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HomeMy WebLinkAboutRA Minutes 1994-04-18SRRA MINUTES (Regular) 4/18/94 Page 1 IN THE COUNCIL CHAMBERS OF THE CITY OF SAN RAFAEL, MONDAY, APRIL 18, 1994, AT 7:30 PM Regular Meeting: San Rafael Redevelopment Agency Present: Albert J. Boro, Chairman Barbara Heller, Member Joan Thayer, Member David J. Zappetini, Member Absent: Paul M. Cohen, Member Also Present: Pamela J. Nicolai, Executive Director Gary T. Ragghianti, Agency Attorney Jeanne M. Leoncini, Agency Secretary ORAL COMMUNICATIONS OF AN URGENCY NATURE None. CONSENT CALENDAR Member Zappetini moved and Member Heller seconded, to approve the recommended action on the following Consent Calendar items: ITEM RECOMMENDED ACTION 1. Approval of Minutes of Regular Meeting of Approved as submitted. April 4, 1994 (AS) 2. Unapproved Minutes of the Citizens Advisory Accepted report. Committee Meeting of April 7, 1994 (RA) - File R-140 IV AYES: MEMBERS:Heller, Thayer, Zappetini & Chairman Boro NOES: MEMBERS: None ABSENT: MEMBERS:Cohen The following items were removed from the Consent Calendar for discussion: 3. RENEWAL OF AGREEMENT WITH C.G. UHLENBERG FOR REDEVELOPMENT AGENCY ANNUAL AUDIT - (Fin)- File R-62 x (SRCC) 8-1 Member Zappetini asked if there was a set plan to use this company for a certain number of years and then go out to obtain a bid from another? Finance Director Coleman stated we used the previous firm for five years, which he felt was a reasonable period of time. He noted that when we begin to use a new company, it takes time for them to learn our system and to become efficient. Mr. Zappetini asked if Mr. Coleman felt that C.G. Uhlenberg's charges were reasonable and equitable, to which Mr. Coleman answered in the affirmative. Member Zappetini moved and Member Heller seconded, to adopt the Resolution to renew the agreement with C.G. Uhlenberg. RESOLUTION NO. 94-13 - AUTHORIZING AGENCY CHAIRMAN TO EXECUTE AN AGREEMENT WITH C.G. UHLENBERG FOR AUDIT SERVICES FOR 1993/94 AYES: MEMBERS:Heller, Thayer, Zappetini & Chairman Boro NOES: MEMBERS: None ABSENT: MEMBERS:Cohen SRRA MINUTES (Regular) 4/18/94 Page 1 SRRA MINUTES (Regular) 4/18/94 Page 2 4. RESOLUTIONS ACCEPTING PROPOSALS FOR ANDERSEN DRIVE EXTENSION FROM: (PW) - File R-246 x (SRCC) 4-1-333 a. TAMS CONSULTANTS FOR FINAL DESIGN Member Thayer stated that some time ago it was explained to her that this project was being done in phases, and asked if we were looking at other companies to do other portions of the project. She also asked how much we have paid TAMS Consultants so far. Assistant Public Works Director Lloyd Strom stated we are not considering another consultant in the final design because when we originally selected TAMS for this design, it was broken up into two phases - the preliminary engineering and the final design work. He explained that the expectation when we originally selected them was that they would do the entire project, and there is no reason to seek the services of another firm. He stated that TAMS has been doing a good job on the engineering, and if we brought another firm in, it would take time for them to get familiar with the project and the EIR. TAMS has been to Council meetings and knows the thinking of the Council and the Planning Commission on many of these issues. Mr. Strom stated he feels it is reasonable to continue using the services of TAMS Consultants, stating he does not know the actual costs at this time, but will get the information. Ms. Thayer stated in the past TAMS has asked for extra money, claiming there were extra costs outside the scope of the contract or there was actually more to do. She did not want us getting caught up with one consultant who might not turn out to be low bidder with all the added costs. Mr. Strom explained that it is common with any project to have add-on costs. Also, he noted that under State law we are not allowed to bid for professional services. Normally, we interview the consultant, then negotiate a price after we have selected the person who seems most capable of doing a good job. Mr. Strom also noted that we have a general understanding of what the costs are for certain kinds of projects, and TAMS is actually a little bit under what would be considered the normal design fee for a project of this magnitude. Ms. Thayer asked if we send out Requests for Proposals on all projects, and Mr. Strom answered that we did. He emphasized that there are certain things that the consultant could not have known going into a project, and we have to be reasonable and fair. Member Heller asked what was line item on page 10, "Escalation for Work in 1995" in amount of $8,159.51? Mr. Strom answered he was not sure what it was, but suspected it was an estimate of increases in cost for labor and materials because of the length of time the job will extend. He explained it is important to note that they give us a Not to Exceed figure, but they are billed for the actual work done. Therefore, they would not bill us for that particular item, but rather for the actual work and material they use. Member Thayer moved and Member Heller seconded, to adopt a Resolution accepting the proposal for Andersen Drive Extension from TAMS Consultants for final design. RESOLUTION NO. 94-14 - AUTHORIZING ACCEPTANCE OF PROPOSAL FROM TAMS CONSULTANTS FOR FINAL DESIGN P.S. & E. PHASE FOR ANDERSEN DRIVE EXTENSION NOT TO EXCEED $339,172.00 SRRA MINUTES (Regular) 4/18/94 Page 2 SRRA MINUTES (Regular) 4/18/94 Page 3 AYES: MEMBERS:Heller, Thayer & Chairman Boro NOES: MEMBERS: None ABSENT: MEMBERS:Cohen DISQUALIFIED: MEMBERS: Zappetini (due to Conflict of Interest) b. PHIL DANSKIN & ASSOCIATES, LAND SURVEYORS, FOR RIGHT-OF-WAY ENGINEERING SERVICES Member Heller moved and Member Thayer seconded, to adopt a Resolution accepting the proposal from Phil Danskin & Associates, Land Surveyors, for right-of-way Engineer- ing Services for Andersen Drive Extension. RESOLUTION NO. 94-15 - AUTHORIZING ACCEPTANCE OF PROPOSAL FROM PHILLIP DANSKIN & ASSOCIATES (LAND SURVEYORS) FOR RIGHT-OF-WAY ENGINEERING SERVICES FOR ANDERSEN DRIVE EXTENSION NOT TO EXCEED $4,500.00 AYES: MEMBERS:Heller, Thayer & Chairman Boro NOES: MEMBERS: None ABSENT: MEMBERS:Cohen DISQUALIFIED: MEMBERS: Zappetini (due to Conflict of Interest) AGENCY CONSIDERATION 5. AGENCY MEMBER REPORTS: None. There being no further business, the meeting was adjourned at 7:50 PM. JEANNE M. LEONCINI, Agency Secretary SRRA MINUTES (Regular) 4/18/94 Page 3