HomeMy WebLinkAboutCC Citizens Advisory Committee 2019 Vacancy____________________________________________________________________________________
FOR CITY CLERK ONLY
Council Meeting: 06/17/2019
Disposition: Approved Staff Recommendation
Agenda Item No: 4b
Meeting Date: June 17, 2019
SAN RAFAEL CITY COUNCIL STAFF REPORT
Department: City Clerk
Prepared by: Lindsay Lara, City Clerk City Manager Approval: ________
TOPIC: Citizens Advisory Committee on Economic Development & Affordable
Housing Vacancy
SUBJECT: CALL FOR APPLICATIONS TO FILL ONE UNEXPIRED FOUR-YEAR
TERM TO THE END OF JUNE 2021 ON THE CITIZENS ADVISORY
COMMITTEE ON ECONOMIC DEVELOPMENT & AFFORDABLE
HOUSING DUE TO THE RESIGNATION OF ANDREA DE LA FUENTE
RECOMMENDATION:
1. Call for applications to fill one unexpired four-year term to the end of June 2021,
on the Citizens Advisory Committee on Economic Development & Affordable
Housing; and
2. Set deadline for receipt of applications for Tuesday, July 9, 2019 at 5:00 p.m. at
City Hall in the City Clerk’s Office, Room 209.
BACKGROUND:
The Citizens Advisory Committee on Economic Development and Affordable Housing
(CAC) advises the City Council on activities related to the economic vitality of the City
including the Economic Vitality Work plan, the Downtown Station Area Plan, the
Homeless Action Plan, and various General Plan policies related to economic
development and affordable housing. Meetings are held on the first Thursday of each
month at 7:00 p.m. in the Third Floor Conference Room at City Hall, 1400 Fifth Avenue,
San Rafael, CA 94901.
ANALYSIS:
On June 5, 2019 Andrea de la Fuente informed the City she is relocating outside of San
Rafael city limits and resigned from her position on the CAC. The term of office for Andrea
de la Fuente was set to expire on June 31, 2021, and staff recommends the release of a
Call for Applications to fill her unexpired four-year term. Members of the committee shall
be residents, property owners, or business people within the City of San Rafael. By
approving this item, staff will be able to release a Call for Applications for eligible and
interested community members to apply. Once applications are received and reviewed,
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2
the City Clerk’s Office will schedule a special City Council meeting where the City Council
will interview candidates and make a selection to appoint candidates to the CAC.
FISCAL IMPACT: There is no fiscal impact associated with this item.
RECOMMENDED ACTION: Approve the following:
1. Call for applications to fill one unexpired four-year term to the end of June 2021 on
the Citizens Advisory Committee on Economic Development & Affordable
Housing; and
2. Set deadline for receipt of applications for Tuesday, July 9, 2019 at 5:00 p.m. at
City Hall in the City Clerk’s Office, Room 209
ATTACHMENT:
1. Application Materials
2. Resignation Letter
One Vacancy
Citizens Advisory Committee
on Economic Development & Affordable Housing (CAC)
APPLICATIONS to serve on the CAC, City of San Rafael, to fill one unexpired four-
year term to the end of June 2021 may be obtained at the City Clerk’s Office, City
Hall, 1400 Fifth Avenue, Room 209, San Rafael and on the website at:
https://www.cityofsanrafael.org/boards-commissions/. The deadline for filing
applications is Tuesday, July 9, 2019, at 5:00 p.m. in the City Clerk’s Office.
There is no compensation paid to CAC members. Members must comply with the City’s
ethics training requirement of AB 1234, and reimbursement policy. See attached
information.
ONLY RESIDENTS, PROPERTY OWNERS, OR BUSINESS PEOPLE WITHIN THE
CITY OF SAN RAFAEL MAY APPLY
The CAC regularly meets on the first Thursday of every month at 7:00 p.m. in the Third
Floor Conference Room of City Hall.
Interviews of applicants will be held at a Special City Council meeting on a date to be
determined.
The CAC guidelines for membership, terms, powers and duties, etc., is also attached.
Lindsay Lara
City Clerk
City of San Rafael
Dated: June 18, 2019
CITY OF SAN RAFAEL
APPLICATION TO SERVE AS MEMBER OF CAC
NAME: ______________________________________________________________________
STREET ADDRESS: ______________________________________________________________________
CITY/STATE/ZIP CODE: ________________________________________________________________
RESIDENT OF THE CITY OF SAN RAFAEL FOR _________________________ YEARS
PRESENT POSITION: ______________________________________________________________________
NAME OF FIRM: ______________________________________________________________________
BUSINESS ADDRESS: ______________________________________________________________________
*HOME & BUSINESS PHONE: ________________________________________________________________
*E-MAIL ADDRESS: ______________________________________________________________________
EDUCATION: _____________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
PARTICIPATION IN THE FOLLOWING CIVIC ACTIVITIES: ______________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
MEMBER OF FOLLOWING CIVIC ORGANIZATIONS: ____________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
MY REASONS FOR WANTING TO SERVE ARE: ____________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
DESCRIBE POSSIBLE AREAS OF CONFLICT OF INTEREST: _______________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
DATE: _________________________ SIGNATURE: ______________________________________
Filing Deadline : Mail or deliver to:
Date: Tuesday, July 9, 2019 City of San Rafael, City Hall, Dept. of City Clerk
Time: 5:00 p.m. 1400 Fifth Avenue, Room 209, San Rafael, CA 94901
* This information will be kept confidential, to the extent permitted by law
CITIZENS ADVISORY COMMITTEE ON ECONOMIC DEVELOPMENT
AND AFFORDABLE HOUSING
Guidelines for Advisory Committee
1. Purpose - The purpose of the Citizens Advisory Committee (CAC) is to advise City Council
on economic development and affordable housing projects. In addition, the Committee
provides residents, business owners and property owners with a forum to express their
views on economic development and affordable housing projects.
2. Scope of the Committee - The Citizens Advisory Committee is a special single purpose body
focused on economic development related projects in San Rafael. From time to time, the
City Council may assign the Committee specific issues, outside of the Committee’s normal
purview, to consider and receive public input.
3. Functions - The Citizens Advisory Committee advises the City Council in two ways:
a) The Committee provides ongoing advice and feed back to the City staff in an
informal liaison manner.
b) The Committee makes official recommendations to the City Council on those items
which may be considered at City Council meetings.
4. Membership - Members of the Committee shall be appointed by the City Council. They shall
be residents, property owners, or business people within the City of San Rafael. While
meetings of the Advisory Committee shall be open to the public, only members of the
Committee, appointed by the City Council, shall have voting rights.
5. Office and Staff - The office of the Committee for the transaction of business shall be the
office of the City of San Rafael. City staff shall provide all necessary staff services to the
Committee.
6. Meetings - The Committee shall adopt a regularly scheduled meeting time. They shall meet
once a month at a set designated place. That meeting shall be open to the public, and the
Committee may have other meetings as it deems advisable. Such special meetings may be
called by the Chair, or by a majority of the Committee Members. Notice of each such
meeting shall be given to each member twenty-four (24) hours in advance of the meeting,
either by mail or telephone. A quorum of the meeting shall be constituted if 50 percent of
the members are present.
7. Officers - The Committee shall select from among its members a Chair, a Vice-Chair, and a
Secretary.
Chair - The Chair shall be the Chief Officer of the Committee and shall preside at all
meetings. He/she shall be an ex-officio member of all sub-committees and shall have
the general powers and duties usually vested in the office of Chair.
Vice-Chair - The Vice-Chair shall assume the office of Chair in the absence of the Chair.
Secretary - The Secretary shall keep or cause to be kept at the principal office of the
Committee a book of Minutes of all meetings and record of attendance of all members.
The Secretary shall also keep or cause to be kept such other records as shall be
directed by the Committee.
Officers shall be elected at the first meeting of the Committee each year and shall serve
for a one (1) year term.
NOTICE TO BOARD & COMMISSION APPLICANTS
REGARDING ETHICS TRAINING
On January 1, 2006, a new law became effective that requires two (2) hours of ethics training of
the local legislative bodies by January 1, 2007. This new law defines a local legislative body as
a “Brown Act” governing body, whether permanent or temporary, decision-making or advisory,
and created by formal action of the City Council. In other words, any person serving on a City
Council, Board, Commission, or Committee created by the Council is subject to this ethics
training requirement. After this initial class, training will be required every two years.
Ethics training can be accomplished by taking a 2-hour class, self-study, or an on-line class.
You may seek reimbursement for taking any authorized ethics class. The city staff member that
is assigned to your committee can help you with the reimbursement process.
After you have completed the ethics class, the original certificate needs to be given to the City
Manager’s Office for record-keeping, with a copy kept for your records.
AB 1234 (Salinas). Local Agencies: Compensation and Ethics
Chapter 700, Statutes of 2005
This law does the following:
• Ethics Training: Members of the Brown Act-covered decision-making bodies must take two
hours of ethics training every two years, if they receive compensation or are reimbursed
expenses. The training can be in-person, on-line, or self-study.
For those in office on 1/1/06, the first round of training must be completed by 1/1/07.
• Expense Reimbursement -- Levels: Local agencies which reimburse expenses of members
of their legislative bodies must adopt written expense reimbursement policies specifying the
circumstances under which expenses may be reimbursed. The policy may specify rates for
meals, lodging, travel, and other expenses (or default to the Internal Revenue Service’s
(IRS) guidelines). Local agency officials must also take advantage of conference and
government rates for transportation and lodging.
• Expense Reimbursement -- Processes: Local agencies, which reimburse expenses, must
also provide expense reporting forms; when submitted, such forms must document how the
expense reporting meets the requirements of the agency’s expense reimbursement policy.
Officials attending meetings at agency expense must report briefly back to the legislative
body at its next meeting.
n Wed, Jun 5, 2019 at 10:11 PM William Carney <williamcarney@comcast.net> wrote:
Andrea—
Very sad to hear you’re heading out of town, at least for now. We’ll truly miss your
contributions.
I’ll make some time on the agenda for you to make the announcement.
Congratulations to your husband on his new responsibilities. My thanks for your service, and
best wishes going forward.
Please do keep in touch.
—Bill
On Jun 5, 2019, at 9:20 PM, Andrea de la Fuente <adelafuente48@yahoo.com> wrote:
Hi Bill, Danielle and Simon,
I'm writing to let you know that I must regretfully resign my position with the
CAC. My husband was recently appointed to serve as the California
Legislative Analyst and has been working in Sacramento for the past
several months. While we hoped we could maintain our family here in San
Rafael, his commute has quickly become too difficult on all of us.
Tomorrow will be the last CAC meeting I am able to attend, as we will be
relocating to Sacramento next month.
I have truly enjoyed working with you on some of the important issues
facing San Rafael, and I've been very impressed by your dedication to
bettering our city through informed and thoughtful advocacy. We are
keeping our home here in San Rafael so I look forward to visiting and
seeing the progress that the CAC has been supporting, and to possibly
returning here to live here again down the road.
With kind regards,
Andrea de la Fuente
--
Andy
E-mail me
Call me (415)-747-5663
www.linkedin.com/in/andynajariese