HomeMy WebLinkAboutPW Pump Station Repair & Replacement 2019-20City of San Rafael - California
Foran of Agreement for Informal Bids
FY 2019-20 Pump Station Repair & Replacement
This Agreement is made and entered into as of the kto day of .AUS} 2019 by and between the City of San Rafael
(hereinafter called City) and Pump Repair Service Company, (hereina er called Contractor). Witnesseth, that the City and
the Contractor, for the considerations hereinafter named, agree as follows:
L Scope of the Work.
The Contractor hereby agrees to furnish all of the materials, equipment, and labor necessary to perform the routine weekly
and monthly landscape maintenance work for the project entitled "FY 2019-20 Pump Repair & Replacement," all in
accordance with the scope of work and requirements outlined in the Exhibits A, B, C, D, E, F and G dated June 19, 2019 and
attached hereto.
2. Prevailing Wages.
Pursuant to the requirements of California Labor Code Section 1771, and San Rafael Municipal Code Section 11.50.180 (C), the
general prevailing wage in the locality in which the work is to be performed, for each craft or type of worker needed to execute the
contract, shall be followed.
3. Time of Completion
All work shall be completed by November 30, 2019, with such extensions of time as are provided for in the General Provisions.
4. The Contract Sum.
The City shall pay to the Contractor for the performance of the Contract the amounts determined for the total number of each
of the units of work in the following schedule completed, at the unit price stated.
Grand total
$210,289.10
5. Payments.
Payment will be made monthly upon receipt by the City of itemized invoices submitted by Contractor, showing work performed
during the invoice period.
Agreement • 1
'3 AL
BID ITEMS
Item
Description Quantity
Unit
Unit Cost
Total Cost
1.
North Francisco Pump Station: Motor #2 1
LS
@
$19,248.69 =
$19,248.69
2.
San Quentin Pump Station: Motor #1 1
LS
@
$9,894.67 =
$9,894.67
3.
Glenwood Pump Station: Motor #3 1
LS
@
$9,968.32 =
$9,968.32
4.
Kerner Pump Station: Motor #3 1
LS
@
$10,039.17 =
$10,039.17
5.
Rossi Pump Station: Pump #1 1
LS
@
$5,040.00 =
$5,040.00
6.
Peacock Gap Pump Station: Pump #1 1
LS
@
$122,836.00 =
$122,836.00
7.
North Francisco Pump Station: Pump #1 and #2 1
LS
@
$33,262.25 =
$33,262.25
Grand total
$210,289.10
5. Payments.
Payment will be made monthly upon receipt by the City of itemized invoices submitted by Contractor, showing work performed
during the invoice period.
Agreement • 1
'3 AL
6. Insurance.
(a). Scope of Coverage. During the term of this Agreement, Contractor shall maintain, at no expense to City, the following
insurance policies:
1. A commercial general liability insurance policy in the minimum amount of one million dollars ($1,000,000) per
occurrence/two million dollars ($2,000,000) aggregate, for death, bodily injury, personal injury, or property
damage.
2. An automobile liability (owned, non -owned, and hired vehicles) insurance policy in the minimum amount of one
million dollars ($1,000,000) dollars per occurrence.
3. If it employs any person, Contractor shall maintain worker's compensation insurance, as required by the State
of California, with statutory limits, and employer's liability insurance with limits of no less than one million
dollars ($1,000,000) per accident for bodily injury or disease. Contractor's worker's compensation insurance
shall be specifically endorsed to waive any right of subrogation against City.
(b) Other Insurance Requirements. The insurance coverage required of the Contractor in subparagraph (a) of this section
above shall also meet the following requirements:
1. The insurance policies shall be specifically endorsed to include the City, its officers, agents, employees, and
volunteers, as additional insureds under the policies.
2. The additional insured coverage under Contractor's insurance policies shall be primary and noncontributory with
respect to any insurance or coverage maintained by City and shall not call upon City insurance or self-insurance
coverage for any contribution. The "primary and noncontributory" coverage in Contractor's policies shall be at
least as broad as ISO form CG20 0104 13.
3. The insurance policies shall include, in their text or by endorsement, coverage for contractual liability and
personal injury.
4. By execution of this Agreement, Contractor hereby grants to the City a waiver of any right to subrogation
which any insurer of Contractor may acquire against the City by virtue of the payment of any loss under such
insurance. Contractor agrees to obtain any endorsement that may be necessary to effect this waiver of
subrogation, but this provision applies regardless of whether or not the City has received a waiver of
subrogation endorsement from the insurer.
5. If the insurance is written on a Claims Made Form, then, following termination of this Agreement, said insurance
coverage shall survive for a period of not less than five years.
6. The insurance policies shall provide for a retroactive date of placement coinciding with the effective date of this
Agreement.
7. The limits of insurance required in this Agreement may be satisfied by a combination of primary and umbrella
or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that
such coverage shall also apply on a primary and noncontributory basis for the benefit of City (if agreed to in a
written contract or agreement) before City's own insurance or self-insurance shall be called upon to protect it as
a named insured.
8. It shall be a requirement under this Agreement that any available insurance proceeds broader than or in excess of
the specified minimum insurance coverage requirements and/or limits shall be available to City or any other
additional insured party. Furthermore, the requirements for coverage and limits shall be: (1) the minimum
coverage and limits specified in this Agreement; or (2) the broader coverage and maximum limits of coverage of
any insurance policy or proceeds available to the named insured; whichever is greater.
(c ) Deductibles and SIR's. Any deductibles or self-insured retentions in Contractor's insurance policies must be declared to
and approved by the City, and shall not reduce the limits of liability. Policies containing any self-insured retention (SIR)
Agreement • 2
provision shall provide or be endorsed to provide that the SIR may be satisfied by either the named insured or City or other
additional insured party. At City's option, the deductibles or self-insured retentions with respect to City shall be reduced
or eliminated to City's satisfaction, or Contractor shall procure a bond guaranteeing payment of losses and related
investigations, claims administration, attorney's fees and defense expenses.
(d) Proof of Insurance. Contractor shall provide to the City all of the following: (1) Certificates of Insurance evidencing the
insurance coverage required in this Agreement; (2) a copy of the policy declaration page and/or endorsement page listing
all policy endorsements for the commercial general liability policy, and (3) excerpts of policy language or specific
endorsements evidencing the other insurance requirements set forth in this Agreement. City reserves the right to obtain a
full certified copy of any insurance policy and endorsements fiom Contractor. Failure to exercise this right shall not
constitute a waiver of the right to exercise it later. The insurance shall be approved as to forma and sufficiency by City.
Indemnification.
(a) To the fullest extent permitted by law, Contractor must indemnify, defend, and hold harmless City, its Council,
officers, officials, employees, agents, volunteers, and consultants (individually, an "Indemnitee," and collectively
the "Indemnitees") fi•om and against any and all liability, loss, damage, claims, causes of action, demands, charges,
fines, costs, and expenses (including, without limitation, attorney fees, expert witness fees, paralegal fees, and fees
and costs of litigation or arbitration) (collectively, "Liability") of every nature (including death or injury of persons,
or destruction of or damage to property) arising out of or in connection with the acts or omissions of Contractor, its
employees, Subcontractors, representatives, or agents, in bidding or performing the work under this Contract or in
failing to comply with any obligation of Contractor under the Contract, except such Liability caused by the active
negligence, sole negligence, or willful misconduct of an Indemnitee. This indemnity requirement applies to any
Liability arising from alleged defects in the content or manner of submission of Contractor's bid for the Contract.
Contractor's failure or refusal to timely accept a tender of defense pursuant to this Contract will be deemed a
material breach of the Contract. City will timely notify Contractor upon receipt of any third -party claim relating to
the Contract, as required by Public Contract Code § 9201. Contractor waives any right to express or implied
indemnity against any Indemnitee. Contractor's indemnity obligations under this Contract will survive the expiration
or any early termination of the Contract.
(b) The defense and indemnification obligations of this Agreement are undertaken in addition to, and shall not in any way
be limited by, the insurance obligations contained in this Agreement, and shall survive the termination or completion
of this Agreement for the full period of time allowed by law.
8. Nondiscrimination.
Contractor shall not discriminate, in any way, against any person on the basis of age, sex, race, color, religion, ancestry, national
origin or disability in connection with or related to the performance of its duties and obligations under this Agreement.
9. Compliance with All Laws.
Contractor shall observe and comply with all applicable federal, state and local laws, ordinances, codes and regulations, in the
performance of its duties and obligations under this Agreement. Contractor shall perform all services under this Agreement in
accordance with these laws, ordinances, codes and regulations. Contractor shall release, defend, indemnify and hold harmless City,
its officers, agents and employees from any and all damages, liabilities, penalties, fines and all other consequences from any
noncompliance or violation of any laws, ordinances, codes or regulations.
10. No Third Party Beneficiaries.
City and Contractor do not intend, by any provision of this Agreement, to create in any third party, any benefit or right owed by one
party, under the terms and conditions of this Agreement, to the other party.
11. Notices.
All notices and other communications required or permitted to be given under this Agreement, including any notice of change of
address, shall be in writing and given by personal delivery, or deposited with the United States Postal Service, postage prepaid,
addressed to the parties intended to be notified. Notice shall be deemed given as of the date of personal delivery, or if mailed, upon
the date of deposit with the United States Postal Service. Notice shall be given as follows:
Agreement • 3
To City: Public Works Director City of San Rafael
1400 Fifth Avenue
P.O. Box 151560
San Rafael, CA 94915-1560
To Contractor: Pump Repair Service Co.
P.O. Box 34327
San Francisco, CA 94134-0327
12. Independent Contractor.
For the purposes, and for the duration, of this Agreement, Contractor, its officers, agents and employees shall act in the capacity of
an Independent Contractor, and not as employees of the City. Contractor and City expressly intend and agree that the status of
Contractor, its officers, agents and employees be that of an Independent Contractor and not that of an employee of City.
13. Entire Agreement; Amendments.
(a) The terms and conditions of this Agreement, all exhibits attached, and all documents expressly incorporated by reference,
represent the entire Agreement of the patties with respect to the subject matter of this Agreement.
(b) This written Agreement shall supersede any and all prior agreements, oral or written, regarding the subject matter between
the Contractor and the City.
(c) No other agreement, promise or statement, written or oral, relating to the subject matter of this Agreement, shall be valid
or binding, except by way of a written amendment to this Agreement.
(d) The terms and conditions of this Agreement shall not be altered or modified except by a written amendment to this
Agreement signed by the Contractor and the City.
(e) If any conflicts arise between the terms and conditions of this Agreement, and the terms and conditions of the attached
exhibits or the documents expressly incorporated by reference, the terms and conditions of this Agreement shall control.
14. Waivers.
The waiver by either party of any breach or violation of any term, covenant or condition of this Agreement, or of any ordinance,
law or regulation, shall not be deemed to be a waiver of any other term, covenant, condition, ordinance, law or regulation, or of any
subsequent breach or violation of the same or other term, covenant, condition, ordinance, law or regulation. The subsequent
acceptance by either party of any fee, performance, or other consideration which may become due or owing under this Agreement,
shall not be deemed to be a waiver of any preceding breach or violation by the other party of any term, condition, covenant of this
Agreement or any applicable law, ordinance or regulation.
15. City Business License; Other Taxes.
Contractor shall obtain and maintain during the duration of this Agreement, a City business license as required by the San Rafael
Municipal Code Contractor shall pay any and all state and federal taxes and any other applicable taxes. City shall not be required
to pay for any work performed under this Agreement, until Contractor has provided City with a completed Internal Revenue Service
Form W-9 (Request for Taxpayer Identification Number and Certification).
16. Warranty.
Any plants installed and maintained by Contractor are under warranty for a one-year period against defects and will be replaced at
no additional charge. This warranty is void if plants die or are in permanent decline due to causes outside of Contractor's control
such as, but not limited to: acts of God, or vandalism or other damage caused by wrongful acts of third parties.
Agreement • 4
IN WITNESS WHEREOF, City and Contractor have caused their authorized representatives to execute this Agreement the
day and year first written above.
CITY OF SAN RAFAEL:
,N -,
✓inl schut
City :'lana er
ATTEST:
Lindsay Lara
City Clerk
APPROVED AS TO FORM:
Rd er F. Epstein t
City Attorney
File No.: 03.01.180.06
Pump Repair Service Company
Printed Off r Name: 4w y,,G1s, 5 -ell
Title:f-
and
Printed Officer Name: u r e
Title: 1.'/14: 1_
Agreement • 5
1021 PUMP
June 19, 2019
City of San Rafael
111 Morphew Street
San Rafael, CA 94915-1560
Attn: Mark Wright
REPAIR SERVICE CO.
SUBJECT: NORTH FRANCISCAN STATION MOTOR #2
Dear Mark,
We are pleased to provide you with an estimate to remove, repair and reinstall the 250
HP motor using the parts and labor that are listed below.
1 — Set of motor bearings................................................................................. $5,238.00
1 — Oil sight glass and turn oil............................................................................... 295.00
1 — Splice kit........................................................................................................ 108.00
Materials..................................................................................................... 5,641.00
Salestax 9%.................................................................................................. 507.69
Balancerotor.................................................................................................. 850.00
Clean, dip and bake 250 HP stator................................................................ 675.00
Shoplabor................................................................................................... 3,535.00
Estimated field labor.................................................................................... 3,840.00
80 Ton crane (estimated).......................................................................... 4.200.00
Estimated Total..................................................................................... $19,248.69
The above rate to be based on Pump Installer. If this project requires a different
wage classification, per DIR prevailing wage the field labor rate will be adjusted to
match that classification.
If you have any questions on the above estimate, please give me a call.
Sincerely,
7ayne
�1z�
Archer
WA/d m
Waynea-190ty of San Rafael #2 061919 ESTABLISHED 1941
PO BOX 34327 SAN FRANCISCO, CA 94134.0327 415.467.2150 FAX 415.467.7442
www.pumprepoirservice com
Exhibit A
June 19, 2019
City of San Rafael
111 Morphew Street
San Rafael, CA 94915-1560
Attn: Mark Wright
REPAIR SERVICE CO.
SUBJECT: SAN QUENTION STATION: MOTOR #1
Dear Mark,
We are pleased to provide you with an estimate to remove, repair and reinstall the 125
HP motor using the parts and labor that are listed below.
1 — Set of motor bearings................................................................................. $1,675.00
1 — Oil sight glass and turn oil............................................................................... 180.00
1 — Splice kit......................................................................................................... 108.00
Materials..................................................................................................... 1,963.00
Salestax 9%.................................................................................................. 176.67
Balancerotor.................................................................................................. 580.00
Clean, dip and bake 125 HP stator................................................................ 450.00
Shoplabor................................................................................................... 2,125.00
Estimated field labor.................................................................................... 3,600.00
Boom truck/.service truck........................................................................... 1.000.00
Estimated Total....................................................................................... $9,894.67
The above rate to be based on Pump Installer. If this project requires a different
wage classification, per DIR prevailing wage the field labor rate will be adjusted to
match that classification.
If you have any questions on the above estimate, please give me a call.
Sincerely,
Wa a Archer
WA/dm
Waynea-19/City of San Rafael #3 061919 ESTABLISHED 1941
PO BOX 34327 SAN FRANCISCO, CA 94134.0327 415.4672150 FAX 415.467.7442
www.pumprepairservice.com
Exhibit B
1011 PUMP
June 19, 2019
City of San Rafael
111 Morphew Street
San Rafael, CA 94915-1560
Attn: Mark Wright
REPAIR SERVICE CO.
SUBJECT: GLENWOOD STATION: MOTOR #3
Dear Mark,
We are pleased to provide you with an estimate to remove, repair and reinstall the 100
HP motor using the parts and labor that are listed below.
1 — Set of motor bearings................................................................................. $1,660.00
1 — Oil sight glass and turn oil............................................................................... 180.00
1 —Splice kit........................................................................................................ 108.00
Materials..................................................................................................... 1,948.00
Salestax 9%.................................................................................................. 175.32
Balancerotor.................................................................................................. 670.00
Clean, dip and bake 100 HP stator................................................................ 450.00
Shoplabor................................................................................................... 2,125.00
Estimated field labor.................................................................................... 3,600.00
Boom truck/service truck............................................................................. 1.000.00
Estimated Total....................................................................................... $9,968.32
The above rate to be based on Pump Installer. If this project requires a different
wage classification, per DIR prevailing wage the field labor rate will be adjusted to
match that classification.
If you have any questions on the above estimate, please give me a call.
Sincerely,
Wayne Archer
WA/dm
Waynea-19/City of San Rafael #4 061919 ESTABUSHE01941
PO BOX 34327 SAN FRANCISCO, CA 94134.0327 415.467.2150 FAX 415.467.7442
www.pumprepairservice.com
Exhibit C
JP21 PUMP REPAIR SERVICE CO.
June 19, 2019
City of San Rafael
111 Morphew Street
San Rafael, CA 94915-1560
Attn: Mark Wright
SUBJECT: KERNER STATION: MOTOR #3
Dear Mark,
We are pleased to provide you with an estimate to remove, repair and reinstall the 150
HP motor using the parts and labor that are listed below.
1 — Set of motor bearings................................................................................. $1,725.00
1 — Oil sight glass and turn oil............................................................................... 180.00
1 — Splice kit......................................................................................................... 108.00
Materials..................................................................................................... 2,013.00
Salestax 9%.................................................................................................. 181.17
Balancerotor.................................................................................................. 670.00
Clean, dip and bake 150 HP stator................................................................ 450.00
Shoplabor................................................................................................... 2,125.00
Estimatedfield labor.................................................................................... 3,600.00
Boom truck/service truck............................................................................. 1,000.00
EstimatedTotal..................................................................................... $10,039.17
The above rate to be based on Pump Installer. If this project requires a different
wage classification, per DIR prevailing wage the field labor rate will be adjusted to
match that classification.
If you have any questions on the above estimate, please give me a call.
Sincerely,
Wayne Archer
WA/dm
Waynea-19/City of San Rafael #5 061919 ESTABLISHED 1941
PO BOX 34327 SAN FRANCISCO, CA 94134.0327 415.467.2150 FAX 415.467.7442
www.pumprepairservice.com
Exhibit D
JP21 PUMP REPAIR SERVICE CO.
June 19, 2019
City of San Rafael
111 Morphew Street
San Rafael, CA 94915-1560
Attn: Mark Wright
SUBJECT: ROSSI STATION: PUMP #1
Dear Mark,
We are pleased to provide you with an estimate to remove the Flygt pump, unclog
debris from propeller and reinstall.
Estimated field labor ...............................
Boom truck/service truck ........................
Estimated Total ......................................
................................................ $3,840.00
.................................................. 1.200.00
................................................ $5,040.00
The above rate to be based on Pump Installer. If this project requires a different
wage classification, per DIR prevailing wage the field labor rate will be adjusted to
match that classification.
If you have any questions on the above estimate, please give me a call.
Sincerely,
,�A
W yne Archer
WA/dm
Waynea-190ty of San Rafael 061919 ESTABLISHED 1941
PO BOX 34327 SAN FRANCISCO, CA 94134.0327 415.467.2150
www.pumprepairservice.com
FAX 415.467.7442
Exhibit E
JP21
PUMP REPAIR SERVICE CO.
June 19, 2019
City of San Rafael
111 Morphew Street
San Rafael, CA 94915-1560
Attn: Mark Wright
SUBJECT: PEACOCK GAP PUMP STATION: PUMP #1 UPDATED PRICING
Dear Mark,
We are pleased to provide you with an estimate to replace the Peerless pump and
motor.
1 — Prime 361326-24 1 stage propeller
Pump with 36" column pipe, below
Ground discharge, bronze propeller,
3 Y2" oil tubes, 416 SS shafting 48"
High motor stand epoxy coating............................................................... $74,790.00
1 — GE 125 HP 580 RPM 460 volts
VHS motor premium efficiency................................................................... 23,110.00
1 — 36" Dresser pipe coupling........................................................................... 1,750.00
Misc. hardware................................................................................................ 250.00
Materials..................................................................................................... 99,900.00
Factory freight (estimated)............................................................................ 2,500.00
Salestax 9%................................................................................................ 9,216.00
Estimatedfield labor..................................................................................... 6,720.00
Estimated 40 Ton crane truck/Flatbed.......................................................... 4,500.00
EstimatedTotal..................................................................................... $122,836.00
Delivery...................................................................................................... 14 Weeks
The above rate to be based on Pump Installer. If this project requires a different wage
classification, per DIR prevailing wage the field labor rate will be adjusted to match that
classification.
Note: The new motor will require new electrical conduit and wires. To be completed by
others.
If you have any questions on the above estimate, please give me a call.
Sincerely,
Wayne Archer
WA/dm
Waynea-19/City of San Rafael 061919 ESTABUSHED 1941
PO BOX 34327 SAN FRANCISCO, CA 94134.0327 415.467.2150 FAX 415 467 74 42
www.pumprepairservice.com
Exhibit F
JP21 PUMP REPAIR SERVICE CO.
April 1, 2019
City of San Rafael
111 Morphew Street
San Rafael, CA 94915-1560
Attn: Mark Wright
SUBJECT: NORTH FRANCISCAN STATIONS MOTORS 1, 2 & 4
Dear Mark,
We are pleased to provide you with an estimate to replace the (3) defective motor non -
reverse ratchet assemblies.
3 — Set of motor ratchet pins and springs
@ $4,065.00 each................................................................................... $12,195.00
3 — Motor ratchet plate @ $4,210.00 each ....................................................... 12,630.00
Materials..................................................................................................... 24, 825.00
Freight............................................................................................................. 200.00
Salestax 9%................................................................................................
2,252.25
Fieldlabor.....................................................................................................
5,760.00
Servicetruck....................................................................................................
225.00
Estimated Total.......................................................................................
$33,262.25
Delivery......................................................................................................
12 Weeks
Notes: The above rate to be based on Pump Installer. If this project requires a different
wage classification, per DIR prevailing wage the field labor rate will be adjusted
to match that classification.
If you have any questions on the above estimate, please give me a call.
Sincerely,
ll�
Mayne Archer
WA/dm
Waynea-19/City of San Rafael North Franciscan 04t UOLISHED 1941
PO BOX 34327 SAN FRANCISCO, CA 94134-0327 415 467.2150 FAX 415 4677442 Exhibit G
www pumprepairservice com
RA FBF!
2
y0
,Ty WITH p`eA�i
CONTRACT ROUTING FORM
INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below.
TO BE COMPLETED BY INITIA'L'ING DEPARTMENT PROJECT MANAGER
Contracting Department: DPW
Project Manager: TS/Mark Wright
Extension: 3354
Project Name: FY 2019-20 Stormwater Pump Station Repairs
Contractor's Contact: Wayne Archer
Contact's Email: warcher(�pumpreaairservice.com
RESPONSIBLE
STEP DEPARTMENT DESCRIPTION COMPLETED DATE I REVIEWER (Initials)
a. Email PINS Introductory Notice to Contractor
b. Email Contract (in Word) & attachments to City Attorney c/o
1
Project Manager
Laraine. Gittens�a,)cityofsanrafael.org
6/27/2019
TS
a. Review, revise and comment on draft agreement and return to Project
Manager
7/1/2019
LG
b. Confirm insurance requirements, create Job on PINS, send PINS
2
City Attorney
insurance notice to contractor.
7/1/2019
LG
Approval of final agreement form to send to contractor. (Provide Dept
3
Department Director
Director Financial Sun:ntarj, it Agreement)
Forward three (3) originals of final agreement to contractor for their
4
Project Manager
signature.
When necessary, contractor -signed agreement agendized for Council
approval
Cay Council approval required.lor Professional Services Agreements and
purchases q/'goods and services that exceed 575,000 and.1br Public Works
5
Project Manager
Contracts that exceed S175,000 (Enter date gf(ouned Meeling)
7 152019
TS
PRIN f
CONTINUE ROUTING PROCESS WITH HARD COPY
Forward signed original agreement to City Attorney with printed copy of
6
Project Manager
this routing form
'
0
7
City Attorney
Review and approve hard copy of signed agreement
1,19 0
AIF*—
Review and approve insurance in PINS, and bonds (for public works
i
S
City Attorney
contracts)
City
9
Manager/Mayor
Agreement executed by Council authorized official
Attest signatures, retains original agreement and forwards copies to project
10
City Clerk
manager
I I (R
I I
Project Manager lForward
Final Copy to Contractor