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PW Southern Heights Bridge Temporary Construction EasementsCITY OF SAN RAFAEL, CALIFORNIA DEPARTMENT OF PUBLIC WORKS MEMORANDUM DATE: August 23, 2018 TO: Jim Schutz, City Manager FROM: Bill Guerin, Public Works Director L1�6 FILE NO. 16.01.266 SUBJECT: Southern Heights Bridge Replacement Project Just Compensation for Temporary Construction Easements Since December 2017, staff and the design team have worked to obtain environmental clearance at the federal level, coordinated with utility companies, and progressed the construction documents (i.e., plans) to the 65% level. After reviewing the plans and discussing with the design team how the bridge may be built, it has become necessary to procure seven temporary construction easements from adjacent property owners such that the prime contractor charged with building the bridge will have sufficient room to mobilize equipment due to lack of space within the narrow City right of way. The design team includes qualified real estate professionals who have obtained appraisals and comparables to determine the fair market value of the necessary easements as set forth below: Address Property Owner Initial TCE Offer Values 10 Meyer Road $1,000 Total Initial Offers $17,536 In order to move the project forward, the City is scheduling appointments with property owners for September 4, 2018 at which time the offers will be presented. To finalize the offer packages, we request you sign Page 2 of the Valuation Summary Statement setting forth the "Just Compensation" for each offer, and return them to me. The proposed offers constitute a starting point, and the City will negotiate with property owners to come to an agreed upon amount for the City to secure temporary construction easements. It should be noted that this project is funded through the Caltrans Highway Bridge Program, and that the City will be reimbursed the costs associated with the temporary construction easements; no local match is required. The City Attorney's Office has retained Benjamin Stock, an eminent domain attorney, to peer review all real estate documents prepared by the design team. Mr. Stock has reviewed and approved the offer packages enclosed herein. C:\Users\huntery\AppData\Local\Microsoft•.Windows\Temporary Intemet Files\Content.OutlookVF795S4V\2018-08-23 - Memoradum to Jim Schutz.doc P� RA f 2 �, yo e�rY WITH p��5 CONTRACT ROUTING FORM INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below. TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER: Contracting Department: Public Works Project Manager: Hunter Young Extension: 3408 Contractor Name: Temporary Construction Easements Contractor's Contact: N/A Contact's Email: N/A ❑ FPPC: Check if Contractor/Consultant must file Form 700 Step RESPONSIBLE DESCRIPTION COMPLETED REVIEWER DEPARTMENT DATE Check/Initial 1 Project Manager a. Email PINS Introductory Notice to Contractor Click here to ❑ enter a date. b. Email contract (in Word) and attachments to City Click here to Attorney c/o Laraine.Gittens@cityofsanrafael.org enter a date. ❑ HY 2 City Attorney a. Review, revise, and comment on draft agreement 4/19/2019 ❑x LG and return to Project Manager b. Confirm insurance requirements, create Job on Click here to 1:1 LG PINS, send PINS insurance notice to contractor enter a date. 3 Department Director Approval of final agreement form to send to 4/19/2019 ❑X BG contractor 4 Project Manager Forward three (3) originals of final agreement to ❑ HY contractor for their signature 5 Project Manager When necessary, contractor -signed agreement ❑ N/A agendized for City Council approval * *City Council approval required for Professional Services X❑ HY Agreements and purchases of goods and services that exceed Or $75,000; and for Public Works Contracts that exceed $175,000 Date of City Council approval 4/15/2019 PRINT CONTINUE ROUTING PROCESS WITH HARD COPY 6 Project Manager Forward signed original agreements to City 4/19/2019 ❑X HY Attorney with printed copy of this routing form 7 City Attorney Review and approve hard copy of signed agreement 8 City Attorney Review and approve insurance in PINS , and bonds N/A ❑X LG (for Public Works Contracts) 9 City Manager/ Mayor Agreement executed by City Council authorized official l 10 City Clerk Attest signatures, retains original agreement and n forwards copies to Project Manager �j