HomeMy WebLinkAboutCC Fire Commission Vacancy____________________________________________________________________________________
FOR CITY CLERK ONLY
Council Meeting: 07/15/2019
Disposition: Approved staff recommendation
Agenda Item No: 4.b
Meeting Date: July 15, 2019
SAN RAFAEL CITY COUNCIL STAFF REPORT
Department: City Clerk
Prepared by: Lindsay Lara, City Clerk City Manager Approval: ______________
TOPIC: Fire Commission Vacancy
SUBJECT: CALL FOR APPLICATIONS TO FILL ONE UNEXPIRED FOUR-YEAR TERM
ON THE SAN RAFAEL FIRE COMMISSION TO THE END OF MARCH 2021
DUE TO THE RESIGNATION OF LEONARD THOMPSON
RECOMMENDATION:
Approve a call for applications to fill one unexpired four-year term on the San Rafael Fire
Commission to the end of March 2021 and set the deadline for receipt of applications for
Tuesday, August 6, 2019 at 5:00 p.m. at City Hall in the City Clerk’s Office, Room 209.
BACKGROUND:
The Fire Commission consists of five members and two alternate members who advise and
support the goals and objectives of the San Rafael Fire Department. In concert with the Fire
Chief, Fire Commission Members contribute their experience and expertise with department-
related initiatives, such as Public Education and Information, Emergency Preparedness, support
of the San Rafael Fire Foundation, Essential Facilities Project, Photography and documenting
Fire Service History. Meetings are held on the second Wednesday of each month at 4:00 p.m.
at 1600 Los Gamos Drive, Suite 345, San Rafael, California 94903.
ANALYSIS:
The term of Leonard Thompson was set to expire on March 31, 2021, but the City Clerk’s Office
received notice on June 19, 2019 that he would be resigning from his position on the Fire
Commission. To serve on the Commission, members must be at least 18 years old and reside
within the City limits. By approving this item, staff will be able to release a Call for Applications
for eligible and interested community members to apply. Once applications are received and
reviewed, the City Clerk’s Office will schedule a special City Council meeting where the City
Council will interview candidates and make a selection to appoint a candidate to the Fire
Commission.
FISCAL IMPACT: There is no fiscal impact associated with this item.
RECOMMENDED ACTION:
Approve a call for applications to fill one unexpired four-year term on the San Rafael Fire
Commission to the end of March 2021 and set the deadline for receipt of applications for
Tuesday, August 6, 2019 at 5:00 p.m. at City Hall in the City Clerk’s Office, Room 209.
ATTACHMENT:
1. Application Materials
One Vacancy
Fire Commission
Applications to serve on the Fire Commission to fill one unexpired four-year term to the end
of March 2021 may be obtained online at https://www.cityofsanrafael.org/boards-
commissions/ and may be completed and submitted electronically. Hard copies of the
application are also available in the City Clerk’s Office.
Deadline for filing applications: Tuesday, August 6, 2019 at 5:00 p.m.
There is no compensation paid to Committee Members. Members must comply with the
City’s ethics training requirement of AB 1234, and reimbursement policy. See attached
information.
RESIDENTS OF THE CITY OF SAN RAFAEL ONLY MAY APPLY.
The Fire Commission regularly meets on the second Wednesday of every month at 4:00 p.m.
at 1600 Los Gamos, Suite 345, San Rafael, California 94903.
Interviews of applicants will be held at a date to be determined.
An excerpt from the San Rafael Municipal Code re: Fire Commission membership, terms of
Commission members, powers and duties, etc., is also attached.
Lindsay Lara
City Clerk City of San Rafael
Dated: July 16, 2019
CITY OF SAN RAFAEL APPLICATION TO SERVE AS MEMBER OF
Fire Commission
NAME: ______________________________________________________________________
STREET ADDRESS: ______________________________________________________________________
CITY/STATE/ZIP CODE: ______________________________________________________________________
RESIDENT OF THE CITY OF SAN RAFAEL FOR _________________________ YEARS
PRESENT POSITION: _______________________________________________________________________________
NAME OF FIRM: ___________________________________________________________________________________
BUSINESS ADDRESS: ______________________________________________________________________________
*HOME & BUSINESS PHONE: ________________________________________________________________________
*E-MAIL ADDRESS: _________________________________________________________________________________
EDUCATION: ______________________________________________________________________________________
_________________________________________________________________________________________________
_________________________________________________________________________________________________
PARTICIPATION IN THE FOLLOWING CIVIC ACTIVITIES: __________________________________________________
_________________________________________________________________________________________________
_________________________________________________________________________________________________
_________________________________________________________________________________________________
MEMBER OF FOLLOWING CIVIC ORGANIZATIONS: ______________________________________________________
_________________________________________________________________________________________________
_________________________________________________________________________________________________
_________________________________________________________________________________________________
MY REASONS FOR WANTING TO SERVE ARE: _________________________________________________________
__________________________________________________________________________________________________
__________________________________________________________________________________________________
__________________________________________________________________________________________________
DESCRIBE POSSIBLE AREAS IN WHICH YOU MAY HAVE A CONFLICT OF INTEREST WITH THE CITY: ___________
__________________________________________________________________________________________________
__________________________________________________________________________________________________
DATE: _________________________ SIGNATURE: ______________________________________
Filing Deadline: Mail or deliver to: City of San Rafael, Dept. of City Clerk
Date: Tuesday, August 6, 2019 City Hall, 1400 Fifth Avenue, Room 209
Time: 5:00 p.m. P.O. Box 151560, San Rafael, CA 94915
*Information kept confidential, to the extent permitted by law.
SAN RAFAEL CHARTER
ARTICLE VIII Executive and Administrative Departments, Section 10. FIRE COMMISSION.
There shall be a board of fire commissioners appointed by the council, the exact number of which shall
be set by ordinance or resolution of the council, one of whom may be a councilman. The chief of the fire department
shall be an ex officio member of the commission but shall not be entitled to vote as a member
of the commission. The members of the commission shall serve for a term of four years and shall be subject to removal
by the affirmative vote of three members of the council. The terms of office of members of the commission shall be
staggered in the manner provided by resolution of the council. The board of fire commissioners shall exercise such
powers and perform such duties as may be prescribed or conferred in this charter or by the ordinances of the city.
(Assembly Concurrent Resolution No. 121, August 20, 1973: Senate Concurrent Resolution No. 46, May 31, 1967.)
2.16.010 Board of Fire Commissioners.*
A board of fire commissioners is created. (Ord. 889 § 2, 1967: Ord. 825 § 1, 1965: Ord. 422).
* Fire Commission--See San Rafael Charter, Art. VIII § 10.
2.16.011 Board membership--Compensation.
The board of fire commissioners shall consist of five members appointed by the city council, one of whom may be a
councilman. The chief of the fire department shall be an ex officio member of the commission,
but shall not be entitled to vote as a member of the commission. All members of the commission shall serve without
compensation. (Ord. 889 § 3 (part), 1967).
2.16.012 Board term of office and removal.
The members of the board of fire commissioners shall serve for a term of four years and shall be subject
to removal by the affirmative vote of three members of the council. The terms of office of members of the commission
shall be staggered in the manner provided by resolution of the city council.
(Ord. 889 § 3 (part), 1967).
2.16.013 Board powers and duties.
Subject to the direction and control of the city council, as provided in Section 2.04.030 of this code, the powers and
duties of the board of fire commissioners shall be:
To review and recommend concerning the future needs of the fire department in respect to long-range capital needs,
including buildings, training facilities, and water mains and hydrant replacements;
To review the relationship of the fire department with other governmental agencies and private entities concerning
topics which the commission feels present a true and pressing need for the city’s fire service, i.e., mutual aid and the
fire rating system of the Independent Insurance Office;
To review, comment and make recommendations regarding the annual operating budget of the department;
To recommend to the fire chief and the city council action concerning initial adoption and future amendments to the fire
prevention code, the building code, and other such ordinances which pertain to the prevention of fires within the
community;
To receive monthly reports from the department head concerning the general operations and functions of the
department;
To perform such other duties as may be prescribed by the city council.
(Ord. 1131 § 1, 1974: Ord. 889 § 3 (part), 1967).
NOTICE TO BOARD & COMMISSION APPLICANTS
REGARDING ETHICS TRAINING
On January 1, 2006, a new law became effective that requires two (2) hours of ethics
training of the local legislative bodies by January 1, 2007. This new law defines a local
legislative body as a “Brown Act” governing body, whether permanent or temporary,
decision-making or advisory, and created by formal action of the City Council. In other
words, any person serving on a City Council, Board, Commission, or Committee created
by the Council is subject to this ethics training requirement. After this initial class,
training will be required every two years.
Ethics training can be accomplished by taking a 2-hour class, self-study, or an on-line
class. You may seek reimbursement for taking any authorized ethics class. The city
staff member that is assigned to your committee can help you with the reimbursement
process.
After you have completed the ethics class, the original certificate needs to be given to
the City Manager’s Office for record-keeping, with a copy kept for your records.
AB 1234 (Salinas). Local Agencies: Compensation and Ethics
Chapter 700, Statutes of 2005
This law does the following:
• Ethics Training: Members of the Brown Act-covered decision-making bodies must
take two hours of ethics training every two years, if they receive compensation or are
reimbursed expenses. The training can be in-person, on-line, or self-study.
For those in office on 1/1/06, the first round of training must be completed by 1/1/07.
• Expense Reimbursement -- Levels: Local agencies which reimburse expenses of
members of their legislative bodies must adopt written expense reimbursement
policies specifying the circumstances under which expenses may be reimbursed.
The policy may specify rates for meals, lodging, travel, and other expenses (or
default to the Internal Revenue Service’s (IRS) guidelines). Local agency officials
must also take advantage of conference and government rates for transportation
and lodging.
• Expense Reimbursement -- Processes: Local agencies, which reimburse expenses,
must also provide expense reporting forms; when submitted, such forms must
document how the expense reporting meets the requirements of the agency’s
expense reimbursement policy. Officials attending meetings at agency expense must
report briefly back to the legislative body at its next meeting.