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Home My WebLink AboutCM City Council Goals 2006-2011CITY OF� Agenda Item No: 6 Meeting Date: March 2, 2009 SAN RAFAEL CITY COUNCIL AGENDA REPORT Department: CITY MANAGER Prepared by: Ken Nordhoff, City Manager Approval SUBJECT: DISCUSSION REGARDING ESTABLISHED CITY COUNCIL FIVE-YEAR AREAS OF EMPHASIS/PRIORITIES FOR FISCAL YEARS 2006-2011 RECOMMENDATION: Review current Five Year Areas of Emphasis and Priorities, and direct staff to prepare a Resolution in order to formally act on these Areas of Emphasis and Priorities at a future City Council meeting. BACKGROUND: For the last dozen years, the principles applied to our budget process have had much less to do with input (e.g. the cost of paper, supplies, etc.) and much more to do with outputs (what services, programs, projects are being provided). As a matter of practice to help further this strategy, the Council sets five year priorities and key areas of focus. The last five year look was set a back in 2006 for the five fiscal year period that runs though 2011. These Council set goals assist each department in developing objectives and work programs to guide the City and reflect neighborhood and community priorities. Two years ago, staff went one step further to establish more specific key effort areas. We developed a `house' design to better illustrate our rooms for key effort areas - Neighborhood and Economic Vitality; Public Safety; Quality of Life; and Public Assets. Also include in the house was a `Foundation' — the support services that assist the variety of Departmental programs and projects allocated to the four effort areas noted above. In order to remind you of what was last approved in 2007, 1 have attached: Areas of Emphasis/Priorities for 2006-2011 (Exhibit A), Summary of the Rooms of the House (Exhibit B), and The 2007-2009 Key Efforts, which includes cross departmental objectives for the key effort areas (Exhibit C). Staff has also been reporting out on the progress of our work, relative to your priorities and emphasis areas. The 2008-2009 Budget in Brief demonstrated mid period progress on the 2007-2009 priorities and objectives. Most recently, the City Council was able to review progress on numerous Departmental objectives as part of a mid year budget review on February 17t". FOR CITY CLERK ONLY File No.: Council Meeting: Disposition: SAN RAFAEL CITY COUNCIL AGENDA REPORT / Paim: 2 Based upon your deliberation this evening, staff would like your feedback and direction in order to update the Five Year Areas of Emphasis/Priorities. This will help guide our work for the upcoming budget. ANALYSIS: The internal budget development process commenced on Thursday, February 26, 2009. Over the next four months, staff from all Departments will be rolling up the staffing levels, cost of services and tax/fee projections for the coming two fiscal years (2009-10 and 2010-11). An integral part of budget activities is the setting two year objectives within each Department. Of greater importance is cross -departmental development of objectives that support your priorities and key effort areas. Of course, the budgetary picture and economic outlook has changed drastically (for the worse) since the City Council last reviewed the Five Year document. We are currently resolving a $2.1 million General Fund deficit; which could easily grow to $3 million plus by the start of our next fiscal year. Nevertheless, I remain convinced that setting two year work programs, and reporting out periodically to the Council and community, is of great importance. Our residents, businesses and other stakeholders should be able to quickly assess your priorities and how our collective actions via objectives are fulfilling these needs. To facilitate this review, I have taken Exhibit "A" (Priorities and Emphasis Areas) and morphed these into a table presented as Exhibit "D". I tried to lift and include many of the common themes from the 2007 document. Please note the 2009 update on Emphasis and Priorities Areas is intended to be broad in nature. Additionally, 1 have linked each of the five key effort areas (rooms) to broadly defined categories. This new presentation tightens the linking of your Priorities to Department objectives in a cleaner and more logical way. In essence, Exhibit D improves the top to bottom (and back up again) linking of our collective areas of importance and tasks to be accomplished. More specific actions will be developed by staff and placed into the `rooms' as we move through the 2009-2011 budget building endeavor. Staff would like your acceptance of the proposed Areas of Emphasis and Priorities as noted on Exhibit D. If this aligns with your direction, we will return to a future City Council meeting for formal action. FISCAL IMPACT: None. Specific tasks or projects that may require appropriations will be dealt with at future City Council meetings as a proposed budget comes forward. ACTION REQUIRED: Accept report and provide staff direction ATTACHMENTS W:\City Managers- WorkFile\Council Material\Staff Reports\09\Review of CC goals 2009.doc CITY COUNCIL Exhibit 'A' AREAS OF EMPHASIS/PRIORITIES THE NEXTFIVE YEARS 2006-2011 REVISED APRIL 2007 Community Based Governance The City of San Rafael Five -Year Areas of Emphasis/Priorities are rooted in community based local government, which engages residents and other stakeholders in the planning, organizing, decisions, implementation, and evaluation of the collaborative development of a sustainable network of diverse and distinct neighborhoods. G1 Collaborations with Neighborhoods, Schools, and the Business Community Neighborhood Partnerships School Partnerships Nonprofit, Business Partnerships G2 Affordable Housing ABAG housing goals Creative affordable housing options Homelessness G3 Sustaining A Vibrant Downtown West End R0abilitation Phase II of 2" Street/Lindaro Corridor Improvements G4 Financial & Governance Stability Sustaining Essential Services, as required under Measure S Implementation Maintaining quality services with limited funding Redevelopment extension Organizational Excellence Excellent Customer Service Succession planning and staff development G5 Public Safety Emergency Preparedness Relations with neighboring fire services — regional solutions Further Advances in Community Policing G6 Infrastructure & Technology Upgrade Seismic upgrade and modernization of critical facilities ADA Compliance & upgrades Adequate funding for infrastructure maintenance /repair /replacement G7 Quality of Life Neighborhood investment Increase/expand/improve - Library and Recreation facilities Address Changing Demographics G8 Sustainability Short Term Goals of General Plan 2020 Internal & External Environmental Strategies, Plans, Practices and Programs G9 Transportation Improvements Gap closure projects SMART/Rail System Alternative Modes of Transportation City of San Rafael --The Next Neighborhood & Economic Vitality' Creating and Preserving Healthy Neighborhoods ❑ Sustainable Economy ❑ Short Term General Plan 2020 Goals ❑ New Strategies, Programs, Policies ❑ Housing Initiatives Public Assets Improving and Preserving our PublicAssets ❑ Essential Facilities Strategy ❑ Two Year Capital Improvement Projects ❑ Infrastructure Improvement Projects ❑ Regional Transportation Projects 5 Years Exhibit 'B' 1 C 0 M M U. _ N Quality of Life T 7d Strengthening Community Y Environmental Practices ierships tegies P A R T Public Safety N DEPARTMENTAL ON-GOING WORK (Core and Operational Services) P S 1 City of San Rafael Fiscal Year 2007/09 Exhibit 'C' KEY EFFORTS Neighborhood & Economic Vitality Quality, of Life Creating and Preserving Meafthy Neighborhoods serving and Strengthening the Communty Sustainable Economy Sustainable Environmental Practices ° Facilitate the further development of key commercial ° Conduct a Green House Gas Inventory sites such as the San Rafael Corporate Center and ° Community Choice Aggregation West Francisco Boulevard ° Support Countywide Waste Reduction ° Extend Life of Redevelopment Agency ° Pest Management Phase II ° Implement Green Building Program Short Term General: Plan 2020 Goals ° Further Initiatives for Greening the Rear ° Update Housing Element Implement General Plan Programs School Partnerships ° Update Design Guidelines ° Library Service Options ° Adopt/Implement New Building Codes ° Joint Use Agreements for Facility Use ° Supply Childcare Services in Partnership with Schools New Strategies, Programs, Policies ° Update Encroachment Permit Policy Cultural Strategies ° Initiate Non -Residential Building Inspection Program Create 5 -year Strategic Plan for CommunityServices ° Tree Preservation/Sidewalk Ordinance ° Develop Cultural Arts Vision, ° Implement Parking Strategy ° Expand Enrichment Services for Teens and Seniors ° Further Development of library; Foundation I Housing initiatives ° Continued and Expanded Events, ° Strive to Meet Affordable Housing Goals ° Update,Park Master Plan ° Process 33 San Pablo Office Conversion, Loch Lomond ° Implement Pfckleweed Enterprise Plan Participate in 10 -year Homeless Plan ° Address Changing i Demographics Public Assets Public Safety Improving and Preserving our Civic Assets Preventing and Responding to Emergencies Essential Facilities Strategy Emergency Preparedness ° > Committee to Establish Strategy ° ' Expand DART to residents and businesses ° Education Program Regarding Facility Needs ° Vegetation Management Program Phase I ° Analyze Funding Alternatives ° Expand Volunteers for EOC Support Increase Resources for Deferred Maintenance ° Internal Training/Exercises Pre -Incident Planning— Geographic Info. Systems (GIS)14 Two Year Capital Improvement Projects ° Joint Use of Facilities for Disasters ° 'Traffic Improvements, Street Overlays, and Drainage ° I Park Improvements Regionaltzation Efforts ° Sidewalk Rehabilitation/ADA Curb Ramps ° Fire Dispatch . ° Marinwood/San Rafael Emergency Response Infrastructure Improvement Projects ° 4th Street/West End Village Pro -active Community Policing Medway Road Improvements ° Gangs and Narcotics Programs ° San Rafael Channel Dredging ° Traffic Enforcement ° Canal Transportation Plan Components ° School Safety/Resource Officers ° Third and Union Intersection Improvements ° Social Host Ordinance ° Youth Services Regional Transportation Projects ° Update Alarm Ordinance • Non -motorized Transportation Program Grants ° Expand Presence at Community/Neighborhood Events ° i HWY 101 Widening Phase III and IV Sonoma Marin Area Rail Transit (SMART), Marin County Transit District (MCTD), and Transportation Authority of Marin (TAM) Assistance u U O 40 F. ° c� +' >' " Q d 9 75 bb :J aw¢U aO�ZUOrx aJ 0 U O W C. o °. ° Q �� O o i U P U p �' W } o •cs t i cd � NC41) mr/] y'o - oOV] Off` wyN d � ° ;r Z 0 � w U ° :l� ° CIO oz >ti oa C7F�UP. , pq N y p O bq Q • o o N p b"$ v Cao w�0N�cG o 71� 0 .t .d o�' o aoi a o' o b Q xx �•N o - 0.1^C OP = L v 75 C CJ UwN f E ti0 zUA �O<U W u