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HomeMy WebLinkAboutCC Bicycle and Pedestrian Advisory Committee 2019 Vacancies____________________________________________________________________________________ FOR CITY CLERK ONLY Council Meeting: 09/03/2019 Disposition: Approved staff recommendation Agenda Item No: 4.b Meeting Date: September 3, 2019 SAN RAFAEL CITY COUNCIL STAFF REPORT Department: City Clerk Prepared by: Lindsay Lara, City Clerk City Manager Approval: ______________ TOPIC: BICYCLE AND PEDESTRIAN ADVISORY COMMITTEE VACANCIES SUBJECT: CALL FOR APPLICATIONS TO FILL THREE FOUR-YEAR TERMS AND ONE ALTERNATE FOUR-YEAR TERM ON THE BICYCLE AND PEDESTRIAN ADVISORY COMMITTEE TO THE END OF NOVEMBER 2023 DUE TO THE EXPIRATION OF TERMS OF MARC SOLOMON, PHILIP MOONEY, JIM GERAGHTY AND ALTERNATE MEMBER BARRY BERGMAN RECOMMENDATION: 1. Call for Applications to fill three four-year terms and one alternate four-year term on the Bicycle and Pedestrian Advisory Committee to the end of November 2023 due to the expiration of terms of Marc Solomon, Philip Mooney, Jim Geraghty and Alternate Member Barry Bergman. 2. Set deadline for receipt of applications for Wednesday, September 25, 2019 at 5:00 p.m. at City Hall in the City Clerk’s Office, Room 209. BACKGROUND: The goal of the Bicycle and Pedestrian Advisory Committee is to promote bicycling and walking as viable means of transportation throughout San Rafael; to provide conceptual input on public bicycle and pedestrian infrastructure projects; and to support the implementation of the City's Bicycle and Pedestrian Master Plan. The Advisory Committee consists of 7 members, and members of the Committee may either be residents of San Rafael or business owners within the City of San Rafael. Meetings are held on the first Wednesday, every other month (even months) at 6:00 p.m. at City Hall, Third Floor Conference Room, 1400 Fifth Avenue, San Rafael, CA 94901 ANALYSIS: The terms of Marc Solomon, Philip Mooney, Jim Geraghty and Alternate Member Barry Bergman are set to expire on November 30, 2019. To serve on the Committee, members may either be residents of San Rafael or business owners within the City of San Rafael. By approving this item, staff will be able to release a Call for Applications for eligible and interested community members to apply. Once applications are received and reviewed, the City Clerk’s Office will schedule a special City Council meeting where the City Council will interview candidates and make a selection to appoint a candidate to the Bicycle and Pedestrian Advisory Committee. FISCAL IMPACT: There is no fiscal impact associated with this item. SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2 RECOMMENDED ACTION: 1. Call for Applications to fill three four-year terms and one alternate four-year term on the Bicycle and Pedestrian Advisory Committee to the end of November 2023 due to the expiration of terms of Marc Solomon, Philip Mooney, Jim Geraghty and Alternate Member Barry Bergman. 2. Set deadline for receipt of applications for Wednesday, September 25, 2019 at 5:00 p.m. at City Hall in the City Clerk’s Office, Room 209. ATTACHMENT: 1. Application Materials Four Vacancies Bicycle and Pedestrian Advisory Committee Applications to serve on the Bicycle and Pedestrian Advisory to fill three four-year terms and one Alternate four-year term to the end of November 2023 may be obtained online at https://www.cityofsanrafael.org/boards-commissions/ and may be completed and submitted electronically. Hard copies of the application are also available in the City Clerk’s Office. Deadline for filing applications: Wednesday, September 25, 2019 at 5:00 p.m. There is no compensation paid to Committee Members. Members must comply with the City’s ethics training requirement of AB 1234, and reimbursement policy. See attached information. MEMBERS OF THE COMMITTEE MAY EITHER BE RESIDENTS OF SAN RAFAEL OR BUSINESS OWNERS WITHIN THE CITY OF SAN RAFAEL. Bicycle and Pedestrian Advisory Committee meetings are held on the first Wednesday, every other month (even months) at 6:00 p.m. at City Hall, Third Floor Conference Room, 1400 Fifth Avenue, San Rafael, CA 94901. Interviews of applicants will be held at a date to be determined. An excerpt from the San Rafael Municipal Code re: Bicycle and Pedestrian Advisory Committee membership, terms of Commission members, powers and duties, etc., is also attached. Lindsay Lara City Clerk City of San Rafael Dated: September 3, 2019 CITY OF SAN RAFAEL APPLICATION TO SERVE AS MEMBER OF BICYCLE & PEDESTRIAN ADVISORY COMMITTEE NAME: ______________________________________________________________________ STREET ADDRESS: ______________________________________________________________________ CITY/STATE/ZIP CODE: ______________________________________________________________________ RESIDENT OF THE CITY OF SAN RAFAEL FOR _________________________ YEARS PRESENT POSITION: _______________________________________________________________________________ NAME OF FIRM: ___________________________________________________________________________________ BUSINESS ADDRESS: ______________________________________________________________________________ *HOME & BUSINESS PHONE: ________________________________________________________________________ *E-MAIL ADDRESS: _________________________________________________________________________________ EDUCATION: ______________________________________________________________________________________ _________________________________________________________________________________________________ _________________________________________________________________________________________________ PARTICIPATION IN THE FOLLOWING CIVIC ACTIVITIES: __________________________________________________ _________________________________________________________________________________________________ _________________________________________________________________________________________________ MEMBER OF FOLLOWING CIVIC ORGANIZATIONS: ______________________________________________________ _________________________________________________________________________________________________ _________________________________________________________________________________________________ _________________________________________________________________________________________________ _________________________________________________________________________________________________ _________________________________________________________________________________________________ MY REASONS FOR WANTING TO SERVE ARE: _________________________________________________________ _________________________________________________________________________________________________ _________________________________________________________________________________________________ _________________________________________________________________________________________________ _________________________________________________________________________________________________ _________________________________________________________________________________________________ DESCRIBE POSSIBLE AREAS IN WHICH YOU MAY HAVE A CONFLICT OF INTEREST WITH THE CITY: ___________ _________________________________________________________________________________________________ _________________________________________________________________________________________________ _________________________________________________________________________________________________ Demographics (Optional) The demographic information you choose to provide is VOLUNTARY and OPTIONAL and refusal to provide it will not subject you to any adverse treatment. This information will be considered confidential, kept separate from your application and will not be used for evaluating applications or making appointments. The City of San Rafael will use this information solely to conduct research and compile statistical reports regarding the composition of its Board and Commission applicants. Ethnicity:  American Indian or Alaska Native (For example, Navajo Nation, Blackfeet Tribe, Mayan, Aztec, Native Village or Barrow Inupiat Traditional Government, Nome Eskimo Community, etc.)  Asian (For example, Chinese, Filipino, Asian Indian, Vietnamese, Korean, Japanese, etc.)  Black or African American (For example, African American, Jamaican, Haitian, Nigerian, Ethiopian, Somalian, etc.)  Hispanic, Latino, or Spanish origin (For example, Mexican or Mexican American, Puerto Rican, Cuban, Salvadoran, Guatemalan, Dominican, Colombian, etc.)  Middle Eastern or North African (For example, Lebanese, Iranian, Egyptian, Syrian, Moroccan, Algerian, etc.)  Native Hawaiian or Other Pacific Islander (For example: Native Hawaiian, Samoan, Chamorro, Tongan, Fijian, Marshallese, etc.)  White (For example: German, Irish, English, Italian, Polish, French, etc.)  Other race, ethnicity or origin: ______________________________________________ To which gender to your most identify?  Male  Female  Nonbinary or Third Gender  Prefer to self-describe  Prefer not to say How old are you?  Under 18  18-24 years old  25-34 years old  35-44 years old  45-54 years old  55-64 years old  65-74 years old  75+ years old DATE: _________________________ SIGNATURE: ______________________________________ Filing Deadline: Mail or deliver to: City of San Rafael, Dept. of City Clerk Date: Wednesday, September 25, 2019 City Hall, 1400 Fifth Avenue, Room 209 Time: 5:00 p.m. San Rafael, CA 94903 *Information kept confidential, to the extent permitted by law. NOTICE TO BOARD & COMMISSION APPLICANTS REGARDING ETHICS TRAINING On January 1, 2006, a new law became effective that requires two (2) hours of ethics training of the local legislative bodies by January 1, 2007. This new law defines a local legislative body as a “Brown Act” governing body, whether permanent or temporary, decision-making or advisory, and created by formal action of the City Council. In other words, any person serving on a City Council, Board, Commission, or Committee created by the Council is subject to this ethics training requirement. After this initial class, training will be required every two years. Ethics training can be accomplished by taking a 2-hour class, self-study, or an on-line class. You may seek reimbursement for taking any authorized ethics class. The city staff member that is assigned to your committee can help you with the reimbursement process. After you have completed the ethics class, the original certificate needs to be given to the City Manager’s Office for record-keeping, with a copy kept for your records. AB 1234 (Salinas). Local Agencies: Compensation and Ethics Chapter 700, Statutes of 2005 This law does the following: • Ethics Training: Members of the Brown Act-covered decision-making bodies must take two hours of ethics training every two years, if they receive compensa tion or are reimbursed expenses. The training can be in-person, on-line, or self-study. For those in office on 1/1/06, the first round of training must be completed by 1/1/07. • Expense Reimbursement -- Levels: Local agencies which reimburse expenses of members of their legislative bodies must adopt written expense reimbursement policies specifying the circumstances under which expenses may be reimbursed. The policy may specify rates for meals, lodging, travel, and other expenses (or default to the Internal Revenue Service’s (IRS) guidelines). Local agency officials must also take advantage of conference and government rates for transportation and lodging. Expense Reimbursement -- Processes: Local agencies, which reimburse expenses, must also provide expense reporting forms; when submitted, such forms must document how the expense reporting meets the requirements of the agency’s expense reimbursement policy. Officials attending meetings at agency expense must report briefly back to the legislative body at its next meeting. BICYCLE AND PEDESTRIAN ADVISORY COMMITTEE PURPOSE The Bicycle and Pedestrian Advisory Committee meets twice a year to review the City’s progress in implementing the San Rafael Bicycle and Pedestrian Master Plan and other related issues as directed by the City Council. The Committee will also promote public involvement and support for bicycling and walking as viable alternatives to driving. QUALIFICATIONS All members of the Bicycle and Pedestrian Advisory Committee must be individuals with a strong interest and enthusiasm for planning and improving bicycle and pedestrian facilities. The Advisory Committee shall consist of seven (7) members. Members of the Committee may either be: Residents of San Rafael; or Business owners within the City of San Rafael Two additional members of the committee shall be youth representatives. Committee members will be appointed by the City Council. TIME COMMITMENT The Advisory Committee shall meet six times per year. The meetings shall comply with all provisions of the Brown Act.