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HomeMy WebLinkAboutCC Citizens Advisory Committee 2019 VacanciesAgenda Item No: 4.b Meeting Date: March 18, 2019 SAN RAFAEL CITY COUNCIL STAFF REPORT Department: City Clerk Prepared by: Lindsay Lara, City Clerk City Manager Approval: ______________ TOPIC: Citizens Advisory Committee on Economic Development & Affordable Housing Vacancies SUBJECT: CALL FOR APPLICATIONS TO FILL FOUR FOUR-YEAR TERMS TO THE END OF MAY 2023, AND ONE ALTERNATE FOUR-YEAR TERM TO THE END OF MAY 2023 ON THE CITIZENS ADVISORY COMMITTEE ON ECONOMIC DEVELOPMENT & AFFORDABLE HOUSING DUE TO THE EXPIRATION OF TERMS OF DIRK BRINCKERHOFF, BILL CARNEY, KATI MILLER, WILLIAM O’CONNELL, JR., AND ALTERNATE MEMBER GLADYS GILLILAND RECOMMENDATION: 1.Call for applications to fill four four-year terms to the end of May 2023, and one alternate four-year term to the end of May 2023 on the Citizens Advisory Committee on Economic Development & Affordable Housing; and 2.Set deadline for receipt of applications for Tuesday, April 9, 2019 at 5:00 p.m. at City Hall in the City Clerk’s Office, Room 209. BACKGROUND: The Citizens Advisory Committee on Economic Development and Affordable Housing (CAC) advises the City Council on activities related to the economic vitality of the City including the Economic Vitality Work plan, the Downtown Station Area Plan, the Homeless Action Plan, and various General Plan policies related to economic development and affordable housing. Meetings are held on the first Thursday of each month at 7:00 p.m. in the Third Floor Conference Room at City Hall, 1400 Fifth Avenue, San Rafael, CA 94901. ANALYSIS: The terms of Dirk Brinckerhoff, Bill Carney, Kati Miller, William O’Connell, Jr., and alternate member Gladys Gilliland are set to expire on May 31, 2019. Members of the committee shall be residents, property owners, or business people within the City of San Rafael. By approving this item, staff will be able to release a Call for Applications for ____________________________________________________________________________________ FOR CITY CLERK ONLY Council Meeting: 03/18/2019 Disposition: Approved staff recommendation SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2 eligible and interested community members to apply. Once applications are received and reviewed, the City Clerk’s Office will schedule a special City Council meeting where the City Council will interview candidates and make a selection to appoint candidates to the CAC. FISCAL IMPACT: There is no fiscal impact associated with this item. RECOMMENDED ACTION: Approve the following: 1. Call for applications to fill four four-year terms to the end of May 2023, and one alternate four-year term to the end of May 2023 on the Citizens Advisory Committee on Economic Development & Affordable Housing; and 2. Set deadline for receipt of applications for Tuesday, April 9, 2019 at 5:00 p.m. at City Hall in the City Clerk’s Office, Room 209 ATTACHMENT: 1. Application Materials Five Vacancies Citizens Advisory Committee on Economic Development & Affordable Housing (CAC) APPLICATIONS to serve on the CAC, City of San Rafael, to fill four four-year terms to the end of May 2023 and one alternate four-year term to the end of May 2023, may be obtained at the City Clerk’s Office, City Hall, 1400 Fifth Avenue, Room 209, San Rafael and on the website at: https://www.cityofsanrafael.org/boards-commissions/. The deadline for filing applications is Tuesday, April 9, 2019, at 5:00 p.m. in the City Clerk’s Office. There is no compensation paid to CAC members. Members must comply with the City’s ethics training requirement of AB 1234, and reimbursement policy. See attached information. ONLY RESIDENTS OF THE CITY OF SAN RAFAEL MAY APPLY. The CAC regularly meets on the first Thursday of every month at 7:00 p.m. in the Third Floor Conference Room of City Hall. Interviews of applicants will be held at a Special City Council meeting on a date to be determined. The CAC guidelines for membership, terms, powers and duties, etc., is also attached. ________________________________ Lindsay Lara City Clerk City of San Rafael Dated: March 19, 2019 CITY OF SAN RAFAEL APPLICATION TO SERVE AS MEMBER OF CAC NAME: ______________________________________________________________________ STREET ADDRESS: ______________________________________________________________________ CITY/STATE/ZIP CODE: ________________________________________________________________ RESIDENT OF THE CITY OF SAN RAFAEL FOR _________________________ YEARS PRESENT POSITION: ______________________________________________________________________ NAME OF FIRM: ______________________________________________________________________ BUSINESS ADDRESS: ______________________________________________________________________ *HOME & BUSINESS PHONE: ________________________________________________________________ *E-MAIL ADDRESS: ______________________________________________________________________ EDUCATION: _____________________________________________________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________ PARTICIPATION IN THE FOLLOWING CIVIC ACTIVITIES: ______________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________ MEMBER OF FOLLOWING CIVIC ORGANIZATIONS: ____________________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________ MY REASONS FOR WANTING TO SERVE ARE: ____________________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________ DESCRIBE POSSIBLE AREAS OF CONFLICT OF INTEREST: _______________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________ DATE: _________________________ SIGNATURE: ______________________________________ Filing Deadline : Mail or deliver to: Date: Tuesday, April 9, 2019 City of San Rafael, City Hall, Dept. of City Clerk Time: 5:00 p.m. 1400 Fifth Avenue, Room 209, San Rafael, CA 94901 * This information will be kept confidential, to the extent permitted by law CITIZENS ADVISORY COMMITTEE ON ECONOMIC DEVELOPMENT AND AFFORDABLE HOUSING Guidelines for Advisory Committee 1. Purpose - The purpose of the Citizens Advisory Committee (CAC) is to advise City Council on economic development and affordable housing projects. In addition, the Committee provides residents, business owners and property owners with a forum to express their views on economic development and affordable housing projects. 2. Scope of the Committee - The Citizens Advisory Committee is a special single purpose body focused on economic development related projects in San Rafael. From time to time, the City Council may assign the Committee specific issues, outside of the Committee’s normal purview, to consider and receive public input. 3. Functions - The Citizens Advisory Committee advises the City Council in two ways: a) The Committee provides ongoing advice and feed back to the City staff in an informal liaison manner. b) The Committee makes official recommendations to the City Council on those items which may be considered at City Council meetings. 4. Membership - Members of the Committee shall be appointed by the City Council. They shall be residents, property owners, or business people within the City of San Rafael. While meetings of the Advisory Committee shall be open to the public, only members of the Committee, appointed by the City Council, shall have voting rights. 5. Office and Staff - The office of the Committee for the transaction of business shall be the office of the City of San Rafael. City staff shall provide all necessary staff services to the Committee. 6. Meetings - The Committee shall adopt a regularly scheduled meeting time. They shall meet once a month at a set designated place. That meeting shall be open to the public, and the Committee may have other meetings as it deems advisable. Such special meetings may be called by the Chair, or by a majority of the Committee Members. Notice of each such meeting shall be given to each member twenty-four (24) hours in advance of the meeting, either by mail or telephone. A quorum of the meeting shall be constituted if 50 percent of the members are present. 7. Officers - The Committee shall select from among its members a Chair, a Vice-Chair, and a Secretary. Chair - The Chair shall be the Chief Officer of the Committee and shall preside at all meetings. He/she shall be an ex-officio member of all sub-committees and shall have the general powers and duties usually vested in the office of Chair. Vice-Chair - The Vice-Chair shall assume the office of Chair in the absence of the Chair. Secretary - The Secretary shall keep or cause to be kept at the principal office of the Committee a book of Minutes of all meetings and record of attendance of all members. The Secretary shall also keep or cause to be kept such other records as shall be directed by the Committee. Officers shall be elected at the first meeting of the Committee each year and shall serve for a one (1) year term. NOTICE TO BOARD & COMMISSION APPLICANTS REGARDING ETHICS TRAINING On January 1, 2006, a new law became effective that requires two (2) hours of ethics training of the local legislative bodies by January 1, 2007. This new law defines a local legislative body as a “Brown Act” governing body, whether permanent or temporary, decision-making or advisory, and created by formal action of the City Council. In other words, any person serving on a City Council, Board, Commission, or Committee created by the Council is subject to this ethics training requirement. After this initial class, training will be required every two years. Ethics training can be accomplished by taking a 2-hour class, self-study, or an on-line class. You may seek reimbursement for taking any authorized ethics class. The city staff member that is assigned to your committee can help you with the reimbursement process. After you have completed the ethics class, the original certificate needs to be given to the City Manager’s Office for record-keeping, with a copy kept for your records. AB 1234 (Salinas). Local Agencies: Compensation and Ethics Chapter 700, Statutes of 2005 This law does the following: • Ethics Training: Members of the Brown Act-covered decision-making bodies must take two hours of ethics training every two years, if they receive compensation or are reimbursed expenses. The training can be in-person, on-line, or self-study. For those in office on 1/1/06, the first round of training must be completed by 1/1/07. • Expense Reimbursement -- Levels: Local agencies which reimburse expenses of members of their legislative bodies must adopt written expense reimbursement policies specifying the circumstances under which expenses may be reimbursed. The policy may specify rates for meals, lodging, travel, and other expenses (or default to the Internal Revenue Service’s (IRS) guidelines). Local agency officials must also take advantage of conference and government rates for transportation and lodging. • Expense Reimbursement -- Processes: Local agencies, which reimburse expenses, must also provide expense reporting forms; when submitted, such forms must document how the expense reporting meets the requirements of the agency’s expense reimbursement policy. Officials attending meetings at agency expense must report briefly back to the legislative body at its next meeting.