HomeMy WebLinkAboutCC SA Minutes 2018-04-16
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In the Council Chambers of the City of San Rafael, Monday, April 16, 2018
Regular Meeting
San Rafael City Council Minutes
Present: Mayor Phillips
Vice-Mayor Gamblin
Councilmember Bushey
Councilmember Colin
Councilmember McCullough
Absent: None
Also Present: City Manager Jim Schutz
City Attorney Robert Epstein
City Clerk Lindsay Lara
OPEN SESSION – COUNCIL CHAMBERS, CITY HALL
1. None.
CLOSED SESSION – THIRD FLOOR CONFERENCE ROOM, CITY HALL
2. Closed Session: None
OPEN TIME FOR PUBLIC EXPRESSION – 7:00 PM
• Keith Metcalfe addressed Council regarding rent control
• Kalyani and Sri Namburu addressed Council regarding rent control
• Andrew Hillner addressed Council regarding rent control
• Alezz Laielen addressed Council regarding LED street lights
• John Reynolds addressed Council regarding rent control
• Lisa Doring addressed Council regarding rent control
• Carolyn Coles addressed Council regarding rent control
CITY MANAGER’S REPORT:
3. City Manager’s Report
• City Manager Jim Schutz announced:
o Park-a-Month Clean-Up Program on April 21 from 9-12 p.m. at Gerstle Park;
o e-Waste Day at the Library, April 21 from 10-2:30 p.m.;
o Community cleanups on April 21 and April 22;
o Earth Day on April 22nd;
o Climate Change Action Plan Quarterly Meeting, Thursday, April 19 at 7:00 p.m. at City Hall; and
o Resilient Neighborhoods 5-Session Workshop to begin April 19 at 7:00 p.m., San Rafael
Community Center
• Mayor Phillips announced San Rafael Rotary Clean-Up Day at Gerstle Park on Saturday, April 28th
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CONSENT CALENDAR:
4. Consent Calendar Items:
Councilmember Colin moved and Councilmember Bushey seconded to approve Consent Calendar Items:
a. Approval of Minutes
Approval of Minutes of Special City Council Meeting and City Council /Successor Agency
Regular Meeting of April 2, 2018 (CC)
CCSA Minutes April 2, 2018
SPCC Minutes April 2, 2018
Approved Minutes as submitted
b. Design Review Board Vacancy
Call for Applications to Fill One Four-Year Term on the San Rafael Design Review Board to
the End of June 2022, Due to Expiration of Term of Cheryl Lentini (CC)
Design Review Board Vacancy
Approved staff recommendation
c. Planning Commission Vacancies
Call for Applications to Fill Two Four-Year Terms on the San Rafael Planning Commission
to the End of June 2022, Due to Expiration of Terms of Larry Paul and Sarah Loughran (CC)
Planning Commission Vacancies
Approved staff recommendation
d. Marin Sanitary Service Refuse Rate Methodology
Resolution Authorizing the City Manager to Enter into a Contract Amendment with R3
Consulting Group, Inc. in an Amount Not to Exceed $34,875 for a Review of the Marin
Sanitary Service Refuse Rate Methodology and Recycling Revenue Fund, and to Assist
with the Meet-and-Confer Process for the Cities of San Rafael & Larkspur, Town of Ross,
Las Gallinas Sanitary District, and the County of Marin (CM)
MSS Refuse Rate Review
RESOLUTION 14491 – RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO A
CONTRACT AMENDMENT WITH R3 CONSULTING GROUP, INC. IN AN AMOUNT NOT TO
EXCEED $34,875 FOR A REVIEW OF THE MARIN SANITARY SERVICE REFUSE RATE
METHODOLOGY AND RECYCLING REVENUE FUND, AND TO ASSIST WITH THE MEET-
AND-CONFER PROCESS FOR THE CITIES OF SAN RAFAEL & LARKSPUR, TOWN OF ROSS,
LAS GALLINAS SANITARY DISTRICT, AND THE COUNTY OF MARIN
e. Uncontrolled Crosswalks Evaluation and Prioritization
Resolution Authorizing the City Manager to Execute a Professional Services Agreement
with Kimley-Horn and Associates, Inc. for Engineering Design Services Associated with
the Uncontrolled Crosswalks Evaluation and Prioritization in an Amount Not to Exceed
$114,260 (PW)
Crosswalks Evaluation PSA
RESOLUTION 14492 – RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE A
PROFESSIONAL SERVICES AGREEMENT WITH KIMLEY-HORN AND ASSOCIATES, INC.
FOR ENGINEERING DESIGN SERVICES ASSOCIATED WITH THE UNCONTROLLED
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CROSSWALKS EVALUATION AND PRIORITIZATION IN AN AMOUNT NOT TO EXCEED
$114,260
f. 2018 Engineering and Traffic Surveys
Resolution Authorizing the City Manager to Execute a Professional Services Agreement
with W-Trans for Engineering and Design Services Associated with the Engineering and
Traffic Surveys in an Amount Not to Exceed $60,000 (PW)
2018 Engineering & Traffic Surveys
RESOLUTION 14493 – RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE A
PROFESSIONAL SERVICES AGREEMENT WITH W-TRANS FOR ENGINEERING DESIGN
SERVICES ASSOCIATED WITH THE ENGINEERING AND TRAFFIC SURVEYS IN AN
AMOUNT NOT TO EXCEED $60,000
g. Francisco Blvd. West Multi-Use Pathway Urban Greening Program
Resolution Approving the Application for Grant Funds from the California Climate
Investments Urban Greening Program for the Francisco Boulevard West Multi -Use
Pathway (PW)
Urban Greening Grant
RESOLUTION 14494 – RESOLUTION APPROVING THE APPLICATION FOR GRANT FUNDS
FROM THE CALIFORNIA CLIMATE INVESTMENTS URBAN GREENING PROGRAM FOR THE
FRANCISCO BOULEVARD WEST MULTI-USE PATHWAY
h. Second Street and Grand Avenue Intersection Modification Project Completion
Accept Completion of the Second Street and Grand Avenue Intersection Modification
Project (City Project No. 11244), and Authorize the City Clerk to File the Notice of
Completion (PW)
2nd & Grand NOC
Approved staff recommendation
i. City Hall Switch Gear Replacement
Resolution Authorizing the City Manager to Execute an Amendment to the Professional
Services Agreement with ME Engineers, Inc. for Electrical Engineering Design Services
Associated with the City Hall Switchgear Replacement Project, in the Amount of $16,330 (PW)
City Hall Switch Gear
RESOLUTION 14495 – RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE AN
AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH ME ENGINEERS,
INC. FOR ELECTRICAL ENGINEERING DESIGN SERVICES ASSOCIATED WITH THE CITY
HALL SWITCHGEAR REPLACEMENT PROJECT, IN THE AMOUNT OF $16,330
j. Senate Bill 1: 2018-19 Projects
Resolution Approving the FY 2018-19 Projects List for Senate Bill 1: The Road Repair and
Accountability Act and Appropriate Funding for Listed Projects (PW)
Senate Bill 1 - Projects
RESOLUTION 14496 – RESOLUTION APPROVING THE FY 2018-19 PROJECTS LIST FOR
SENATE BILL 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT AND APPROPRIATE
FUNDING FOR LISTED PROJECTS
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k. Southern Heights Bridge Water Pipeline Replacement
Resolution Authorizing the City Manager to Execute a Reimbursement Agreement
Between the City of San Rafael and Marin Municipal Water District for Contracting and
Construction Management of the Water Pipeline Replacement Project in Conjunction with
the Construction of the Southern Heights Boulevard Bridge (PW)
Southern Heights Bridge
RESOLUTION 14497 – RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE A
REIMBURSEMENT AGREEMENT BETWEEN THE CITY OF SAN RAFAEL AND MARIN
MUNICIPAL WATER DISTRICT FOR CONTRACTING AND CONSTRUCTION MANAGEMENT
OF A WATER PIPELINE REPLACEMENT PROJECT IN CONJUNCTION WITH THE
CONSTRUCTION OF THE SOUTHERN HEIGHTS BOULEVARD BRIDGE
l. Second and Third Street SMART -Related Signal Improvements
Resolution Authorizing the City Manager to Execute a Professional Services Agreement
with Kimley-Horn and Associates, Inc. for Engineering Design Services Associated with
the Second and Third Street SMART-Related Traffic Signal Improvements Project, City
Project No 11335 in an Amount Not to Exceed $148,315 (PW)
SMART Traffic Signal Improvements
RESOLUTION 14498 – RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE A
PROFESSIONAL SERVICES AGREEMENT WITH KIMLEY-HORN AND ASSOCIATES, INC.
FOR ENGINEERING DESIGN SERVICES ASSOCIATED WITH THE SECOND AND THIRD
STREET SMART-RELATED TRAFFIC SIGNAL IMPROVEMENTS PROJECT, CITY PROJECT
NO 11335 IN AN AMOUNT NOT TO EXCEED $148,315
AYES: Councilmembers: Bushey, Colin, Gamblin, McCullough & Mayor Phillips
NOES: Councilmembers: None
ABSENT: Councilmembers: None
PUBLIC HEARING:
5. Public Hearings:
a. District-Based City Elections
Second Reading and Final Adoption of Ordinance No . 1956 - An Ordinance of the City of
San Rafael Establishing a By-District Election Process in Four Council Districts Pursuant to
California Elections Code § 10010 & California Governmen t Code §§ 34871(C) & 34886 (CA)
District Elections
City Attorney Robert Epstein presented the staff report
Mayor Phillips
Mayor Phillips declared the public hearing opened
Tamela Fish
There being no further comment from the audience, Mayor Phillips closed the public hearing
Councilmember Colin
Mayor Phillips
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Councilmember McCullough moved and Councilmember Bushey seconded to approve final adoption of
Ordinance No. 1956
ORDINANCE NO. 1956 - AN ORDINANCE OF THE CITY OF SAN RAFAEL ESTABLISHING A BY-
DISTRICT ELECTION PROCESS IN FOUR COUNCIL DISTRICTS PURSUANT TO CALIFORNIA
ELECTIONS CODE § 10010 & CALIFORNIA GOVERNMENT CODE §§ 34871(C) & 34886
AYES: Councilmembers: Bushey, Gamblin, McCullough & Mayor Phillips
NOES: Councilmembers: Colin
ABSENT: Councilmembers: None
b. Purchasing Policy Ordinance
Consideration of an Ordinance of the City of San Rafael Amending Chapter 2.55 of the San
Rafael Municipal Code Entitled "Purchasing Policy' and Repealing Chapter 2.60 Entitled
"Professional Services Agreements" to Update the City of San Rafael's Purchasi ng
Policies and Procedures (CM)
Purchasing Policy
City Manager Jim Schutz introduced Associate Management Analyst, Daniel Soto, who gave a
presentation
Mayor Phillips
Daniel Soto
Councilmember McCullough / City Manager Jim Schutz / Daniel Soto
Mayor Phillips declared the public hearing opened, however, there being no comment from the audience,
Mayor Phillips closed the public hearing
Mayor Phillips
Councilmember Colin
Councilmember Colin moved and Councilmember Gamblin seconded to dispense with the reading of the
ordinance in its entirety and refer to it by title only, and pass Charter Ordinance No. 1957 to Print
ORDINANCE NO. 1957 - AN ORDINANCE OF THE CITY OF SAN RAFAEL AMENDING CHAPTER 2.55
OF THE SAN RAFAEL MUNICIPAL CODE ENTITLED “PURCHASING POLICY” AND REPEALING
CHAPTER 2.60 ENTITLED “PROFESSIONAL SERVICES AGREEMENTS” TO UPDATE THE CITY OF
SAN RAFAEL’S PURCHASING POLICIES AND PROCEDURES
AYES: Councilmembers: Bushey, Colin, Gamblin, McCullough & Mayor Phillips
NOES: Councilmembers: None
ABSENT: Councilmembers: None
OTHER AGENDA ITEMS:
6. Other Agenda Items:
a. Tamalpais Avenue One-Way Traffic Conversion in Support of Bike to Work Week
Informational Presentation to City Council on the Proposed Pilot Project Converting Tamalpais
Avenue West to One-Way Traffic and Adding a Class IV Cycle Track for Bicycles (PW)
Tamalpais Avenue Bike to Work
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Bill Guerin, Public Works Director, introduced Lauren Davini, Traffic Engineer, who gave a presentation
Mayor Phillips
Lauren Davini
Councilmember Colin / Lauren Davini
Councilmember Bushey / Lauren Davini
Mayor Phillips / Lauren Davini
Mayor Phillips invited public comment
Jim Geraghty, Bicycle and Pedestrian Advisory Committee
Kate Powers, Bicycle and Pedestrian Advisory Committee
There being no further comment from the audience Mayor Phillips closed the public comment period
Councilmember Colin / Lauren Davini / City Manager Jim Schutz
Mayor Phillips
Bill Guerin
Mayor Phillips / Bill Guerin
Councilmember Colin / Bill Guerin
Councilmember Bushey / Bill Guerin
Councilmember Bushey / Bill Guerin
Councilmember Bushey
Councilmember McCullough / Lauren Davini
Councilmember McCullough moved and Councilmember Colin seconded to accept the report
Accepted report
AYES: Councilmembers: Bushey, Colin, Gamblin, McCullough & Mayor Phillips
NOES: Councilmembers: None
ABSENT: Councilmembers: None
b. Street Resurfacing Project
Resolutions Approving Street Resurfacing, City Project No. 11306 (PW)
Street Resurfacing
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1. Resolution Awarding, and Authorizing the City Manager to Execute, a Constructio n
Agreement for the Street Resurfacing 2016-2017 Project to Team Ghilotti, Inc., In the
Amount of $1,394,144; and Authorizing Contingency Funds and Other Project Funding in
the Total Amount of $139,415 for a Total Appropriated Amount of $1,533,559
Bill Guerin, Public Works Director, presented the staff report
Mayor Phillips / Bill Guerin
Councilmember McCullough
Mayor Phillips invited public comment
Kevin Ghilotti, Team Ghilotti
Robert Lee, Vice President, Team Ghilotti
Mayor Phillips
Councilmember Gamblin / Bill Guerin
Councilmember McCullough / Bill Guerin
Councilmember McCullough / Bill Guerin
Councilmember McCullough / Bill Guerin
Mayor Phillips / Bill Guerin
Councilmember Bushey moved and Councilmember Gamblin seconded to adopt the Resolution
RESOLUTION 14499 – RESOLUTION AWARDING, AND AUTHORIZING THE CITY MANAGER TO
EXECUTE, A CONSTRUCTION AGREEMENT FOR THE STREET RESURFACING 2016-2017
PROJECT TO TEAM GHILOTTI, INC., IN THE AMOUNT OF $1,394,144; AND AUTHORIZING
CONTINGENCY FUNDS AND OTHER PROJECT FUNDING IN THE TOTAL AMOUNT OF $139,415
FOR A TOTAL APPROPRIATED AMOUNT OF $1,533,559
AYES: Councilmembers: Bushey, Colin, Gamblin, McCullough & Mayor Phillips
NOES: Councilmembers: None
ABSENT: Councilmembers: None
2. Resolution Approving, and Authorizing the City Manager to Execute, a Profession al
Services Agreement with Park Engineering, Inc. for Inspection Services Associated with
the Street Resurfacing 2016-2017 Project, in an Amount Not to Exceed $95,783 and
Additional Appropriations for Design Services in the Amount of $14,575 for a Total
Ap propriated Amount of $110,358
Bill Guerin, Public Works Director, presented the staff report
Mayor Phillips invited public comment; however, there was none
Councilmember Bushey moved and Councilmember Gamblin seconded to adopt the Resolution
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RESOLUTION 14500 – RESOLUTION APPROVING, AND AUTHORIZING THE CITY MANAGER TO
EXECUTE, A PROFESSIONAL SERVICES AGREEMENT WITH PARK ENGINEERING, INC. FOR
INSPECTION SERVICES ASSOCIATED WITH THE STREET RESURFACING 2016-2017 PROJECT, IN
AN AMOUNT NOT TO EXCEED $95,783 AND ADDITIONAL APPROPRIATIONS FOR DESIGN
SERVICES IN THE AMOUNT OF $14,575 FOR A TOTAL APPROPRIATED AMOUNT OF $110,358
AYES: Councilmembers: Bushey, Colin, Gamblin, McCullough & Mayor Phillips
NOES: Councilmembers: None
ABSENT: Councilmembers: None
COUNCILMEMBER REPORTS / REQUESTS FOR FUTURE AGENDA ITEMS:
7. Councilmember Reports:
• Mayor Phillips announced:
o Marin Organizing Committee vigil in recognition of the Rotating Emergency Shelter Team
(REST) Program to be held April 17th;
o His attendance in court as an observer regarding San Rafael Sidewalks
• City Attorney Robert Epstein commented on the San Rafael sidewalk court date
SAN RAFAEL SUCCESSOR AGENCY
1. Consent Calendar: None
ADJOURNMENT:
Mayor Phillips adjourned the meeting at 8:09 p.m.
___________________________
LINDSAY LARA, City Clerk
APPROVED THIS _____DAY OF____________, 2018
_____________________________________
GARY O. PHILLIPS, Mayor