HomeMy WebLinkAboutPW 2017 Storm Damage Repair - #21 San Pablo Completion____________________________________________________________________________________
FOR CITY CLERK ONLY
File No.: 4-1-733
Council Meeting: 01/22/2019
Disposition: Approved staff recommendation
Agenda Item No: 4.j
Meeting Date: January 22, 2019
SAN RAFAEL CITY COUNCIL AGENDA REPORT
Department: Public Works
Prepared by: Bill Guerin,
Director of Public Works
City Manager Approval: _______
File No.: 16.11.46
TOPIC: 2017 STORM DAMAGE REPAIR – #21 SAN PABLO
SUBJECT: ACCEPT COMPLETION OF THE 2017 STORM DAMAGE REPAIR AT #21
SAN PABLO AVENUE (CITY PROJECT NO. 11330) AND AUTHORIZE THE
CITY CLERK TO FILE THE NOTICE OF COMPLETION
RECOMMENDATION: Accept the project and authorize the City Clerk to file the Notice of
Completion.
BACKGROUND: In January 2017, the City of San Rafael, as well as other communities
throughout California experienced a significant storm event. On February 14, 2017, the
President declared a major disaster, making federal disaster aid available to 34 counties,
including Marin County. From January 3, 2017 to January 12, 2017 a ‘slip-out’ (landslide)
occurred adjacent to #21 San Pablo Avenue. At the time of the incident, the slip-out affected
the shoulder of the roadway. For the last year, the site has been covered with plastic and
monitored by Public Works staff.
The project to repair the storm damage for the protection of the roadway was publicly advertised
in accordance with San Rafael’s Municipal Code on June 6, 2018 and four bids for the
construction were received. On July 16, 2018, the City Council awarded the construction
contract to Hillside Drilling, Inc. in the amount of $198,850. Construction commenced in August
2018 and was completed in mid-October 2018.
ANALYSIS: Pursuant to Civil Code Section 3093, the City is required to record a Notice of
Completion upon City acceptance of the improvements. This acceptance initiates a period
during which the project subcontractors may file Stop Notices to seek payment from the City for
funds owed to the Contractor for the project work.
FISCAL IMPACT: There is no fiscal impact associated with this item.
The total City expenses of $205,796.00 came in under the originally authorized expenditures of
$220,000, budgeted in the Gas Tax Fund (Fund #206). A reimbursement request for this
project has been forwarded to the Federal Emergency Management Agency (FEMA) and the
City is awaiting reimbursement for a portion of these costs. The project was designed in-house
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2
by Public Works staff and inspected by Park Engineering. Park engineering’s professional
services agreement will also be reimbursable by FEMA.
RECOMMENDED ACTION: Accept completion of the project and authorize the City Clerk to file
the Notice of Completion.
ATTACHMENT:
1. Notice of Completion
When recorded mail to:
City of San Rafael
Lindsay Lara, City Clerk
1400 Fifth Avenue
P. O. Box 151560
San Rafael, CA 94915-1560
SPACE ABOVE THIS LINE FOR RECORDER'S USE
CITY OF SAN RAFAEL
NOTICE OF COMPLETION OF IMPROVEMENT
TO ALL PERSONS WHOM IT MAY CONCERN:
NOTICE IS HEREBY GIVEN for and on behalf of the City of San Rafael, County of Marin, State of
California, that there has been a cessation of labor upon the work or improvement and that said work or
improvement was completed upon the 17th day of September, 2018 and accepted the 11th day of
December, 2018; that the name, address and nature of the title of the party giving this notice is as
follows: The City of San Rafael, 1400 Fifth Avenue, San Rafael, California, 94901, a municipal
corporation, in the County of Marin, State of California, within the boundaries of which said work or
improvement was made upon land owned by said City and/or over which said City has an easement; that
said work or improvement is described as follows:
2017 Storm Damage Repair - #21 San Pablo Avenue”
City Project No. 11330
and reference is hereby made for a further description thereof to the plans and specifications approved
for said work or improvements now on file in the office of the Department of Public Works, and said
plans and specifications are hereby incorporated herein by reference thereto; and that the name of the
Contractor who contracted to perform said work and make such improvement is
Hillside Drilling, Inc.
I declare under penalty of perjury that the foregoing is true and correct.
Executed at San Rafael, California, on __________________, 2019.
CITY OF SAN RAFAEL
A Municipal Corporation
By
BILL GUERIN
Director of Public Works
STATE OF CALIFORNIA
COUNTY OF MARIN
Subscribed and sworn to (or affirmed) before me on this ____________ day of __________________,
20___, by Bill Guerin, proved to me on the basis of satisfactory evidence to be the person(s) who
appeared before me.
WITNESS my hand and official seal.
Signature _______________________________
LINDSAY LARA
San Rafael City Clerk
File: 16.11.46
A notary public or other officer completing this certificate verifies
only the identity of the individual who signed the document to
which this certificate is attached, and not the truthfulness,
accuracy, or validity of that document.