HomeMy WebLinkAboutED RA Farmers' Market ServicesCITY OF
SAN RAFAEL
AGENDA ITEM NO.: 3
MEETING DATE: March 16, 2009
San Rafael Redevelopment Agency Agenda Report
Department: Redevelopment Agency
Prepared by:�17tlaw rAd nlza/ e_ Initials: A J
Nancy Mackle, Eco mic Development Director t -Ken Nordhoff, Executive Director
SUBJECT: Resolution authorizing an amendment to the existing contract with Beltran
Maintenance for Farmers' Market Services through October 31, 2009 in an amount not to exceed
$7,150.
RECOMMENDATION: Staff recommends that the Agency Board approve the Amendment to
the Professional Service Agreement with Beltran Maintenance to perform operational duties at
the Downtown Farmers' Market for the 2009 season.
DISCUSSION: Beltran Maintenance has held the contract for maintenance services at the
Downtown Farmers' Market since April 1, 2003, and they have consistently provided the weekly
Market with high quality, professional service.
The City's Events Coordinator will continue to supervise this event operations staff for the entire
Farmers' Market season. Labor would be provided by the contractual agreement with Beltran
Maintenance, and charges would be based on an hourly rate. The scope of this labor includes
assistance with street closures and trash disposal during the event.
FISCAL IMPACT: The cost of this contract is included in the Agency's 2007-09
administrative budget.
OPTIONS:
1. Approve amendment to agreement with Beltran as recommended by Staff.
2.Do not approve amendment to agreement with Beltran Maintenance and direct Agency staff to
explore other options for handling the maintenance needs at the Farmers' Market.
ACTION REQUIRED: Approve Resolution.
FOR AGENCY SECRETARY ONLY
File No.:
Agency Meeting:
Disposition:
SAN RAFAEL REDEVELOPMENT AGENCY
RESOLUTION NO.
MOVED BY: SECONDED BY:
RESOLUTION AUTHORIZING AN AMENDMENT TO THE EXISTING CONTRACT
WITH BELTRAN MAINTENANCE FOR FARMERS' MARKET SERVICES
THROUGH OCTOBER 31, 2009
IN AN AMOUNT NOT TO EXCEED $7,150.
FINDINGS AND PURPOSE:
The San Rafael Redevelopment Agency, Marin County, California, hereinafter referred to as
Agency, does hereby declare, find and determine that:
1. WHEREAS, on February 17, 2003 the Agency directed the Executive Director to hire a
maintenance company to provide services for the Downtown Farmers' Market; and
2. WHEREAS, Beltran Maintenance was hired to provide these services; and
3. WHEREAS, on March 16, 2009, AGENCY and CONTRACTOR amended the Agreement to
extend services through October 31, 2009; and,
4. WHEREAS, Beltran Maintenance has provided high quality professional service to the
Agency; and
5. WHEREAS, there is an ongoing requirement for Farmers' Market maintenance services
through October 31, 2009;
NOW, THEREFORE the Agency takes the following ACTION:
RESOLVED, that the Agency authorizes the Director of Economic Development to execute an
amendment to the existing Agreement for Farmers' Market Maintenance Services with Beltran
Maintenance, extending the term of the Agreement through October 31, 2009. The compensation
rate will remain at $16.75 per hour as set forth in the Amendment to Agreement for Maintenance
Services. The total annual compensation fee shall not exceed $7,150 with the form of
amendment to be approved by the Agency Attorney.
I, ESTHER BIERNE, Agency Secretary of the San Rafael Redevelopment Agency, hereby certify
that the foregoing resolution was duly and regularly introduced and adopted at a regular meeting
of said Agency held on the 16th day of March, 2009, by the following vote, to wit:
AYES: MEMBERS:
NOES: MEMBERS:
ABSENT: MEMBERS:
ESTHER C. BEIRNE
Agency Secretary
AMENDMENT TO AGREEMENT
WITH BELTRAN MAINTENANCE
This Amendment is made and entered into this 10th day of March, 2009, by and between the SAN
RAFAEL REDEVELOPMENT AGENCY (hereinafter "AGENCY'), and BELTRAN MAINTENANCE
(hereinafter "CONTRACTOR").
RECITALS
WHEREAS, on April 1, 2003, AGENCY and CONTRACTOR entered into an Agreement by which
CONTRACTOR provides maintenance services for the Downtown Farmers' Market to AGENCY; and,
WHEREAS, on February 4, 2008, AGENCY and CONTRACTOR amended the Agreement to extend
services through October 31, 2008; and,
WHEREAS, AGENCY and CONTRACTOR desire to continue their Agreement for an additional year;
AMENDMENT TO AGREEMENT
NOW, THEREFORE, the parties hereby agree as follows:
1. Section 3 of the Agreement, "Term", shall be amended to read as follows:
"This Agreement shall commence upon the date first written herein and shall
terminate at midnight on October 31, 2009."
2. Section 4 of the Agreement, "Compensation", shall be amended to read as follows:
"For the full performance of the services described herein by 'CONTRACTOR,
AGENCY shall pay CONTRACTOR as follows:
Payment will be monthly upon receipt by AGENCY Project Manager of itemized
invoices submitted by CONTRACTOR. This contract has a not to exceed value of $7,150.00.
The agreed upon billable hourly rate per worker is $16.75 per hour."
3. With the exception of the modifications stated herein, the provisions, terms and conditions of the original
Agreement shall remain in full force and effect.
IN WITNESS WHEREOF, the parties have executed this Agreement as of the day, month and year first
above written.
SAN RAFAEL REDEVELOPMENT AGENCY
NANCY MACKLE
Economic Development Director
ATTEST:
ESTHER C. BEIRNE, Agency Secretary
CONTRACTOR
CARLOSBELTRAN
Owner/President
APPROVED AS TO FORM:
ROBERT F. EPSTEIN, Agency Attorney