HomeMy WebLinkAboutPW Fifth Avenue/Irwin St. Signal Upgrades CompletionCITY OF�� \�\i
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Agenda Item No: 12
Meeting Date: July 20, 2009
SAN RAFAEL CITY COUNCIL AGENDA REPORT
Department: Publi
Prepared by City Manager Approval:
ctor blic Works (LM)
File No. 18.01.67
SUBJECT: ACCEPT COMPLETION OF THE FIFTH AVENUE/IRWIN STREET AND FIFTH
AVENUE/LINCOLN AVENUE SIGNAL UPGRADES, PROJECT #11101 AND AUTHORIZE
THE CITY CLERK TO FILE THE NOTICE OF COMPLETION.
RECOMMENDATION:
Staff recommends that the City Council accept completion of the project and authorize the City Clerk to
file the Notice of Completion.
BACKGROUND:
As part of the routine traffic monitoring, intersection analysis, and signal inspection, staff analyzed the
two intersections of 5°i Avenue/Irwin Street and 5`h Avenue/Lincoln Avenue for improvements and
operations using accident and field data. After the review, it was determined that the intersections were in
need of improvements, including installation of traffic signals upgrades at both intersections to improve
visibility of the signal heads, installation of additional pedestrian safety lighting at all crosswalks,
installation of new curb ramps which meet current federal ADA requirements, upgrades to the existing
signal equipment, and modifications to the striping layout to provide additional vehicular safety.
City Council adopted Resolution number 11850 authorizing the Director of Public Works to enter into an
agreement with Kimley-Horn and Associates, Inc. to design the above mentioned intersection
improvements. On March 17, 2008, Resolution number 12447 was adopted, amending the agreement to
provide additional safety and intersection improvement designs at the two intersections. Final design of
the project was completed by Kimley-Horn and Associates, Inc. in May of 2008.
The project was advertised in accordance with San Rafael's Municipal code and policies on June 20, 2008
and bids were opened on July 16, 2008 at 2:00 PM. The low bid of $304,425 was $30,455 above the
engineer's estimate of $273,970 and the City Council adopted Resolution number 12546 authorizing the
Public Works Director to enter into a contract with Columbia Electric, Inc to construct the project. After
a 16 -week lead period to obtain the traffic signal materials, construction commenced on January 20`h,
2009 and was fully completed on June 17'h, 2009.
FOR CITY CLERK ONLY
File No.:
Council Meeting:
Disposition:
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Pa2e: 2
PROJECT UPDATE:
The project construction was completed on June 17, 2009, and the City Engineer recommends acceptance
of the project and recordation of a Notice of Completion for the project.
PROJECT SUMMARY:
The Engineer's Estimate was $273,970.00. Project Inspection and Management was done by the
City. The final cost for the project was $315,679.46.
Item
Working Das
Date
SCHEDULE:
Date of Contract
August 4, 2008
Date of Notice to Proceed
August 19, 2008
16 -Week Lead Period Ends:
December 9'0, 2008
Construction Start Date (after end of City moratorium):
January 20, 2009
Working Days allowed by contract
30
Working Days allowed by change order
12
Non -Working Days due to weather
21
Working Days requested by extension
41
Actual
104
June 17, 2009
COSTS:
Total Original Contract Amount (lowest bid)
$304,425.00
Total Actual Contract Amount
$303,375.00
Total Amount of Extra Quantities
$0.00
Total Change Order Amount
$12,304.46
Total Contract Cost
$315,679.46
The extension of working days was requested and approved for the scheduling of utility work.
Additional costs incurred for this project include $24,274.15 for project design and construction
support, $9,045.78 for associated traffic signal service utility work, and $33,135.32 for city
supplied traffic signal equipment.
ANALYSIS:
Pursuant to Civil Code Section 3093 the City, owner of the improvements, is required to record a
Notice of Completion upon acceptance of the improvements by the City. This acceptance
initiates a time period during which project sub contractors may file Stop Notices seeking
payment from the City out of the funds owed to the Contractor for the project work.
ACTION REQUIRED:
Accept completion of the Fifth Avenue/Irwin Street and Fifth Avenue/Lincoln Avenue Signal
Upgrades (Project #11101) and authorize the City Clerk to file a Notice of Completion.