HomeMy WebLinkAboutCC Planning Commission Call for Apps 2009Agenda Item No: 3
Meeting Date: May 4, 2009
SAN RAFAEL CITY COUNCIL AGENDA REPORT
Department: City Clerk
Prepared by: Esther C. Beirne City Manager Approval•
File No.: 9-2-6
SUBJECT: CALL FOR APPLICATIONS FOR APPOINTMENTS TO FILL TWO, FOUR-YEAR
TERMS ON THE PLANNING COMMISSION TO THE END OF JUNE, 2013, DUE TO
THE EXPIRATION OF TERMS OF KATE COLIN AND CHARLES PICK (CC)
It is recommended that Council:
a) Call for applications to fill two, four-year terms on the Planning Commission, to expire the end of
June, 2013;
b) Set the deadline for receipt of applications for Tuesday, June 9, 2009 at 12:00 noon in the City Clerk's
Office, City Hall, Room 209; and
c) Set the date for interviews of applicants at a Special City Council meeting to be held on Monday,
July 6, 2009, commencing at 6:00 p.m.
SUMMARY BACKGROUND:
The four-year terms of Kate Colin and Charles Pick will expire at the end of June, 2009. Both Planning
Commission members have indicated they would seek reappointment.
ACTION: Approve staff recommendation.
Enclosures: Vacancy Notice
Application
Ethics Training Information
Excerpt from San Rafael Municipal Code
W:\City Clerk- WorkFileWgenda related\Planning Commission\Plan call item 5-09.doc
FOR CITY CLERK ONLY
File No.:
Council Meeting:
Disposition:
TWO VACANCIES - CITY OF SAN RAFAEL
PLANNING COMMISSION
Applications to serve on the PLANNING COMMISSION, City of San Rafael, to fill two,
four-year terms to the end of June, 2013, may be obtained at the City Clerk's Office, City Hall,
1400 Fifth Avenue, Room 209, San Rafael, or on the City Clerk's website at
http://www.cityofsanrafael.org/Government/City Clerk/Boards and Commissions.htm
The deadline for filing applications is Tuesday, June 9, 2009 at 12:00 noon, in the City Clerk's
Office.
There is no compensation paid to Planning Commissioners. Commissioners must comply with
the City's ethics training requirement of AB 1234, and reimbursement policy. See attached
information.
ONLY RESIDENTS OF THE CITY OF SAN RAFAEL MAY APPLY.
The Planning Commission regularly meets on the second and fourth Tuesdays of every month
at 7:00 p.m. in the Council Chamber, City Hall.
The Planning Commission prepares and adopts long-term general plans for physical
development projects within the City of San Rafael, and reports on the design and
improvements of proposed subdivisions.
Interviews of applicants will be held at a Special Meeting of the San Rafael City Council on
Monday, July 6, 2009, commencing at 6:00 p.m., to fill two, four-year terms to the end of
June, 2013.
An excerpt from the San Rafael Municipal Code re: Planning Commission membership, terms
of commissioners, powers and duties, etc., is also attached.
NOTE: All Planning Commissioners are required to file Fair Political Practices Commission
Conflict of Interest Statements, which are open to the public for review.
[Government Code Section 87200]
ESTHER C. BEIRNE
City Clerk
City of San Rafael
Dated: May 4, 2009
CITY OF SAN RAFAEL
APPLICATION TO SERVE AS MEMBER OF THE
PLANNING COMMISSION
NAME:
HOME ADDRESS:
CITY / STATE / ZIP CODE:
RESIDENT OF THE CITY OF SAN RAFAEL FOR YEARS
PRESENT OCCUPATION:
NAME OF BUSINESS:
BUSINESS ADDRESS:
HOME & BUSINESS PHONE:
E-MAIL ADDRESS:
EDUCATION:
PARTICIPATION IN THE FOLLOWING CIVIC AND COMMUNITY ACTIVITIES / ORGANIZATIONS:
MY REASONS FOR WANTING TO SERVE ARE:
DATE: SIGNATURE:
Filing Deadline: Mail or deliver to: City of San Rafael, Dept. of City Clerk
Date: Tues., June 9, 2009 City Hall, 1400 Fifth Avenue, Room 209
Time: 12:00 noon P.O. Box 151560
San Rafael, CA 94915
NOTICE TO BOARD & COMMISSION APPLICANTS
REGARDING ETHICS TRAINING
On January 1, 2006, a new law became effective that requires two (2) hours of ethics
training of the local legislative bodies by January 1, 2007. This new law defines a local
legislative body as a "Brown Act" governing body, whether permanent or temporary,
decision-making or advisory, and created by formal action of the City Council. In other
words, any person serving on a City Council, Board, Commission, or Committee
created by the Council is subject to this ethics training requirement. After this initial
class, training will be required every two years.
Ethics training can be accomplished by taking a 2 -hour class, self -study, or an on-line
class. You may seek reimbursement for taking any authorized ethics class. The city
staff member that is assigned to your committee can help you with the reimbursement
process.
After you have completed the ethics class, the original certificate needs to be given to
the City Manager's Office for record-keeping, with a copy kept for your records.
AB 1234 (Salinas). Local Agencies: Compensation and Ethics
Chapter 700, Statutes of 2005
This law does the following:
Ethics Training: Members of the Brown Act -covered decision-making bodies must
take two hours of ethics training every two years, if they receive compensation or
are reimbursed expenses. The training can be in-person, on-line, or self -study.
For those in office on 1/1/06, the first round of training must be completed by 1/1/07.
Expense Reimbursement -- Levels: Local agencies which reimburse expenses of
members of their legislative bodies must adopt written expense reimbursement
policies specifying the circumstances under which expenses may be reimbursed.
The policy may specify rates for meals, lodging, travel, and other expenses (or
default to the Internal Revenue Service's (IRS) guidelines). Local agency officials
must also take advantage of conference and government rates for transportation
and lodging.
Expense Reimbursement -- Processes: Local agencies, which reimburse expenses,
must also provide expense reporting forms; when submitted, such forms must
document how the expense reporting meets the requirements of the agency's
expense reimbursement policy. Officials attending meetings at agency expense
must report briefly back to the legislative body at its next meeting.
Chapter 2.16 BOARDS AND COMMISSIONS
2.16.040 Planning Commission--Creation--Membership.
There is created a planning commission for the city, consisting of seven members, not
officials of the city, appointed by the mayor with the approval of the city council.
(Ord. 505).
2.16.050 Terms of Planning Commission Members.
Of the members of the Commission first appointed, two shall be appointed for the terms
of one year; two for the terms of two years; two for the terms of three years; and one for
the term of four years. Their successors shall be appointed for terms of four years; if a
vacancy occurs otherwise than by expiration of term it shall be filled by appointment for
the unexpired portion of the term. (Ord. 505).
2.16.060 Advisory Members of Planning Commission.
Advisory members of the Commission shall be the city manager, the city attorney, and
the city engineer. The advisory members shall not have the power to vote and their
terms shall correspond to their respective official tenure. (Ord. 505).
2.16.070 Chairman and Secretary of Planning Commission.
The Commission shall elect a chairman from its appointed members, and may also
elect a secretary who may be an employee of the city. (Ord. 505).
2.16.080 Meetings and Quorum of Planning Commission.
At least one regular meeting shall be held each month on a date selected by the
Commission. Four of the appointed members of the Commission shall be required to
constitute a quorum for the transaction of the business of the Commission.
(Ord. 527: Ord. 505).
2.16.090 Removal from Planning Commission.
Any appointed member of the Commission may be removed by the mayor with the
approval of the city council or by a majority vote of the council. (Ord. 505).
2.16.100 Compensation of Planning Commission.
All members of the Commission shall serve as such without compensation.
(Ord. 505 (part)).
2.16.110 Powers and Duties of Planning Commission.
It shall be the function and duty of the Planning Commission to prepare and adopt, in
accordance with and as provided by the Conservation and Planning Act of the state of
California, comprehensive long-term general plans for the physical development of the
city of San Rafael, and of any land outside the boundary thereof which bears relation to
the city. The plans may be comprised of the following or other and additional plans and
maps which may in Commission's judgment relate to the physical development of the
city:
streets and highway plan
parking plan
recreation plan
public buildings plan
transit plan
The Planning Commission shall be charged with the duty of making investigations,
reports on the design and improvements of proposed subdivisions, and shall have such
powers in connection therewith as are outlined in the Subdivision Map Act of the state
of California, and the subdivision regulations adopted by the city of San Rafael.
It shall be the duty of the members of the Planning Commission, including advisory
members and members of its staff, to inform themselves on matters affecting the
functions and duties of the Commission and all planning matters, and, to that end,
when authorized by a majority of the Commission, may attend planning conferences, or
meetings of planning executives, hearings on planning legislation or matters affecting
the master plan or any part thereof, and the reasonable traveling expenses incidental to
the attendances shall be charges upon the funds allocated to the Commission.
The Planning Commission shall endeavor to promote public interest and understanding
of plans developed, and the regulations relating thereto. It shall be part of its duty to
consult with and advise the public officials, agencies, public utilities companies, school
boards, civic and other organizations, and with the citizens generally in relation to
carrying out the plans.
The Commission shall adopt rules for the transaction of business and shall keep a
record of its resolutions, transactions, findings, and determinations, which records shall
be a public record. (Ord. 913 (part), 1968: Ord. 505 (part)).