HomeMy WebLinkAboutPW Lincoln Avenue Curb Ramps; Amendment 1FIRST AMENDMENT TO THE AGREEMENT WITH BKF ENGINEERS FOR
ENGINEERING DESIGN SERVICES IN ASSOCIATION WITH THE LINCOLN
AVENUE CURB RAMPS PROJECT
THIS FIRST AMENDMENT to the Professional Services Agreement by and between
the CITY OF SAN RAFAEL (hereinafter "CITY"), and BKF ENGINEERS, (hereinafter
"CONSULTANT"), is made and entered into as of the _ I!- day of , 2019.
RECITALS
WHEREAS, the CITY and CONSULTANT entered into a Professional Services
Agreement dated May 21, 2018 for engineering design services associated with the Lincoln
Avenue Curb Ramps Project (the "Project") in an amount not -to -exceed $120,550 (the
"Agreement"); and
WHEREAS, CITY requires final engineering design services from the
CONSULTANT, and the CONSULTANT is willing to provide such services;
AMENDMENT TO AGREEMENT
NOW, THEREFORE, the parties hereby agree to amend the Agreement as follows:
Paragraph 2 of the Agreement, entitled "DUTIES OF THE CONTRACTOR," is
hereby amended to include the additional services set forth in CONSULTANT's
proposal entitled "Amendment#l" dated June 12, 2019, attached to this First
Amendment as Exhibit "A" and incorporated herein by reference.
2. Paragraph 4 of the Agreement, entitled "COMPENSATION," is hereby amended
to include additional compensation payable to CONSULTANT for the services
described in Exhibit "A" to this First Amendment, on a time and materials basis
in a not -to -exceed amount of $56,800, and to change the total not -to -exceed
amount under the Agreement to $177,350. Such additional compensation shall be
paid at the hourly rates for CONSULTANT as set forth in Exhibit "A," to the
Agreement and incorporated herein by reference.
3. Except as specifically amended herein, all of the other provisions, terms and
obligations of the Agreement between the parties shall remain valid and shall be
in full force.
`A -3--1o0
IN WITNESS WHEREOF, the parties have executed this First Amendment on the day,
month, and year first above written.
CITY OF SAN RAFAEL
AM SC UTZ, City 4
1
ger
ATTEST:
LINDSAY LARA, City Clerk
APPROVED AS TO FORM:
RE
ROBERT F. EPSTEIN, ity Att ey
2
BKF ENGINEERS
Name: Jason Kirchmann
Title of Corporate Officer: Vice President
and
I F2A ..1�
Name: Geoff Coleman
Title of Corporate Officer: Vice President
N
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:
B k F YEARS
ENGINEERS
SURVEYORS PLANNERS
Amendment #1
Lincoln Avenue Curb Ramps
BKF Job No. 20180778-10
June 12, 2019
Client: City of San Rafael Consultant: BKF Engineers
Public Works Department 4040 Civic Center Drive, Suite 530
111 Morphew Street San Rafael, CA 94903
San Rafael, CA 94901 Contact: Jason Kirchmann
This contract amendment is attached to the contract between BKF Engineers and the City of San Rafael dated May
29, 2018 and is governed by the terms and conditions therein.
4040 Civic Center Drive, Suite 530, San Rafael, CA 94903 1415.930.7960
Exhibit A
DESCRIPTION:
BKF Engineers (BKF) will perform the following additional services as requested
by the City of San Rafael:
• Obtain additional topographic mapping data for the existing public
improvements at the intersections of Lincoln Avenue with Wilson
Court and Brookdale Avenue to facilitate additional design services to
accommodate bulb -outs [$ 5,700]
• Modify previously prepared designs for the intersections of Lincoln
Avenue with Wilson Court and Brookdale Avenue to accommodate
bulb -outs ($ 9,9001
• Prepare designs and Improvement Drawings sheets for curb ramps
along Lincoln Avenue that were previously surveyed but not included
in the original design scope:
o Grand Avenue (1 ramp at northwest corner) [$ 2,600]
o Prospect Drive South (2 ramps) ($ 3,1001
TASK(S):
o Laurel Place (4 ramps) [$ 9,300]
o Mission Avenue (1 ramp at northeast corner) [$ 3,100]
• Expand on Task 2.6 from the original letter proposal dated April 26,
2018 to prepare a traffic signal design (including a video system and
new traffic signal poles) for the intersection of Lincoln Avenue and
Paloma Avenue [$15,300 additional]
• Participate in one (1) additional meeting with the City of San Rafael to
discuss alternative design revisions contemplated by the City and
prepare preliminary cost estimates for design alternatives ($ 4,6001
• Address additional City comments due to design revisions [$ 3,200]
Exclusions and Assumptions from any previous contract scope of work still
apply. Major revisions or addenda to the Improvement Drawings, requests for
additional data, or deviations from the initial City submittal of the 100%
Improvement Drawings and City requested changes will be considered as
additional services, and will be billed in accordance with our hourly rate
schedule unless otherwise negotiated.
SERVICES TO BEGIN:
Upon receipt of written authorization.
4040 Civic Center Drive, Suite 530, San Rafael, CA 94903 1415.930.7960
Exhibit A
B k f ioo+
� YEARS
ENGINEERS. SURVEYORS. PLANNERS
City of San Rafael Public Works Department
111 Morphew Street
June 12, 2019
Page 2 of 2
DELIVERABLES:
Revised Improvement Drawings, Supporting Documents, Additional Support
Services and Meetings
ORIGINAL CONTRACT VALUE:
$120,550 (time and materials basis, not to exceed)
PREVIOUS AMENDMENT VALUE(S):
N/A
CURRENT AMENDMENT VALUE:
$56,800 (time and materials basis, not to exceed)
NEW TOTAL:
$177,350 (time and materials basis, not to exceed)
PROJECT MANAGER:
DATE: 06/12/2019
(Signature)
CLIENT:
DATE:
(Signature)
CONTRACT ROUTING FORM
INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below.
TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER:
Contracting Department: Public Works
Project Manager: Shawn Graf
Extension: 5347
Contractor Name: BKF Engineers
Contractor's Contact: Jason Kirchmann
Contact's Email: jkirchmann@bkf.com
❑ FPPC: Check if Contractor/Consultant must file Form 700
Step
RESPONSIBLE
DESCRIPTION
COMPLETED
REVIEWER
DEPARTMENT
DATE
Check/Initial
1
Project Manager
a. Email PINS Introductory Notice to Contractor
7/22/2019
b. Email contract (in Word) & attachments to City
Atty c/o Laraine.Gittens@cityofsanrafael.org
2
City Attorney
a. Review, revise, and comment on draft agreement
7/22/2019
® LG
and return to Project Manager
7/22/2019
® LG
b. Confirm insurance requirements, create Job on
Project Manager
PINS, send PINS insurance notice to contractor
Forward three (3) originals of final agreement to
3
8/6/2019
Project Manager
contractor for their signature
❑ N/A
4
When necessary, * contractor -signed agreement
agendized for Council approval
*PSA > $20,000; or Purchase > $35,000; or
Or
Public Works Contract > $125,000
SG
Date of Council approval
8/5/2019
PRINT
Project Manager
CONTINUE ROUTING PROCESS WITH HARD COPY
8/7/2019
5
Forward signed original agreements to City
Attorney with printed copy of this routing form
SG
6
City Attorney
Review and approve hard copy of signed
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q
agreement
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7
City Attorney
Review and approve insurance in PINS, and bonds
pal
(for Public Works Contracts)
1
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8
City Manager/ Mayor
Agreement executed by Council authorized official
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9
City Clerk
Attest signatures, retains original agreement and
forwards copies to Project Manager