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Home My WebLink AboutPD Body Worn CamerasAgenda Item No: 3. d Meeting Date: Nov 3, 2014 SAN RAFAEL CITY COUNCIL AGENDA REPORT Department: Police Prepared by: Glenn McElderry, Captain City Manager Approvaill ~AA-t.J.fJ SUBJECT: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL AUTHORIZING THE EXPENDITURE OF $45,160.50 TO PURCHASE 60 BODY WORN CAMERAS. DISCUSSION: In January of 2014, four San Rafael Police Officers were selected to field test body worn cameras provided by VIEVU Inc. The officers were selected from a variety of shifts to allow for recordings from different lighting and working conditions. The officers worked dayshift, nightshift, motorcycle enforcement and downtown foot beat / bicycle patrol. On February 11, 2014, the Marin County Civil Grand Jury issued a repOli entitled "Get the Picture? Audiovisual Technology and Marin Law Enforcement." The Grand Jury recommended that police departments, including San Rafael Police, request their respective city councils to provide funds to equip officers with body worn cameras. In June of 2014, ten additional San Rafael Police Officers were selected and outfitted with body worn cameras to increase our testing of the cameras. The testing phase is complete and the police department is prepared to outfit all sworn officers with body worn cameras. The officers that were assigned cameras in the testing phase provided extensive positive feedback about the cameras along with significant support from the Marin County District Attorney's Office. The audio and video evidence captured by the body worn cameras creates an environment for the viewer as though they were with the officer at the time of recording. After reviewing studies prepared by other departments in the region and considering other body- worn camera vendors, staff determined the best solution for the San Rafael Police Department was the VIEVU LE-3 chest mounted camera. The camera system has a simple on/off switch, and a management software solution which utilizes a department controlled server. The unique FOR CITY CLERK ONLY File No.: __ -'-__________ _ Cou neil Meeting: _'-'-'-..=!...::c.---'--'-___ _ Disposition: SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2 and proprietary software package requires no additional licensing or recurring maintenance fees. Additionally, staff determined the purchase of a separate software management solution or cloud based storage and management system are cost prohibitive due to ongoing storage expenses, software licensing costs, and the potential data that can be compromised as it is not held locally. Bay Area agencies that currently use VIEVU cameras include the Novato Police Department, Oakland Police Depatiment, Union City Police Department, Alameda County Sheriff Department, Vallejo Police Depatiment and the Fairfield Police Department. Staff has spoken to several of these agencies and they have been extremely positive about the functionality and durability of the cameras as well as the suppOli of VIEVU for training and customer support. Each of these agencies purchased the VIEVU body-worn cameras using a single source procurement process based upon VIEVU being the only company which sells a body worn camera and includes a software video management system as part of the purchase. FISCAL IMPACT: The cost for (60) VIEVU LE-3 body worn cameras is $45,160.50. There are sufficient resources appropriated in the fiscal year 2014-2015 general fund budget to support this purchase. ACTION REQUIRED: Approve expenditure of $45,160.50 RECOMMENDATION: Staff recommends that the City Council approve the purchase of 60 VIEVU LE-3 cameras in the amount of $45, 160.50. ATTACHMENTS: None RESOLUTION NO. 13835 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL APPROVING THE EXPENDITURE OF $45,160.50 TO PURCHASE 60 BODY WORN CAMERAS. Whereas, in January 2014, the Police Department began testing VIEVU LE-3 body worn cameras on four officers; and Whereas, in June 2014, the Police Department expanded the testing of VIEVU LE-3 body worn cameras to ten additional officers; and Whereas, the testing of the body worn cameras was very positive and showed the impact of audio and video evidence and is supported by the Marin County District Attorney; and Whereas, staff has identified resources appropriated in the fiscal year 2014- 2015 general fund budget to fund this purchase; and Whereas, the City Council finds that because VIEVU is the only company which sells a body worn camera that includes a software video management system as part of the purchase, competitive bidding should be waived for this purchase pursuant to San Rafael Municipal Code Section 2.55.070. NOW, THEREFORE BE IT RESOLVED, that the City Council hereby waives bidding and approves the expenditure of $45,160.50 to purchase sixty (60) VIEVU LE-3 body worn cameras. I, Esther Beirne, Clerk of the City of San Rafael, hereby certify that the foregoing resolution was duly and regularly introduced and adopted at a regular meeting of the San Rafael City Council held on November 3, 2014 by the following vote, to wit: AYES: COUNCILMEMBERS: Bushey, Colin, Connolly, McCullough & Mayor Phillips NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: None ESTHER BEIRNE, City Clerk CITY OF SAN RAFAEL ROUTING SLIP I APPROVAL FORM SRRA / SRCC AGENDA ITEM NO. ~"""'-_ DATE OF MEETING: November 3,2014 FROM: Glenn McElderry, Captain DEPARTMENT: Police Department DATE: October 22, 2014 TITLE OF DOCUMENT: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL AUTHORIZING THE EXPENDITURE OF $45,160.50 TO PURCHASE 60 BODY WORN CAMERAS. Department Head (signature) *** *** *** *** *** *** *** *** *** *** *** *** *** *** *** *** (LOWER HALF OF FORM FOR APPROVALS ONLY) APPROVED AS COUNCIL / AGENCY AGENDA ITEM: NOT APPROVED REMARKS: APPROVED AS TO FORM: