito
,J :--.... ... -~~
San ®
Franc/sco
~-;S~S;n
_/
• FrnnCJ sco
Q 1 ,)
... 7
--y.l~
:< ~
·~·~1 .,
~,
'l
".
_0
Ql!1 Vacaville -------
c...'
,...J
\
-J,.
Vallejo
"'wO o --B Qne~,":::::'/
-./ '-"/~---j( ,.\ ~. \_~~.
C~-.. .... __ ~
'"
o
Concord
•••• g
...
' ...... I([aifa .
-'.
$
• San
.0 I .
~ .
\~ Hayward
Q......
.-~ • \
."..
f remont e
LOCATION MAP
xx i i
Financial Management Policies
IT IS THE POLICY OF THE SAN RAFAEL CITY COUNCIL TO BE PRUDENT,
CAREFUL AND OPEN REGARDING THE CITY'S FINANCIAL RESOURCES.
RECOGNIZING THAT A BUSINESS OR RESIDENT MUST PLAN FOR BOTH SHORT
AND LONG TERM FINANCIAL NEEDS, THE CITY SHALL MAKE EVERY EFFORT
TO DO THE SAME. THE CITY'S FINANCIAL POLICIES SHALL INCLUDE ASSETS
(BOTH HUMAN AND CAPITAL), EXPENSES, SAVINGS AND METHODOLOGY. To
THIS END, THE FOLLOWING SHALL BE THE CITY'S FINANCIAL POLICIES:
j_ .... _._ .... -.-._._._._ ••••• _._._._ ..... -.-._ ................. -••• _._._ ....... _ .... _._._._ ..... _._ .... _._._ ••• _ ••• _ ...... _ ... '-''''-''''-''''-'---'-'-'---'-'-'-'-'-'-''''''!
i Category One l , . . , ! . ,
j
i
j
i
j
i
j
i
j
Assets : The City's allocation of resources shall be balances in
such a way so as to provide for proper management of
employees, volunteers, property, buildings and equipment.
t .. _._._ .... _ ........ _._._ ..... _ ..... _._ .. _._._ ...... _._._._ ...... ___ ._ ...... _ ...... _._._ ...... _._._ .. _._ .............. _ ...... _ ...... _ ...... _ ... _._ .. _. __ . ....--. __ ..... ..-._ ..... _ ...... _ ...... _._._ .... _ ..... .
The City shall maintain its infrastructure
Ongoing, preventative maintenance is an essential component of the City's
operations. Adequate funding shall be allocated in current years to minimize
expenditures in future years. Infrastructure maintenance includes, but is not
limited to street, sewers, storm drains, sidewalks, lights and parks.
The City shall adequately fund capital replacement
To the extent possible, the cost of replacing or expanding existing facilities and
equipment will be fully amortized and funded as a continuing cost of doing
business. With respect to equipment, rates shall be established to recover the
replacement cost of each item at the end of its useful life. Facilities will be
amortized to cover ongoing maintenance and cyclical repairs and, to the extent
resources are available, for the replacement or expansion of major structures.
xxiii
The City shall maintain competitive compensation
The City wishes to continue positive labor relations, be competitive in the market
place and desires to attract and retain top talent. Competitive salary and
benefits will be provided to all employees within the City's means, with the
expectation that services being provided by all staff shall continue to be
exemplary.
-.-.•. -._.-.•.. -._ ......... _.-._ ..... _._._._._._ ..... _._._._.-....... _ ..... _._ .... _._._._. __ ••• _._ .... -..... _._._._._.-..... -'-'--'-''''-'''''-'-'-'''''''''''''-'-'.'-'-'.-'-'-j
Expenses
Category Two
The City shall know the cost of providing services, make
certain tax dollars are used both efficiently and wisely, and
incur debt only to the extent it does not create a long-term
financial burden.
i
i
i
i
i
i
i
i
i
i
i
i
i
i
i
i
!
~.-.-.-.-.-.-.-.• -.-.-.-,.-.-... -.--.. -.-.• -.-•. -.-.-._ ...... _._._._ ........... _.-......... -.-...... _ ..................... __ ...... _ ....................... _ ..... _._._ ..... _ .•• -.... _._._ ........... _!
The City must know its true costs of providing all services
The City shall maintain current full business costs of providing each and
every City provided service. In addition, the City shall make conscious
decisions about cost recovery and/or general tax subsidy of those services
that benefit only portions of the tax paying public.
The City shall competitively procure goods and services
Significant savings of tax dollars can be obtained through the competitive
bidding of purchases of goods and services. The City shall seek market
prices or proposals for all significant purchases of goods and services,
including periodic market testing of internally provided services, consistent
with the City's purchasing policy. Preference will be given to San Rafael
businesses.
The City shall oppose mandated programs that are unfunded
The Federal and State Governments regularly adopt laws that mandate
local compliance or implementation. The City is forced to incur additional
operating costs and no funding is provided to pay for these mandates. The
City shall have a general policy against unfunded mandates, including
social services, which have an adverse impact to San Rafael's services and
budget.
xxiv
The City shall only borrow what it can afford to repay
Loans and other debts will be established wisely to level out costs.
Refinancing of existing debt will take place when market conditions lend
themselves to economic gains. The City shall not overextend
indebtedness, which may cause undue financial burdens in subsequent
years.
j-'-'-'-'-'-'-'-'-'--'--'-'._'-'-'-'-'-'-'-'-'-"-'--'_ .. _.--.-.. _._._._._._._._._._._.-.-._._._._._._._._.-._._._ .•. _ •.•• _._._._ ....... _ ••••• _ ••. _._._ ..•. _._.,
• j i Category Three i • • i i
i i i Savings: The City shall set aside sufficient monies to meet short and j ! long term needs and shall invest all savings in a safe !
i i i manner. i
i i
! ! ... -.-.-.. -....... -.-.-.-.. -.-.-.. -..... -.-.-.-.-.,-.-~-.• -.. -.• -.... _ ..... " .... -................... _ ....... _ ...... _._ ...... _ ........................... _ ......... _._._. __ .. _._._._._ .•. _._._._ ... -... .
The City Shall Maintain Prudent Reserves, including a 10% General Fund reserve .
Adequate reserves of funds shall be established to meet future capital
needs, to offset economic hard times, to stabilize fluctuations in cash flow
requirements, and to provide for emergency situations. This shall include
an ongoing 10% General Fund reserve.
The City shall conservatively invest its idle cash
The City will invest its idle cash in a conservative manner so as to
safeguard public funds. Investment instruments will be chosen using
safety, liquidity and yield as the selection criteria.
_ ....... _._ ....... _._ ... _._._ ....... _._._._._._._._._._._._._._._._._._._ ..•. _._._._._ ... _._._ .... _._._._ .. _._.-.-.-.-.-.-.-.--.,-.-.. -.-.-.-~-.-.--.-.-.-.-. .,.
Methods:
Category Four
The City shall live within its financial means, comply with
all aspects of local government financial laws, and publicly
I
i
i
i
i
I
i
i
i ,
i
i
i disclose major financial decisions.
'.'.'.'.'.'.'.'.'.'.'.'.'.'.'.'.'.'.'.'.'.'.'.'.'.'.' ................................................................................................ J
City budgets must balance with ongoing revenues equal to or greater than ongoing
expenditures
xxv
The City Council will continue to adopt balanced budgets on an annual
basis. Annual audited financial reports confirm the adoption of a balanced
budget, and note any discrepancies. These financial reports are used by
the financing community to gauge the City's credit worthiness, among other
issues.
Cost must be matched with revenues. Ongoing costs shall only be funded
with ongoing revenues. One-time costs can be funded with one-time
revenues. However, one-time revenues cannot fund ongoing costs.
The City shall base its budget on realistic estimates, assuming normal revenue
inflation will go to pay for normal inflation expenses.
The City shall make its budgetary and financial decisions on conservative
estimates or revenues and expenditures. Normal revenue growth, defined
as increased amounts from existing sources, may not always increase at a
rate equal to or faster than the expenses they support. As a result, the City
should avoid using such revenue as start-up revenue money for new
projects or programs that have ongoing costs. Increases in service levels
should be supported by new revenue sources or reallocation of existing
resources. If normal revenue inflation does not keep up with expense
inflation, alternatives such as decreases in expenses or new revenue
sources would be explored.
The City shall make and report its financial decisions publicly
Public involvement is encouraged in budgeting and financial planning. The
City Council shall make all non-routine or non-administrative financial
decisions in public at regularly scheduled meetings. The results of such
decision making shall be reported in a timely manner through
Comprehensive Annual Financial Reports, newsletters and other public
information documents.
The City shall comply with all requirements of generally accepted accounting
principles (GAAP) as they apply to local governmental agencies
The City will always conduct our financial affairs and maintain our records in
accordance with GAAP as established by the Government Accounting
Standards Board, so as to maintain accuracy and public confidence in our
financial reporting systems.
The City shall maintain a long-range fiscal perspective
xxvi
The City shall examine its financial condition periodically by forecasting
several years into the future. In this way, adverse trends can be anticipated
and better managed.
The City will require that all proprietary funds (Enterprise and Internal Service) be
self-supporting.
Enterprise Funds
Any enterprise funds established by the City will be supported by
their own rates and not subsidized by the General Fund. We will
assess charges against those funds at a reasonable rate for services
provided by general government.
Internal Service Funds
The internal service funds for vehicle replacement, information
systems and building maintenance should be structured to fund
adequate maintenance and replacement of vehicles, office
equipment, information systems and City buildings in an efficient and
orderly manner. The Building Improvements Fund rates will be
brought up to appropriate levels over a five-year period. The Risk
Management (liability and worker's compensation) Self-Insurance
Funds will continue meeting the City's insurance needs as
economically as possible while maintaining sufficient levels of
coverage to protect the City's employees, property and reserves.
xxvii
Certificate of
AC.hievement
for Excellence
in Financial
Reporting
. Presented to
City of San Rafael,
. California
For its Comprehensive Annual
Financial Report
for the Fiscal Year Ended
June 30, 1999
A Certificate of Achievement for Excellence in Financial
Reporting is presented by the Government F"!nance Officers
ASSOCiation of the United States and Canada to
government units and pUblic employee retirement
systems whose comprehensiye annual financial
reports (CAFRs) achieve the highest
standards in government accounting
and financial reporting.
~h~
President
jJf&~~
xxviii
UOlJ:Ji1S • L e.l:Jueu.l.:J
City
of
San Rafael
General Purpose Financial Statements
and Independent Auditors' Report
For the year ended June 30, 2000
1
IC @L
Capori c~i , Cropper & Larson, LLP
Certified Public Accountants
Offices located in:
Irvine, California
Walnut Creek. California IC GL
Caporicd, Cropper & Larson, LLP
Certified Public Accountants INDEPENDENT AUDITORS' REPORT
To the Honorable Mayor and Members of the City Council
of the City of San Rafael
San Rafael, California
We have audited the accompanying general purpose financial statements of the City of San Rafael,
California (City) as of and for the year ended June 30, 2000, as listed in the foregoing table of contents.
These general purpose financial statements are the responsibility of the City's management. Our
responsibility is to express an opinion on these general purpose financial statements based on our
audit. We did not audit the financial statements of the San Rafael Sanitation District (District), which
is presented as a discrete component unit in the accompanying financial statements. Those financial
statements were audited by other auditors whose report has been furnished to us, and our opinion on
the general purpose financial statements, insofar as it relates to the amounts included for the District
in the accompanying general purpose financial statements, is based on the report of the other
auditors.
We conducted our audit in accordance with generally accepted auditing standards and the standards
applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller
General of the United States. Those standards require that we plan and perform the audit to obtain
reasonable assurance about whether the general purpose financial statements are free of material
misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and
disclosures in the general purpose financial statements. An audit also includes assessing the
accounting principles used and significant estimates made by management, as well as evaluating the
overall general purpose financial statement presentation. We believe that our audit and the report of
other auditors provide a reasonable basis for our opinion.
In our opinion, based on our audit and the report of other auditors, the general purpose financial
statements referred to above present fairly, in all material respects, the financial position of the City
as of June 30, 2000, and the results of its operations and cash flows of its proprietary fund types for
the year then ended in conformity with generally accepted accounting principles.
In accordance with Government Auditing Standards, we have also issued a report dated September 15,
2000 on our consideration of the City's internal control over financial reporting and our tests of its
compliance with certain provisions of laws, regulations, contracts and grants .
Our audit was made for the purpose of forming an OpInIOn on the general purpose financial
statements taken as a whole. The accompanying combining, individual fund and account group
financial statements and schedules listed as supplemental information in the foregoing table of
contents are presented for purposes of additional analysis and are not a required part of the general
purpose financial statements of the City. This information is the responsibility of the City. The
information has been subjected to the auditing procedures applied in the audit of the general purpose
financial statements and, in our opinion, based on our audit and the report of other auditors, is fairly
presented in all material respects in relation to the general purpose financial statements taken as a
whole. We did not audit the statistical information listed on the foregoing table of contents and,
accordingly, we express no opinion on the statistical section.
~~'~I ~~ f L~/ (J .. P
Walnut Creek, California
September 15, 2000
1575 Treat Blvd .• Suite 208. WalnUt" Creek. California 94598 Tel: (925) 932-3860 Fax: (925) 932-3862
2
£:
S.IN3W3.I V.IS lVI:::>NVNB 3S0dlInd lV1I3N3~
City of San Rafael
Combined Balance Sheet
All Fund Types and Account Groups and Discretely Presented Component Unit
June 30,2000
Governmental Fund Tvres
Special Debt
General Revenue Sen'ice
ASSETS AND OTHER DEBITS
Assets:
Cash and investments (Note 2) 5 3,247,032 5 16,213,100 5 967,649
Cash and investments with fiscal agent (Note 2) 2,506,075 1,090,775
Accounts receivable (Note 3) 198 ,542 611 ,9 60
Taxes receivable (Note 3) 3,261,457 1,207 1,359
Grants receivable (Note 3) 231,066
Interest receivable (Note 3) 563,955
Loans receivable (Note 3) 777,078 94,286
Due from other funds (Note 5) 51,715 42,654
Due from other governments
Prepaid expenses 10,419
Other current assets
General fixed assets (Note 6)
Component unit fixed assets, net (Note 6)
COP issuance costs, net
Total assets 10,616,273 17,194,273 2,059,783
Other Debits:
Amount available in debt service funds
Amount to be provided for retirement of
general long-term debt
Total other debits
Total assets and other debits S 10 ,616,273 ~ 17,1 94,2 73 ~ 2,059,783
LIABILITIES, FUND EQUITY, AND OTHER CREDITS
Liabilities:
Accounts payable $ 874,688 5; 598,031 S 3,345
Connection fee s payable
Developer bonds payable 23,500 1,500
Insurance claims payable (Note 16)
Inter es t payable
Due to other funds (Note 5) 39,369 1,530
Deferred revenue (Note 4) 6,075 48,145
Capital leases (Note 7)
Compensated absences (Note 7)
Certificates of participation
N o tes payable (Note 7) 2,500,000
Special a ssessment debt (Note 7)
Bonds payable (Note 7)
Total liabilities 3.404,263 687 ,045 4,875
Fund Equity and Other Credits:
Investment in general fi xed a s sets
Co ntributed capital (N o te 11)
Retained earnings
Fund balances (Note 9):
Re s erved 3,952,363 4,516,204 2,054,908
Unres erved:
Designated 10,329,786
Undes ignated 3,259,647 1,661,238
Total fund equity and other credits 7,212,010 16,507,228 2,054,908
Total liabilities, fund equity, and
other credits S 10,616.273 $ 17.194.273 5; 2,059.783
See accompanying notes to general purpose financial statements .
4
Capital
Projects
5 9,154,750
18,310,185
173,642
933,363
87,402
325,536
305,716
29,290 ,594
~ 29,2 90 ,5 94
S 658,266
25,000
359,186
41,020
1,083,472
28,207.122
28.207.122
5; 29.290,594
Component
Proprietary Fiduciary Totals Unit
Fund T:a~e Fund Type Account GrouEs Primary San Rafael Totals
Internal Expendable General General Long-Government Sanitation (Memorandum
Service Trust and Agency Fixed Assets Term Debt (Memorandum Only) District Only)
$ 5,660,428 $ 450,864 $ $ $ 35,693,823 $ 2,910,169 S 38,603,992
21,907,035 21,907,035
984,144 984,144
4,197,386 4,197,386
231,066 231,066
651,357 1,926 653,283
1,196,900 1,196,900
400,085 400,085
33,103 33,103
10,419 13,393 23,812
27,396 27,396
38,011,483 38,011,483 38,011,483
22,279,917 22,279,917
44,764 44,764
5,660,428 450,864 38,011,483 103,283,698 25,310,668 128,594,366
2,054,908 2,054,908 2,054,908
53,343,536 53,343,536 53,343,536
55,398,444 55,398,444 55,398,444
~ 5,660,428 ~ 450,864 ~ 38,011,483 ~ 55,398,444 ~ 158,682,142 ~ 25,310,668 ~ 183,992,810
$ 8,076 $ 116 $ $ $ 2,142,522 $ 26,155 $ 2,168,677
125,750 125,750
50,000 50,000
2,398,463 2,398,463 2,398,463
109,315 109,315
400,085 400,085
95,240 95,240
52,309 52,309 52,309
3,698,131 3,698,131 3,698,131
3,856,706 3,856,706
169,000 2,669,000 2,669,000
1,265,000 1,265,000 1,265,000
50,214,004 50,214,004 50,214,004
2,406,539 116 55,398,444 62,984,754 4,117,926 67,102,680
38,011,483 38,011,483 38,011,483
7,461,602 7,461,602
3,253,889 3,253,889 13,731,140 16,985,029
3,000 38,733,597 38,733,597
447,748 10,777,534 10,777,534
4,920,885 4,920,885
3,253,889 450,748 38,011,483 95,697,388 21,192,742 116,890,130
~ 5,660,428 ~ 450,864 ~ 38,011,483 ~ 55,398,444 ~ 158,682,142 ~ 25,310,668 ~ 183,992,810
5
City of San Rafael
Combined Statement of Revenues, Expenditures and Changes in Fund Balances
All Governmental Fund Types and Expendable Trust Funds
For the year ended June 30, 2000
Governmental Fund Types
General Special
Fund Revenue
REVENUES:
Taxes and special assessments $ 29,153,714 $ 1,670,513 $
Licenses and permits 730,769 115,236
Fines and forfeitures 1,365,706 80,500
Uses of money and property 331,685 905,905
Intergovernmental 5,100,520 3,818,343
Charges for current services 1,633,091 8,956,620
Other revenues 216,749 478,606
Total revenues 38,532,234 16,025,723
EXPENDITURES:
Current:
General government 5,460,614 217,481
Public safety 19,282,491 4,474,113
Public w o rks and parks 4,436,507 3,171,253
Community development /re development 1,611,976 50,095
Culture and recrea tion 1,443,920 4,740,492
Capital outlay 486,424
Capital Improvement /Speci a l Projects 2,728,934 5,955,837
Debt service:
Principal retirement
Interes t and fiscal charges
Total expenditures 34,964,442 19,,095,695
REVENUES OVER (UNDER) EXPENDITURES 3,567,792 (3,069,972)
OTHER FINANCING SOURCES (USES):
Operating trans fers in (Note 5) 1,564,125 4,171,529
Operating transfers out (Note 5) (5,967,365) (1,349,838)
Total other financing sources (uses) (4,403,240) 2,821,691
REVENUES AND OTHER
FINANCING SOURCES OVER
(UNDER) EXPENDITURES AND
OTHER FINANCING USES (835,448) (248,281)
FUND BALANCES:
Beginning of year 8,047,458 16,755,509
Residual equity transfers out (Note 5)
End of year $ 7,212,010 $ 16507,22§ ~
See accompanying notes to general purpose financial statements.
6
Debt
Service
4,480,024
20,479
37,893
4,538,396
1,875,000
2,700,668
4,575,668
(37,272)
1,403
(7,316)
(5,913)
(43,185)
2,098,093
2,054,908
Capital
Projects
$ 963,013
1,312,052
107,586
310
6,296,756
8,679,717
1,252,815
10,794,543
12,047,358
(3,367,641)
2,109,528
(1,009,335)
UOO,193
(2,267,448)
31,767,822
(1,293,252)
$ 28,207,122
Fiduciary
Fund T~£e
Expendable
Trust
$
29,044
35,000
22,117
86,161
47,764
33,094
--
80,858
5,303
5,303
445,445
$ 450,748
Totals
(Memorandum
$
$
Only)
36,267,264
846,005
1,466,685
2,616,579
9,061,449
10,590,021
7,014,228
67,862,231
5,725,859
23,756,604
7,607,760
2,914,886
6,217,506
486,424
19,479,314
1,875,000
2,700,668
70,764,021
(2,901,790)
7,846,585
(8,333,854)
(487,269)
(3,389,059)
59,114,327
(1,293,252)
54,432,016
7
City of San Rafael
Combined Statement of Revenues, Expenditures and Changes in Fund Balances -
Budget and Actual -General, Special Revenue, Debt Service, and Expendable Trust Funds
For the year ended June 30, 2000
General Fund Special Revenue Funds
Variance Variance
Favorable Favorable
Budget Actual (Unfavorable) Budget Actual (Unfavorable)
REVENUES:
T axes and special assessments $ 27,949,456 $ 29,153,714 $ 1,204,258 $ 1,669,782 $ 1,670,513 $ 731
Licenses and permits 650,940 730,769 79,829 126,000 115,236 (10,764)
Fines and forfeitures 1,276,702 1,365,706 89,004 82,000 80,500 (1,500)
Uses of money and property 413,238 331,685 (81,553) 921,764 905,905 (15,859)
Intergovernmental 4,883,029 5,100,520 217,491 4,181,181 3,818,343 (362,838)
Charges for current services 1,807,240 1,633,091 (174,149) 9,424,622 8,956,620 (468,002)
Other revenues 430,840 216,749 (214,091) 132,040 478,606 346,566
Total revenues 37,411,445 38,532,234 1,120,789 16,537,389 16,025,723 (511,666)
EXPENDITURES:
Current:
General government . 5,586,098 5,460,614 125,484 224,444 217,481 6,963
Public safety 18,859,118 19,282,491 (423,373) 4,625,004 4,474,113 150,891
Public works and parks 4,396,258 4,436,507 (40,249) 3,353,709 3,171,253 182,456
Community development; redevelop! 1,811,705 1,611,976 199,729 732,735 50,095 682,640
Culture and recreation 1,558,728 1,443,920 114,808 5,080,664 4,740,492 340,172
Capital outlay 3,401,377 2,728,934 672,443 1,378,591 486,424 892,167
Capital improvement; special projects 11,371,891 5,955,837 5,416,054
Debt service:
Principal retirement
Interest and fiscal charges
Total expenditures 35,613,284 34,964,442 648,842 26,767,038 19,095,695 7,671,343
REVENUES OVER (UNDER)
EXPENDITURES 1,798,161 3,567,792 1,769,631 (10,229,649) (3,069,972) 7,159,677
OTHER FINANCING SOURCES (USES):
Operating transfers in (Note 5) 1,564,119 1,564,125 6 4,106,529 4,171,529 65,000
Operating transfers out (Note 5) (5,896,408) (5,967,365) (70,957) (1,349,838) (1,349,838)
Total other financing
sources (uses) (4,332,289) _(4,403,240) (70,951) 2,756,691 2,821,691 65,000
REVENUES AND OTHER
FINANCING SOURCES OVER
(UNDER) EXPENDITURES AND
OTHER FINANCING USES $ (2,534,128) (835,448) $ 1,698,680 J..J.7,472,958) (248,281) $ 7,224,677
FUND BALANCES:
Beginning of year 8,047,458 16,755,509
End of year $ 7,212,010 $ 16,507,228
See accompanying notes to general purpose financial statements.
8
Totals
Debt Service Funds Expendable Trust Funds (Memorandum Only)
Variance Variance Variance
Favorable Favorable Favorable
Bud~ Actual (Unfavorabl~ Budget Actual (Unfavorable) Budget Actual (Unfavorable)
$ 4,509,911 $ 4,480,024 $ (29,887) $ $ $ $ 34,129,149 $ 35,304,251 $ 1,175,102
776,940 846,005 69,065
20,479 20,479 1,358,702 1,466,685 107,983
51,701 37,893 (13,808) 21,827 29,044 7,217 1,408,530 1,304,527 (104,003)
35,000 35,000 9,099,210 8,953,863 (145,347)
11,231,862 10,589,711 (642,151)
17,000 22,117 5,117 579,880 717,472 137,592
4,561,612 4,538,396 (23,216) 73,827 86,161 12,334 58,584,273 59,182,514 598,241
52,000 47,764 4,236 5,862,542 5,725,859 136,683
23,484,122 23,756,604 (272,482)
7,749,967 7,607,760 142,207
2,544,440 1,662,071 882,369
30,000 33,094 (3,094) 6,669,392 6,217,506 451,886
4,779,968 3,215,358 1,564,610
11,371,891 5,955,837 5,416,054
1,285,000 1,875,000 (590,000) 1,285,000 1,875,000 (590,000)
3,317,887 2,700,668 617,219 3,317,887 2,700,66R 617,219
4,602,887 4,575,668 27,219 82,000 80,858 1,142 67,065,209 58,716,663 8,348,546
(41,275) (37,272) 4,003 (8,173) 5,303 13,476 (8,480,936) 465,851 8,946,787
1,403 1,403 5,670,648 5,737,057 66,409
(7,316) (7,3162. (7,253,562) (7,324,519) (70,957)
(7,316) (5,913) 1,403 (1,582,914) (1,587,462) (4,548)
$ (48,591) (43,185) $ 5,406 $ (8,173) 5,303 $ 13,476 $ (10,063,850) (1,121,611) $ 8,942,239
2,098,093
$ 2,054,908
445,445
$ 450,748
9
27,346,505
$ 26,224,894
City of San Rafael
Combined Statement of Revenues, Expenses and Changes in Retained Earnings
All Proprietary Fund Types and Discretely Presented Component Unit
For the year ended June 30, 2000
Component
Unit
San Rafael
Primary Sanitation
Govern men t District
Internal Enterprise
Service Fund
OPERATING REVENUES;
C harges for current services $ 3,398,451 $
Refunds 73,013
Sewer charges 4,729 ,783
Connection fees 124,876
Other operating revenues 79,633
Total operating revenues 3,471,464 4,934 ,292
OPERA TING EXPENSES;
Insurance premiums and cl a ims 2,807,992
Sewage collectio n 1,632,159
Sewage tre atment 1,866,300
Depreciatio n and amortizatio n 786,445
General and administrative 206,402
Total operating expenses 2,807,992 4,491,306
OPERATING INCOME 663,472 442,986
NON-OPERATING REVENUES (EXPENSES):
Property t a xe s 442 ,365
Operating trans fer in 487,269
Aid from go v e rnmental agencies 65,332
Investment income 18 8,671 97,866
Interest expense (268,760)
Total non-operating revenues 675,940 336,803
NET INCOME 1,339,412 779,789
Add: depreciation expense on assets
acquired by contributed capital 286,478
Increase in retained earnings 1,339,412 1,066,267
RETAINED EARNINGS:
Beginning of year 621,225 12,664,873
Residual equity transfers in (Note 5) 1,293,252
End of year $ 3,253 ,889 $ 13,731,140
See accompanying notes to general purpose financial statements.
10
Totals
(Memorandum
Only)
$ 3,398,451
73 ,013
4,729,783
124,876
79,633
8,405,756
2,807,992
1,632,159
1,866,300
786 ,445
206,402
7,299,298
1,106,458
442,365
487,269
65,332
286,537
(268,760)
1,012,743
2,119,201
286,478
2,405 ,679
13,286,098
1,293,252
$ 16,985,029
City of San Rafael
Combined Statement of Cash Flows
All Proprietary Fund Types and Discretely Presented Component Unit
For the year ended June 30, 2000
Primary
Government
Internal
Service
CASH FLOWS FROM OPERATING ACTIVITIES:
Operating income $ 663,472 $
Adjustments to reconcile operating income to net cash
provided by operating activities:
Depreciation and amortization
Changes in current assets and liabilities:
Prepaid expenses and other current assets
Accounts payable and other current liabilities (12,026)
Claims payable 240,338
Net cash provided by operating activities 891,784
CASH FLOWS FROM NON-CAPITAL
FINANCING ACTIVITIES:
Operating transfers in 487,269
Residual equity tansfers from other funds 1,293,252
Property taxes
Aid from governmental agencies
Net cash provided by non-capital
finapcing activities 1,780,521
CASH FLOWS FROM CAPITAL
FINANCING ACTIVITIES:
Cash paid for capital acquisitions
Interest received from certificates of participation
principal cash
Principal payments on certificates of participation
Interest paid on certificates of participation
Net cash provided (used) by capital
financing activities
CASH FLOWS FROM INVESTING ACTIVITIES:
Income from investments 188,671
Net cash provided by investing activities 188,671
Net increase in cash and cash equivalents 2,860,976
CASH AND CASH EQUIVALENTS:
Beginning of year 2,799,452
End of year $ 5,660,428 $
Component
Unit
Enterprise
Fund
442,986
786,445
(53,932)
98,924
1,274,423
442,365
65,332
507,697
(635,731)
19,766
(210,000)
(268,760)
(1,094,725)
78,100
78,100
765,495
2,144,674
2,910,169
See accompanying notes to general purpose financial statements.
11
Totals
(Memorandum
Only)
$ 1,106,458
786,445
(53,932)
86,898
240,338
2,166,207
487,26 ~
1,293,252
442,365
65,332
2,288,218
(635,731)
19,766
(210,000)
(268,760)
(1,094,725)
266,771
266,771
3,626,471
4,944,126
$ 8,570,597
(;1
£1
S.1NgWg.1 V.1S lVI:)NVNB gSOd'Mfld lV'MgNg~ 0.1 Sg.10N
vI
City of San Rafael
Notes to General Purpose Financial Statements
For the year ended June 30, 2000
1. REPORTING ENTITY AND SIGNIFICANT ACCOUNTING POLICIES
The financial statements of the City of San Rafael (City) have been prepared in conformity
with generally accepted accounting principles (GAAP) as applied to governmental units. The
Governmental Accounting Standards Board (GASB) is the accepted standard-setting body for
establishing governmental accounting and financial reporting principles.
A. Reporting Entity
The City maintains a Council-Manager form of government and provides the following
services: public safety (police and fire), public works, community development, library,
parks, recreation, child care, and general administrative services.
As required by GAAP, these general purpose financial statements present the City (the
primary government) and its component units. Component units generally are legally
separate entities for which a primary government is financially accountable. Financial
accountability ordinarily involves meeting both of the following criteria set forth in GASB
Statement No. 14: the primary government is accountable for the potential component unit,
and the primary government is able to impose its will upon the potential component, or there
is a possibility that the potential component unit may provide specific financial benefits or
impose specific financial burdens on the primary government.
In addition to having the same governing board, the City is financially accountable for the
San Rafael Redevelopment Agency and the San Rafael Joint Powers Financing Authority, and
management activities of both entities are conducted by City staff. The two legally separated
entities are, in substance, part of the City's operations and are, therefore, blended into the
City's general purpose financial statements.
The component units discussed in this note are included in the City's reporting entity
because of the significance of its operational or financial relationships with the City. Each
component unit has a June 30 year end. Separately issued component unit financial
statements can be obtained at the City of San Rafael, Finance Division, 1400 Fifth Avenue,
Room 204, San Rafael, California 94901.
Blended Component Units:
San Rafael Redevelopment Agency -The San Rafael Redevelopment Agency (Agency)
was established under the provisions of the Community Redevelopment Law
(California Health and Safety Code, commencing with Section 33000) primarily to
assist in the clearance and rehabilitation of areas determined to be in a declining
condition in the City. Financial activity of the Agency commenced in July 1983.
Under the Agency's Redevelopment Plan (Plan), approved in November 1982, the
15
City of San Rafael
Notes to General Purpose Financial Statements, Continued
For the year ended June 30, 2000
1. REPORTING ENTITY AND SIGNIFICANT ACCOUNTING POLICIES, Continued
Agency proposes to assist in the development of the property located in the central
San Rafael business core and east San Rafael. The Agency receives incremental tax
revenues on the developed property due to increases in assessed value. The Agency
functions as an independent entity. The City Council serves as the governing board of
the Agency.
The Agency's assets, liabilities, revenues and expenditures (other than those
applicable to its fixed assets and long-term debt) are blended into the Capital Projects
Funds and Debt Service Funds. The Agency's fixed assets are included in the General
Fixed Assets Account Group. The Agency's long-term debts are blended into the
General Long-Term Debt Account Group.
San Rafael Joint Powers Financing Authority -The San Rafael Joint Powers
Financing Authority (Authority) was created by the City of San Rafael pursuant to
Articles 1 and 2 of Chapter 5 of Division 7 of Title 1 of the Government Code of the
State of California for the purpose of assisting in the financing and refinancing of
certain assessment district activities of the City.
All of the Authority's assets, liabilities, revenues and expenditures are blended into
the Capital Projects Funds and the Debt Service Funds. The Authority's long-term
debts are blended into the General Long-Term Debt Account Group.
Discretely Presented Component Unit:
San Rafael Sanitation District -The San Rafael Sanitation District (District) was
formed in 1947 under Section 4700 of the California Health and Safety Code to
provide wastewater . transmission over the southern two-thirds of the City and
adjacent unincorporated areas. The City contracts with the District to maintain the
collection systems in the City and unincorporated areas.
The District is governed by a three member Board of Directors who are appointed to
four-year terms. The City Council of the City appoints two out of the three board
members and has the ability to remove the two board members at will.
The District's activities are reported as a discretely presented component unit in a
separate column in the general purpose financial statements which includes the
District's assets, liabilities, revenues, expenses, results of operations and cash flows.
The District's fiscal year end is June 30 and its separately issued component unit
financial statements can be obtained at Central Marin Sanitation Agency, Finance
Department, 1301 Andersen Drive, San Rafael, California 94901.
16
City of San Rafael
Notes to General Purpose Financial Statements, Continued
For the year ended June 30, 2000
1. REPORTING ENTITY AND SIGNIFICANT ACCOUNTING POLICIES, Continued
B. Description of Funds and Account Groups
The accounts of the City are organized on the basis of funds and account groups, each of
which is considered a separate accounting entity with its own self-balancing accounts that
comprise its assets, liabilities, fund equity, revenues and expenditures or expenses. These
funds and account groups are established for the purpose of carrying out specific activities or
certain objectives in accordance with specific regulations, restrictions or limitations.
Governmental resources are allocated to and accounted for in individual funds based upon
the purposes for which they are to be spent and the means by which spending activities are
controlled.
The various funds presented in the general purpose financial statements are grouped into
categories as follows.
Governmental Fund Types:
The General Fund is the general operating fund of the City. It is used to account for
all financial resources except those required to be accounted for in another fund.
Special Revenue Funds are used to account for the proceeds of specific revenue
sources (other than expendable trusts or major capital projects) that are legally or
administratively restricted to expenditures for specified purposes.
Debt Service Funds are used to account for the accumulation of resources for, and the
payment ot general long-term debt principal, interest, and related costs.
Capital Projects Funds are used to account for financial resources to be used for the
acquisition or construction of major capital facilities.
Proprietary Fund Types:
Internal Service Funds are used to account for the financing of goods or services
provided by one department or program to other departments or programs of the
City, or to other governments, on a cost-reimbursement basis.
Enterprise Funds are used to account for operations where it is the stated intent that
costs of providing services to the general public on a continuing basis be financed or
recovered primarily through user charges.
17
City of San Rafael
Notes to General Purpose Financial Statements, Continued
For the year ended June 30, iooo
1. REPORTING ENTITY AND SIGNIFICANT ACCOUNTING POLICIES, Continued
Fiduciary Fund Type:
Expendable Trust F unds are accounte d fo r in the same manner as governmenta l
funds. All trust funds of the City are classified as expendable.
Account Groups:
The General Fixed Assets Account Gro!dl2 is used to maintain control and cost
information on capital assets acquired to perform general government functions.
The General Long-Term Debt Account Group is used to record the unmatured
principal of tax allocation bonds, special assessment bonds, notes, compensated
absences, the principal amount of future lease payments due under lease purchase
agreements and other long-term liabilities.
C. Measurement Focus
All governmental funds and expendable trust funds are accounted for on a spending or
"current financial resources" measurement focus. This means that generally only current assets
and current liabilities are included on their balance sheets, with the exception that the non-
current portion of long-term receivables are reported on their balance sheets, offset by fund
balance reserve accounts or deferred revenue.
Statements of revenues, expenditures and changes in fund balances for governmental funds
generally present increases (revenues and other financing sources) and decreases
(expenditures and other financing uses) in net current assets.
All proprietary funds are accounted for on a cost of services or "economic resources"
measurement focus. This means that all assets and liabilities (whether current or non-
current) associated with the activity are included on the balance sheets. Their reported fund
equity presents total net assets. Proprietary fund operating statements present increases
(revenues) and decreases (expenses) in total net assets.
18
City of San Rafael
Notes to General Purpose Financial Statements, Continued
For the year ended June 30,2000
1. REPORTING ENTITY AND SIGNIFICANT ACCOUNTING POLICIES, Continued
D. Basis of Accounting
All governmental funds and expendable trust funds are accounted for using the modified
accrual basis of accounting. Their revenues are recognized when they become susceptible to
accrual, that is, when both are measurable and available. "Measurable" means the amounts
of the transaction can be determined, and "available" means collectible within the current
period or soon enough thereafter to be used to pay liabilities of the current period. All
proprietary funds are accounted for using the accrual basis of accounting. Revenues are
recognized in the accounting period in which they are earned, and expenses are recognized
in the accounting period in which they are incurred. The City applied all FASB statements
that do not conflict with or contradict GASB guidance.
Accrued revenues include property taxes, sales taxes, transient occupancy taxes, gas taxes,
franchise fees, interest and grants. Grant revenues which are received as reimbursement for
specific purposes or projects are recognized based upon when the related expenditures are
recorded. Grant revenues which are usually restricted as to purpose and revocable only for
failure to meet prescribed compliance requirements are reflected as revenues at the time of
receipt or earlier if availability criterions are met. Licenses, fines and penalties, and other
revenues are recorded as revenues when received in cash because they are generally not
measurable until actually received. Investment earnings are accrued since they are
measurable and available.
Expenditures under the modified accrual basis of accounting are recognized when the related
fund liability is incurred, except for principal and interest on general long-term obligations
which are recognized when due. Liabilities expected to be paid after the current period are
recorded in the General Long-Term Debt Account Group.
E. Budgets
The City adopts a budget on a biannual basis, to be effective July 1 for the ensuing and
subsequent fiscal years. The two year budget reflects estimated revenues and expenditures
for each fiscal year. From the effective date of the budget, which is adopted at the
department level, the amounts stated therein as proposed expenditures become
appropriations to the various City departments. The City Council may amend the budget by
resolution during the fiscal year. Expenditures may not exceed appropriations at the
departmental level, which is the legal level of control. The City Manager is authorized to
transfer budgeted amounts between accounts, departments or funds; the Council must
approve any increase in the City's total budget. Several supplemental appropriations were
approved during the course of the year. All unencumbered appropriations lapse at year end.
19
City of San Rafael
Notes to General Purpose Financial Statements, Continued
For the year ended June 30, 2000
1. REPORTING ENTITY AND SIGNIFICANT ACCOUNTING POLICIES, Continued
The City legally adopts budgets for all its governmental funds, except for the East Francisco
Boulevard Assessment District, 1915 Act Bonds and 1997 Reassessment Bonds Debt Service
Funds, because the City is only required to make debt service payments in the event of
bondholder default. No budget was created for the Recreation Fiduciary Expendable Trust
Fund because unanticipated contribution/ donation was received at the end of fiscal year.
The basis of accounting applied to the budget data presented for the General Fund, Special
Revenue Funds, and the Debt Service Funds and Expendable Trust Funds is the modified
accrual basis of accounting, and also conforms to GAAP. The Capital Projects Funds budgets
are b"ased on a project time frame, rather than a fiscal year "operating" time frame,
reappropriating unused appropriations from year to year until project completion.
Supplemental appropriations for the fiscal year ended June 30, 2000, were as follows:
Original Supplemental Amended
Fund Budget AEEroEriations Budget
General Fund $ 32,679,663 $ 2,933,621 $ 35,613,284
Special Revenue Funds 14,937,880 11,829,158 26,767,038
Debt Service Funds 6,026,512 (1,423,625) 4,602,887
Expendable Trust Funds 82,000 82,000
Encumbrance accounting, under which purchase orders, contracts and other commitments
for expenditures are recorded in order to reserve that portion of the applicable appropriation,
is employed as an extension of the budgetary process. Encumbrances outstanding at year
end are reported as reservations of fund balances since they do not constitute expenditures or
liabilities and are carried forward in the subsequent year's budget.
F. Cash, Cash Equivalents and Investments
The City pools its available cash for investment purposes. The City considers pooled cash
and investment amounts with original maturities of three months or less to be cash
equivalents.
In accordance with GASB Statement No. 31, Accounting and Financial Reporting for Certain
Investments and for External Investment Pools, highly liquid market investments with maturities
of one year or less at time of purchase are stated at amortized cost. All other investments are
stated at fair value. Market value is used as fair value for those securities for which market
quotations are readily available.
20
City of San Rafael
Notes to General Purpose Financial Statements, Continued
For the year ended June 30, 2000
1. REPORTING ENTITY AND SIGNIFICANT ACCOUNTING POLICIES, Continued
The City participates in an investment pool managed by the State of California titled Local
Agency Investment Fund (LAIF), which has invested a portion of the pool funds in
Structured Notes and Asset-Backed Securities. LAIF's investments are subject to credit risk
with the full faith and credit of the State of California collateralizIng these investments. In
addition, these Structured Notes and Asset-Backed Securities are subject to market risk as to
change in interest rates.
G. Short-Term Interfund ReceivableslPayables
During the course of operations, numerous transactions occur between individual funds for
goods provided or services rendered. These receivables and payables are classified as "due
from other funds" or " due to other funds" on the balance sheet. Short-term loans are
classified as interfund receivables or payables.
H. Property Tax Levy Collection and Maximum Rates
The State of California (State) Constitution Article XIIIA provides that the combined
maximum property tax rate on any given property may not exceed one percent (1%) of its
assessed value unless an additional amount for general obligation debt has been approved by
voters. Assessed value is calculated at 100% of market value as defined by Article XIIIA and
may be adjusted by no more than two percent (2%) per year unless the property is sold,
transferred, or improved. The State Legislature has determined the method of distribution of
receipts from a one percent (1%) tax levy among the counties, cities, school districts, and
other districts.
Marin County assesses, bills for, and collects property taxes as follows:
Lien dates
Levy dates
Due dates
Delinquent as of
Secured
January 1
July 1
50% on November 1 and
50% on February 1
December 10 (for November)
April 10 (for February)
Unsecured
January 1
July 1
July 1
August 31
The term "unsecured" refers to taxes on personal property other than real estate, land, and
buildings. These taxes are secured by liens on the property being taxed.
21
Ci ty of San Rafael
Notes to General Purpose Financial Statements, Continued
For the year ended June 30, 2000
1. REPORTING ENTITY AND SIGNIFICANT ACCOUNTING POLICIES, Continued
Property taxes levied are recorded as revenue when received in the fiscal year of levy
because of the adoption of the "alternate method of property tax distribution," known as the
Teeter Plan, by the City and the County of Marin. The Teeter Plan authorizes the auditor-
controller of the County of Marin to allocate 100 % of the secured property taxes billed, but
not yet paid. The County of Marin remits tax monies to the City in three installments, as
follows:
55% remitted on December 15
40% remitted on April 15
5% remitted on June 15
1. Taxpayer-Assessed Taxes Accrual
In accordance with GASB Statement No . 22, Accounting for Taxpayer-Assessed Tax Revenues in
Governmental Funds, the City recognizes taxpayer-assessed taxes in Governmental Funds as
follows:
Sales Taxes -The City accrues actual advances from the State Board of Equalization
received in July and August of the subsequent fiscal year, as these amounts are both
measurable and available to the City to meet its financial obligation for the current
period.
Public Safety Sales Tax (Proposition 172 Sales Tax) -The City accrues July and August
receipts of the public safety sales tax on the basis consistent with the accrual of regular
sales taxes.
Transient Occupancy Taxes -The City collects transient occupancy taxes on a
quarterly basis. The taxes assessed for the quarter ended June 30 are due by July 31 of
the subsequent fiscal year. The City accrues all transient occupancy taxes for the June
30 th quarter received subsequent to the fiscal year end.
Gas Taxes -The City accrues gas taxes assessed for the month ended June 30, as these
amounts are both measurable and available to the City a month after the fiscal year
end.
Franchise Fees -The City collects cable franchise feels on a quarterly basis and refuse
franchise fees on a monthly basis. The taxes assessed for the quarter ended June 30
are due by July 31 of the subsequent fiscal year. The City accrues all franchise fees for
the June 30th period received subsequent to the fiscal year end.
22
City of San Rafael
Notes to General Purpose Financial Statements, Continued
For the year ended June 30, 2000
1. REPORTING ENTITY AND SIGNIFICANT ACCOUNTING POLICIES, Continued
J. General Fixed Assets
General fixed assets are recorded as expenditures of the various governmental funds at the
time of purchase and are subsequently capitalized for memorandum purposes in the General
Fixed Assets Account Group. Such assets include land, buildings, building improvements,
furniture and equipment.
Public domain "infrastructure" fixed assets, such as roads, streets and sidewalks, bridges,
curbs and gutters, drainage systems, lighting systems, and similar assets, are not capitalized.
No depreciation is provided on general fixed assets.
All fixed assets are valued at historical cost or estimated historical cost if actual historical cost
is not available. Donated fixed assets are valued at their estimated fair market value on the
date donated. Fixed assets acquired by lease obligations are valued at the present value of
future lease payments at the inception of the lease.
The collection systems and facilities of the District are stated at cost less accumulated
depreciation. Assets contributed have been recorded at the fair market value at the date
received. Maintenance and repairs are charged to expense as incurred. Improvements are
capitalized and depreciated over the remaining useful lives of the related fixed asset.
Depreciation is computed using the straight-line method over the useful lives of the assets.
A summary of the useful lives of the fixed assets of the District is as follows:
Subsurface lines
Sewage collection facilities
General plant and administrative facilities
K. Long-Term Lease Accounting
50 years
5 -50 years
3 -15 years
Fixed assets acquired through long-term lease contracts are capitalized at the time the
contract is executed. The related assets and liabilities are recorded in the appropriate fund or
account group.
L. Compensated Absences
The City accounts for compensated absences (unpaid vacation, sick leave, compensatory
time, and administrative leave) expected to be currently payable as accrued payroll and
benefits liability in the governmental funds to which they relate. The balance of the earned
23
City of San Rafael
Notes to General Purpose Financial Statements, Continued
For the year ended June 30, 2000
1. REPORTING ENTITY AND SIGNIFICANT ACCOUNTING POLICIES, Continued
and vested, but unused, compensated absences expected to be paid subsequent to June 30,
2000, is recorded in the General Long-Term Debt Account Group. Effective July 2001, the
requirement that employees hired before 10/79 be eligible for a portion of unused sick leave
will be eliminated. No expenditure was recorded for these amounts.
M. Claims and Judgments
Claims and judgments that normally would be liquidated with expendable available
resources are accounted for in the Internal Service Funds.
N. Appropriation Limit
Under Article XIIIB of the California Constitution (the Gann Spending Limitation Initiative),
the City is restricted as to the amount of annual appropriations from proceeds of taxes. For
the fiscal year ended June 30, 2000, based on calculations by City's management, proceeds of
taxes did not exceed related appropriations. Further, Section 5 of Article XIIIB allows the
City to designate a portion of fund balance for general contingencies to be used for any
purpose.
o. Use of Estimates
The preparation of financial statements in conformity with generally accepted accounting
principles requires management to make estimates and assumptions that affect certain
reported amounts and disclosures. Accordingly, actual results could differ from those
estimates.
P. Total Column on Combined Statements
Total columns on the combined statements are captioned "Memorandum Only" to indicate
that they are presented only to facilitate financial analysis and do not present financial
position, results of operations or cash flows in conformity with generally accepted accounting
principles. Such data is not comparable to a consolidation. Interfund eliminations have not
been made.
Q. Reclassification
Certain reclassifications have been made to prior year financial data in order to conform with
the current year presentation.
24
City of San Rafael
Notes to General Purpose Financial Statements, Continued
For the year ended June 30, 2000
2. CASH AND INVESTMENTS
The City maintains a cash and investment pool, which includes cash balances and authorized
investments of all funds, which the City Treasurer invests to enhance interest earnings. The
pooled interest earned is allocated quarterly to each fund based on an average of quarterly
opening and closing balances of cash and investments.
A. Cash Deposits
The carrying amounts of the City's cash deposits were $(409,532) at June 30, 2000. Bank
balances at June 30, 2000 were $396,140 which were fully insured and collateralized with
securities held by the pledging financial institutions in the City's name as discussed below.
The California Government Code requires California banks and savings and loan associations
to secure the City's cash deposits by pledging securities as collateral. This Code states that
collateral pledged in this manner shall have the effect of perfecting a security interest in such
collateral superior to those of a general creditor. Thus, collateral for cash deposits is considered
to be held in the City's name.
The market value of pledged securities must equal at least 110% of the City's cash deposits.
California law also allows institutions to secure City deposits by pledging first trust deed
mortgage notes having a value of 150% of the City's total cash deposits. The City may waive
collateral requirements for cash deposits which are fully insured up to $100,000 by the Federal
Deposit Insurance Corporation. The City, however, has not waived the collateralization
requirements.
B. Investments
The City is authorized by State statutes and in accordance with the City's Investment Policy
(the Policy) to invest in the following:
o Mutual Funds composed entirely of U.s. governmental securities or other
allowable investments
o Negotiable Certificates of Deposit
o U.s. Government Securities
o Bankers Acceptances
o Commercial Paper
o Medium-Term Corporate Notes
o California Local Agency Investment Fund (LAIF)
o California Arbitrage Management Program (CAMP)
o Repurchase Agreements
25
City of San Rafael
Notes to General Purpose Financial Statements, Continued
For the year ended June 30,2000
2. CASH AND INYESTMENTS, Continued
o Federal Agency Obligations:
o Federal Intermediate Credit Bank Debentures (FlCB)
o Federal Land Bank Bonds (FLB)
o Federal Home Loan Bank Notes and Bonds (FHLB)
::.J Federal National Mortgage Association Obligations (FNMA)
o Small Business Administration Obligations (SBA)
o Government National Mortgage Association Obligations (GNMA)
o Tennessee Valley Authority Notes (TVA)
o Student Loan Association Notes (SALLIE MAE)
The Policy, in addition to State statutes, establishes that funds on deposit in banks must be
federally insured or collateralized and investments shall (1) have maximum maturity not to
exceed five years, except for repurchase agreements which may be invested in securities
exceeding five years if the maturity of such investments are made to coincide, as nearly as
practicable, with the expected use of funds; (2) be laddered and based on cash flow forecasts;
and (3) be subject to limitations to a certain percent of the portfolio for each of the authorized
investments.
In accordance with GASB Statement No. 31, Accounting and Financial Reporting for Certain
Investments and for External Investment Pools, investments were stated at fair value using the
aggregate method resulting in the following investment income:
Investment Income:
Interest income
Net unrealized (loss) in changes in
fair value of investments
Total Investment Income
$ 2,895,681
(322,098)
$ 2,573,583
In accordance with GASB Statement No.3, cash deposits and investments are categorized
separately to give an indication of the level of risk assumed by the City. Cash deposits and
investments not subject to such categorization under GASB Statement No.3 are identified as
"uncategorized." The City's cash deposits and investments are categorized in the following
maIU1er:
Deposits
Category 1 -Deposits which are insured by the FDIC and held by the City or its agent
in the City's name.
26
City of San Rafael
Notes to General Purpose Financial Statements, Continued
For the year ended June 30, 2000
2. CASH AND INVESTMENTS, Continued
Category 2 -Deposits which are collateralized and held by the pledging financial
institution's trust department or agent in the City's name. The California Government
Code requires California banks and savings and loan associations to secure the City's
deposits by pledging government securities with a value of 110% of the City's
deposits, or by pledging first trust deed mortgage notes having a value of 150% of the
City's total deposits.
Category 3 -Deposits which are uninsured or uncollateralized, including any bank
balance that is collateralized with securities held by the pledging financial institution,
or by its trust department or agent but not in the City's name.
Investments
Category 1 -Investments which are insured by the Securities Investors Protection
Corporation (SIPC), or investments which are held in definitive form by the City or
the City's agent in the City's name, or investments acquired through the federal
reserve book-entry system where the financial institution or broker / dealer associated
with the purchase is adequately segregated from the custodial safekeeping agent on
the same investments, and where the investments are recorded on the books and
records of the financial institution or broker / dealer in the name of the City.
Category 2 -Investments which are uninsured, where the investments are acquired
through a financial institution's investment or trading department, but are held in the
same financial institution's trust department and are recorded in the City's name in
the trust department's systems and records.
Category 3 -Investments which are uninsured, 1) where the investments are acquired
through a financial institution's investment department but are held for custodial
purposes in the same financial institution's safekeeping department, or 2) where the
investments are acquired through a financial institution's trust department and held
for custodial safekeeping by the same trust department, or 3) where the investments
are acquired through, and held for safekeeping by, the same broker/dealer, or 4)
where investments are not held in the City's name in the systems and records of the
financial institution or broker / dealer.
Uncategorized -Certain cash deposits and investments are not subject to
categorization under GASB Statement No.3.
27
City of San Rafael
Notes to General Purpose Financial Statements, Continued
For the year ended June 30, 2000
2. CASH AND INVESTMENTS, Continued
Pooled cash and investments were classified by risk category as follows at June 30, 2000:
Category Category Category Fair
1 2 3 Uncategorized Value
City Treasury:
Demand Deposits:
Cash Deposits $ (409,532) $ $ $ $ (409,532)
Certificates o f D e pos it 288,477 288,477
Total Demand Deposits (121,055) (121,055)
Investments:
Securities of u.s. G ov ernment Agenc 15,033,183 15 ,033,183
Corporate bonds and n otes 6,990 ,280 6,990,280
Local Agency Inve s tment Fund 13,791,415 13,791,415
Total Investments 22,023,463 13,79 1,415 35,814,878
Total City Treasury $ (121,055) $22,023,463 $ $ 13,791,415 $ 35,693,823
Cash and Investments with Fiscal Agent $ 21 ,9 07,035 $ 21 ,9 07,035
The City's investments with Local Agency Investment Fund (LAIF) at June 30, 2000, included a
portion of the pool funds invested in Structured Notes and Asset-Backed Securities. These
investments include the following :
• Structured Notes are debt securities (other than asset-backed securities) whose cash
flow characteristics (coupon rate, redemption amount, or stated maturity) depend
upon one or more indices and/or that have embedded forwards or options.
• Asset-Backed Securities, the bulk of which are mortgage-backed securities, entitle
their purchasers to receive a share of the cash flows from a pool of assets such a s
principal and interest repayments from a pool of mortgages (such as CMO's) or
credit card receivables.
As of June 30, 2000, the City had $13,791,415 invested in LAIF, which had invested 6.22 8% o f
the pool investment funds in Structured Notes and Asset-Backed Securities. The LAIF fair
value factor of 0.998865556 was used to calculate the fair value of investments in LAIF.
Investments in LAIF are highly liquid, as deposits can be converted to cash within 24 hours.
28 .
City of San Rafael
Notes to General Purpose Financial Statements, Continued
For the year ended June 30, 2000
2. CASH AND INVESTMENTS, Continued
Cash and investments stated at fair value held in the City Treasury grouped by maturity date
at June 30, 2000, are shown below:
Maturity Fair Value
Current to one year $ 16,284,119
Two to three years 10,216,138
Three to four years 3,979,542
Four to five years 5,214,024
Total $ 35,693,823
C. Cash and Investments with Fiscal Agent
The funds deposited with fiscal agent can be held in cash or invested in various securities. The
fiscal agent can invest in securities as outlined in trust agreements, provided the investments
are within the limits imposed by State statutes upon the entity. At June 30, 2000, cash and
investments with fiscal agent totaling $21,907,035 were recorded at fair value.
D. Component Unit -Sanitation District Cash and Investments
All of the District's cash is deposited with the County of Marin's pooled cash and investments
account, except cash related to the certificates of participation which is invested in an open-end
mutual fund held in trust by the District's custodial agent. The carrying amount and fair value
of the pooled cash and investments account and the open-end mutual fund at June 30, 2000,
amounted to $2,500,648 and $409,446, respectively, totaling $2,910,094. In accordance with
Category 3, both of these types of investments are not required to be categorized as to credit
risk. Fair values for the pooled cash and investments were provided by the County of Marin as
the pool's sponsor. The fair value of the open-end mutual fund was based upon the unit share
price at June 30, 2000.
Cash and investments at June 30, 2000, consisted of the following:
Cash and investments $ 2,910,094
Petty cash 75
Total $ 2,910,169
Unrestricted cash:
Cash $ 2,497,103
Restricted cash:
Certificates of participation 409,446
Bayside Acres 3,620
Total $ 2,910,169
29
City of San Rafael
Notes to General Purpose Financial Statements, Continued
For the year ended June 30, 2000
3. RECEIVABLES
As of June 30, 2000, receivables consisted of the following:
Accounts $ 984,144
Taxes 4,197,386
Grants 231,066
Interest 651,357
Loans 1,196,900
Total $ 7,260,853
A. Accounts Receivable
Accounts receivable consisted of amounts accrued in the funds in the ordinary course of
operations. The total amount of accounts receivable as of June 30, 2000, was as follows:
General Fund $ 198,542
Special Revenue Funds:
Recreation Revolving 60,040
Parking Services 25,687
Gas Tax 102,088
Household Hazmat Facility 234,510
Public Safety 16,607
Traffic and Housing Mitigation 151,302
Parkland Dedication 21,726
Total Special Revenue Funds 611,960
Capital Projects Funds:
Capital Improvement 1,925
Park Capital Projects 55,000
1992 Bonds Capital Project 116,717
Total Capital Projects Funds 173,642
Total $ 984,144
30
City of San Rafael
Notes to General Purpose Financial Statements, Continued
For the year ended June 30, 2000
3. RECEIVABLES, Continued
B. Taxes Receivable
As of June 30, 2000, the following taxes receivable were outstanding:
Special Debt
General Revenue Service
Fund Funds Funds
Property taxes $ 232 ,346 $ $
Sales taxes 2,481,870
Transient occupancy taxes 319,745
Franchise fees 172,209
Miscellaneous taxes & fees 55,287 1,207 1,359
Total $ 3,261,457 $ 1,207 $ 1,359
C. Grants Receivable
Capital
Projects
Funds
$
933,363
$ 933,363
The total amount of grants receivable as of June 30 , 2000, were as follows:
D. Interest Receivable
Special Revenue Funds:
Childcare $
Street Maintenance and Cleaning
Library
Grants
5,329
15,901
38,163
171 ,673
Total $ 231,066
As of June 30, 2000, interest receivable consisted of the followings:
General Fund $ 563,955
Capital Projects Funds:
Low and Moderate Income Housing 87,402
Total $ 651 ,357
31
Totals
$ 232,346
2,481,870
319,745
172,209
991,216
$ 4,197,386
City of San Rafael
Notes to General Purpose Financial Statements, Continued
For the year ended June 30, 2000
3. RECEIVABLES, Continued
E. Loans Receivable
The City had the following loans receivable at June 30, 2000:
General Fund:
Loan from City M a nager
Loan from Chief of Police
Employees' Computer Loans
$ 369,867
Total General Fund
Special Revenue Funds:
Traffic and Housing Mitigation
One "H " Street Associates
Capital Projects Funds:
Low and Moderate Income Housing
Marin Housing Development
Centertown Associates
Total Capital Projects Funds
381,891
25,320
777,078
94,286
100,000
225,536
325,536
Total $ 1,196,900
On August I, 1996, the City made a 30-year loan to the City ·Manager in the amount of
$392,040, at an interest rate equivalent to the Local Agency Investment Fund interest rate, for
the purchase of a horne. The loan is secured by the Deed of Trust. The principal and interest
are payable monthly commencing September I, 1996 through August 31, 2026. As of June 30,
2000, the outstanding balance of the loan was $369,867.
On August I, 1997, the City made a 30-year loan to the Chief of Police in the amount of
$400,000, at an interest rate equivalent to the Local Agency Investment Fund interest rate, for
the purchase of a horne. The loan is secured by the Deed of Trust. The principal and interest
are payable monthly commencing September 1, 1997 through August 31,2027. As of June 30,
2000, the outstanding balance of the loan was $381,89l.
Effective February I, 2000, the City agreed to loan employees up to $2,500 for the purchase of
computer software and hardware. The loan program, which stipulates that employees may
not have more than one loan outstanding, provides financial assistance from the City in the
form of a no interest loan repaid through automatic payroll deductions. As of June 30, 2000, the
outstanding balance of the employees' computer loans was $25,320 .
$100,000 loan from One "H" Street Associates at 0% interest rate with annual payments of
$2,857 and with final payment due January 18, 2034. The loan is in connection with the
affordable housing project located at One "H" Street. As of June 30, 2000, the outstanding
balance of the loan was $94,286.
32
City of San Rafael
Notes to General Purpose Financial Statements, Continued
For the year ended June 30,2000
3. RECEIVABLES, Continued
E. Loans Receivable, Continued
$100,000 from Marin Housing Development at 0% interest rate. All principal and interest
shall be due on January 30, 2005. As of June 30, 2000, the balance of the loan was $100.000.
$303,000 loan from Centertown Associates, Ltd. at 3% interest rate due semiannually. The
final payment is due on July I, 2065. The remaining loan receivable at June 30, 2000, was
$225,536.
4. DEFERRED REVENUE
As of June 30, 2000, deferred revenue as related to certain receivables was recorded as follows:
General Fund
Special Revenue Funds:
Recreation Revolving
Parkland Dedication
Capital Projects Funds:
Bedroom Tax
Park Capital Projects
Total
5. INTERFUND TRANSACTIONS
A. Interfund Receivables and Payables
$
$
6,075
26,419
21,726
6,020
35,000
95,240
As of June 30, 2000, balances of interfund receivables and payables were as follows:
Due From Due To
Other Funds Other Funds
General Fund $ 51,715 $
Special Revenue Funds:
Child care Fund 7,654 39,369
Parkland Dedication 35,000
Debt Service Funds:
1995 Agency Bonds 1,530
Capital Projects Funds:
Capital Improvement 278,802
Bedroom Tax 25,384
Park Capital Projects 80,384
1985 Capital Project and Administration 1,530
1999 Bonds Capital Project 278,802
Total $ 400,085 $ 400,085
33
City of San Rafael
Notes to General Purpose Financial Statements, Continued
For the year ended June 30, 2000
5. INTERFUND TRANSACTIONS, Continued
B. Operating Transfers
Operating transfers for the year ended June 30, 2000, were are follows:
Transfers In Transfers Out
General Fund $ 1,564,125 $ 5,967,365
Special Revenue Funds:
Recreation Revolving 919,593
Parking Services 148,010
Gas Tax 350,000
Child care 65,000 191,866
Street Maintenance and Cleaning 1,921,164
Sewer Maintenance 76,065
Household Hazmat Facility 1,330
Public Safety 40,000
Stormwater 604,412
Grants 174,140 71,000
Parkland Dedication 100,000 278,269
Emergency Medical Services 347,220 233,298
Debt Service Funds:
Peacock Gap Assessment District 2,458
Mariposa Assessment District 146
1997 Financing Authority Revenue Bonds 4,712
1992 Agency Refunding Bonds 1,403
Capital Projects Funds:
Capital Improvement 1,201,596
Bedroom Tax 100,000
1985 Capital Project and Administration 907,932 1,403
1999 Bonds Capital Project 907,932
Internal Service Fund:
Building Maintenance 487,269
Total $ 8,333,854 $ 8,333,854
34
City of San Rafael
Notes to General Purpose Financial Statements, Continued
For the year ended June 30, 2000
5. INTERFUND TRANSACTIONS, Continued
C. Residual Equity Transfers
Residual equity transfers for the year ended June 30, 2000, were as follows :
Transfers In Transfers Out
Capital Projects Fund:
Capital Improvement
Internal Service Fund:
Radio Replacement
Total
$
$
$ 1,293,252
1,293,252
1,293,252 $ 1,293,252
The transfers were to provide funds for the servicing of radios to be acquired through the
MERA Radio Authority Agreement.
6. FIXED ASSETS
A summary of changes in general fixed assets for the year ended June 30, 2000, follows:
Balance
Jull: 1, 1999 Additions Deletions
Land and buildings $ 22,224,349 $ $
Rolling equipment 6,039,576 206,777 (199,944)
Furniture and equipment 6,095,456 329,488 (44,469)
Improvements other
than buildings 3,360,250
Total $ 37,719,631 $ 536,265 $ (244,413)
A summary of the District's fixed assets at June 30,2000, follows:
Land and easements
Subsurface lines
Sewage collection facilities
General plant and administration
Construction in progress
Total
Less accumulated depreciation
Total
35
$ 115,329
12,152,655
21,616,498
54,660
673,278
34,612,420
(12,332,503)
$ 22,279,917
Balance
June 30, 2000
$ 22,224,349
6,046,409
6,380,475
3,360,250
$ 38,011,483
City of San Rafael
Notes to General Purpose Financial Statements, Continued
For the year ended June 30, 2000
7. LONG-TERM DEBT
The City records long-term debt of governmental funds in the General Long-Term Debt
Account Group. Other governmental fund obligations not expected to be financed with
current available financial resources are also recorded in the General Long-Term Debt
Account Group.
Long-term debt outstanding at June 30, 2000, was as follows:
Balance Balance
July 1, 1999 Additions Deletions June 30, 2000
San Rafael Joint Powers Financing
Authority:
1997 Authority Revenue Bonds $ 4,725,000 $ $ (410,000) $ 4,315,000
San Rafael Redevelopment Agency
Tax Allocation Bonds:
Series 1992 15,550,000 (450,000) 15,100,000
Series 1995 8,045,000 (190,000) 7,855,000
Series 1999 23,504,004 (560,000) 22,944,004
Total Tax Allocation Bonds 47,099,004 (1,200,000) 45,899,004
Special Assessment Bonds
(with governmental commitment)
Peacock Gap Refunding 1,375,000 (250,000) 1,125,000
Mariposa Road Assessment 155,000 (15,000) 140,000
Total Special Assessment Bonds 1,530,000 (265,000) 1,265,000
Note Payable 169,000 169,000
Capitalized Lease Obligations 79,670 (27,361) 52,309
Compensated Absences 3,507,645 190,486 3,698,131
Total long-term debt $ 57,110,319 $ 190,486 $ (1,902,361) $ 55,398,444
Component Unit -San Rafael Sanitation
District:
1991 Certificates of Participation $ 4,120,000 $ $ (263,294) $ 3,856,706
36
City of San Rafael
Notes to General Purpose Financial Statements, Continued
For the year ended June 30, 2000
7. LONG-TERM DEBT, Continued
A. 1997 Authority Revenue Bonds -Original Issue $5,250,000
On January 28, 1997, the San Rafael Joint Powers Financing Authority issued the 1997
Authority Revenue Bonds in the amount of $5,250,000 bearing interest at rates from 4.00% to
6.00 %. The proceeds of the bonds were used to consolidate and refund the previously issued
special assessment bonds. The 1997 Authority Revenue Bonds mature annually each
September 2 from 1997 to 2011, in amounts ranging from $20,000 to $555,000. Interest is
payable semiannually on March 2 and September 2. The bonds are subject to redemption in
advance of maturity at the option of the City upon payment of the principal and interest
accrued thereon to the date of redemption, plus a redemption premium ranging from 2.00%
to 5.00%. Revenues from the Reassessment District Bonds are utilized to meet debt service
requirements of the Revenue Bonds. The Reassessment District Bonds are secured by unpaid
reassessments confirmed against private property within the applicable Reassessment
District.
The annual debt service requirements on these bonds are as follows:
Year Ending
June 30, PrinciEal Interest Total
2001 $ 430,000 $ 10,213 $ 440,213
2002 455,000 11,375 466,375
2003 470,000 11,985 481,985
2004 495,000 12,870 507,870
2005 520,000 13,780 533 ,780
Thereafter 1,945,000 55,051 2,000,051
Total $ 4,315,000 $ 115,274 $ 4,430,274
37
City of San Rafael
Notes to General Purpose Financial Statements, Continued
For the year ended June 30,2000
7. LONG-TERM DEBT, Continued
B. 1992 Tax Allocation Refunding Bonds -Original Issue $18,615,000
On May 1, 1992, the San Rafael Redevelopment Agency (Agency) issued Tax Allocation
Refunding Bonds in the amount of $18,615,000. The proceeds of the bonds were used to
refund $10,905,000 outstanding principal of the Agency's Central San Rafael Redevelopment
Project Tax Allocation Bonds, Series 1985, which were issued in May 1985 to fund the
construction of new improvements within the Project Area and to fund additional public
capital improvements. The 1992 Bonds mature annually each December 1 from 1992 to 2017,
in amounts ranging from $340,000 to $1,350,000 and bear interest at rates ranging from 3.25%
to 6.45%. Interest is payable semiannually on June 1 and December 1. Bonds maturing on or
after December I, 2002, are subject to the optional redemption prior to maturity, in whole or
in part, in inverse order of maturity on any date on or after December I, 2002, at a price equal
to the principal amount, plus accrued interest on the redemption date, plus a premium
ranging from 0.00% to 2.00%. The Bonds are secured by an irrevocable pledge of the tax
revenues and other funds. As of June 30, 2000, the outstanding balance of the Bonds was
$15,100,000.
The annual debt service requirements on these bonds are as follows:
Year Ending
June 30, PrinciEal Interest Total
2001 $ 480,000 $ 959,581 $ 1,439,581
2002 505,000 931,741 1,436,741
2003 535,000 901,946 1,436,946
2004 570,000 869,311 1,439 ,311
2005 605,000 834,256 1,439,256
Thereafter 12,405,000 6,281,671 18,686,671
Total $ 15,100,000 $ 10,778,506 $ 25,878,506
38
City of San Rafael
Notes to General Purpose Financial Statements, Continued
For the year ended June 30,2000
7. LONG-TERM DEBT, Continued
C. 1995 Tax Allocation Bonds -Original Issue $8,895,000
On October 1, 1995, the San Rafael Redevelopment Agency (Agency) issued Tax Allocation
Bonds in the amount of $8,895,000. The proceeds of the bonds were used to finance certain
redevelopment activities of the Agency relating to the Central San Rafael Redevelopment
Project Area. The bonds mature annually each December 1 from 1995 to 2021, in amounts
ranging from $170,000 to $610,000 and bear interest at rates ranging from 3.50% to 6.00%.
Interest is payable semiannually on June 1 and December 1. Bonds maturing on or after
December 1, 2003, are subject to optional redemption prior to maturity, in whole or in part,
either in inverse order of maturity or on a pro rata basis among maturities on any date on or
after December 1, 2002, at a price equal to the principal amount, plus accrued interest on the
redemption date plus a premium ranging from 0.00% to 2.00%. The bonds are secured, on a
parity with the 1992 bonds, by a pledge and lien on tax revenues and amounts on deposit in
certain funds and accounts held by the fiscal agent.
The annual debt service requirements on these bonds are as follows:
Year Ending
June 30, Princi,eal Interest Total
2001 $ 200,000 $ 429,978 $ 629,978
2002 210,000 421,468 631,468
2003 215,000 412,435 627,435
2004 225,000 402,750 627,750
2005 235,000 392,224 627,224
Thereafter 6,770,000 3,920,240 10,690,240
Total $ 7,855,000 $ 5,979,095 $ 13,834,095
39
City of San Rafael
Notes to General Purpose Financial Statements, Continued
For the year ended June 30, 2000
7. LONG-TERM DEBT, Continued
D. 1999 Tax Allocation Bonds -Original Issue $23,504,004
On June 16, 1999, the San Rafael Redevelopment Agency (Agency) issued Tax Allocation
Bonds in the amount of $23,504,004. The proceeds of the bonds were used to finance certain
redevelopment activities of the Agency relating to the Central San Rafael Redevelopment
Project Area. The Current Interest Bonds mature annually each December 1 from 2000 to
2023, in amounts ranging from $560,000 to $1,195,000 and bear interest at rates ranging from
4.50% to 5.00%. Interest is payable semiannually on June 1 and December 1. Current Interest
Bonds maturing on or after December I, 2008, are subject to optional redemption prior to
maturity, in whole or in part, either in inverse order of maturity or on a pro rata basis among
maturities on any date on or after December I, 2007, at a price equal to the principal amount,
plus accrued interest on the redemption date, plus a premium ranging from 0.00% to 2.00%.
The Capital Appreciation Bonds mature annually after December 1 from 2018 to 2022, in
amounts ranging from $1,440,000 to $2,070,000 and bear interest at rates ranging from 5.58%
to 5.60%. Interest on the Capital Appreciation Bonds will compound on each interest
premium date and will be payable solely at maturity. The Bonds are secured, on parity with
the 1992 and 1995 bonds, by a pledge and lien on tax revenues and amounts on deposit in
certain funds and accounts held by the fiscal agent.
The annual debt service requirements on these bonds are as follows:
Year Ending
June 30, PrinciEal Interest Total
2001 $ 500,000 $ 997,538 $ 1,497,538
2002 525,000 974,475 1,499,475
2003 550,000 949,600 1,499,600
2004 575,000 922,881 1,497,881
2005 605,000 894,856 1,499,856
Thereafter 20,189,004 9,154,232 29,343,236
Total $ 22,944,004 $ 13,893,582 $ 36,837,586
40
City of San Rafael
Notes to General Purpose Financial Statements, Continued
For the year ended June 30,2000
7. LONG-TERM DEBT, Continued
E. Peacock Gap Reassessment District Limited Obligation Refunding Improvement Bonds -
Original Issue $2,405,000
On October 7, 1993, the City issued Limited Obligation Refunding Improvement Bonds for
the Peacock Gap Reassessment District in the amount of $2,405,000. The proceeds of the
bonds were used to constitute a trust f~nd for the redemption and payment of principal and
interest on the City of San Rafael Improvement Bonds of the Peacock Gap Improvement
District, dated September 4, 1984. Interest is payable semi-annually on each March 2 and
September 2, commencing March 2, 1994, at rates ranging from 4.00% to 5.75%. As of
June 30, 2000, the outstanding balance of the Bonds was $1,125,000.
The annual debt service requirements on these bonds are as follows :
Year Ending
June 30, PrinciEal Interest Total
2001 $ 175,000 $ 57,835 $ 232,835
2002 170,000 48,608 218,608
2003 180,000 39,068 219,068
2004 190,000 28,798 218,798
2005 195,000 17,920 212,920
Thereafter 215,000 6,181 221,181
Total $ 1,125,000 $ 198,410 $ 1,323,410
F. Mariposa Road Assessment District Limited Obligation Improvement Bonds -Original
Issue $233,688
On January 6, 1993, the City issued Limited Obligation Refunding Improvement Bonds for
the Mariposa Road Assessment District in the amount of $233,688. The proceeds of the bonds
were used to finance the grading and paving of Mariposa Road, to fund a Reserve Fund, and
to pay the costs of issuance on the Bonds. The Bonds are issued as serial Bonds and mature
in various amounts on each September 2 commencing September 2, 1994 and ending
September 2, 2008. Interest shall be payable commencing on March 2, 1993, and
semiannually thereafter on September 2 and March 2 of each year until maturity, at rates
ranging from 4.50% to 6.90%. As of June 30, 2000, the outstanding balance of the Bonds was
$140,000.
41
City of San Rafael
Notes to General Purpose Financial Statements, Continued
For the year ended June 30, 2000
7. LONG-TERM DEBT, Continued
The annual debt service requirements on these bonds are as follows:
Year Ending
June 30, PrinciEal Interest Total
2001 $ 15,000 $ 8,851 $ 23,851
2002 15,000 7,906 22,906
2003 15,000 6,938 21,938
2004 15,000 5,955 20,955
2005 15,000 4,958 19,958
Thereafter 65,000 9,460 74,460
Total $ 140,000 $ 44,068 $ 184,068
G. Note Payable
At June 30, 2000, Notes Payable consisted of a $169,000 promissory note bearing interest at
8% with principal and accrued interest due and payable in November 2024. The note was
assumed to finance the purchase of certain property by the Agency.
H. Capitalized Lease Obligations
The City leased one Fire Department ambulance for five years beginning in 1998 through
capital leasing arrangements in the governmental funds. The asset and obligation for
agreement of the governmental funds are recorded in the General Fixed Assets Account
Group and the General Long-Term Debt Account Group, respectively. The outstanding
principal balance of the capital lease was $52,309 at June 30, 2000.
The future minimum lease obligations are due as follows:
Year Ending
June 30,
2001 $ 22,762
2002 22,763
2003 11,381
Minimum lease pFlyments 56,906
Less amount
representing interest (4,597)
Present value of minimum
lease payments $ 52,309
42
City of San Rafael
Notes to General Purpose Financial Statements, Continued
For the year ended June 30, 2000
7. LONG-TERM DEBT, Continued
1. Compensated Absences
The City's liability for vested and unpaid compensated absences (accrued vacation, sick
leave, compensatory time and administrative leave) expected to be paid subsequent to the
fiscal year end, is reported in the General Long-Term Debt Account Group. At June 30, 2000,
the balance of compensated absences in the governmental fund types totaled $3,698,131.
J. Component Unit -San Rafael Sanitation District -1991 Certificates of Participation -
Original Issue $5,010,000
The District issued $5,010,000 of Certificates of Participation on October I, 1991, to refund
$3,000,000 of then-outstanding 1980 Sewer Revenue bonds, to reduce its total debt service
payments and to finance the acquisition and construction of additional wastewater sewer
system improvements. The transaction resulted in a then-deferred amount on refunding of
$33,000 which is being amortized over eight years, the then-remaining life of the Certificates
of Participation as per GASB Statement No. 23, Accounting and Financial Reporting for
Refundings of Debt Reported by Proprietary Activities. The deferred amount on the refunding
was fully amortized as of June 30, 1998.
The annual debt service requirements on these bonds are as follows:
Year Ending
June 30,
2001 $ 480,380
2002 476,002
2003 475,600
2004 478,420
2005 474,550
Thereafter 3,323,810
Total 5,708,762
Less interest (1,798,762)
Less discount (53,294)
Total $ 3,856,706
43
City of San Rafael
Notes to General Purpose Financial Statements, Continued
For the year ended June 30, 2000
8. TAX AND REVENUE ANTICIPATION NOTES
The California Statewide Communities Development Authority (Authority) is a public entity
organized pursuant to an Amended and Restated Joint Exercise of Powers Agreement among
a number of California counties, cities, and special districts. The Authority is authorized to
issue bonds and to finance working capital for local agencies within the State of California.
The Authority has a California Communities Cash Flow Financing Program that provides
cash flow financing for California counties, cities, and other local agencies meeting certain
criteria. The City is participating in this program under the 2000 Tax and Revenue
Anticipation Bonds. The Authority, on behalf of participating agencies, has issued
$520,755,000 in a series of bonds. The City's participation level is $2,500,000. The proceeds of
the bond sale have been place in a twelve-month guaranteed investment contract that will
yield a return of 7.32%. The maturity date for the note is June 29,2001.
9. FUND BALANCES RESERVATIONS AND DESIGNATIONS
Fund balances consist of reserved and unreserved amounts. Reserved fund balances
represent that portion of a fund balance which is not appropriable for expenditure or is
legally segregated for a specific future use . The remaining portion is unreserved fund
balances. Portions of unreserved fund balances may be designated to indicate tentative plans
for financial resource utilization in a future period, such as for general contingencies or
capital projects. Such plans or intent are subject to change, have not been legally authorized
and may not result in expenditures.
44
City of San Rafael
Notes to General Purpose Financial Statements, Continued
For the year ended June 30,2000
9. FUND BALANCES RESERVES AND DESIGNATIONS, Continued
A detailed schedule of the fund balances at June ~O, 2000, is shown as follows:
Fiduciary
Governmental Fund Types Fund Types
Special Debt Capital Trust and
General Revenue Service Projects Agency Totals
Reserved:
Encumbrances $ 60,267 $ 648,218 $ $ 68,879 $ $ 777,364
Petty cash 3,800 3,000 6,800
General plan 600,099 600,099
Department savings 301,382 301,382
Employee M.O.U . 1,335,618 1,335,618
Loans receivable 777,078 94,286 325,536 1,196,900
Employee benefits 407,000 407,000
Debt service 2,054,908 2,054,908
Improvement projects 264,072 1,257,936 12,742,281 14,264,289
Information systems projects 93,216 824,193 917,409
Equipment replacement 1,968,544 1,968,544
Buildings and structures 30,000 30,000
Facility closures 30,000 30,000
Mello Roos assessment 250,000 250,000
ERAF liability 109,831 109,831
Arbitrage payments 77,150 77,150
Housing 2,967,670 2,967,670
School payments 3,900,068 3,900,068
Corporation yard 6,468,380 6,468,380
Parking equipment 205,700 205,700
Assessment d istricts/ open space 31,520 832,965 864,485
Total resPf\·ed 3,952,363 4,516,204 2,054,908 28,207,122 3,000 38,733,597
Designated:
Library / End,,\\"nlPnt~ 61,241 406,916 468,157
Public satet) 114,540 114,540
Grant Pfllll'Cb 280,473 280,473
Park projl'Ch 720,822 40,832 761,654
Gas tax pn'll'Ch 1,293,458 1,293,458
Traffic mitl~,lIh'n 7,859,252 7,859,252
Total desl~n'llt'd 10,329,786 447,748 10,777,534
Unreserved, undesignated 3,259,647 1,661,238 4,920,885
Total $ 7,212,010 $ 16,507,228 $ 2,054,908 $ 28,207,122 $ 450,748 $ 54,432,016
45
City of San Rafael
Notes to General Purpose Financial Statements, Continued
For the year ended June 30,2000
10. EXCESS OF EXPENDITURES OVER APPROPRIATIONS
Appropriations Expenditures
Special Revenue Funds:
Excess ---
Library Fund $ 252,471 $ 262,712 $ 10,241
Emergency M e dical Services
Debt Service Funds:
Peacock Gap Assessment District
Mariposa Assessment District
1997 Financing Authority Revenue Bonds
Expendable Trust Funds:
Library Fiduciary Fund
Recreation Fiduciary Fund
11. CONTRIBUTED CAPITAL
2,843,595 2,848 ,711
327,967 329 ,85 8
26,260 26,318
667,660 672 ,009
30,000 32,074
1,020
Changes in the balances of contributed capital were as follows:
Component Unit -
Balance
July I, 1999
Depreciation
Attributable to
Contributed Capital
5,116
1,891
58
4,349
2,074
1,020
Balance
June 30, 2000
San Rafael Sanitation District $ 7,748,080 $ (286,478) $ 7,461,602
12. PRIOR-PERIOD ADJUSTMENT
The City recorded the following adjustments to more accurately reflect the transactions in the
prior years:
The City restated the General Long-Term Debt Account Group to record the issuance of the
San Rafael Redevelopment Agency Tax Allocation Bonds Series 1999.
Adjustments in the General Long-Term Debt Account Group were as follows:
As previously reported
Adjustments:
San Rafael Redevelopment Agency
Tax Allocation Bonds Series 1999
As restated
46
General Long-Term
Debt Account Group
$ 33,606,315
23,504,004
$ 57,110,319
City of San Rafael
Notes to General Purpose Financial Statements, Continued
For the year ended June 30, 2000
13. EMPLOYEES' RETIREMENT PLAN
A. Plan Description
The City contributes to the Marin County Employees' Retirement Fund (Fund). All full-time
and permanent part-time employees are eligible to participate.
The fund is an agent multiple-employer defined benefit retirement plan that acts as a
common investment and administrative agent for various local governmental agencies
within the County of Marin. The Fund provides retirement, disability, and death benefits
based on the employee's years of service, age, and final compensation. Employees vest after
five years of service and are ·eligible to receive retirement benefits after 10 years of service
and having attained the age of 50, or 30 years of service (20 years for safety employees)
regardless of age. These benefits provisions and all other requirements are established under
the County Employees Retirement Law of 1937. The City's retirement plan is included in a
separately issued report from the Marin County Employees' Retirement Fund, which can be
obtained from William M. Mercer, Incorporated, 3 Embarcadero Center, Suite 1500, San
Francisco, CA 94111-4015.
B. Funding Policy
The funding policy of the Fund provides for actuarially determined periodic contributions by
the City at rates such thilt sufficient assets will be available to pay Fund benefits when due.
The City contributed 6.74':;. of payroll to the Fund for public safety personnel and 5.66% for
other covered employees for the year ended June 30, 2000. The City, due to a collective
bargaining agreement, illso has a legal obligation to contribute one-half of the employees'
contribution up to a milximum of 7% of payroll for safety employees and a maximum of 5%
of payroll for all other employees. Employees have an obligation to contribute the remaining
portion.
C. Annual Pension Cost
The City's annual pension cost to the Fund for the year ended June 30, 2000, of $2,503,855
was equal to the City's required and actual contributions. The annual required contribution
was determined as part of the actuarial valuation performed as of June 30, 1999. The
employer rates for normal cost is determined using the Entry Age Normal Actuarial Cost
Method, a projected benefit cost method. It takes into account those benefits that are
expected to be earned in the future as well as those already accrued. The significant
assumptions used in the 1999 actuarial valuation include an assumed rate of return on
investment assets of 8.25%, and annual payroll increases of 5.25% per year reflecting 4.25%
for inflation and approximately 1.00% for merit and longevity. The actuarial value of assets
was determined using techniques that smooth the effects of short-term volatility in the
47
City of San Rafael
Notes to General Purpose Financial Statements, Continued
For the year ended June 30, 2000
13. EMPLOYEES' RETIREMENT PLAN, Continued
market value of investments over a period of five years. The Fund also uses the level
percentage-open method to amortize the unfunded actuarial liability which had fourteen
years left in the amortization period . It is assumed that payroll increases at an annual
inflation rate of 4.25% over the amortization period.
D. Three-Year Historical Trend Infonnation
Fiscal Year Annual Pension Percentage of Net Pension
Ending Cost (APC) APC Contributed Obligation
6/30/98 $ 2,690,127 100% $
6/30/99 2,480,000 100%
6/30/00 2,503,855 100%
14. PUBLIC AGENCY RETIREMENT SYSTEM (DEFINED CONTRIBUTION
RETIREMENT PLAN)
The City contributes to the Public Agency Retirement System (PARS), which is a defined
contribution retirement plan. A defined contribution retirement plan provides retirement
benefits in return for services rendered, provides an individual account for each participant,
and specifies how contributions to the individual's accounts are to be determined instead of
specifying the amount of benefits the individual is to receive. The plan is administered by
Phase II located at P.O. Box 10009, Costa Mesa, California 92627.
Under a defined contribution pension plan, the benefits a participant will receive depend
solely on the amount contributed to the participant's account, the returns earned on
investments on those contributions, and forfeitures of other participant's benefits that may be
allocated to such participant's account.
As established by the plan, all eligible employees of the City will become a participant in the
plan from the date that they are hired. An eligible employee is any employee who, at any
time during which the employer maintain this plan, is not accruing a benefit under the Marin
County Employees' Retirement Fund.
Contributions made by an employee and the employer vest immediately. As determined by
the plan, each employee must contribute 3.75% of gross earnings to the plan. The City
contributes an additional 3.75% of the employee'S gross earnings.
48
City of San Rafael
Notes to General Purpose Financial Statements, Continued
For the year ended June 30,2000
14. PUBLIC AGENCY RETIREMENT SYSTEM (DEFINED CONTRIBUTION
RETIREMENT PLAN), Continued
During the year, the City contributed $65,772 and employees contributed $65,772. The total
covered payroll of employees participating in the plan for the year ended June 30, 2000, was
$1,753,920. The total payroll for the year was $27,016,559.
15. POST-EMPLOYMENT HEALTH CARE BENEFITS
The City provides certain health care benefits for retired employees and their spouses. The
benefit provisions were established under the authority of the 1937 Act, Section 31450, et. seq.
of the Government Code. Substantially all of the City's employees may become eligible for
these benefits if they are receiving a retirement benefit from the Marin County Employees'
Retirement Fund within 120 days of retirement from City employment. At June 30, 2000, 181
retirees received post-employment health care benefits. Those expenditures are reduced by
reimbursements from the Marin County Retirement Office of the annual amount set forth in
the County Retirement Rules and Regulations 1937 Act as amended and in Sections 31450 et.
seq. of the Government Code. The cost of retiree health care benefits is recognized as an
expenditure as claims are paid. For the fiscal year ended June 30, 2000, those costs totaled
$198,338.
16. SEGMENT INFORMATION FOR ENTERPRISE FUND
The City's Enterprise Fund is comprised only of the discretely presented component unit -
San Rafael Sanitation District. Segment information for the fiscal year ended June 30, 2000, is
as follows:
Types of goods or services provided
Operating revenues
Depreciation and amortization expense
Operating income
Tax revenues
Non-operating revenues (expenses)
Net income
Fixed asset additions
Net working capital
Total assets
Long-term obligations payable from operating revenues
Total fund equity
49
Wastewater
Transmission
$ 4,934,292
786,445
442,986
442,365
336,803
779,789
635,731
2,769,531
25,310,668
3,856,706
21,192,742
City of San Rafael
Notes to General Purpose Financial Statements, Continued
For the year ended June 30, 2000
17. RISK MANAGEMENT
The City is exposed to various risks of loss related to torts; theft of, damage to, and
destruction of assets; errors and omissions; injuries to employees; and natural disasters. The
City is self-insured up to a maximum of $500,000 for each general liability claim, $250,000 for
each workers' compensation claim, and $25,000 for each property damage claim. The City
participates in a public agency risk sharing pool (California Joint Powers Risk Management
Authority) for general liability claims in excess of the self-insured amounts up to $9,500,000.
The City purchases commercial insurance for workers' compensation claims in excess of the
self-insured amount up to $9,750,000. The City also purchases commercial insurance for
property damage claims in excess of the self-insured amount up to $28,853,000. The City
accounts for and finances its uninsured risks of loss in the Internal Service Funds. The City
had established a claims liability of $2,398,463 at June 30, 2000, based on the requirement of
GASB Statement No. 10, Accounting and Financial Reporting for Risk Financing and Related
Insurance Issues, which requires that a liability for claims be reported if information prior to
the issuance of the financial statements indicates that it is probable that a liability has been
incurred at the date of the financial statements and the amount of the loss can be reasonably
estimated. Settled claims have not exceeded this coverage in any of the past three fiscal
years.
Changes in the general and workers' compensation claims liabilities for the fiscal years ended
June 30, 1998, 1999, and 2000, are as follows:
Balance at Current Year Balance at
General Beginning of Claims and Changes Claim End of
LiabilitY.....-Fiscal Year In Estimates Payments Fiscal Year
1997-98 $ 729,112 $ 135,381 $ (58,859) $ 805,634
1998-99 805,634 2,009,846 (2,216,282) 599,198
1999-00 599,198 252,464 (565,313) 286,349
Worker's Balance at Current Year Balance at
Compensation Beginning of Claims and Changes Claim End of
LiabilitY.....-Fiscal Year In Estimates Payments Fiscal Year
1997-98 $ 1,220,076 $ 421,352 $ (538,321) $ 1,103,107
1998-99 1,103,107 3,947,015 (3,491,195) 1,558,927
1999-00 1,558,927 1,383,422 (830,235) 2,112,114
50
City of San Rafael
Notes to General Purpose Financial Statements, Continued
For the year ended June 30, 2000
17. RISK MANAGEMENT, Continued
The California Joint Powers Risk Management Authority -which began operations in
February 1986, is a governmental self-insurance cooperative organized under a joint power
agreement consisting of 23 members which represent over 120 public agencies in California.
The Risk Management Authority pools self-insurance losses of charter and associate
members, develops risk management programs, and provides for administration of pooled
coverage claims. The City paid $224,253 in premiums to the Risk Management Authority
during the fiscal year ended June 30, 2000. Condensed financial information for the
California Joint Powers Risk Management Authority for the fiscal year ended June 30, 2000,
was as follows:
Assets $ 57,847,611
Liabilities 26,846,390
Equity:
Retained earnings 31,001,221
Total liabilities and equity $ 57,847,611
Revenues $ 12,673,760
Expenses 753,578
Refunds to members (2,491,515)
Net increase in retained earnings $ 10,935,823
IS. JOINT VENTURES, JOINTLY GOVERNED ORGANIZATIONS AND RELATED
PARTY TRANSACTIONS
A. Joint Ventures
The City participates in various organizations through formally organized and separate
entities established under the Joint Exercise of Powers Act of the State of California. As
separate legal entities, these entities exercise full powers and authorities within the scope of
the related Joint Powers Agreement including the preparation of annual budgets,
accountability for all funds, the power to make and execute contracts, and the right to sue
and be sued. Obligations and liabilities of the separate entities are not those of the City.
The Marin County Integrated On-Line Library System (System) -was formed to provide for
the procurement, ownership, operation, maintenance, and governance of an integrated on-
line library system that is jointly owned and operated by the cities of San Rafael, Mill Valley,
Sausalito, and the County of Marin. The Governing Board of the System consists of the
library director or designated alternate of each participant in the System. In accordance with
the cost sharing formula developed by the library directors of the participants, the City's
51
City of San Rafael
Notes to General Purpose Financial Statements, Continued
For the year ended June 30,2000
18. JOINT VENTURES, JOINTLY GOVERNED ORGANIZATIONS AND RELATED
PARTY TRANSACTIONS, Continued
A. Joint Ventures, Continued
share of the acquisition cost in the amount of $108,007 represents 18.98°/,) of ownership in the
System. Operating costs for the System are also shared by each participant by applying the
cost sharing formula. Financial statements of the System can be obtained at the County
Librarian, Marin Count Free Library, Civic Center, Administration Building, San Rafael,
California 94903.
The Marin Street Light Acquisition Joint Powers Autlwrity (MSLAJPA) -was formed by the
County of Marin and twelve local agencies to acquire street light facilities, operate the
facilities during the pendency of an eminent domain action against PG&E, and the
subsequent transfer of the facilities to the individual local agencies. The Governing Board
consists of five members from the participating agencies. Each of the local agency's share of
contribution was based on the number of street lights to be acquired in the local agency's
individual jurisdiction in relation to the total number of street lights to be acquired by the
MSLAJPA.
The Marin Emergency Radio Authority -was formed on February 28, 1998 by the County of
Marin and 25 local agencies within the County to plan, finance, implement, manage, own,
and operate a County-wide public safety and emergency radio system. The Governing Board
consists of one representative from each member. On February 1, 1999, the Authority issued
the 1999 Revenue Bonds in the amount of $26,940,000 with interest rates ranging from 4.75%
to 5.01%, maturing on August 15, 2016, to finance the acquisition and installation of the
system. The costs of maintenance, operation, and debt service will be divided on a pro rata
share based on an agreed-upon formula established by a majority of the Governing Board.
The members entered into a Project Operating Agreement on February 1, 1999. Under the
Operating Agreement, members are obligated to contribute service payments to cover the
Authority's operation and debt service. The City's portion of the obligation is 16.913 %. The
first operating service payment was in July 1999. The first debt service payment is scheduled
for July 2000. The City has established a reserve in its Internal Service Fund to pay future
service payments.
B. Jointly Governed Organizations
The Countywide Planning Agency -was established by the County of Marin and ten local
cities to implement countywide performance standards for traffic, housing, water and sewer
facilities, and environmental protection to ensure that residential and commercial growth
does not exceed local water, sewer and transportation capacities. The Governing Board of
the Countywide Planning Agency consists of one member of the County Board of
Supervisors and one member of the City Council of each participating city.
52
City of San Rafael
Notes to General Purpose Financial Statements, Continued
For the year ended June 30, 2000
is. JOINT VENTURES, JOINTLY GOVERNED ORGANIZATIONS AND RELATED
PARTY TRANSACTIONS, Continued
B. Jointly Governed Organizations, Continued
The Marin County Cable Rate Regulation Joint Powers Authority -was established to
regulate the rates for cable television service and equipment and to advise the participants in
their exercise of their license authority. The Governing Board of the Marin County Cable
Rate Regulation Joint Powers Authority consists of one member from each of the seven
participating local cities.
The Marin County Major Crimes Task Force -was established by 12 local law enforcement
agencies to provide funding and policy direction of a unit of peace officers and support
personnel to detect, apprehend, and prosecute major crimes, including highly mobile
criminal narcotic traffickers, thus reducing major narcotic activity and combating its
influence throughout the County. The Governing Board of the Marin County Major Crimes
Task Force consists of nine members: one city council member, one member of the Marin
County Board of Supervisors, two city managers, two chief law enforcement officials, two
residents of Marin County, and the Marin County Administrator.
The Marin County Hazardous and Solid Waste Joint Powers Authority -was established by
the County, local cities, and waste franchising districts to finance, prepare, and implement
source reduction and recycling elements on a county-wide integrated waste management
plan as required by State Assembly Bi1l939.
Friends of San Rafael -a California nonprofit Public Benefit Corporation -was established to
help finance and accomplish the City's efforts to erect, construct and maintain public
buildings, roads, monuments, plazas, parks, gardens, safety features and similar public
improvements and infrastructure.
53
City of San Rafael
Notes to General Purpose Financial Statements, Continued
For the year ended June 30, 2000
19. SAN RAF AEL SANITATION DISTRICT
The San Rafael Sanitation District, a discretely presented component unit, condensed
financial statements as of and for the year ended June 30, 2000, are presented below.
Balance Sheet
Current Assets:
Cash and investments $ 2,910,169
Other current assets 120,582
Total current assets 3,030,751
General fixed assets, net of
accumulated depreciation 22,279,917
Total assets $ 25,310,668
Current Liabilities:
Accounts and other payables $ 261,220
Total current liabilities 261,220
Long-Term Debt:
Certificates of participation 3,856,706
Total long-term debt 3,856,706
Total liabilities 4,117,926
Fund Equity:
Contributed capital 7,461,602
Retained earnings 13,731,140
Total fund equity 21,192,742
Total liabilities and fund equity $ 25,310,668
54
City of San Rafael
Notes to General Purpose Financial Statements, Continued
For the year ended June 30, 2000
19. SAN RAFAEL SANITATION DISTRICT, Continued
Statement of Revenues, Expenses and
Changes in Retained Earnings
Operating Revenues $
Operating Expenses:
Sewage collection and treatment
Depreciation and amortization
Other operating expenses
Total operating expenses
Operating income
Non-operating revenues (expenses), net
Net income
Add back depreciation expense on assets
acquired by contributed capital
Increase in retained earnings
Retained earnings -July 1, 1999
Retained earnings -June 30, 2000 $
20. CONTINGENCIES LIABILITIES
4,934,292
3,498,459
786,445
206,402
4,491,306
442,296
336,803
779,789
286,478
1,066,267
12,664,873
13,731,140
The City is a defendant is various lawsuits. Although the outcome of these lawsuits is not
presently determinable, it is the opinion of the City's legal counsel that resolution of these
matters will not have a material adverse effect on the financial condition of the City.
21. SUBSEQUENT-PERIOD EVENT
The City entered into a capital lease with Municipal Finance Corporation to lease a fire truck.
The total amount of the lease is $558,371 including interest of $57,621. The annual lease
payment of $186,124 for three years, including interest per year, will start on April 10, 2001.
55
9S
LS
NOll YWHOd:NI AHY.lN3W31ddOS 03HI003H
City of San Rafael
Required Supplemental Information
For the year ended June 30, 2000
MARIN COUNTY EMPLOYEES' RETIREMENT SYSTEM
SCHEDULE OF FUNDING PROGRESS
Actuarial
Actuarial Actuarial Accrued Unfunded
Valuation Value Liability (AAL) AAL Funded Covered
Date * of Assets Entry Age (UAAL) Ratio Payroll
6/30/97 $114,506,000 $110,198,000 $ (4,308,000) 104% $16,928,000
6/30/98 131,142,000 124,239,000 (6,903,000) 106% 20,361,000
6/30/99 151,466,000 134,247,000 (17,219,000) 113% 23,293,000
* Latest information available .
58
UAAL
As a % of
Payroll
(25.4)%
(33.9)%
(73.9)%
6£
NOll VW'llOtlNI lV lNaWalddfiS
09
SPECIAL REVENUE FUNDS
Special Revenue Funds account for taxes and other revenues set aside in accordance with law or
administrative regulation that are restricted to expenditures for specified purposes. Funds included
are:
Recreation Revolving Fund -Established to administer the Recreation Department's program and
facility rental charge.
Baypoint Lagoons Assessment District Fund -The Baypoint Lagoons Lighting and Landscape
District was formed to protect and enhance wildlife habitat and water quality in Baypoint
(Spinnaker) Lagoon and the adjacent diked salt marsh.
Parking Services Fund -Established to maintain parking garages, lots and spaces in the Downtown
Parking District (established over 40 years ago), and to pay for parking enforcement, meter
collection, and downtown officer services.
Gas Tax Fund -Established to receive and expend the City's allocation of the State gasoline taxes.
Childcare Fund -Established to administer and account for child care programs at eleven sites
throughout the City.
Equipment Replacement Fund -Established to facilitate the replacement of the City's fleet of
vehicles and rolling equipment, plus personal computer systems, including licensing and
maintenance.
Street Maintenance and Cleaning Fund -Established to maintain the City's streets, public properties
and rights of way.
Sewer Maintenance Fund -Established under the terms of the JP A to provide all necessary
maintenance to the Sanitation District's gravity collection sewer system.
Household Hazmat Facility Fund -Established to account for State mandated hazardous materials
information, collection, and reporting. Expenditures included inspection of businesses for
compliance with regulations. This fund also serves as the depository for a countywide Household
Hazardous Waste Program.
Loch Lomond Assessment District Fund -Established to provide maintenance for stormwater and
geotechnic mitigation facilities. A Mello-Roos District was formed to fund this maintenance.
Library Fund -Established to account for restricted library activities that are intended to be self-
funding.
Public Safety Fund -Established for special police services, which are intended to be self-funding.
61
SPECIAL REVENUE FUNDS, Continued
Stormwater Fund -Established to provide for a self-funding storm drain maintenance program plus
separate programs through the County and Bay Area to educate residents about urban runoff
pollution.
Traffic and Housing Mitigation Fund -Established to maintain long-term developer deposits for
major housing and street improvement projects.
Development Services Fund -Established to account for development activities that are supported
by external sources of funds. This fund does not account for the operating costs of building,
planning, and engineering, which are located in the General Fund.
Grants Fund -Established to account for grants for the Library, Childcare, Police, and Falkirk
Cultural Center.
Parkland Dedication Fund -Established to account for long-term developer deposits used to
enhance and maintain the park structure within City limits.
Emergency Medical Services Fund -Established to account for the Emergency Medical Services and
Transportation program that provides services to all segments of the community.
62
£9
Ci ty of San Rafael
Combining Balance Sheet
Special Revenue Funds
June 30, 2000
ASSETS
Cash and investments
Accounts receivable
Taxes receivable
Grants receivable
Loans receivable
Due from other funds
Total assets
LIABILITIES AND FUND BALANCES
Liabilities:
Accounts payable
Developer Bonds Payable
Due to other funds
Deferred revenue
Total liabilities
Fund Balances:
Reserved:
Encumbrances
Loans receivable
Equipment replacement
Parking equipment
Building and structures
Facility closures
Improvement projects
Assessment districts/ open space
Mello Roos assessment
Unreserved:
Designated:
Library /Endowments
Public safety
Grant projects
Park projects
Gas tax projects
Traffic mitigation
Undesignated
Total fund balances
Total liabilities and fund balances
Recreation
Revolving
$ 157,729
60,040
$ 217,769
$ 46,332
26,419
72,751
13,889
131,129
145,018
$ 217,769
64
Baypoint
Lagoons
Assessment Parking Gas
District Services Tax
$ 31,482 $ 290,440 $ 1,192,045
25,687 102,088
38
$ 31,520 $ 316)27 $ 1,294,133
$ $ 1,612 $ 675
1,612 675
205,700
31,520
1,293,458
108,815
31,520 314,515 1,293,458
$ 31,520 $ 316,127 $ 1,294,133
Street
Equipment Maintenance
Childcare Replacement and Cleaning
$ 67,201 $ 2,607,349 $ 686,843
5,329 15,901
7,654
$ 80,184 $ 2,607,349 $ 702,744
$ 39,096 $ 80,450 $ 24,415
39,369
78,465 80,450 24,415
562,855
1,964,044
1,719 678,329
1,719 2,526,899 678,329
$ 80,184 $ 2,607,349 $ 702,744
65
Sewer
Maintenance
$ 47,354 $
$ 47,354 $
$ $
47,354
47,354
$ 47,354 $
Household
Hazmat
Facility
268,271
234,510
502?81
125,681
125,681
2,000
4,500
30,000
30,000
310,600
377,100
502,781
Loch Lomond
Assessment
District
$ 321,058
91
$ 321,149
$
250,000
71 ,149
321,149
$ 321)49
City of San Rafael
Combining Balance Sheet, Continued
Special Revenue Funds
June 30,2000
ASSETS
Cash and investments
Accounts receivable
Taxes receivable
Grants receivable
Loans receivable
Due from other funds
Total assets
LIABILITIES AND FUND BALANCES
Liabilities:
Accounts payable
Developer Bonds Payable
Due to other funds
Deferred revenue
Total liabilities
Fund Balances:
Reserved:
Encumbrances
Loans receivable
Equipment replacement
Parking equipment
Building and structures
Facility closures
Improvement projects
Assessment districts/ open space
Mello Roos assessment
Unreserved:
Designated:
Library / Endowments
Public Safety
Grants projects
Park Projects
Gas Tax Projects
Traffic mitigation
Undesignated
Total fund balances
Total liabilities and fund balances
Librarv
(
$ 36,818
38,163
$ 74,981
$ 13,740
13(740
61,241
61,241
$ 74,981
66
Traffic and
Public Housing
Safety Stormwater Mitigation
$ 88,963 $ 286,557 $ 7,748,102
16,607 151,302
94,286
$ 105,570 $ 286,557 $ 7,993(690
$ 7,963 $ 28,944 $ 40,152
7,963 28,944 40,152
10,049 33,028
94,286
7,859,252
87,558 224,585
97,607 257,613 7,953,538
$ 105,570 $ 286,557 $ 7,993,690
Emergency
Development Parkland Medical
Services Grants Dedication Services Totals
$ 1,268,546 $ 304,424 $ 760,354 $ 49,564 $ 16,213,100
21,726 611,960
1,078 1,207
171,673 231,066
94,286
35,000 42,654
$ 1,268,546 $ 476,097 $ 817,080 $ 50,642 $ 17,194,273
$ 9,110 $ 85,639 $ 72,784 $ 21,438 $ 598,031
1,500 1,500
39,369
21,726 48,145
10,610 85,639 94,510 21,438 687,045
12,376 1,748 12,273 648,218
94,286
1,968,544
205,700
30,000
30,000
1,257,936 1,257,936
31,520
250,000
61,241
97,609 16,931 114,540
280,473 280,473
720,822 720,822
1,293,458
7,859,252
1,661,238
1,257,936 390,458 722,570 29,204 16,507,228
$ 1,268,546 $ 476,097 $ 817,080 $ 50,642 $ 17,194,273
67
City of San Rafael
Combining Statement of Revenues, Expenditures and Changes in Fund Balances
Special Revenue Funds
For t.he year ended June 30, 2000
Baypoint
Lagoons
Recreation Assessment Parking
Revolving District Services
REVENUES:
Taxes and special assessments $ $ 25,368 $
Licenses and permits 102,165
Fines and forfeitures
Uses of money and property 2,750 1,304 16,954
Intergovernmental
Charges for current services 1,022,775 730,708
Other revenues 215 2,500
Total revenues 1,025,740 29,172 849,827
EXPENDITURES:
General governmental 210,029
Public safety 338,043
Public works and parks 12,413 97,334
Community development/redevelopment
Culture and recreation 1,801,763
Capital outlay
Capital improvement/ special projects
Total expenditures 1,801,763 12,413 645,406
REVENUES OVER (UNDER)
EXPENDITURES (776,023) 16,759 204,421
OTHER FINANCING SOURCES (USES):
Operating transfers in 919,593
Operating transfers out (148,010)
Total other financing sources (uses) 919,593 (148,010)
REVENUES AND OTHER
FINANCING SOURCES OVER
(UNDER) EXPENDITURES AND
. OTHER FINANCING USES 143,570 16,759 56,411
FUND BALANCES:
Beginning of year 1,448 14,761 258,104
End of year $ 145,018 $ 31,520 $ 314,515
68
Gas
Tax
$
60,832
1,152,236
55
1,213,123
109,473
432,849
542,322
670,801
(350,000)
(350,000)
320,801
972,657
$ 1,293,458
$
$
Childcare
2,788
202,889
2,102,079
2,307,756
2,336,245
167,570
2,503,815
(196,059)
65,000
(191,866)
(126,866)
(322,925)
324,644
1,719
Equipment
Replacement
$
114,255
905,936
47,803
1,067,994
486,424
486,424
581,570
581,570
1,945,329
$ 2,526,899
Street
Maintenance
and Cleaning
$
17,557
1,456,799
21,093
1,495,449
1,420,743
1,919,816
3,340,559
(1,845,110)
1,921,164
1,921,164
76,054
602 ,275
$ 678,329
69
Household Loch Lomond
Sewer Hazmat Assessment
Maintenance Facility Dis trict
$ $ $ 60,507
13,071
12,000 31,831 17,396
22,611
768,472 718,380
21,766
780,472 807,659 77,903
787,241
698,541 53
698,541 787,241 53
81 ,931 20,418 77,850
(76 ,065) (1,330)
(76,065) (1,330)
5,866 19,088 77,850
41,488 358,012 243,299
$ 47,354 $ 377,100 $ 321,149
(continued)
City of San Rafael
Combining Statement of Revenues, Expenditures and Changes in Fund Balances, Continued
Special Revenue Funds
For ~he year ended June 30, 2000
Traffic and
Public Housing
Library Safety Stormwater Mitigation
REVENUES:
Taxes and special assessments $ $ $ $
Licenses and permits
Fines and forfeitures 500
Uses of money and property 45,954 2,735 16,060 420,252
Intergovernmental 207,453 174,424
Charges for current services 7,320 5,629 766,047 530,462
Other revenues 15,338 2,900 7,462 176,188
Total revenues 276,065 185,688 790,069 1,126,902
EXPENDITURES:
General governmental
Public safety 130,295
Public works and parks 831,844 852
Community development/redevelopment
Culture and recreation 262,712
Capital Outlay
Capital Improvement/Special Projects 616,115 2,208,826
Total expenditures 262,712 130,295 1,447,959 2,209,678
REVENUES OVER (UNDER)
EXPENDITURES 13,353 55,393 (657,890) (1,082,776)
OTHER FlNANC) NG SOURCES (USES):
Operating transfers in 40,000 604,412
Operating transfers out
Total other financing sources (uses) 40,000 604,412
REVENUES AND OTHER
FINANCING SOURCES OVER
(UNDER) EXPENDITURES AND
OTHER FINANCING USES 13,353 95,393 (53,478) (1,082,776)
FUND BALANCES:
Beginning of year 47,888 2,214 311,091 9,036,314
End of year $ 61,241 $ 97,607 $ 257,613 $ 7,953,538
70
Development
Services
$
60,833
51,782
46,240
125,501
284,356
50,095
83,317
133,412
150,944
150,944
1,106,992
$ 1,257,936
$
$
Grants
80,000
24,931
540,149
164,867
27,954
837,901
7,452
369,823
339,772
170,846
887,893
( 49,992)
174,140
(71,000)
103,140
53,148
337,310
390,458
$
$
Parkland
Dedication
57,473
10,000
18,105
29,831
115,409
356,498
356,498
(241,089)
100,000
(278,269)
(178,269)
(419,358)
1,141,928
722,570
$
$
71
Emergency
Medical
Services
1,584,638
1,169,600
2,754,238
2,848,711
2,848,711
(94,473)
347,220
(233,298)
113,922
19,449
9,755
29,204
$
Totals
1,670,513
115,236
80,500
905,905
3,818,343
8,956,620
478,606
16,025,723
217,481
4,474,113
3,171,253
50,095
4,740,492
486,424
5,955,837
19,095,695
(3,069,972)
4,171,529
(1,349,838)
2,821,691
(248,281)
16,755,509
$ 16,507,228
(concluded)
City of San Rafael
Statement of Revenues, Expenditures and Changes in Fund Balances -Budget and Actual
Recreation Revolving Special Revenue Fund
For the year ended June 30, 2000
Variance
Favorable
Budget Actual (Unfavorable)
REVENUES :
Uses of money and property $ 3,739 $ 2,750 $ (989)
Charges for current services 1,093,349 1,022,775 (70,574)
Other revenues 7,740 215 (7,525)
Total revenues 1,104,828 1,025,740 (79,088)
EXPENDITURES:
Culture and recreation 2,027,675 1,801 ,763 225,912
Total expenditures 2,027,675 1,801 ,763 225,912
REVENUES OVER (UNDER)
EXPENDITURES (922,847) (776,023) 146,824
OTHER FINANCING SOURCES:
Operating transfers in 919,593 919,593
Total other financing sources 919,593 919,593
REVENUES AND OTHER
FINANCING SOURCES OVER
(UNDER) EXPENDITURES $ (3,254) 143,570 5) 146,824
FUND BALANCES:
Beginning of year 1,448
End of year $ 145,018
72
City of San Rafael
Statement of Revenues, Expenditures and Changes in Fund Balances -Budget and Actual
Baypoint Lagoons Assessment District Special Revenue Fund
For the year ended June 30,2000
Variance
Favorable
Budg et Actual (Unfavorable)
REVENUES:
Taxes and special assessments $ 27,500 $ 25,368 $ (2 ,132)
Uses of money and property 200 1,304 1,104
Other r e venues 2,500 2,500
Total revenues 27,700 29 ,172 1,472
EXPENDITURES:
Public works and parks 26,144 12,413 13,731
Total expenditures 26 ,144 12,413 13,731
REVENUES OVER (UNDER)
EXPENDITURES $ 1,556 16,759 $ 15,203
FUND BALANCES:
Beginning of year 14,761
End of year $ 31 ,520
73
City of San Rafael
Statement of Revenues, Expenditures and Changes in Fund Balances -Budget and Actual
Parking Services Special Revenue Fund
For the year ended June 30, 2000
Variance
Favorable
Budget Actual (Unfavorable)
REVENUES:
Licenses and pennits $ 114,000 $ 102,165 $ (11,835)
Uses of money and property 11,062 16 ,954 5,892
Charges for current services 619,480 730,708 111,228
Total revenues 744,542 849,827 105,285
EXPENDITURES:
General governmental 217,286 210,029 7,257
Public safety 33 7,307 338,043 (736)
Public works and parks 105,443 97,334 8,109
Total expenditures 660,03 6 645,406 14,630
REVENUES OVER (UNDER)
EXPENDITURES 84,506 204,421 119,915
OTHER FINANCING (USES):
Operating transfers out (148 ,010) (148,010)
Total other financing sources (uses) (148,010) (148,010)
REVENUES OVER (UNDER) EXPENDITURES
AND OTHER FINANCING (USES) $ (63,504) 56,411 $ 119,915
FUND BALANCES:
Beginning of year 258,104
End of year $ 314,515
74
City of San Rafael
Statement of Revenues, Expenditures and Changes in Fund Balances -Budget and Actual
Gas Tax Special Revenue Fund
For the year ended June 30, 2000
Variance
Favorable
Budget Actual (Unfavorable)
REVENUES:
Uses of money and property $ 52,529 $ 60,832 $ 8,303
Intergovernmental 1,068,942 1,152,236 83,294
Other revenues 55 55
Total revenues 1,121,471 1,213,123 91,652
EXPENDITURES:
Public works and parks 81,726 109,473 (27,747)
Capital improvement/special projects 1,407,299 432,849 974,450
Total expenditures 1,489,025 542,322 946,703
REVENUES OVER (UNDER)
EXPENDITURES (367,554) 670,801 1,038,355
OTHER FINANCING (USES):
Operating transfers out (350,000) (350,000)
Total other financing (uses) (350,000) (350,000)
REVENUES OVER (UNDER) EXPENDITURES
AND OTHER FINANCING USES $ ~717,554~ 320,801 $ 1,038,355
FUND BALANCES:
Beginning of year 972,657
End of year $ 1,293,458
75
City of San Rafael
Statement of Revenues, Expenditures and Changes in Fund Balances -Budget and ACtual
Childcare Special Revenue Fund
For the year ended June 30,2000
Varian ce
Favorable
Budget Actual (Unfavorable)
REVENUES:
Uses of money and property $ 29,997 $ 2,788 $ (27,209)
Interg overnmental 227,276 202,889 (24,387)
Charges for current services 2,222,046 2,102,079 (119,967)
Total r e venues 2,479,319 2,307,756 (171,563)
EXPENDITURES:
Culture and recreation 2,525,932 2,336,245 189,687
Capital improvement/ special projects 105 ,952 167,570 (61,618)
Total expenditures 2,631,884 2,503,815 128,069
REVENUES OVER (UNDER)
EXPENDITURES (152,565) (196,059) (43,494)
OTHER FINANCING (USES):
Operating transfer in 65,000 65,000
Operating transfers out (191,866) (191,866)
Total other financing (uses) (191,866) (126,866) 65,000
REVENUES AND OTHER FINANCING
SOURCES OVER (UNDER) EXPENDITURES
AND OTHER FINANCING (USES) $ (344,431) (322,925) $ 21,506
FUND BALANCES:
Beginning of year 324,644
End of year $ 1,719
76
City of San Rafael
Statement of Revenues, Expenditures and Changes in Fund Balances -Budget and Actual
Equipment Replacement Special Revenue Fund
For the year ended June 30, 2000
Variance
Favorable
Budget Actual (Unfavorable)
REVENUES:
Uses of money and property $ 104,865 $ 114,255 $ 9,390
Charges for current services 905,936 905,936
Other revenues 2,500 47,803 45,303
Total revenues 1,013,301 1,067,994 54,693
EXPENDITURES:
Capital outlay 1,378,591 486,424 892,167
Total expenditures 1,378,591 486,424 892,167
REVENUES OVER (UNDER)
EXPENDITURES $ (365,290) 581,570 $ 946,860
FUND BALANCES:
Beginning of year 1,945,329
End of year $ 2,526,899
77
City of San Rafael
Statement of Revenues, Expenditures and Changes in Fund Balances -Budget and Actual
Street Maintenance and Cleaning Special Revenue Fund
For the year ended June 30, 2000
Variance
Favorable
Budget Actual (Unfavorable)
REVENUES :
Uses of money and property $ 25,226 $ 17,557 $ (7,669)
Intergovernmental 1,480,800 1,456,799 (24,001)
Other revenues 2,300, 21,093 18,793
Total revenues 1,508,326 1,495,449 (12,877)
EXPENDITURES:
Public works and parks 1,492,327 1,420,743 71,584
Capital improvement/ special projects 2,363,671 1,919,816 443,855
Total expenditures 3,855,998 3,340,559 515,439
REVENUES OVER (UNDER)
EXPENDITURES __ (2,347,672) (1,845,110) 502,562
OTHER FINANCING SOURCES:
Operating transfers in 1,921,164 1,921,164
Total other financing sources 1,921,164 1,921,164
REVENUES AND OTHER FINANCING
SOURCES OVER (UNDER) EXPENDITURES $ (426,508) 76,054 $ 502,562
FUND BALANCES:
Beginning of year 602,275
End of year $ 678,329
78
City of San Rafael
Statement of Revenues, Expenditures and Changes in Fund Balances -Budget and Actual
Sewer Maintenance Special Revenue Fund
For the year ended June 30,2000
Variance
Favorable
Budget Actual (Unfavorable)
REVENUES:
U ses of money and property $ 12,000 $ 12,000 $
Charges for current services 821,826 768,472 (53,354)
Total revenues 833,826 780,472 (53,354)
EXPENDITURES:
Public works and parks 799,249 698,541 100,708
Total expenditures 799,249 698 ,541 100,708
REVENUES OVER (UNDER)
EXPENDITURES 34,577 81,931 47,354
OTHER FINANCING (USES):
Operating trans fers out (76,065) (76 ,065)
Total other financing (uses) (76,065) (76,065)
REVENUES OVER (UNDER) EXPENDITURES
AND OTHER FINANCING USES $ (41,488) 5 ,866 $ 47,354
FUND BALANCES:
Beginning of y e ar 41,488
End of year $ 47,354
79
City of San Rafael
Statement of Revenues, Expenditures and Changes in Fund Balances -Budget and Actual
Household Hazmat Facility Special Revenue Fund
For the year ended June 30,2000
Variance
Favorable
Budget Actual (Unfavorable)
REVENUES:
Licenses and permits $ 12,000 $ 13,071 $ 1,071
Uses of money and property 16,462 31,831 15,369
Intergovernmental 15,000 22,611 7,611
Charges for current services 824,255 718,380 (105,875)
Other revenues 20,500 21,766 1,266
Total revenues 888,217 807,659 (80,558)
EXPENDITURES:
Public safety 905,414 787,241 118,173
Total expenditures 905,414 787 ,241 118,173
REVENUES OVER (UNDER)
EXPENDITURES (17 ,197) 20,418 37,615
OTHER FINANCING (USES):
Operating transfers out (1,330) (1,330)
Total other financing (uses) (1,330) (1,330)
REVENUES OVER (UNDER) EXPENDITURES
AND OTHER FINANCING USES $ (18,527) 19,088 $ 37,615
FUND BALANCES:
Beginning of year 358,012
End o f year $ 377,100
80
City of San Rafael
Statement of Revenues, Expenditures and Changes in Fund Balances -Budget and Actual
Loch Lomond Assessment District Special Revenue Fund
For the year ended June 30, 2000
Variance
Favorable
Budget Actual (Unfavorable)
REVENUES:
Taxes and special assessments $ 60,129 $ 60,507 $ 378
Uses of money and property 11,584 17,396 5,812
Total revenues 71,713 77,903 6,190
EXPENDITURES:
Public works and parks 5,335 53 5,282
Total expenditures 5,335 53 5,282
REVENUES OVER (UNDER)
EXPENDITURES $ 66,378 77,850 $ 11,472
FUND BALANCES:
Beginning of year 243,299
End of year $ 321,149
81
City of San Rafael
Statement of Revenues, Expenditures and Changes in Fund Balances -Budget and Actual
Library Special Revenue Fund
For the year ended June 30, 2000
Variance
Favorable
Budget Actual (Unfavorable)
REVENUES:
Uses of money and property $ 38,176 $ 45,954 $ 7,778
Intergovernmental 220,767 207,453 (13,314)
Charges for current services 6,000 7,320 1,320
Other revenues 10,000 15,338 5,338
Total revenues 274,943 276,065 1,122
EXPENDITURES:
Culture and recreation 252,471 262,712 (10,241)
Total expenditures 252,471 262,712 (10,241)
REVENUES OVER (UNDER)
EXPENDITURES $ 22,472 13,353 $ (9,119)
FUND BALANCES:
Beginning of year 47,888
End of year $ 61,241
82
City of San Rafael
Statement of Revenues, Expenditures and Changes in Fund Balances -Budget and Actual
Public Safety Special Revenue Fund
For the year ended June 30, 2000
Variance
Favorable
Budget Actual (Unfavorable)
REVENUES:
Uses of money and property $ 341 $ 2,735 $ 2,394
Intergovernmental 127,000 174,424 47,424
Charges for current services 3,000 5,629 2,629
Other revenues 2,900 2,900
Total revenues 130,341 185,688 55,347
EXPENDITURES:
Public s a fet y 159,235 l30,295 28,940
Total expenditures 159,235 l30,295 28,940
REVENUES OVER (UNDER)
EXPENDITURES (28,894) 55,393 84,287
OTHER FINANCING SOURCES:
Operating transfers in 40,000 40,000
Total other financing sources 40,000 40,000
REVENUES AND OTHER FINANCING SOURCES
OVER (UNDER) EXPENDITURES $ 11,106 95,393 $ 84,287
FUND BALANCES:
Beginning of year 2,214
End of year $ 97,607
83
City of San Rafael
Statement of Revenues, Expenditures and Changes in Fund Balances -Budget and Actual
Stormwater Special Revenue Fund
For the year ended June 30,2000
Variance
Favorable
Budget Actual (Unfavorable)
REVENUES:
Fines and forfeitures $ 2,000 $ 500 $ (1,500)
Uses of money and property 28,498 16,060 (12,438)
Charges for current services 775,780 766,047 (9,733)
Other revenues 7,462 7,462
Total revenues 806,278 790,069 (16,209)
EXPENDITURES:
Public works and parks 843,485 831,844 11,641
Capital improvement / special projects 752,363 616,115 136,248
Total expenditures 1,595,848 1,447,959 147,889
REVENUES OVER (UNDER)
EXPENDITURES (789,570) (657,890) 131,680
OTHER FINANCING SOURCES:
Operating transfers in 604,412 604,412
Total other financing sources 604 ,4 12 604,412
REVENUES AND OTHER FINANCING
SOURCES OVER (UNDER) EXPENDITURES $ (185,158) (53,478) $ 131,680
FUND BALANCES:
Beginning of year 311,091
End of year $ 257,613
84
City of San Rafael
Statement of Revenues, Expenditures and Changes in Fund Balances -Budget and Actual
Traffic and Housing Mitigation Special Revenue Fund
For the year ended June 30, 2000
Variance
Favorable
Budget Actual (Unfavorable)
REVENUES:
Uses of money and property $ 452,411 $ 420,252 $ (32,159)
Charges for current services 625,000 530,462 (94,538)
Other r evenues 176,188 176,188
Total revenues 1,077,411 1,126,902 49,491
EXPENDITURES:
Public works and parks 852 (852)
Capital improvement/ special projects 5,373,836 2,208,826 3 ,165,010
Total expenditures 5,373,836 2,209 ,678 3 ,164,158
REVENUES OVER (UNDER)
EXPENDITURES $ (4,296,425~ (1,082,776) $ 3,213,649
FUND BALANCES:
Be ginning of year 9,036,314
End of year $ 7,953 ,538
85
City of San Rafael
Statement of Revenues, Expenditures and Changes in Fund Balances -Budget and Actual
Development Services Special Revenue Fund
For the year ended June 30,2000
Variance
Favorable
Budget Actual (Unfavorable)
REVENUES:
Uses of money and property $ 61,973 $ 60,833 $ (U40)
Intergovernmental 51,782 5t782
Charges for current services 200 ,000 46,240 (153,760)
Other revenues 125,501 125,501
Total revenues 26t973 284,356 22,383
EXPENDITURES:
Community development 732,735 50,095 682,640
Capital improvement / special proje cts 200,000 83,317 116,683
Total expenditures 932,735 133A12 799,323
REVENUES OVER (UNDER)
EXPENDITURES $ (670,762) 150,944 821 ,706
FUND BALANCES:
Begirming of year 1)06,992
End of year $ 1,257,936
86
City of San Rafael
Statement of Revenues, Expenditures and Changes in Fund Balances -Budget and Actual
Grants Special Revenue Fund
For the year ended June 30, 2000
Variance
Favorable
Budget Actual (Unfavorable)
REVENUES:
Fines and forfeitures $ 80,000 $ 80,000 $
Uses of money and property 15,760 24,931 9,171
Intergovernmental 1,029,396 540,149 (489,247)
Charges for current services 167,000 164,867 (2,133)
Other revenues 64,000 27,954 (36,046)
Total revenues 1,356,156 837,901 (518,255)
EXPENDITURES:
General goverrunent 7,158 7,452 (294)
Public safety 379,453 369,823 9,630
Culture and recreation 274,586 339,772 (65,186)
Capital improvement/ special projects 649,332 170,846 478,486
Total expenditures 1,310,529 887,893 422,636
REVENUES OVER (UNDER)
EXPENDITURES 45,627 (49,992) (95,619)
OTHER FINANCING SOURCES (USES):
Opera ting transfers in 174,140 174,140
Operating transfers out (71,000) (71,000)
Total other financing sources (uses) 103,140 103,140
REVENUES AND OTHER FINANCING
SOURCES OVER (UNDER)
EXPENDITURES AND OTHER
FINANCING USES $ 148,767 53,148 $ (95,619)
FUND BALANCES:
Beginning of year 337,310
End of year $ 390,458
87
City of San Rafael
Statement of Revenues, Expenditures and Changes in Fund Balances -Budget and Actual
Parkland Dedication Special Revenue Fund
For the year ended June 30, 2000
Variance
Favorable
Budget Actual (Unfavorable)
REVENUES:
Uses of money and property $ 56,941 $ 57,473 $ 532
Intergovernmental 12,000 10,000 (2,000)
Charges for current services 11 ,000 18,105 7,105
Other revenues 25,000 29,831 4 ,831
Total revenues 104,941 115,409 10,468
EXPENDITURES:
Capital improvement/ special projects 519,438 356,498 162,940
Total expenditures 519,438 356,498 162,940
REVENUES OVER (UNDER)
EXPENDITURES (414,497) (241,089) 173,408
OTHER FINANCING SOURCES (USES):
Operating transfers in 100,000 100,000
Operating transfers out (278,269) (278 ,269)
Total other financing sources (uses) (178,269) (178 ,269)
REVENUES AND OTHER FINANCING
SOURCES OVER (UNDER) EXPENDITURES
AND OTHER FINANCING USES $ (592,766) (419,358) S 173,408
FUND BALANCES:
Beginning of year 1,141,928
End of year $ 722 ,570
88
City of San Rafael
Statement of Revenues, Expenditures and Changes in Fund Balances -Budget and Actual
Emergency Medical Services Special Revenue Fund
For the year ended June 30,2000
Variance
Favorable
Budget Actual (Unfavorable)
REVENUES:
Taxes and special assessments $ 1,582,153 $ 1,584,638 $ 2,485
Charges for current services 1,149,950 1,169,600 19,650
Total revenues 2,732,103 2,754,238 22,135
EXPENDITURES:
Public safety 2,843,595 2,848,711 (5,116)
Total expenditures 2,843,595 2,848,711 (5,116)
REVENUES OVER (UNDER)
EXPENDITURES (111,492) (94,473) 17,019
. OTHER FINANCING SOURCES (USES):
Operating transfers in 347,220 347,220
Operating transfers out (233,298) (233,298)
Total other financing sources (uses) 113,922 113,922
REVENUES AND OTHER FINANCING
SOURCES OVER (UNDER) EXPENDITURES
AND OTHER FINANCING USES $ 2,430 19,449 $ 17,019
FUND BALANCES:
Beginning of year 9,755
End of year $ 29,204
89
06
DEBT SERVICE FUNDS
The Debt Service Funds are used for the accumulation of resources for, and the payment of, general
long-term principal and interest. Funds included are:
East Francisco Boulevard Assessments District Fund -Established to accumulate funds for the
payment of principal and interest. The related bonds were defeased in 1995.
Peacock Gap Assessment District Fund -Established to accumulate funds for the payment of
principal and interest for the 1993 Bonds which matures in 2005. The proceeds were used to refund
the 1984 Bonds, which provided for the construction of public improvements in the project area.
Financing is to be provided by property tax increments generated within the specific geographic
region described by the bond assessment district.
1915 Act Bonds Fund -Established to account for the debt service managed by the County of Marin.
The debt service relates to Lucas Valley road improvements.
Mariposa Assessment District Fund -Established to accumulate funds for the payment of principal
and interest for the 1993 Bond, which matures in 2008. The proceeds were used to finance the
grading and paving of Mariposa Road.
1997 Reassessment Bonds Fund -Established to account for the refunding of the 1984 Kerner
Boulevard Bond, the 1986 Sun Valley Bond, and the 1991 Civic Center/Northgate Bond.
1997 Financing Authority Revenue Bonds Fund -Established to accumulate funds for the payment
of principal and interest for the 1997 Revenue Bonds which matures in 2011. The proceeds were
used to purchase the previously issued special assessment bonds. Financing is to be provided by
property tax increments generated within the specific geographic region described by the bond
assessment district.
1992 Agency Refunding Bonds Fund -Established to accumulate funds for the payment of principal
and interest for the 1992 Agency Tax Allocation Refunding Bonds that matures in 2017. The
proceeds of the bonds were used to refund the 1985 Bond and to fund certain public capital
improvements.
1995 Agency Bonds Fund -Established to accumulate funds for the payment of principal and
interest for the 1995 Agency Tax Allocation Bonds that matures in 2021.
1999 Agency Bonds Fund -Established to accumulate funds for the payment of principal and
interest for the 1999 Agency Tax Allocation Bonds that matures in 2023.
91
City of San Rafael
Combining Balance Sheet
Debt Service Funds
June 30, 2000
ASSET S
Cash and investments
Cash and Investments with fiscal agent
Taxes receivable
Total assets
LIABILITIES AND FUND BALANCES
Liabilities:
Acco\Jnts payable
Due to other funds
Total liabilities
Fund Balances:
Reserved for bond redemption
Total fund balances
Total liabilities and fund balances
East Francisco
Boulevard
Assessments
District
$ 13,701
$ 13,701
$
13,701
13,701
$ 13,701
92
Peacock
Gap 1915 Mariposa
Assessment Act Assessment
District Bonds District
$ 388,222 $ $ 35,874
67,387
317 39
$ 388,539 $ 67,387 $ 35,913
$ 747 $ $ 155
747 155
387,792 67,387 35,758
387,792 67,387 35,758
$ 388,539 $ 67,387 $ 35,913
1997
Reassessment
Bonds
$
2,397
$ 2,397
$
2,397
2,397
$ 2,397
1997
Financing
Authority
Revenue Bonds
$
$
$
$
529,852
389,520
1,003
920,375
2,443
2,443
917,932
917,932
920,375
$
$
$
$
1992
Agency
Refunding
Bonds
2
2
2
2
2
93
$
$
$
$
1995
Agency
Bonds
631,469
631,469
1,530
1,530
629,939
629,939
631,469
$
$
$
$
1999
Agency
Bonds
$
Totals
967,649
1,090,775
1,359
$ 2,059,783
$ 3,345
1,530
4,875
2,054,908
2,054,908
$ 2,059,783
Ci ty of San Rafael
Combining Statement of Revenues, Expenditures and Changes in Fund Balances
Debt Service Funds
For the year ended June 30,2000
East Francisco Peacock
Boulevard Gap
Assessments Assessment
District District
REVENUES:
Taxes and special assessment $ 5) 238,212
Fines and forfeitures 20,479
Uses of money and property
Total revenues 258,691
EXPENDITURES:
Principal retirement 250,000
Intere st and fiscal charges 79,858
Total expenditures 329,858
REVENUES OVER (UNDER) EXPENDITURES (71,167)
OTHER FINANCING SOURCES (USES):
Operating transfers in
Operating transfers out (2,458)
Total other financing sources (uses) (2,458)
REVENUES AND OTHER FINANCING SOURCES
OVER (UNDER) EXPENDITURES
AND OTHER FINANCING USES (73,625)
FUND BALANCES:
Beginning of year 13,701 461,417
End of year $ 13,701 $ 387,792
94
1915
Act
Bonds
$
67,387
$ 67,387
Mariposa
Assessment
$
$
District
25,970
1,631
27,601
15,000
11,318
26,318
1,283
(146)
(146)
1,137
34,621
35,758
1997
Reassessment
Bonds
$
2,397
1997
Financing
Authority
Revenue Bonds
$ 668,447
36,176
704,623
410,000
262,009
672,009
32,614
(4,712)
(4,712)
27,902
890,030
$
1992
Agency
Refunding
Bonds
1,422,345
59
1,422,404
450,000
972,406
1,422,406
(2)
1,403
1,403
1,401
(1,399)
$
1995
Agency
Bonds
627,850
27
627,877
190,000
437,877
627,877
629,939
$ 2,397 $ 917,932 $ 2 $ 629,939
95
$
$
1999
Agency
Bonds
1,497,200
1,497,200
560,000
937,200
1,497,200
$
Totals
4,480,024
20,479
37,893
4,538,396
1,875,000
2,700,668
4,575,668
(37,272)
1,403
(7,316)
(5,913)
(43,185)
2,098,093
$ 2,054,908
City of San Rafael
Statement of Revenues, Expenditures and Changes in Fund Balances -Budget and Actual
Peacock Gap Assessment District Debt Service Fund
For the year ended June 30,2000
Variance
Favorable
Budget Actual (Unfavorable)
REVENUES:
Taxes and special assessment $ 222,615 $ 238,212 $ 15,597
Fines and forfeitures 20,479 20,479
Uses of money and property 20 ,506 (20,506)
Total revenues 243,121 258,691 15 ,570
EXPENDITURES:
Principal retirement 250,000 250,000
Interes t and fiscal charges 77,967 79,858 (1,891)
Total expenditures 327,967 329,858 (1 ,891)
REVENUES OVER (UNDER) EXPENDITURES (84,846) (71,167) 13,679
OTHER FINANCING (USES):
Operating transfers out (2,458) (2,458)
Total other financing (uses) (2,458) (2,458)
REVENUES OVER (UNDER) EXPENDITURES
AND OTHER FINANCING USES $ (87,304) (73 ,625) $ 13 ,679
FUND BALANCES:
Beginning of year 461,417
End of year $ 387,792
96
City of San Rafael
Statement of Revenues, Expenditures and Changes in Fund Balances -Budget and Actual
Mariposa Assessment District Debt Service Fund
For the year ended June 30, 2000
Variance
Favorable
Budget Actual (Unfavorable)
REVENUES:
Taxes and special assessment $ 26,586 $ 25,970 $ (616)
Uses of money and property 1,681 1,631 (50)
Total revenues 28,267 27,601 (666)
EXPENDITURES:
Principal retirement 15,000 15,000
Interest and fiscal charges 11,260 11,318 (58)
Total expenditures 26,260 26,318 (58)
REVENUES OVER (UNDER) EXPENDITURES 2,007 1,283 (724)
OTHER FINANCING (USES):
Operating transfers out (146) (146)
Total other financing (uses) (146) (146)
REVENUES OVER (UNDER) EXPENDITURES
AND OTHER FINANCING USES $ 1,861 1,137 $ ~724~
FUND BALANCES:
Beginning of year 34,621
End of year $ 35,758
97
City of San Rafael
Statement of Revenues, Expenditures and Changes in Fund Balances -Budget and Actual
1997 Financing Authority Revenue Bonds Debt Service Fund
For the year ended June 30, 2000
Variance
Favorable
Budget Actual (Unfavorab le)
REVENUES:
Taxes and special assessment $ 689,210 $ 668,447 $ (20,763)
Uses of money and property 11,014 36,176 25,162
To tal revenues 700,224 704 ,623 4,399
EXPENDITURES:
Principal retirement 380,000 410,000 (30,000)
Interest and fiscal charges 287,660 262,009 25,651
Total expenditures 667,660 672,009 (4,349)
REVENUES OVER (UNDER) EXPENDITURES 32,564 32,614 50
OTHER FINANCING (USES):
Operating transfers out (4,712) (4,712)
Total other financing (uses) (4,712) (4,712)
REVENUES OVER (UNDER) EXPENDITURES
AND OTHER FINANCING USES $ 27,852 27,902 $ 50
FUND BALANCES:
Beginning of year 890,030
End of year $ 917,932
98
City of San Rafael
Statement of Revenues, Expenditures and Changes in Fund Balances -Budget and Actual
1992 Agency Refunding Bonds Debt Service Fund
For the year ended June 30,2000
Variance
Favorable
Budget Actual (Unfavorable)
REVENUES:
Taxes and s p ecial assessment $ 1,422,406 $ 1,422,345 $ (61)
Uses of money and prope rty 13,500 59 (13,441 )
Total revenues 1,435,906 1,422,404 (13,502)
EXPENDITURES:
Principal retirement 450,000 450,000
Interest and fi s ca l charges 976,906 972,406 4 ,500
Total expenditures 1,426,906 1,422,406 4,500
REVENUES OVER (UNDER) EXPENDITURES 9,000 (2) (9,002)
OTHER FINANCING SOURCES:
Operating transfers in 1,403 1,403
Total other financing sources 1,403 1,403
REVENUES AND OTHER FINANCING SOURCES
OVER (UNDER) EXPENDITURES $ 9,000 1,401 $ (7,599)
FUND BALANCES:
Beginning of year (1,399)
End of year $ 2
99
City of San Rafael
Statement of Revenues, Expenditures and Changes in Fund Balances -Budget and ACtual
1995 Agency Bonds Debt Service Fund
For the year ended June 30, 2000
Variance
Favorable
Budget Actual (Unfavorable)
REVENUES:
Taxes and special assessment $ 627,878 $ 627,850 $ (28)
Uses of money and property 5,000 27 (4,973)
Total revenues 632,878 627,877 (5,001)
EXPENDITURES:
Principal retirement 190,000 190,000
Interest and fiscal charge s 442,878 437,8 77 5,001
Total expenditures 632,878 627,877 5,001
REVENUES OVER (UNDER) EXPENDITURES $ $
FUND BALANCES:
Beginning of y ear 629,939
End of year $ 629 ,939
100
City of San Rafael
Statement of Revenues, Expenditures and Changes in Fund Balances -Budget and Actual
1999 Agency Bonds Debt Service Fund
For the year ended June 30,2000
Variance
Favorable
Budget Actual (Unfavorable)
REVENUES:
Taxes and special assessment $ 1,521,216 $ 1,497,200 · $ (24,016)
Total revenues 1,521 ,216 1,497,200 (24,016)
EXPENDITURES:
Principal retirement 560,000 (560,000)
Inter est and fiscal charges 1,521,216 937,200 584,016
Total expenditures 1,521,216 1,497,200 24 ,016
REVENUES OVER (UNDER) EXPENDITURES $ $
FUND BALANCES:
Beginning of year
End of year $
101
(;01
CAPITAL PROJECTS FUNDS
Capital Projects Funds were established for all resources used for the acquisition and improvement
of capital facilities of the City. Funds included are:
Open Space Fund -Established for the acquisition of open space.
Capital Improvement Fund -Established for the costs associated with major capital improvement
projects not tied to specific funds elsewhere. Improvements could include medians, parkways,
sidewalks, and other public assets.
Bedroom Tax Fund -Established to collect funds from multiple-unit housing used to pay for
maintaining and developing parks within local neighborhoods.
Assessment Districts Fund -Established to account for ongoing construction and improvement
needs within the following assessment districts: Peacock Gap, Kerner Boulevard, Sun Valley/Lucas
Valley Open Space, East San Rafael Drainage Assessment Districts 1 and 2, East Francisco
Boulevard, and Bahia de Rafael.
Park Capital Projects Fund -Established to account for capital improvements for all City owned
parks, whether paid for by City funds, grants, donations, or partnerships with the community.
1985 Capital Project and Administration Fund -Established to account for all financial resources
related to project planning, support services, and economic development efforts for the
Redevelopment Agency except those required to be accounted for in the Low and Moderate Income
Housing Fund by law.
Low and Moderate Income Housing Fund -Established to account for the 20 % set-aside required by
the State for low and moderate income housing projects of the Redevelopment Agency .
1992 Bonds Capital Project Fund -Established to account for additional major capital projects of the
Redevelopment Agency's 1992 refunding project bond.
1995 Bonds Capital Project Fund -Established to account for major capital projects of the
Redevelopment Agency's 1995 project bond, such as the Lindero Street Undergrounding and
Corporation Yard relocation.
1999 Bonds Capital Project Fund -Established to account for new capital projects of the
Redevelopment Agency's 1999 project bond, such as capital needs at the local schools and colleges,
utility undergrounding along West Francisco and renovation of the Pickleweed Community Center
Fields.
103
City of San Rafael
Combining Balance Sheet
Capital Projects Funds
June ,30, 2000
ASSETS
Cash and investments
Cash and investments with fiscal agent
Accounts receivable
Taxes receivable
Interest receivable
Loans receivable
Due from other funds
Total assets
LIABILITIES AND FUND BALANCES
Liabilities:
Accounts payable
Developer Bonds Payable
Due to other funds
Deferred revenue
Total liabilities
Fund Balances:
Reserved:
Encumbrances
Loans receivable
Improvement projects
Information system proJects
Arbitrage payments
Housing
School payments
Corporation yard
Assessment districts/open space
Total fund balances
Total liabilities and fund balances
Open Space
$ 552,391
$ 552,391
$
552,391
552,391
$ 552,391
104
Capital Bedroom Assessment
Improvement Tax Districts
$ 3,158,393 $ 74,764 $ 280,574
1,925
278,802 25,384
$ 3,439,120 $ 100,148 $ 280,574
$ 127,090 $ $
6,020
127,090 6,020
68,879
192,708 94,128
824,193
2,226,250
280,574
3,312,030 94,128 280,574
$ 3,439,120 $ 100,148 $ 280,574
Low and
Park 1985 Capital Moderate 1992 Bonds 1995 Bonds 1999 Bonds
Capital Project and Income Capital Capital Capital
Projects Administration Housin_g_ Project Project Project Totals
$ 71,157 $ 90,214 $ 1,984,614 $ 355,898 $ 2,586,745 $ $ 9,154,750
18,310,185 18,310,185
55,000 116,717 173,642
933,363 933,363
87,402 87,402
325,536 325,536
1,530 305,716
$ 126,157 $ 91,744 $ 3,330,915 $ 472,615 $ 2,586,745 $ 18,310,185 $ 29,290,594
$ $ 51,896 $ 37,709 $ 118,218 $ 243,819 $ 79,534 $ 658,266
25,000 25,000
80,384 278,802 359,186
35,000 41,020
115,384 76,896 37,709 118,218 243 ,819 358,336 1,083,472
68,879
325,536 325,536
10,773 14,848 354,397 12,075,427 12,742,281
824,193
77,150 77,150
2,967,670 2,967,670
3,900,068 3,900,068
2,342,926 1,899,204 6,468,380
832,965
10,773 14,848 3,293,206 354,397 2,342,926 17,951,849 28,207,122
$ 126,157 $ 91,744 $ 3,330,915 $ 472,615 $ 2,586,745 $ 18,310,185 $ 29,290,594
105
City of San Rafael
Co~bining Statement of Revenues, Expenditures and Changes in Fund Balances
Capital Projects Funds
For the year ended June 30, 2000
Capital Bedroom
Open Space Improvement Tax
REVENUES ;
Taxes and special assessments $ $ $ 29,650
Uses of money and property 26,535 57,131
Intergovernmental 29,207
Charges for current services
Other revenues 2,226,365
Total revenues 26,535 2,312,703 29,650
EXPENDITURES;
Community development!redevelopment
Capital improvement! special projects 202 ,268
Total expenditures 202,268
REVENUES OVER (UNDER)
EXPENDITURES 26,535 2,110,435 29,650
OTHER FINANCING SOURCES (USES):
Operating trans fers in 1,201,596
Operating transfers out (100 ,000)
Total other financing sources (uses) 1,201,596 (100,000)
REVENUES AND OTHER FINANCING
SOURCES OVER (UNDER)
EXPENDITURES AND OTHER
FINANCING USES 26,535 3,312,031 (70,350)
FUND BALANCES:
Beginning of year 525,856 1,293,251 164,478
Residual equity transfers out (1,293,252)
End of year $ 552,391 $ 3,312,030 $ 94,128
106
Assessment
Districts
$
11,984
11,984
(11,984)
(11,984)
292,558
$ 280,574
Park
Capital
Projects
$
5,312
5,590
10,902
129
129
10,773
10,773
$ 10,773
1985 Capital
Project and
Administration
$
$
310
113,731
114,041
983 ,695
983 ,0l):;
(869,11:;-1 )
907,'132
(1 AO',
90h ,:;24
311 ,H7'5
(22,027)
14,8-18
$
Low and
Moderate
Income
Housing
933,363
206,139
95,862
1,235,364
269,120
363,600
632,720
602,644
602,644
2,690,562
$ 3,293,206
$
$
1992 Bonds 1995 Bonds
Capital Capital
Project Project
$
47,618
78,379
1,627,853 2,226,855
1,706,232 2,274,473
2,398,688 3,093,735
2,398,688 3,093,735
(692,456) (819,262)
(692,456) (819,262)
1,046,853 3,162,188
354,397 $ 2,342,926
107
1999 Bonds
Capital
Project
$
969,317
500
969,817
4,724,139
4,724,139
(3 ,754,322)
(907,932)
(907,932)
(4,662,254)
22,614,103
$ 17,951,849
$
Totals
963,013
1,312,052
107,586
310
6,296,756
8,679,717
1,252,815
10,794,543
12,047,358
(3,367,641)
2,109,528
(1,009,335)
1,100,193
(2,2 67,448)
31,767,822
(1,293,252)
$ 28,207,122
SOl
INTERNAL SERVICE FUNDS
Internal Service Funds account for the financing of goods or services provided by a department for
other departments on a cost reimbursement basis. Funds included are:
Building Maintenance Fund -Established to account for construction projects and cyclical large
dollar maintenance tasks (i.e., roof, painting) completed on City owned buildings.
Liability Insurance Fund -Established to maintain sufficient reserves for outstanding claims. All
costs associated with liability premiums are paid from this fund.
Workers' Compensation Fund -Established to maintain sufficient reserves for injury claims. All
costs associated with workers' compensation, including safety training, wellness programs, claim
expenses, and insurance premiums are paid from this fund.
Dental Insurance Fund -Established to maintain sufficient reserves for dental claims. All costs
associated with dental claims and administration are paid from this fund.
Radio Replacement Fund -Established to maintain sufficient reserves for radio replacement and
pays for operating and debt service to MERA.
109
City of San Rafael
Combining Balance Sheet
Internal Service Funds
June 30, 2000
ASSETS
Cash and investments
Total assets
LIABILITIES AND FUND EQUITY
Liabilities:
Accounts payable
Insurance claims payable
Total liabilities
Fund Equity:
Retained earnings:
Unreserved
Total fund equity
Total liabilities and equity
Building
Maintenance
$ 430,301 $
$ 430,301 $
$ $
430,301
430,301
$ 430,301 $
110
Liability Workers' Dental
Insurance Compensation Insurance
1,107,120 $ 2,571,808 S 27,543
1,107,120 $ 2,571,808 $ 27,543
6,794 $ 1,282 $
286,349 2,112,114
293,143 2,113,396
813,977 45 8,412 27,543
813,977 458 ,412 27,543
1,107,120 $ 2,571,808 $ 27,543
$
$
$
$
Radio
Replacement
1,523,656
1,523,656
1,523,656
1,523,656
1,523,656
$
$
$
$
Totals
5,660,428
5,660,428
8,076
2,398,463
2,406,539
3,253,889
3,253,889
5,660,428
111
City of San Rafael
Combining Statement of Revenues, Expenses and Changes in Retained Earnings
Internal Service Funds
For the year ended June 30, 2000
Building Liability Workers'
Maintenance Insurance Com pens a tion
OPERA TING REVENUES:
Charges for current services $ 58,526 $ 807,252 $ 1,962,001
Refunds 69,774 3,048
Total operating revenues 58,526 877,026 1,965,049
OPERATING EXPENSES:
Insurance premiums and claims 194,702 650,252 1,575,060
Total operating expenses 194,702 650,252 1,575,060
OPERATING INCOME (136,176) 226,774 389,989
NON-OPERATING REVENUES:
Operating transfers in 487,269
Investment income 18,416 48,957 70,665
Total non-operating revenues 505,685 48,957 70,665
NET INCOME (LOSS) 369,509 275,731 460,654
RET AINED EARNINGS:
Beginning of year 60,792 538,246 (2,242)
Residual equity transfers in
End of year $ 430,301 $ 813,977 $ 458,412
112
Dental
Insurance
$ 333,234
191
333,425
330,311
330,311
3,114
3,114
24,429
S 27,543
Radio
Replacement
$ 237,438
237,438
57,667
57,667
179,771
50,633
50,633
230,404
1,293,252
$ 1,523,656
$
$
Totals
3,398,451
73,013
3,471,464
2,807,992
2,807,992
663,472
487,269
188,671
675,940
1,339,412
621,225
1,293,252
3,253,889
113
City of San Rafael
Combining Statement of Cash Flows
Internal Service Funds
For the year ended June 30,2000
CASH FLOWS FROM OPERATING
ACTIVITIES:
Operating income (loss)
Change in assets and liabilities:
Accounts payable
Claims payable
Net cash provided (used) by
operating activities
CASH FLOWS FROM NON-CAPITAL
FINANCING ACTIVITIES:
Operating transfers in
Residential equity tansfers from other funds
Net cash provided by non-capital
financing activities
CASH FLOWS FROM INVESTING
ACTIVITIES:
Interest and dividends on investments
Net cash provided by investing activities
Net increase (decrease) in cash and
cash equivalents
CASH AND CASH EQUIVALENTS:
Beginning of year
End of year
Building
Maintenance
$ (136,176)
(136,176)
487,269
487,269
18,416
18,416
369,509
60,792
$ 430,301
114
Liability Workers' Dental
Insurance Compensation Insurance
$ 226,774 $ 389,989 $ 3,114
(12,207) 241 (60)
(312,849) 553,187
(98,282) 943,417 3,054
48,957 70,665
48,957 70,665
(49,325) 1,014,082 3,054
1,156,445 1,557,726 24,489
$ 1,107,120 $ 2,571,808 $ 27,543
Radio
Replacement
$ 179,771 $
179,771
1,293,252
1,293,252
50,633
50,633
1,523,656
Totals
663,472
(12,026)
240,338
891,784
487,269
1,293,252
1,780,521
188,671
188,671
2,860,976
2,799,452
$ 1,523,656 $ 5,660,428
115
911
FIDUCIARY FUNDS
Trust and Agency funds account for assets held by the City in a trustee capacity or as an agent for
individual, private organizations, and other governmental units. Funds included are:
Business Improvement Fund -Established to account for activities held in Downtown San Rafael,
such as the Farmers Market.
Library Fiduciary Fund -Established to account for various memorial funds including the
Davidson Bequest, which the City Council allocates annual amounts to purchase additional library
books.
Recreation Fiduciary Fund -Established to account for the Recreation Memorial Fund.
117
City of San Rafael
Combining Balance Sheet
Expendable Trust Funds
June 30,2000
ASSETS
Cash and investments
Total assets
LIABILITIES AND FUND BALANCES
Liabilities:
Accounts payable
Total liabilities
Fund Balances:
Reserved:
Petty cash
Designated for:
Library IEndowments
Park projects
Total fund balances
Total Iiabilities and fund balances
Expendable Trust Funds
Business Library
ImE,rovement Fiduciary
$ 8,910 $ 406,916 $
$ 8,910 $ 406,916 $
$ 44 $ $
44
3,000
406,916
5,866
8,866 406,916
$ 8 ,910 $ 406,916 $
118
Recreation
Fiduciary Totals
35,038 $ 450,864
35,038 $ 450,864
72 $ 116
72 116
3,000
406,916
34,966 40,832
34,966 450,748
35,038 $ 450,864
City of San Rafael
Combining Statement of Revenues, Expenditures, and Changes in Fund Balances
Expendable Trust Funds
For the year ended June 30, 2000
Expen dable Trust Funds
Business Library Recreation
Improvement Fiduciary Fiduciary
REVENUES:
Uses of money and property $ 618 $ 26,504 $ 1,922
Intergovernmental 35,000
Othe r revenues 15,757 1,000 5,360
Total revenues 51,375 27,504 7,282
EXPENDITURES:
General government 47,764
Culture and recreation 32,074 1,020
Total expenditures 47,764 32,074 1,020
REVENUES OVER (UNDER)
EXPENDITURES 3,611 (4,570) 6,262
FUND BALANCES:
Beginning of year 5,255 411,486 28,704
End of year $ 8,866 $ 406,916 $ 34,966
119
Totals
$ 29,044
35,000
22,117
86,161
47,764
33,094
80,85 8
5,303
445,445
$ 450,748
City of San Rafael
Statement of Revenues, Expenditures, and Changes in Fund Balances -Budget and Actual
Business Improvement Expendable Trust Fund
For the year ended June 30,2000
Variance
Favorable
Budget Actual (Unfavorable)
REVENUES:
Uses of money and property $ $ 618 $ 618
Intergovernmental 35,000 35,000
Other revenue 17,000 15,757 (1,243)
Total revenues 52,000 51 ,375 (625)
EXPENDITURES:
General government 52,000 47,764 4,236
Total expenditures 52,000 47,764 4,236
REVENUES OVER (UNDER)
EXPENDITURES $ 3,611 $ 3,611
FUND BALANCES:
Beginning of year 5,255
End of year $ 8,866
120
~ity of San Rafael
Statement of Revenues, Expenditures, and Changes in Fund Balances -Budget and Actual
Library Fiduciary Expendable Trust Fund
For the year ended June 30,2000
Varian ce
Favorable
Bud£et Actual (Unfavorable)
REVENUES:
Use of money and property $ 21,827 $ 26,504 $ 4,677
Other revenue 1,000 1,000
Total revenues 21,827 27,504 5,677
EXPENDITURES:
Culture and recre ation 30,000 32,074 (2,074)
Total expenditures 30,000 32,074 (2,074)
REVENUES OVER (UNDER)
EXPENDITURES $ {8 ,1732 (4,570) $ 3,603
FUND BALANCES:
Beginning of year 411A86
End of y e ar $ 406,9 16
121
>fue L q :J.ja L
ALLeuOjJua:J.uj a6ed 5jq1
UOl:}.JCJS • L eJ.l:}.s.l:}.e:}.s
FISCAL
YEAR ENDED GENERAL
J.ILt:/..E....3 GOYERNMENT
1991 $ 4,021,682
1992 $ 4,271,153
1993 $ 4,604,503
1994 $ 5,185,675
1995 $ 5,074,185
1996 $ 6,905,043
1997 $ 6,291,284
1998 $ 4,514,221
1999 $ 6,084,501
2000 $ 5,678,095
CITY OF SAN RAFAEL
GENERAL GOVERNMENTAL EXPENDITURES BY FUNCTION (1)
LAST TEN FISCAL YEARS
PUBLIC
SAUIY
$ 13,753,388
$ 14,073,750
$ 14,268,361
$ 13,925,631
$ 15,648,130
$ 16,365,089
$ 17,417,258
$ 19,595,147
$ 20,938,064
$ 23,756,604
PUBLIC COMMUNITY CAPITAL
WORKS DEVELOPMENT CULTURE & OUTLAY & DEBT
AND PARKS & REDEYELOP RECREATION pROJECTS Sf.RYI.C..E
$ 5,709,862 # $2,625,727 $ 4,634,882 $ 4,438,766
$ 5,495,382 # $2,567,749 $ 2,782,335 $ 3,996,296
$ 5,386,198 # $2,597,082 $ 5,113,752 $ 5,561,241
$ 6,907,480 # $1,242,761 $ 1,257,281 $ 5,384,283
$ 5,775,033 # $3,084,633 $ 3,382,997 $ 4,219,647
$ 10,781,451 $ 2 ,054,557 $4,427,669 $ 2,294,518 $ 3,837,491
$
$
$
$
6,292,167 $ 927,646 $4,556,110 $14,475,690
6,977,167 $ 3,048,015 $4,727,074 $18,128,414
6,962,957 $ 3,488,279 $5,439,046 $ 6,981,913
7,807,760 $ 2,914,886 $6,184,412 $19,965,738
General Governmental Expenditures by Function
III Capital Outlay
28.2%
Fiscal Year Ended June 30, 2000
• Debt Service
6.5%
.General Government
8.0%
$ 9,262,024
$ 2,710,490
$ 3,197,003
$ 4,575,668
• Public Safety
33.6%
• Cultural and Rea-eaUon
8.7%
C Public Works and Parks
10.8%
C Comrnunlty Development
4.1%
c..LAl.MS
$236,913
$245,668
$
$
$
$
$
$
$
$
(1) Includes General, Special Revenue, Debt Service, and Capital Projects Funds
~ City of San Rafael audited Financial Statements, including Redevelopment Agency and Financing Authority
# -included in "Other" category for 1994-95 and prior fiscal years.
122
ont.E.R IllIAL
$2,291,504 $ 37,712,726
$2,618,040 $ 36,050,373
$2,592,152 $ 40,123,289
$3,580,755 $ 37,484,066
$3,103,472 $ 40,288,097
$ 175,971 $ 46,841,789
$ $ 59,222,179
$ $ 59,700,528
$ $ 53,091,763
$ $ 70,883,163
FISCAL
YEAR ENDED
JUNE 30
1991
1992
1993
1994
1995
1996
1997
1998
1999
2000
FISCAL
CITY OF SAN RAFAEL
PROPERTY TAX RATES-DIRECT AND OVERLAPPING GOVERNMENTS
LAST TEN FISCAL YEARS
BASIC SCHOOL CITY
TAX BOND BOND
RATE RATE RATE
1.0000% N/A 0 .0040%
1.0000% N/A 0 .0020%
1.0000% N/A 0.0010%
1.0000% N/A N/A
1.0000% N/A N/A
1.0000% N/A N/A
1.0000% N/A N/A
1.0000% N/A N/A
1.0000% N/A N/A
1.0000% 0.0170% N/A
SPECIAL TAXES AND CHARGES
MARIN
SAN SAN MUNICIPAL
RAFAEL SAN SAN RAFAEL RAFAEL WATER
SANITARY RAFAEL ELEMENTARY HIGH MOSQUITO SAN RAFAEL DISTRICT
YEARENDED D~TR~T PARAMED~ SCHOOL SCHOOL DISTRICT RUNOFF FIREFLOW
JUNE 30 CHARGE TAX TAX TAX CHARGE CHARGE CHARGE
1991 174 25 60 60 N/A N/A N/A
1992 176 28 60 60 N/A N/A N/A
1993 176 28 60 60 10 N/A N/A
1994 191 28 60 60 N/A N/A N/A
1995 199 34 N/A 60 N/A N/A N/A
1996 206 37 90 60 N/A 15 N/A
1997 211 40 90 60 N/A 20 N/A
1998 245 40 90 60 N/A 22 75
1999 245 40 90 60 10 24 75
2000 258 40 108 74 6 26 75
TOTAL
TAX
RATE
1.0040%
1.0020%
1.0010%
1.0000%
1.0000%
1.0000%
1.0000%
1.0000%
1.0000%
1.0170%
TOTAL
SPECIAL
TAXES
AND
CHARGES
319
324
334
339
293
408
421
532
544
587
Note: Data shown represents average residential rates in Central San Rafael. The residents that live in North San Rafael
are served by a different sanitation district and elementary school district . Th is schedule excludes Mello Roos and Benefit
Assessment Districts, whose assessments are limited to a small porlion of the City's parcels.
NIA -Not applicable
~ Marin County Assessor and Auditor-Controller
127
CITY OF SAN RAFAEL
RATIO OF NET GENERAL BONDED DEBT
TO ASSESSED VALUATION
AND NET GENERAL BONDED DEBT PER CAPITA
LAST TEN FISCAL YEARS
RATIO OF NET
NET GENERAL
FISCAL GROSS LESS DEBT NET BONDED DEBT BONDED
YEAR ENDE ESTIMATED ASSESSED BONDED SERVICE BONDED TO ASSESSED DEBT PER
JUNE 30 POPULATION (A) VALUATION (B) DEBT (C) .ElJNI2S J2E.Eil.. VALUATION CAff[A
1990 48,400 $ 3,317,920,000 $ 15,133,000 $ (1,948,558) $ 13,184,442 0.397 272.41
1991 49,500 $ 3 ,666,956,000 $ 14,323,000 $ (2,821,226) $ 11,501,774 0.314 232.36
1992 50,400 $ 3,928,783,000 $ 21,170,000 $ (2,524,680) $ 18,645,320 0.475 369 .95
1993 51,000 $ 4,056,588,000 $ 19,720,000 $ (2,057,879) $ 17,662,121 0.435 346 .32
1994 51,700 $ 4,227,765,000 $ 18,660,000 $ (1,801,806) $ 16,858,194 0.399 326 .08
1995 51,600 $ 4,379,175 ,000 $ 17,740,000 $ (1 ,810,888) $ 15,929,112 0.364 308.70
1996 53,200 $ 4,465,232 ,000 $ 25,345,000 $ (1,282,239) $ 24,062,761 0.539 452.31
1997 53,427 $ 4,640,085,000 $ 24,790,000 $ (630,728) $ 24,159,272 0.521 452 .19
1998 54,010 $ 4,872,897,000 $ 24,210,000 $ (631,485) $ 23,578,515 0.484 436 .56
1999 54,402 S 5.093,632,000 $ 45,899,004 $ (631,471) $ 45,267,533 0.889 832 .09
2000 54,752 S 5.464,031 ,000 $ 45,899,004 $ (631,471) $ 45,267,533 0.828 826.77
G[Q55 BQnd5 B§cam;lIIallan;
Total -Combined Balance Sheet $ 51,479,004 $ 2,059,783
Less:
Assessment District Bonds $ (1,265,000) $ (507,937)
Financing Authority Revenue Bonds $ (4,315,000) $ (920.375)
Gross General Obligation Bonds $ 45,899,004 $ 631,471
~:
(A) = CA State Department of Finance
(B) = "Total Property Subject to Taxation" from Schedule of "Assessed Valuation of Taxable Property"
(e) = Includes General Obligation Bonds and Tax Allocation Bonds (Redevelopment Agency) which are
supported by general property taxes and tax increment received by the Redevelopment Agency.
128
CITY OF SAN RAFAEL
SALES TAX BY INDUSTRY GROUP
FISCAL YEAR 1999-00
TOP FIFTEEN SALES TAX PRODUCERS -1999-00
HOME DEPOT R & G T OYOTA & VOLVO JOHN IRISH AUTO PLAZA
R A B MOTORS SONNEN BMW FIRST NISSAN MARIN
M ACYS SEARS ROEBUCK CIRCUIT CITY
SON NEN VOLKWAGEN AUDI PORSCHE LEXUS OF MARIN FORD OF SAN RAFAEL
GOLDEN STATE LUMBER COMPUTERS AMERICA JACKSONS HARDWARE
Source:
SALES TAX PRODUCERS BY INDUSTRY -1999-00
Fuel And Service Stations
Restaurants and Hotels
Food and Drugs 6%
4%
Business and Industry
12%
16%
5%
General Consumer Goods
23%
32%
NOTE: -Top fifteen sales tax producers are listed alphabetically; chart by industry reflects point of sales
activity for the sales quarters of July 1998 through June 1999 .
State Board of Equalization
133
CITY OF SAN RAFAEL
CONSTRUCTION ACTIVITY
LAST TEN FISCAL YEARS
NUMBER OF PERMITS ISSUED
FISCAL
YEAR ENDED COMMERCIAU NEW
.ru.ttUa INDUSTRIAL RESIPENTIAL ALTERATIONS IQIAL
1991 2 199 1,013 1,214
1992 6 42 982 1,030
1993 3 83 1,030 1,116
1994 4 102 1,117 1,223
1995 6 41 1,109 1,156
1996 3 90 1,147 1,240
1997 9 50 1,139 1,198
1998 8 65 1,053 1,126
1999 10 79 1,133 1,222
2000 3 63 1,019 1,085
N/A -not available
~: San Rafael Building Department
134
TOTAL TOTAL
PERMIT INCREASE IN BANK
VALUATION LIVING UNITS PEPOSITS
41,335,138 263 1,844,647,000
31,467,041 42 1,777,511,000
29,559,332 84 1,772,758,000
42,077,753 139 1,666,609,000
34,386,454 74 1,717,388,000
64,269,981 264 1,804,771,000
53,172,130 124 1,863,602,000
67,125,883 151 2,049,398,000
77,892,405 128 N/A
63,402,582 241 N/A
CITY OF SAN RAFAEL
SCHEDULE OF INSURANCE IN FORCE
JUNE 30, 2000
POLICY EXP.
COMpANY .t:ruM.B..E.B. .DAli TYPE OF COYERAGE LIMITS OF COYERAGE
Mactliat:.('t aad. Eal.licmea[ las.u.c.a.ace.'
Kemper Insurance Companies 3XN-022-370-05 7/1/00 Boiler and Machinery Coverage including S 10.000.000 Covered Property
Production Machmes and Public Ulility $ 100 .000 Exira Expense
Equipmenl S 5.000 Deduclible -Engine
$ 1.000 Deduc\ible -Other
$ 1,000 Deduclible -Exira Exp .
Commercial Union Insurance Co , CAH-822007 10/1/00 Hu ll and Machinery Insurance for Police Boat $ 250,000 Covered Property
5,000 Deductible
~Qmmt:.~l.al Ea21uuJlllas.u.caace.'
The Travelers Insurance Co KT JCMB-122D827·A-98 7/1/00 Real and Personal Property, Business $ 2.500 .000 Company's portion
Lexinglon Insurance Co. 8533918 711/00 Transit. Accounts Receivable. leaseholds $ 2.500 .000 Company's porlion
$ 5,000 ,000 Each occurrence
$ 25 ,000 Deductible
Federal Insurance Co . 659·96-69 711100 Excess Property Coverage $ 295,000,000 excess of $ 5,000.000
k1!ar.Kt:.t:'s c'crnQeasatlCQ'
United States Fidelity & Guaranty DRE-300·301B-4B01 7/1/01 Excess Worker's Compensation $ 10.000,000 Excess of $250,000
$ 250.000 Self-insured Retention
S.Q,;u;~lal E~t:.Qllas.ucaact:.·
General Star tndemnity Co. IYG-325268A 111101 Special Evenl liability Insurance -Primary 1,000.000 Aggregate limit
$ 250.000 Each occurrence
$ 50.000 Fire damage
$ 2,000 Medical, per person
Genesis tndemnity Insurance Co. ZXB300176B 111/01 Special Event liability Insurance -Excess $ 1.500,000 Aggregate limit
$ 750,000 Each occurrence
Liabilitv IO$ucance '
Great American Insurance Comp o GHB002604 1 -08 7/1100 Aircraft liability -Non-owned $ 10,000,000 Each occurrence
California Joinl Powers Risk N'A 6130/00 Properly damage, bodily injury. personal injury. 9.500.000 Excess of $500.000
Managemenl Authority public official errors and omissions $ 500,000 Self-insured Retenllon
EJJ.blic o.a~ial Ball'U:
Weslern Surely Company 58H6739 11/12/00 Elecled City Clerk S 5.000
Western Surety Company 58476738 11112/00 Appointed Deputy Treasurer S 10.000
Kemper tnsurance Companies 3S30604500 1114/00 Administrative Services Direclor S 50.000
Western Surety Company 58416740 11/5/00 Elected City Attorney S 1,000
Harlford Fire Insurance Company 57-PEB·GG9385 8/24/01 Public Officials S 5.000
Harlford Fire Insurance Company 57-PEB-GG9377 8/24/01 Public Employee Dishonesty Bond $ 100,000
Source· City of San Rafael Human Resouces Division -Risk Manager
135
CITY OF SAN RAFAEL
MISCELLANEOUS STATISTICAL DATA
JUNE 30, 2000
Date of Incorporation February 18,1874
Form of Government
Incorporated as a Charter City, effective July 1, 1913
Council/Manager
City Council consists of a directly elected Mayor and four
council members, all elected to four year terms.
Number of City employees
Election (1)
Registered voters
Number of votes cast last general election
Percentage of re'gistered voters voting
Population (2)
Location
546
26,954
9,188
34.6 %
54,752
17 miles north of San Francisco in Marin County
Elevation
Ranges from sea level to 900 feet
Area in square miles
22 square miles -consisting of 17 square miles of land and
5 of water and tidelands
Police
Number of stations
Number of sub-stations
Number of employees
Sworn
Civilian
Ratio of sworn personnel per 1,000 population
Public Works
1
2
78
34.5
1.4 %
Miles of streets 165
Number of major intersections with traffic signals 86
Number of street lights 4,167
Recreation
Parks
Number of acres
Recreation facilities
136
22
146.00
3
CITY OF SAN RAFAEL
MISCELLANEOUS STATISTICAL DATA
JUNE 30, 2000
Library S.ervices
Number of volumes
Hours of service per week
Library facilities
Housing (3)
Single family -Detached
Single family -Attached
Multi family
Mobile Homes
Total Units
Total Occupied
Percent Vacant
Education
Elementary schools
Middle schools
High schools
Parochial schools
Colleges
Churches (4)
Financial institutes (5)
Banks
Savings & Loans
Credit unions
Ethnic breakdown (6)
White
Sources :
Hispanic
African-American
Asian
(1) Marin County Registrar of Voters , July 2000
(2) California Department of Finance Estimates
10,406
2,119
9,902
445
128,892
59
1
22,872
21,960
3.99 %
9
2
3
11
2
42
19
13
1
68.0 %
17.0 %
8.0 %
7.0 %
(3) Planning Department, San Rafael (Population and Housing Estimates, Department of
Finance, State of California)
(4) Marin County Pacific Bell SMART Yellow Pages, May 2001
(5) The Findley Reports, June 30, 1997
(6) San Rafael Chamber of Commerce, 1999 Economic Profile
137
SALES TAX
Description: Sales and use tax is imposed upon most retail transactions. The Marin County rate
reflects only the basic tax as charged by the State. Of the total 7.25%, 1.00% is returned
to San Rafael. The remainder is allocated to the State's General Fund (5 .00%) and the
County for transportation, public safety and other programs (1 .25%).
Background: Voter approved laws, restricting tax raising limits, began with Proposition 13 in 1978
and have occurred up through Proposition 218 in 1996. These revenue restrictions,
coupled with State redistribution of property taxes, have forced cities to rely more and
more on sales tax for municipal services. San Rafael continues to be the retail hub of
Marin County, and as such has benefited from retail uses created by market forces
and the Redevelopment Agency efforts over the past few years.
Results: The early part of this decade represented a deep recession that lasted for several
years. Beginning in 1994-95, the City began to see real increases in sales tax that
reflected an economy on the rise. For the last two years, a combination of global
expansion, international commerce, new local retail business and significant new and
leased automobile sales have translated into significant increases in sales tax.
$17.000 r
$16 .000
$15.000
$14 .000
II) $13.000
c::
~
~ $12 .000
$11 .000
$10.000
$9 .000
$8.000
Sales tax grew 12% in 1999-2000 over the prior year level.
Sales Tax - 6 Year Trend
$16.203
94-95 95-96 96-97 97-98 98-99 99-00
Fiscal Year
_ Actual Results -+-3% annual growth
138
PROPERTY TAX
Description: Property tax is imposed on real property (land and permanent improvements) as
well as tangible personal property (furniture, fixtures and equipment). The general
levy tax rate is 1 % of assessed value, adjusted by an annual inflation factor not to exceed
2%. Property is assessed by the Marin County Assessor's office, except for certain
public utility property which is assessed by the State Board of Equalization.
Background: Growth in property tax revenues is realized from either increased valuation occurring
when property is sold and subsequently reassessed or from the 2% annual increase
allowed under Proposition 13. Since 1992-93, the State has redirected 26% of local
San Rafael taxes into its own budget. Beginning in 1994-1995, the City adopted the
"teeter" plan which allows the City to receive 100% of its property tax, regardless of
when the taxes are paid.
Results: The graph below takes on two elements. The first bar shows the actual and estimated
1 % levy revenues for the City. The additional bar shows the amount of money lost to
the State via tax redistribution. The City receives approximately 12% of each dollar
net of redistribution to the State. One-time payments to the City were received in
1999-2000. The State returned $121,000 of "shifted" dollars from the 1992-93
redistribution formulas. A Bill for Marin County only, provided $344,000 as excess
contributions based upon State formulas.
II) c:
~
~
94-95 95-96
Property Taxes -6 Year Trend
96-97 97-98 98-99 99-00
Fiscal Year
III Total paid to City • Loss to State I
139
MOTOR VEHICLE IN LIEU FEES
Description : A special license fee is imposed by the State on motor vehicles "in lieu" of property
tax. The Motor Vehicle In Lieu Fees are paid by the registered owner of a vehicle.
This fee is paid initially at the date of purchase on new or used vehicles. In second
and subsequent years, it is remitted as part of the vehicle registration process .
Background: A two percent rate is applied to vehicle value annually in order to compute the fee paid
by the registered owner. The 2% rate applies to the original sales value in the year of
purchase. By State Statute, the valuation declines each year by 10% of the remaining
value, leveling off at a 15% valuation factor in year 11. Of the total fees collected by the
State, approximately 17% are distributed to cities . The State approved a reduction of
25% in the personal property tax to voters for calendar year 1999. An additional 10%
rate reduction occurred beginning January 1, 2000 .. The City continues to receive the
same level of funding . The tax break is "backfilled" from State general fund revenues .
This revenue remains unstable so long as State legislators have the ability to manipulate
collection and distribution reductions during each year of the budget sessions .
Results: The strong economy has continued for purchases of motor vehicles on both sales
and leases. High end cars and SUV's continue to produce high volumes at local
dealerships, which translates into more vehicle taxes to San Rafael.
... _.................... _._.j ... __ ........ I ........ I_._._--... ........ + ..... , ...... N't'·._ ......... H~.I_ •• OO4 •• H_ I I I ............ _ •••••• , ... .
en c
~
~
$3.000 "..
94-95
Motor Vehicle In Lieu Fees - 6 Year Trend
95-96 96-97 97-98 98-99
Fiscal Year
~ ____ ." ___ ~._ •• , ............. Vt .. w~·~+-.~ .. '''''~_~. ____ ~ _____ ,
140
99-00
BUSINESS LICENSE TAX
Description: Business License Tax is imposed on all business for the privilege of conducting business
within the City. Most retail, wholesale, professional and service industries pay this tax
on a gross receipts basis. A small portion of businesses pay a tax rate based upon the
number of employees. Apartments pay a tax based upon the number of rental units.
Background: The tax rates are identified in Municipal Code Section 10.04, subject to indexing for
inflation. The rates were last modified in 1991. Future rate restructuring would likely fall
under Proposition 218 voter approval requirements. Estimated tax revenues are based upon
a combination of inflation factors, business expansion and retention, turnover, desk and
field audits.
Results: This source of revenues is sensitive to economic cycles.. As such, it suffered during the
recession of the early 1990's. In FY 1999-00, a continuation of the compliance and collection
efforts, started in the prior year, garnered lowered delinquencies and resulted in a substantial
increase in taxes for this period.
en c:
~
::E
$0
94-95
Business License Tax -6 Year Trend
95-96 96-97 97-98 98-99
Fiscal Year
1 ... __ ..w~ •• _'~ •• '-""''''''_'''~.Y-''''''''''''''''II''''''''~'''~'~''''''''''''''''-''''''f''''''''''''''''''f.WO''''''''''''t ............... ' •• I.' ....... <::-I
141
99-00
HOTEL (OCCUPANCY) TAX
Description: Hotel tax, also re.ferred to as occupancy tax, is imposed on occupants of hotels, inns ,
motels and other lodging facilities unless such occupancy is for a period of 30 or more
days. The tax is applied to a customer's lodging bill. Taxes are remitted either monthly
or quarterly for all approved lodging operators.
Background: The current hotel tax rate is 10%. It was last modified in 1988. Factors that influence
this revenue source include room rates, occupancy levels, the number of rooms
available for lodging, business retention, new business development and tourism.
Results:
$2 .000
$1.800
$1 .600
$1 .400
$1 .200
(I) c
~ $1 .000
~
$0.800
$0 .600
$0.400
$0 .200
$-
The City currently has 9 hotels/motels. These range in scope from a bed and breakfast
inn all the way up to corporate chain facilities. The two largest hotels generate 83% of
the total tax received by the City.
The acquisition of Holiday Inn by Wyndham Gardens in fiscal year 1995-96 was a plus
for the City . A period of remodeling pulled down potential revenues in that year.
However, in 1996-97, Wyndham had a full year of reportable operations and exceeded
estimated tax figures. For 1998-99, remodeling of the old Bermuda Palms into the Days
Inn has translated into improved tax from this location. In 1999-00 the Wyndham was
acquired by the Four Points Hotel. Strong tourism and low room vacancies have
occurred over the last four years and are expected to continue .
Hotel (Occupancy) Tax - 6 Year Trend
94-95 95-96 96-97 97-98 98-99 99-00
Fiscal Year
.... _.~_, ..... ,.~ .... _ .... -... 1I~1_. ___ .-'~ ____ ""' ____ _ --------, .......... .-........ .-~.~
142
PROPERTY TRANSFER TAX
Description: Property transfer, tax is imposed on any conveyance of real property when a change in
"deed" is filed with the County of Marin.
Background: The City's Real Property Transfer Tax regulations are laid out ,in Municipal Code Section
3.22. San Rafael's tax is imposed at the rate of two dollars for each thousand dollars or
fractional part of one thousand dollars in sales value. This revenue source was last
modified in 1990, resulting in an increase in rates from $1.10 to $2.00 per thousand
dollars of value. This rate change is reflect in the chart below.
Results: This resource, like many tax revenues, is tied to the overall economic vitality of the City .
"C c:
fa en
::::I
0 ..c:
I-
"C
QI ...
"C c:
::::I
::t:
A boom in market activity resulted in a 45% increase in 1996-97 over 1995-96.
Likewise, 1997-98 was another banner year, up 15% over 1996-97. 1998-99 was
4% less due to limited housing stock available on the market. In 1999-00, double
digit increases in real estate values on pre-Proposition 13 properties that turned
over and new commercial and office sites resulted in a 25 % growth in this category.
---------------................. '"
Property Transfer Tax - 6 Year Trend
11.864
$12.000
$10.000
$8.000
$6.000
$4.000.
$2.000
$0.000 !i«!l!;;;:::
94-95 95-96 96-97 97-98 98-99 99-00
Fiscal Year
b. _ ........ t.'~·h1U .. <;n· •• _~" ••• _ •••• __ • _ ' ..... "' .... ~iU .... ~U'U'O .. _~I.-...u. .. n __ .... ._I ............... __ .... -.-~ ............ _ ..
143
FRANCHISE FEES
Description: San Rafael imposes a fee on the distribution and sales of publ,ic utility services.
City Charter Article XIV provides regulations concerning franchised agencies and
businesses. Currently, the City charges PG&E a franchise fee of 1% for gas and
1/2% for electricity . The local cable provider, TCI, pays a 5% franchise fee on a
quarterly basis to San Rafael.
Background: In 1997, the City adopted a new franchisee fee for refuse services. The 10% rate
is imposed on Marin Sanitary Service for refuse and recycling services provided
in the franchisee's service area (all of the City except North San Rafael). For the
other utilities, the current rates are applied to revenues generated within the City
limits. Statewide utility deregulation is causing cities, including San Rafael, to see
lower overall franchise fees from the major utility provider.
Results: The graph below takes on two elements. The first bar shows the franchise fees on
utility companies only (PG&E and TCI Cable). The second portion shows the new
franchise fee for refuse that began in 1997-98. In 1999-00 Taxes on the refuse hauler
increased due to service volume and additional customers, without a rate increase.
Changes in the City's cable provider resulted in increased services, rates and fee
collections.
Franchise Fees - 6 Year Trend
$16 .000
$14.000
$12 .000
'C r:::
rei $10 .000 VI
::::l
0 ..r:::
I-$8.000
'C
QI ...
'C $6.000 r:::
::::l
:J:
$4.000
$2 .000
$-
94-95 95-96 96-97 97-98 98-99 99-00
Fiscal Year
I_ Utility Companies II Refuse Company I
144
CITY OF SAN RAFAEL
ALLOCATION OF $1.00 OF PROPERTY TAX REVENUE
FISCAL YEARS 1999-2000
Property Tax Distribution
100%
90%
80%
70%
60%
50%
40%
30%
20%
10%
00/0 j4?-.Y,L;'.r.'J-<'.!.p'C1 _-•• ~ .-1 .... --~ .""',p; ;·n·-~t''-'·i'';'i;Rt..!b.:J.i.I rii¥J'' .... ,~~~ .• -.......... ,: •.. :r -+i,b.....:.u,,,:,,y(
Central SR
Sample Sites
• Other Entities
o City of San Rafael
• Elementary Schools
North SR
GI Marin Community College
o San Rafael High Schools
• County General
Other Entities include Mosquito Abetement District, Marin Open Space, Marin County Transit District, Bay Area
AQMD and Sanitation Districts
NOTES: -Elementary schools are San Rafael District in Central SR graph and Dixie District in North SR graph.
Sanitation Districts are San Rafeal Sanitation for Central SR graph and Las Gallinas Valley for North SR graph
source: 1998-99 sample properties from Marin County Assessor records
145