HomeMy WebLinkAboutCC Park & Recreation Commission 2019 Vacancy
____________________________________________________________________________________
FOR CITY CLERK ONLY
Council Meeting: 08/05/2019
Disposition: Approved staff recommendation
Agenda Item No: 4.b
Meeting Date: August 5, 2019
SAN RAFAEL CITY COUNCIL STAFF REPORT
Department: City Clerk
Prepared by: Lindsay Lara, City Clerk City Manager Approval: ________
TOPIC: Park and Recreation Commission Vacancies
SUBJECT: CALL FOR APPLICATIONS TO FILL TWO FOUR-YEAR TERMS TO THE END
OF OCTOBER 2023 AND ONE UNEXPIRED FOUR-YEAR TERM TO THE END
OF MAY 2022 ON THE PARK AND RECREATION COMMISSION DUE TO THE
EXPIRATION OF TERMS OF MARK BUSTILLOS AND MARK MACHADO, AND
THE RESIGNATION OF NICHOLAS SKEWES-COX
RECOMMENDATION:
1. Call for applications to fill two four-year terms to the end of October 2023 and one
unexpired four-year term to the end of May 2022, on the Park and Recreation Commission;
and
2. Set deadline for receipt of applications for Tuesday, August 27, 2019 at 5:00 p.m. at City
Hall in the City Clerk’s Office, Room 209.
BACKGROUND:
The Park and Recreation Commission assists the City Council in developing and implementing
the long-range plans for City parks and recreation facilities, monitors current service levels and
community needs, reviews the performance of City partnerships with community groups in the
utilization of facilities and production of programs, and reviews and advises on general policies
and procedures in the delivery of park, recreation, child care and cultural services. Meetings are
held on the third Thursday of each month at 7:00 p.m. at the San Rafael Community Center at
618 B Street, San Rafael, CA 94901.
ANALYSIS:
On July 19, 2019 Nicholas Skewes-Cox informed the City he is relocating outside of San Rafael
city limits and resigned from his position on the Park and Recreation Commission. The term of
office for Nicholas was set to expire on May 31, 2022, and staff recommends the release of a Call
for Applications to fill his unexpired four-year term. The terms of office for Mark Bustillos and Mark
Machado are set to expire on October 31, 2019. Members of the committee shall reside within
city limits. By approving this item, staff will be able to release a Call for Applications for eligible
and interested community members to apply. Once applications are received and reviewed, the
City Clerk’s Office will schedule a special City Council meeting where the City Council will
interview candidates and make a selection to appoint candidates to the Park and Recreation
Commission. The City Clerk’s Office contacted both incumbents to determine their desire to
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2
reapply. Mark Machado expressed a desire to reapply, and Mark Bustillos informed the City
Clerk’s office he would not reapply.
FISCAL IMPACT: There is no fiscal impact associated with this action.
RECOMMENDED ACTION:
1. Call for applications to fill two four-year terms to the end of October 2023 and one
unexpired four-year term to the end of May 2022 on the Park and Recreation Commission;
and
2. Set deadline for receipt of applications for Tuesday, August 27, 2019 at 5:00 p.m. at City
Hall in the City Clerk’s Office, Room 209
ATTACHMENTS:
1. Application Materials
2. Resignation Letter
Three Vacancies
Park & Recreation Commission
Applications to serve on the Park and Recreation Commission to fill two four-year terms
to the end of October 2023 and one unexpired four-year term to the end of May 2022,
may be obtained online at https://www.cityofsanrafael.org/boards-commissions/ and
may be completed and submitted electronically. Hard copies of the application are also
available online and in the City Clerk’s Office.
Deadline for filing applications: Tuesday, August 27, 2019 at 5:00 p.m.
There is no compensation paid to Park & Recreation Commissioners. Members must comply
with the City’s ethics training requirement of AB 1234. See attached information.
ONLY RESIDENTS OF THE CITY OF SAN RAFAEL MAY APPLY.
The Park and Recreation Commission meets on the 3rd Thursday of every month at
7:00 p.m. at the San Rafael Community Center, San Rafael.
Interviews of applicants will be scheduled to be scheduled on a date to be
determined.
An excerpt from the San Rafael Municipal Code regarding Park & Recreation
Commission membership, terms of commissioners, powers and duties, etc., is also
attached.
NOTE: All Park & Recreation Commissioners are required to file Fair Political Practices
Commission Conflict of Interest Statements, which are open to the public for review.
[Government Code Section 87200]
__________________
Lindsay Lara
City Clerk
City of San Rafael
Dated: August 6, 2019
CITY OF SAN RAFAEL
APPLICATION TO SERVE AS MEMBER OF
PARK & RECREATION COMMISSION
NAME: ______________________________________________________________________
STREET ADDRESS: ______________________________________________________________________
CITY/STATE/ZIP CODE: ______________________________________________________________________
RESIDENT OF THE CITY OF SAN RAFAEL FOR _________________________ YEARS
PRESENT POSITION: _______________________________________________________________________________
NAME OF FIRM: ___________________________________________________________________________________
BUSINESS ADDRESS: ______________________________________________________________________________
*HOME & BUSINESS PHONE: ________________________________________________________________________
*E-MAIL ADDRESS: _________________________________________________________________________________
EDUCATION: ______________________________________________________________________________________
_________________________________________________________________________________________________
_________________________________________________________________________________________________
PARTICIPATION IN THE FOLLOWING CIVIC ACTIVITIES: __________________________________________________
_________________________________________________________________________________________________
_________________________________________________________________________________________________
MEMBER OF FOLLOWING CIVIC ORGANIZATIONS: ______________________________________________________
_________________________________________________________________________________________________
_________________________________________________________________________________________________
_________________________________________________________________________________________________
_________________________________________________________________________________________________
_________________________________________________________________________________________________
MY REASONS FOR WANTING TO SERVE ARE: _________________________________________________________
_________________________________________________________________________________________________
_________________________________________________________________________________________________
_________________________________________________________________________________________________
_________________________________________________________________________________________________
_________________________________________________________________________________________________
DESCRIBE POSSIBLE AREAS IN WHICH YOU MAY HAVE A CONFLICT OF INTEREST WITH THE CITY: ___________
_________________________________________________________________________________________________
_________________________________________________________________________________________________
_________________________________________________________________________________________________
_________________________________________________________________________________________________
Demographics (Optional)
The demographic information you choose to provide is VOLUNTARY and OPTIONAL and refusal to
provide it will not subject you to any adverse treatment. This information will be considered confidential,
kept separate from your application and will not be used for evaluating applications or making
appointments. The City of San Rafael will use this information solely to conduct research and compile
statistical reports regarding the composition of its Board and Commission applicants.
Ethnicity:
American Indian or Alaska Native (For example, Navajo Nation, Blackfeet Tribe, Mayan, Aztec, Native
Village or Barrow Inupiat Traditional Government, Nome Eskimo Community, etc.)
Asian (For example, Chinese, Filipino, Asian Indian, Vietnamese, Korean, Japanese, etc.)
Black or African American (For example, African American, Jamaican, Haitian, Nigerian, Ethiopian,
Somalian, etc.)
Hispanic, Latino, or Spanish origin (For example, Mexican or Mexican American, Puerto Rican,
Cuban, Salvadoran, Guatemalan, Dominican, Colombian, etc.)
Middle Eastern or North African (For example, Lebanese, Iranian, Egyptian, Syrian, Moroccan,
Algerian, etc.)
Native Hawaiian or Other Pacific Islander (For example: Native Hawaiian, Samoan, Chamorro,
Tongan, Fijian, Marshallese, etc.)
White (For example: German, Irish, English, Italian, Polish, French, etc.)
Other race, ethnicity or origin: ______________________________________________
To which gender to your most identify?
Male
Female
Nonbinary or Third Gender
Prefer to self-describe
Prefer not to say
How old are you?
Under 18
18-24 years old
25-34 years old
35-44 years old
45-54 years old
55-64 years old
65-74 years old
75+ years old
DATE: _________________________ SIGNATURE: ______________________________________
Filing Deadline: Mail or deliver to: City of San Rafael, Dept. of City Clerk
Date: Tuesday, August 27, 2019 City Hall, 1400 Fifth Avenue, Room 209
Time: 5:00 p.m. P.O. Box 151560, San Rafael, CA 94915
*Information kept confidential, to the extent permitted by law.
SAN RAFAEL MUNICIPAL CODE
Chapter 2.16 - BOARDS AND COMMISSIONS
2.16.020 - Park and Recreation Commission.*
A Park and Recreation Commission is created. (Ord. 889 § 4, 1967: Ord. 511)
* Park Commission--See San Rafael Charter, Art. III § 52 and Art. VIII § 11.
2.16.021 - Commission membership--compensation.
The Park and Recreation Commission shall consist of seven members appointed by the City
Council, one of whom may be a councilman. All members of the Park and Recreation
Commission shall serve without compensation. (Ord. 1141 § 1, 1974: Ord. 889 § 5 (part),
1967)
2.16.022 - Commission term of office and removal.
Members of the Park and Recreation Commission shall serve for a term of four years and shall
be subject to removal by the affirmative vote of three members of the council. The terms of
office of members of the commission shall be staggered in the manner provided by resolution of
the city council. (Ord. 889 § 5 (part), 1967)
2.16.023 - Commission powers and duties.
Subject to the direction and control of the city council, as provided in Section 2.04.030 of this
code, the powers and duties of the Parks and Recreation Commissioners shall be:
To assist in the preparation and adoption of a review annually and revise as necessary a long-
range plan for parks including neighborhood parks, community-wide parks, special use facilities
and open space lands;
To focus public attention upon the need for adequate parks and healthful and creative year-
round supervised recreation for all age groups;
To assist in promoting the public recreation programs;
To solicit to the fullest extent possible the cooperation of school authorities and other public and
private agencies interested therein;
To assist the Parks and Recreation Director in establishing general policies and procedures in
respect to park usage;
To review, comment and make recommendations regarding the annual operating budget of the
department;
To receive periodic reports from the department head concerning the general operations and
functions of the department;
To perform such other duties as may be prescribed by the council.
(Ord. 1131 § 2, 1974: Ord. 889 § 5 (part), 1967)
CHARTER OF THE CITY OF SAN RAFAEL
ARTICLE III - Powers of the City
Section 52. PARK COMMISSION.
To establish a park commission and to appoint commissioners thereon, to serve without
compensation, with such powers and duties as may be fixed by the council.
ARTICLE VIII - Executive and Administrative Departments
Section 11. PARK AND RECREATION COMMISSION.
There shall be a park and recreation commission appointed by the council, the exact number of
which shall be set by ordinance or resolution of the council, one of whom may be a councilman.
The members of the commission shall serve for a term of four years, and shall be subject to
removal by the affirmative vote of three members of the council. The terms of office of
members of the commission shall be staggered in the manner provided by resolution of the
council. The park and recreation commission shall exercise such powers and perform such
duties as may be prescribed or conferred in this charter or by ordinances of the city.
(Assembly Concurrent Resolution No. 121, August 20, 1973:
Senate Concurrent Resolution No. 46, May 31, 1967.)
NOTICE TO BOARD & COMMISSION APPLICANTS
REGARDING ETHICS TRAINING
On January 1, 2006, a new law became effective that requires two (2) hours of ethics training of
the local legislative bodies by January 1, 2007. This new law defines a local legislative body as
a “Brown Act” governing body, whether permanent or temporary, decision-making or advisory,
and created by formal action of the City Council. In other words, any person serving on a City
Council, Board, Commission, or Committee created by the Council is subject to this ethics
training requirement. After this initial class, training will be required every two years.
Ethics training can be accomplished by taking a 2-hour class or self-study. An online training
program has been established that allows local officials to satisfy the requirements of AB 1234
on a cost-free basis. The course can be accessed via the link below. When the training is
finished, you must print the Certification of Completion provided at the end.
http://localethics.fppc.ca.gov/login.aspx
After you have completed the ethics class, a copy of your certificate needs to be given to the
City Clerk for our files.
AB 1234 (Salinas). Local Agencies: Compensation and Ethics
Chapter 700, Statutes of 2005
This law does the following:
• Ethics Training: Members of the Brown Act-covered decision-making bodies must take two
hours of ethics training every two years, if they receive compensation or are reimbursed
expenses. The training can be in-person, online or self-study.
• Expense Reimbursement -- Levels: Local agencies which reimburse expenses of members
of their legislative bodies must adopt written expense reimbursement policies specifying the
circumstances under which expenses may be reimbursed. The policy may specify rates for
meals, lodging, travel, and other expenses (or default to the Internal Revenue Service’s
(IRS) guidelines). Local agency officials must also take advantage of conference and
government rates for transportation and lodging.
• Expense Reimbursement -- Processes: Local agencies, which reimburse expenses, must
also provide expense reporting forms; when submitted, such forms must document how the
expense reporting meets the requirements of the agency’s expense reimbursement policy.
Officials attending meetings at agency expense must report briefly back to the legislative
body at its next meeting.
From:Nicholas Skewes-Cox
To:Lindsay Lara
Cc:Susan Andrade-Wax
Subject:moving
Date:Friday, July 19, 2019 10:17:18 AM
Hello Lindsay,
I'm writing to inform you that my wife and I will be moving to the town of Ross on August 2,
and as a result I will unfortunately need to step down from San Rafael's Park and Recreation
commission.
It has been a wonderful experience serving on this commission, and I look forward to
observing the continued improvement and expansion of San Rafael's facilities. We hope to
come back to San Rafael after our stint in Ross, so perhaps I'll have another opportunity to get
involved with the city when we return.
Thank you again for providing me with this opportunity to help our amazing community.
Regards,
Nick Skewes-Cox
--
Nicholas A. Skewes-Cox