HomeMy WebLinkAboutCM Joint Services Authority Appointments & JPAOrry OF
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Agenda Item No:
Meeting Date: March 15, 2010
SAN RAFAEL CITY COUNCIL AGENDA REPORT
Department: Management Services
Prepared by:
Jim Schutz, Assistant City Manager �S City Manager Approval:
SUBJECT: RESOLUTIONS AUTHORIZING THE CITY MANAGER TO ENTER INTO
TWO JOINT POWERS AGREEMENTS AND FURTHER AUTHORIZING
THE CITY MANAGER TO SERVE ON THE BOARD OF DIRECTORS OF
BOTH JOINT SERVICES AUTHORITIES
RECOMMENDATION: Adopt the Resolutions
BACKGROUND:
The City of San Rafael currently has working partnerships with joint powers authorities
(JPAs) with various other public agencies in the County in order to provide services that
are more efficiently delivered by pooling our resources and working together. Examples
of such efforts include the Animal Control JPA, the General Services JPA, and the
Hazardous and Solid Waste JPA.
Staff is recommending that the City Council authorize involvement in two additional
Joint Powers Authorities: Local Government Services (LGS) and Regional Government
Services (RGS). These JPAs establish alternative structures for hiring governmental
employees that facilitate the sharing of employees across organizations, and provides a
cost effective platform for sharing administrative services.
RGS and LGS were formed in March 2001 by the City of San Carlos and the
Association of Bay Area Governments to provide administrative, support, and staffing
services to other California public agencies. They were formed to meet two growing
pressures on local governments: 1) increasing demand for services without
corresponding funding, and 2) increasing difficulty recruiting and retaining highly
qualified employees. RGS and LGS have provided consulting and staffing services to
cities, special districts, counties, other JPAs, and special consortiums of government
agencies throughout California.
FOR CITY CLERK ONLY
File No.:
Council Meeting:
Disposition:
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Paee: 2
The two JPAs provide different retirement plans to better meet the needs of client
agencies and employees. LGS is a PERS member agency and RGS has a 401(a)
defined contribution plan. Neither JPA participates in Social Security for retirement
purposes.
The JPAs provide services to the cities of Larkspur, Belvedere, Sausalito, Yountville;
the Transportation Authority of Marin; MERA; MTA; Transbay Joint Powers Authority;
Marin Transit District; South Bayside Waste Management Authority; Ventura County
Transportation Commission; and other entities. The City of San Rafael is currently
under contract with RGS to provide the services for two positions in Management
Services and one in the Police Department.
The structures allow services to be provided to public and non-profit agencies on a
contractual, fee for service basis, fully recovering the cost to provide the services. The
benefit to member agencies is in maximizing the efficiency of service delivery through
pooling together the limited resources of multiple agencies, thus avoiding duplication of
costs while maintaining, enhancing and/or adding services.
ANALYSIS:
The JPA Board has been looking to add strategic, stable local government
organizations with high quality policy makers and operations staff to expand its
presence and services in the Bay Area. The current members of RGS and LGS are the
City of Larkspur and the Association of Bay Area Governments (ABAG).
Each agency's chief executive officer has a seat on the Board of Directors for RGS and
on the Board of Directors for LGS. The City of San Rafael has been invited to join the
JPAs and to serve on the Board of Directors for the JPAs to assist with leadership and
direction.
FISCAL IMPACT:
No fiscal impact is anticipated as a result of adoption of these resolutions. Over time,
the largest financial impact to the City of San Rafael and to the other clients of the JPAs
will be in costs avoided through sharing expenses with other agencies. As services and
clients are added to the JPAs, economies of scale and sharing of costs will result in on-
going savings. In addition, RGS and LGS offered training grants totaling $15,000 to its
member agencies last year and they anticipate continuing to offer grant funds for
training.
OPTIONS:
1. Approve Resolutions as recommended or with modifications
2. Take no action at this time
ACTION REQUIRED: Adopt Resolution.
RESOLUTION
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL JOINING
THE JOINT POWERS AGREEMENT WHICH ESTABLISHED THE REGIONAL
GOVERNMENT SERVICES AUTHORITY
WHEREAS, the City of San Rafael is a member of several Joint Powers Authorities
(JPAs) in order to take advantage of economies of scale and improved
efficiencies; and
WHEREAS, JPAs can and do provide a myriad of services for public agencies,
including solid and hazardous waste disposal, recycling, wastewater
treatment, workers' compensation and liability self insurance and other
direct and support services; and
WHEREAS, recruitment and retention success would be enhanced by providing an
effective means for sharing talented employees across organizations and
providing a defined contribution retirement plan to add flexibility for both
employees and the City.
WHEREAS, the Regional Government Services Authority created by a Joint Powers
Agreement, dated March 1, 2001, is an entity which provides such
employment services; and
WHEREAS, the City Council finds it would be beneficial to the City to be a member of
the Regional Government Services Authority; and
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN RAFAEL DOES
RESOLVE, DETERMINE AND ORDER AS FOLLOWS:
The City Manager is authorized to execute on behalf of the City, an
agreement to join the Regional Government Services Authority to provide
services for public agencies and other local government entities; and
IT IS FURTHER RESOLVED that the City Council of the City of San Rafael authorizes
the City Manager to serve on the Board of Directors of the Regional
Government Services Authority as needed to assist with the governance
of the agency.
I, Esther C. Beirne, Clerk of the City of San Rafael, hereby certify that the foregoing
Resolution was duly and regularly introduced and adopted at a regular meeting of the
City Council of the City of San Rafael, held on Monday, the 15th day of March, 2010, by
the following vote, to wit:
AYES:
Councilmembers:
NOES:
Councilmembers:
ABSENT:
Councilmembers:
Esther C. Beirne, City Clerk
RESOLUTION
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL JOINING
THE JOINT POWERS AGREEMENT WHICH ESTABLISHED THE LOCAL
GOVERNMENT SERVICES AUTHORITY
WHEREAS, the City of San Rafael is a member of several Joint Powers Authorities
(JPAs) in order to take advantage of economies of scale and improved
efficiencies; and
WHEREAS, JPAs can and do provide a myriad of services for public agencies,
including solid and hazardous waste disposal, recycling, wastewater
treatment, workers' compensation and liability self insurance and other
direct and support services; and
WHEREAS, recruitment and retention success would be enhanced by providing an
effective means for sharing talented employees across organizations,
providing PERS and a defined contribution retirement plan to add
flexibility for both employees and the City; and
WHEREAS, the Local Government Services Authority created by a Joint Powers
Agreement, dated March 1, 2001, is an entity which provides such
employment services; and
WHEREAS, the City Council finds it would be beneficial to the City to be a member of
the Local Government Services Authority; and
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN RAFAEL DOES
RESOLVE, DETERMINE AND ORDER AS FOLLOWS:
The City Manager is authorized to execute on behalf of the City, an
agreement to join the Local Government Services Authority to provide
services for public agencies and other local government entities; and
IT IS FURTHER RESOLVED that the City Council of the City of San Rafael authorizes
the City Manager to serve on the Board of Directors of the Local
Government Services Authority as needed to assist with the governance
of the agency.
I, Esther C. Beirne, Clerk of the City of San Rafael, hereby certify that the foregoing
Resolution was duly and regularly introduced and adopted at a regular meeting of the
City Council of the City of San Rafael, held on Monday, the 15th day of March, 2010, by
the following vote, to wit:
AYES:
Councilmembers:
NOES:
Councilmembers:
ABSENT:
Councilmembers:
Esther C. Beirne, City Clerk