HomeMy WebLinkAboutCC Special Library Parcel Tax Committee Vacancy____________________________________________________________________________________
FOR CITY CLERK ONLY
Council Meeting: 11/04/2019
Disposition: Approved staff recommendation
Agenda Item No: 4.b
Meeting Date: November 4, 2019
SAN RAFAEL CITY COUNCIL STAFF REPORT
Department: City Clerk
Prepared by: Lindsay Lara, City Clerk City Manager Approval: _________
TOPIC: SPECIAL LIBRARY PARCEL TAX COMMITTEE VACAN CY
SUBJECT: CALL FOR APPLICATIONS TO FILL ONE UNEXPIRED FOUR-YEAR TERM
ON THE SPECIAL LIBRARY PARCEL TAX COMMITTEE TO THE END OF
JULY 2022 DUE TO THE RESIGNATION OF PAMELA COOK
RECOMMENDATION:
1. Call for applications to fill one unexpired four-year term on the Special Library Parcel Tax
Committee to the end of July 2022 due to the resignation of Pamela Cook.
2. Set deadline for receipt of applications for Tuesday, November 26, 2019 at 5:00 p.m. at
City Hall in the City Clerk’s Office, Room 209.
BACKGROUND:
The Special Library Parcel Tax Committee's mission is to ensure that the revenues received
from the voter approved parcel tax are spent only on the uses outlined in Ordinance 1942. The
Measure D Special Library Parcel Tax Committee consists of five members that meet at least
twice annually and act as an independent citizens oversight committee to ensure that the
Library spends the funds from the parcel tax in a manner consistent with the language of the
ballot measure that approved the tax.
ANALYSIS:
The term of Pamela Cook is set to expire on June 30, 2022. However, Ms. Cook notified the
Committee’s staff liaison that she will be resigning from the Committee as of January 1, 2020.
By approving this item, staff will be able to release a Call for Applications for eligible and
interested community members to apply. Once applications are received and reviewed, the City
Clerk’s Office will schedule a special City Council meeting where the City Council will interview
candidates and make a selection to appoint a candidate to complete the unexpired term of
Pamela Cook.
FISCAL IMPACT: There is no fiscal impact associated with this action.
RECOMMENDED ACTION:
1. Call for applications to fill one unexpired four-year term on the Special Library Parcel Tax
Committee to the end of July 2022 due to the resignation of Pamela Cook.
2. Set deadline for receipt of applications for Tuesday, November 26, 2019 at 5:00 p.m. at
City Hall in the City Clerk’s Office, Room 209.
ATTACHMENT:
1. Application Materials
ONE VACANCY - CITY OF SAN RAFAEL
SPECIAL LIBRARY PARCEL TAX COMMITTEE
Applications to serve on the San Rafael Special Library Parcel Tax Committee, to fill an
unexpired four-year term to the end of July 2022, may be obtained online at https://
www.cityofsanrafael.org/boards-commissions/ and may be completed and submitted
electronically. Hard copies of the application are also available online and in the City
Clerk’s Office.
The deadline for filing applications is Tuesday, November 26, 2019 at 5:00 p.m. in the
City Clerk’s Office, Room 209.
There is no compensation paid to Committee Members. Members must comply with the
City’s ethics training requirement of AB 1234, and reimbursement policy. See attached
information.
Members of the Committee shall be at least 18 years of age and reside within the City
limits. The Committee may not include any employee or official of the City, or any vendor,
contractor or consultant doing business with the City.
Interviews of applicants are tentatively scheduled on a date to be determined.
__________________
Lindsay Lara
City Clerk
City of San Rafael
1
City of San Rafael
Special Library Parcel Tax
Committee
Boards and Commissions Application
Applicant Information
Full Name:
*Address:
Street Address Apartment/Unit #
City State ZIP Code
*Phone:*Email
Resident of San Rafael for years.
Employer:
Occupation:
Business Address:
Street Address Apartment/Unit #
City State ZIP Code
Education
Supplemental Questions
Participation in the following civic activities:
Member of the following civic organizations:
SAN RAFAEL
THE CITY WITH A MISS ION
2
My reasons for wanting to serve are:
Describe possible areas in which you may have a conflict of interest with the City:
Demographics (Optional)
The demographic information you choose to provide is VOLUNTARY and OPTIONAL and refusal to
provide it will not subject you to any adverse treatment. This information will be considered confidential,
kept separate from your application and will not be used for evaluating applications or making
appointments. The City of San Rafael will use this information solely to conduct research and compile
statistical reports regarding the composition of its Board and Commission applicants.
Ethnicity:
American Indian or Alaska Native: a person having origins in any of the original peoples of North and
South America (including Central America), and who maintains tribal affiliation or community
attachment.
Asian: a person having origins in any of the original peoples of the Far East, Southeast Asia,
or the Indian subcontinent including, for example, Cambodia, China, India, Japan, Korea,
Malaysia, Pakistan, the Philippine Islands, Thailand, and Vietnam.
Black or African American: a person having origins in any of the black racial groups of Africa.
Hispanic or Latino: a person of Cuban, Mexican, Chicano, Puerto Rican, South or Central American,
or other Spanish culture or origin, regardless of race.
Native Hawaiian or Other Pacific Islander: a person having origins in any of the original peoples of
Hawaii, Guam, Samoa, or other Pacific Islands.
White: a person having origins in any of the original peoples of Europe, the Middle East, or North
Africa.
Two or More Races: a person who primarily identifies with two or more of the above race/ethnicity
categories.
To which gender to your most identify?
Male
Female
Nonbinary or Third Gender
Prefer to self-describe
Prefer not to say
3
How old are you?
Under 18
18-24 years old
25-34 years old
35-44 years old
45-54 years old
55-64 years old
65-74 years old
75+ years old
Signature
Signature: Date:
Mail or deliver to: Filing Deadline:
Date: Tuesday, November 26, 2019
Time: 5:00 p.m.
City of San Rafael, Dept. of City Clerk
City Hall, 1400 Fifth Avenue, Room 209
San Rafael, CA 94903
*Information kept confidential, to the extent permitted by law.
SPECIAL LIBRARY PARCEL TAX COMMITTEE
I.Roles, Responsibilities and Duties:
A. The responsibilities and duties of the Special Library Parcel Tax Committee (Committee) shall be
limited as follows:
1.The Committee’s sole function shall be to review expenditures of the revenues from the Special
Library Services Parcel Tax adopted by Measure D on June 7, 2016 to ensure the monies have
been expended in accordance with the authorized purposes of Measure D.
2.The Committee shall take steps to understand the allowable expenditures of the Special Library
Services Parcel Tax monies (as identified in Chapter 3.36 of the Municipal Ordinance).
3.The Committee shall take steps to understand municipal revenue collection and distribution from
local, state and federal sources.
4.The Committee shall prepare and submit to the City Council and the community an annual public
report on the expenditures of the Special Library Services Parcel Tax revenues for the previous
fiscal year. (anticipated each December.)
B. The Committee shall not have any budgetary decision authority, shall not allocate financial resources,
and shall not make budget or service recommendations to the City Council.
C. The Committee shall have no authority to direct, nor shall it direct, City staff or officials.
II.Committee Structure and Proceedings:
A. Appointments
The City Council shall make appointments to the Committee consistent with the established manner of
appointing various City Commissions and related committee members.
The Committee shall be composed of up to seven (7) members, but no less than five (5) members.
B. Qualification Standards
Members of the Committee shall be at least 18 years of age and reside within the City limits. The
Committee may not include any employee or official of the City, or any vendor, contractor or consultant
doing business with the City.
C. Term
Committee members shall serve for a term of either four or five years. Member’s terms are to be staggered.
At the Committee's first meeting, members will draw lots to select three members to serve a five-year term,
the remaining members will serve a four year term.
D. Chair and Vice-Chair
The Mayor shall appoint the initial Chair. The Chair shall appoint the initial Vice-Chair. Thereafter, the
Committee shall annually elect a chair and a Vice-Chair, who shall act as Chair only when the chair is
absent.
E.Compensation
The Committee members shall serve without compensation.
F. Meetings
1.The Committee shall conduct at least two regular meetings a year.
2.Special meetings may be called by the Committee’s chair. Special meetings may also be called by
Committee members if three or more members petition the chair for a special meeting.
3.All meetings shall be noticed and shall be open to the public in accordance with the Ralph M.
Brown Act, Government Code Section 54950 et seq. Each member of the Committee will be given
a current copy of the Ralph M. Brown Act.
4.A majority of the Committee members shall constitute a quorum for the transaction of any
business.
G. Vacancies and Removal
1.The City Council shall fill any vacancies on the Committee.
2.The City Council may remove any Committee member for any reason, including but not limited
to, failure to attend two consecutive regular Committee meetings. Upon a member's removal, his
or her seat shall be automatically deemed vacant.
H.City Support
The City shall provide to the Committee necessary technical and administrative assistance as follows:
1.Preparation, provision and posting of public notices as required by the Brown Act and in the same
manner as noticing City Council meetings.
2.Provision of a meeting room, including any available City audio/visual equipment.
3.Provision of meeting materials, such as agendas, minutes and supporting reports.
4.Retention of Committee records.
5.Properly staff all Committee meetings.
6.Educate committee members on municipal finance.
I.Termination of Committee
The Committee shall automatically disband six (6) months after the enabling ordinance is repealed, ruled
invalid or terminates under the provisions of the ordinance
NOTICE TO BOARD & COMMISSION APPLICANTS
REGARDING ETHICS TRAINING
On January 1, 2006, a new law became effective that requires two (2) hours of ethics
training of the local legislative bodies by January 1, 2007. This new law defines a local
legislative body as a “Brown Act” governing body, whether permanent or temporary,
decision-making or advisory, and created by formal action of the City Council. In other
words, any person serving on a City Council, Board, Commission, or Committee created
by the Council is subject to this ethics training requirement. After this initial class,
training will be required every two years.
Ethics training can be accomplished by taking a 2-hour class, self-study, or an on-line
class. You may seek reimbursement for taking any authorized ethics class. The city staff
member that is assigned to your committee can help you with the reimbursement
process.
After you have completed the ethics class, the original certificate needs to be given to
the City Manager’s Office for record-keeping, with a copy kept for your records.
AB 1234 (Salinas). Local Agencies: Compensation and Ethics
Chapter 700, Statutes of 2005
This law does the following:
•Ethics Training: Members of the Brown Act-covered decision-making bodies must
take two hours of ethics training every two years, if they receive compensation or are
reimbursed expenses. The training can be in-person, on-line, or self-study.
For those in office on 1/1/06, the first round of training must be completed by
1/1/07.
•Expense Reimbursement -- Levels: Local agencies which reimburse expenses of
members of their legislative bodies must adopt written expense reimbursement
policies specifying the circumstances under which expenses may be reimbursed. The
policy may specify rates for meals, lodging, travel, and other expenses (or default to
the Internal Revenue Service’s (IRS) guidelines). Local agency officials must also take
advantage of conference and government rates for transportation and lodging.
•Expense Reimbursement -- Processes: Local agencies, which reimburse expenses,
must also provide expense reporting forms; when submitted, such forms must
document how the expense reporting meets the requirements of the agency’s
expense reimbursement policy. Officials attending meetings at agency expense must
report briefly back to the legislative body at its next meeting.