HomeMy WebLinkAboutFD FEMA Hazard Mitigation and Pre-Disaster Mitigation Grant Funds____________________________________________________________________________________
FOR CITY CLERK ONLY
Council Meeting: 04/15/2019
Disposition: Resolution 14658
Agenda Item No: 4.e
Meeting Date: April 15, 2019
SAN RAFAEL CITY COUNCIL AGENDA REPORT
Department: Fire
Prepared by: Christopher Gray
Fire Chief
City Manager Approval: ______________
TOPIC: FEMA HAZARD MITIGATION AND PRE-DISASTER MITIGATION GRANT FUNDS
SUBJECT: RESOLUTION AUTHORIZING DESIGNATED CITY EMPLOYEES TO EXECUTE AND
FILE ON BEHALF OF THE CITY OF SAN RAFAEL ALL ASSURANCES AND
AGREEMENTS REQUIRED TO ACCEPT AND MANAGE FUNDS OF ALL OPEN AND
FUTURE DISASTERS AND GRANTS UP TO THREE YEARS FROM DATE OF
APPROVAL
RECOMMENDATION:
Adopt a resolution authorizing the Finance Director, Fire Chief, and Emergency Management Project
Manager each to execute all documents required to accept and obtain hazard mitigation and pre-
disaster mitigation grant funding.
BACKGROUND:
The Disaster Mitigation Act (DMA) of 2000 (Public Law 106-390) requires local governments to develop
and adopt pre-disaster mitigation plans in order to minimize property damage and the risk to public
health and safety that might otherwise result from the effects of a natural or man-made disaster. A
FEMA-approved plan makes the City eligible for FEMA Pre-Disaster Mitigation and Hazard Mitigation
Grant programs. In April 2016, the City Council accepted an award of $75,000 in grant monies to be
used by the City to hire a contractor to assist in the creation of a Local Hazard Mitigation Plan (LHMP).
To satisfy grant requirements, State of California Governor’s Office of Emergency Services (Cal OES)
requires that the City Council authorize, by adoption of a resolution, specified staff to act on behalf of
the City for all actions related to the grant. Based on staff responsibilities in grants and financial
management involving homeland security, fire prevention, and law enforcement, three listed positions
(Finance Director, Fire Chief, and Emergency Management Coordinator) were selected as the most
appropriate to execute the required documents for and on behalf of the City. Their authorization was
made valid at an April 4, 2016 City Council meeting and remained valid until April 2019.
In order to maintain eligibility to receive FEMA Pre-Disaster Mitigation and Hazard Mitigation grant
funding, the City needs to provide an unexpired staff authorization resolution. Below is the
recommended list of positions to be included in an authorization resolution for the period April 2019
through April 2022:
• Fire Chief
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2
• Emergency Management Project Manager
• Finance Director
Approving an unexpired authorization will allow the City to maintain eligibility to apply for future hazard
mitigation funds through FEMA. Examples of projects that are eligible for grant funding include, but are
not limited to: floodproofing, home elevation, floodplain and stream restoration, wildfire mitigation,
structural retrofitting, and reconstruction.
FISCAL IMPACT:
There is no fiscal impact associated with this item.
OPTIONS:
The City Council has the following options to consider on this matter:
1. Adopt the resolution authorizing the designated City employees to act on the City’s behalf for
all purposes for the FEMA Pre-Disaster Mitigation and Hazard Mitigation programs.
2. Adopt the resolution with modifications, revising the designated City employees to act on the
City’s behalf for all purposes for the FEMA Pre-Disaster Mitigation and Hazard Mitigation
programs.
RECOMMENDED ACTION:
Adopt a resolution authorizing the Finance Director, Fire Chief, and Emergency Management Project
Manager each to execute all documents required to accept and obtain hazard mitigation and pre-
disaster mitigation grant funding.
ATTACHMENT:
1. Resolution
STATE OF CALIFORNIA
CALIFORNIA GOVERNOR’S OFFICE OF EMERGENCY SERVICES Cal OES ID No:
______________________
CAL OES 130
SAN RAFAEL CITY COUNCIL RESOLUTION NO. 14658
DESIGNATION OF APPLICANT'S AGENT RESOLUTION
HAZARD MITIGATION GRANT PROGRAM AND PRE-DISASTER MITIGATION PROGRAM
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SAN RAFAEL THAT:
THE FINANCE DIRECTOR, THE FIRE CHIEF, AND THE EMERGENCY MANAGEMENT PROJECT
MANAGER of the City of San Rafael are hereby each authorized to execute for and on behalf of the City of San
Rafael, a public entity established under the laws of the State of California, this application and to file it with the
California Governor’s Office of Emergency Services, for the purpose of obtaining certain federal financial assistance
under Public Law 93-288 as amended by the Robert T. Stafford Disaster Relief and Emergency Assistance Act of
1988, and/or state financial assistance under the California Disaster Assistance Act.
BE IT FURTHER RESOLVED THAT the City of San Rafael, a public entity established under the laws of the State
of California, hereby authorizes its agent(s) to provide to the California Governor’s Office of Emergency Service, for
all matters pertaining to such state disaster assistance, the assurances and agreements required.
Please check the appropriate box below :
This is a universal resolution and is effective for all open and future Disasters/Grants up to three (3) years following
the date of approval below.
This is a Disaster/Grant specific resolution and is effective for only Disaster/Grant name/number(s)
________________________
I, Lindsay Lara, Clerk of the City of San Rafael, hereby certify that the foregoing resolution was duly and regularly
introduced and adopted at a regular meeting of the San Rafael City Council held on April 15, 2019 by the following
vote, to wit:
AYES: COUNCILMEMBERS: Bushey, Colin, Gamblin, McCullough & Mayor Phillips
NOES: COUNCILMEMBERS: None.
ABSENT: COUNCILMEMBERS: None.
LINDSAY LARA, City Clerk
CERTIFICATION
I, Lindsay Lara, duly appointed City Clerk of the City of San Rafael, do hereby certify that the above is a true and
correct copy of a resolution passed and approved by the City Council of the City of San Rafael on the 15th day of April
2019.
LINDSAY LARA CITY CLERK
Cal OES 130 (Rev.7/13) Pa ge 1
San Rafael