HomeMy WebLinkAboutFD Replacement of Structural Firefighting Equipment _ _ _
FOR CITY CLERK ONLY
Council Meeting: 07/15/2019
Disposition: Resolution 14697
SAN RAFAEL CITY COUNCIL AGENDA REPORT
Department: Fire
Prepared by: Christopher Gray, Fire Chief City Manager Approval:
TOPIC: Replacement of Structural Firefighting Turnouts
SUBJECT: RESOLUTION APPROVING THE PURCHASE OF UP TO 40 SETS OF STRUCTURAL
FIREFIGHTING TURNOUTS FROM ALLSTAR FIRE EQUIPMENT INC. IN AN
AMOUNT NOT TO EXCEED $105,000
RECOMMENDATION: Adopt a resolution approving the purchase of up to 40 sets of structural
firefighting turnouts from AllStar Fire Equipment Inc. in amount not to exceed $105,000.
BACKGROUND:
Turnout gear is essential personal protective equipment for firefighters. A firefighter’s turnout gear must
be tough and durable, while maintaining comfort and breathability to minimize fatigue and heat.
Firefighters may be asked to respond to a number of different incidents in any given day; their turnout
gear provides physical and thermal protection when at structure fires and other emergencies.
A set of turnouts consists of a coat and pair of pants. Turnouts are worn by on-duty fire personnel
almost every day when responding to emergency incidents. All firefighters are assigned 2 sets of
turnouts: one primary set (newest) and one backup set (older). The primary set is worn for day- to-day
firefighting and rescue operations. The backup set is used if the primary set is damaged or
contaminated. The backup set is also used when the primary turnouts are sent out for a twice- annual
cleaning. The cleaning and repair work are done by an outside vendor so the primary set is unavailable
for several weeks during any given year.
The standards for Fire Fighter Protective Clothing are set by the National Fire Protection Association
(NFPA). NFPA 1851, 2014 Edition states, “This revision continues to require the 10-year mandatory
retirement rule for structural gear…” Currently, many of the backup turnout sets have surpassed the
10-year threshold, and as such, are out of compliance with NFPA 1851. Thus, it is imperative that the
Department purchase new turnouts to maintain compliance with NFPA standards.
At the moment, 40 of the Fire Department’s 69 firefighter positions need turnouts. Their current primary
turnouts are less than 10 years old, so they can be moved to the backup position. This will satisfy the
NFPA standards by ensuring that both sets of turnout gear are less than 10 years old. The Fire
Department budgets for turnout replacement according to an established replacement schedule,
Agenda Item No: 4.j
Meeting Date: July 15, 2019
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2
providing enough funding to purchase replacement turnouts every five years. The Department’s last
major purchase of turnout gear was in 2014.
ANALYSIS:
The Fire Department has researched and physically examined turnout gear from several turnout
manufacturers, recommending the LION V-Force model for purchase. The purchase of these turnouts
will allow the Fire Department to be in compliance with the 2014 NFPA standards, as well as provide
our firefighters with the outer protective gear necessary to do their job safely. Without new turnouts, 40
of our employees will not have NFPA-compliant back-up turnouts, which increases risk to our
firefighters and liability to the City whenever they have a need to use these turnouts.
This proposed purchase can be made through a cooperative purchasing program. AllStar Fire
Equipment Inc. is a vendor in the Fire Rescue Group Purchasing Organization, a program of NPPGov,
a national cooperative procurement organization that offers publicly solicited contracts to government
entities. As a member of the Fire Rescue GPO, San Rafael is able to “piggyback” onto an existing
competitively awarded bid.
The original contract is with LION and the Public Procurement Authority (PPA), a public entity in the
State of Oregon formed by an Intergovernmental Agreement pursuant to Oregon Revised Statutes
Chapter 190 (Intergovernmental Cooperation). AllStar Fire Equipment Inc. is an authorized distributor of
LION products and has been a longtime supplier to the San Rafael Fire Department. San Rafael
Municipal Code section 2.55.260 exempts such a purchase from the requirement for competitive
bidding.
FISCAL IMPACT:
The proposed cost of the turnouts is $104,204. Funds have been appropriated in the FY 2019-20
budget in the Fire Equipment Replacement Fund 602 for this purchase.
OPTIONS:
The City Council has the following options to consider on this matter:
1. Adopt a resolution approving the purchase of up to 40 replacement firefighter turnout coats
and pants with $105,000 from the Fire Equipment Replacement Fund.
2. Do not approve the purchase agreement. Continue to operate with existing turnouts.
RECOMMENDED ACTION:
Adopt a resolution approving the purchase of up to 40 sets of structural firefighting turnouts from AllStar
Fire Equipment Inc. in amount not to exceed $105,000.
ATTACHMENTS:
1. Resolution
2. Revised GPO Quote from AllStar Fire Equipment Inc
RESOLUTION NO. 14697
A RESOLUTION OF THE SAN RAFAEL CITY COUNCIL APPROVING THE
PURCHASE OF UP TO 40 SETS OF STRUCTURAL FIREFIGHTING TURNOUTS
FROM ALL STAR FIRE EQUIPMENT INC. IN AN AMOUNT NOT TO EXCEED
$105,000
WHEREAS, the Fire Department identified the need to purchase 40 replacement
sets of structural firefighting turnouts; and
WHEREAS, the Fire Department recommends the LION V-Force model for
purchase; and
WHEREAS, the purchase of LION V-Force turnouts from All Star Fire Equipment
Inc. can be made through a cooperative purchasing program; and
WHEREAS, funds have been appropriated in the FY 2019-20 budget in the Fire
Equipment Replacement Fund 602 to support the proposed contract.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of San
Rafael does hereby approve the purchase of up to 40 sets of structural firefighting
turnouts from All Star Fire Equipment Inc. in an amount not to exceed $105,000 and
authorizes the City Manager to execute any documents required to effectuate the
purchase.
I, LINDSAY LARA, Clerk of the City of San Rafael, hereby certify that the
foregoing Resolution was duly and regularly introduced and adopted at a regular
meeting of the City Council of said City held on Monday, the 15th day of July 2019 by the
following vote, to wit:
AYES: COUNCILMEMBERS: Bushey, Colin, Gamblin, McCullough & Mayor Phillips
NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: None
LINDSAY LARA, City Clerk
Revised GPO Quote
12328 Lower Azusa Road 2552 Barrington Court SRFD0403-40 Sets
Arcadia, CA 91006 Hayward, CA 94545 Requested by
(626) 652-0900 (510) 887-6295 Mark Preisendorf
Bill To:San Rafael Fire Department Ship To:
1600 Los Gamos Dr. Suite 345
San Rafael, CA 94903
San Rafael, CA 94901
Phone 707-321-1072 Fax
Date Date Required Tax Exempt #Terms F.O.B.Salesperson Ship Via
Quantity U/M Price Amount
40 EA 1,416.00 56,640.00
40 PR 974.00 38,960.00
Subtotal $95,600.00
Sales Tax 9.000%$8,604.00
Freight $0.00 $0.00
Total $104,204.00
46 Castro Ave.
6/17/2019 Net 30 Destination Bunker Dropship
San Rafael FD
Attn: Arite Phillips
Lion V-Force Turnout Coat, Black Armor AP.
With Glide 2-Layer ISODRI Thermal Liner.
Per San Rafeal Spec.
Price reflects 12.088% Loyal Customer Discount
Coat List Price $2,478.00. GPO Price $1,610.70
Description
Lion V-Force Turnout Pants, Black Armor AP.
With Glide 2-Layer ISODRI Thermal Liner
Per San Rafeal Spec Price
reflects 12.165% Loyal Customer Discount
Pants List Price $1,706.00 GPO Price $1,108.90
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