HomeMy WebLinkAboutCC Pickleweed Advisory Committee Interviews____________________________________________________________________________________
FOR CITY CLERK ONLY
File Number: 9-2-72
Council Meeting: 02/18/2020
Disposition: Appoint Janet Tanchez to the voting member term, and appoint Jairo Ceballos as an
Alternate member, on the Pickleweed Advisory Committee to the end of December 2022.
Agenda Item No: SM 1
Meeting Date: February 18, 2020
SAN RAFAEL CITY COUNCIL STAFF REPORT
Department: City Clerk
Prepared by: Lindsay Lara, City Clerk City Manager Approval: _________
TOPIC: PICKLEWEED ADVISORY COMMITTEE INTERVIEWS
SUBJECT: INTERVIEW APPLICANTS AND CONSIDER APPOINTMENTS TO FILL TWO
UNEXPIRED FOUR-YEAR TERMS, ONE REGULAR VOTING MEMBER AND
ONE ALTERNATE MEMBER, ON THE PICKLEWEED ADVISORY
COMMITTEE TO THE END OF DECEMBER 2022
RECOMMENDATION:
Interview the following applicants and consider appointments to fill two unexpired four-year
terms, one regular voting member and one alternate member, on the Pickleweed Advisory
Committee to the end of December 2022.
Name
Andrew Cullen
Jairo Ceballos
Janet Tanchez
Keyly Gonzalez
BACKGROUND:
At the meeting of October 7, 2019, the City Council called for applications for the Pickleweed
Advisory Committee to fill one unexpired four-year term and one unexpired four-year alternate
member term to the end of December 2022.
The Pickleweed Advisory Committee provides valuable input in representing and advocating for
the Canal area residents’ needs and wishes for programs and services; and is a primary public
networking resource between the Canal residents, representatives from governmental and non-
profit agencies, and others. The Pickleweed Advisory Committee works in conjunction with the
City of San Rafael to review and evaluate “Use Agreements for Co-Sponsored Programming” at
the Community Center.
ANALYSIS:
The deadline for submitting applications was November 12, 2019, and the City Clerk’s Office
received one application. The application period was extended to ‘Open Until Filled’ to recruit for
additional applicants, and four applications had been received as of February 3, 2020. Staff
recommends the City Council interview the four eligible applicants and make appointments to fill
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2
two unexpired four-year terms, one regular voting members and one alternate member, to the
end of December 2022.
Meetings are held on the first Wednesday of every other month, odd months, at 7:00 p.m. at the
Albert J. Boro Community Center, Room 3, 50 Canal Street, San Rafael, CA 94901.
FISCAL IMPACT: There is no fiscal impact associated with this action.
COMMUNITY OUTREACH:
The call for applications for the Pickleweed Advisory Committee was advertised through mass
email notification, Canal Alliance, the City website, Nextdoor and Facebook social media
platforms.
RECOMMENDED ACTION:
Interview applicants and consider appointments to fill two unexpired four-year terms, one
regular voting member and one alternate member, on the Pickleweed Advisory Committee to
the end of December 2022.
ATTACHMENT:
1. Four (4) applications
2. Pickleweed Advisory Committee Bylaws
Submit Date: Jan 30, 2020
First Name Middle Initial Last Name
Email Address
Street Address Suite or Apt
City State Postal Code
Primary Phone Alternate Phone
Employer Job Title
City Of San Rafael, Ca Boards & Commissions
Profile
Question applies to Pickleweed Advisory Committee
Pickleweed Advisory Committee: The deadline for filing applications is open until filled.
Which Boards would you like to apply for?
Fire Commission: Submitted
Special Library Parcel Tax Committee (Measure D): Submitted
Pickleweed Advisory Committee: Submitted
Are you a resident of San Rafael
Yes No
Resident of the City of San Rafael for how many years?
San Rafael
Business Address
How did you learn about this vacancy? *
NextDoor
Interests & Experiences
Do you participate in any civic activities?
Not currently.
Andrew J Cullen
San Rafael CA 94901
Lawrence Berkeley National
Laboratory EHS Progessional
Andrew J Cullen Page 1 of 2.d J :)
Upload a Resume
List any civic organizations of which you are a member:
MCBC.
Education:
UC Berkeley B.S. Chemistry (2013)
Why are you interested in serving on a board or commission?
To serve the community I live in.
Describe possible areas in which you may have a conflict of interest with the City:
None.
Demographics (Optional)
The demographic information you choose to provide is VOLUNTARY and OPTIONAL and refusal
to provide it will not subject you to any adverse treatment. This information will be considered
confidential, kept separate from your application and will not be used for evaluating applications or
making appointments. The City of San Rafael will use this information solely to conduct research
and compile statistical reports regarding the composition of its Board and Commission applicants.
Ethnicity:
To which gender do you most identify?
How old are you?
Andrew_Cullen_Resume_013020.docx
Andrew J Cullen Page 2 of 2
•Oversaw and strengthened EH&S procedures in chemistry teaching labs
•Optimized chemical inventories, safety inspections and labeling programs
•Projected and purchased supplies and equipment by managing a budget
•Strategized meeting program needs of students, faculty and staff
Chemistry Lab Technician
College of Marin
Junior Research Specialist I
University of California, Berkeley
Undergraduate Researcher
University of California, Berkeley
•Influenced and implemented new EH&S policies by participating in the
Chemical Safety Committee
•Optimized EH&S controls in a research space that contained chemical,
biological (BSL2), and radioactive hazards
•Oriented and oversaw training of new lab members in EH&S
•Conducted organic synthesis and biological labeling research under limited
supervision and collaborated with a team of scientists
•Communicated research findings through written reports and presentations
•Invented a synthetic pathway for Si-Rhodamines and cyclooctynes for use in
copper-free click labeling of bacterial and mammalian cells
•Analyzed data and constructed manuscripts to communicate results
•Publicized research results through poster and PowerPoint presentations
CONTACT
ANDREW CULLE N
RELEVANT EXPERIENCE
August 2016 – June 2018
July 2013 – July 2014
EDUCATION
Certifications
August 2012 – July 2013
• OSHA 40-Hour HAZWOPER
• DOT 40-Hour Basic Awareness
• DOT Advance Mixed/Radiation Shipper
• EPA RCRA/CWA/CAA
• CA Title 22/HSC
• IATA
San Rafael, CA, 94901
Anticipated 2020
Tel:
2013
Linkedin.com/andrew-cullen
Lawrence Berkeley National Laboratory
@
PUBLICATIONS
Peyton Shieh, M. Sloan Siegrist,
Andrew J. Cullen, and Carolyn R.
Bertozzi. “Imaging bacterial
peptidoglycan with near-infrared
fluorogenic azide probes”
Proceedings of the National
Academy of Sciences U. S. A. 2014,
111, 5456-6461.
University of California, Berkeley
School of Public Health
Masters of Public Health, Environmental Health
University of California, Berkeley
College of Chemistry
Bachelors of Science, Chemistry
Training
Skills and Abilities
Environment/Health/Safety Professional June 2018 - Present
• Provide guidance, direction and recommendations to research and operations
personnel to improve safety and regulatory compliance of hazardous materials
• Develop relationships with multi-disciplinary teams to support planning and
implementing improvements to EH&S programs
• Identify and strengthen technical program areas to ensure compliance with
applicable regulations and to reduce risk to the institution
• Classify and certify waste with the application of generator process knowledge to
meet on-site and off-site TSDF WACs and DOT regulations
• Interpret regulations applicable to environmental compiance
•
• Project Management
• Program Development/Implementation
• Research Methods
• Waste Management Regulations
• Chemistry, Statistics and Public Health
• Written and Oral Communication
• Self-Motivated and Independent
• Collaborative with Diverse Groups
• Resourceful
CHMM, 2018-Present
Certified Hazardous Materials Manager
CSP, 2019-Present
Certified Safety Professional
Submit Date: Jan 29, 2020
First Name Middle Initial Last Name
Email Address
Street Address Suite or Apt
City State Postal Code
Primary Phone Alternate Phone
Employer Job Title
City Of San Rafael, Ca Boards & Commissions
Profile
Question applies to Pickleweed Advisory Committee
Pickleweed Advisory Committee: The deadline for filing applications is open until filled.
Which Boards would you like to apply for?
Special Library Parcel Tax Committee (Measure D): Submitted
Pickleweed Advisory Committee: Submitted
Are you a resident of San Rafael
Yes No
Resident of the City of San Rafael for how many years?
3 1/2
Business Address
How did you learn about this vacancy? *
City Council Agenda
Interests & Experiences
Jairo Ceballos
San Rafael CA 94901
San Francisco YMCA-Marin Program Leader
Jairo Ceballos Page 1 of 3
r-
Upload a Resume
Do you participate in any civic activities?
I have previously been involved with CASA, special olympics, highway cleanup, medical services and
other volunteer efforts during my undergraduate career. During my time in the bay area I have helped at
the San Francisco-Marin food pantry and worked with my mentor Dr. Joel White at UCSF as a dental
research assistant primarily on quality metrics in dentistry.
List any civic organizations of which you are a member:
CASA, ADEA
Education:
Porterville High School Graduate BA in Psychology/Pre-dental from University of California, Merced PBC
from the University of California, San Francisco MPH in Community Health Education at San Francisco
State University (1st year)
Why are you interested in serving on a board or commission?
I have always felt an urge to help aid in the good cause and therefore, as a now 3 year resident of San
Rafael feel encouraged to build on my foundation as a community leader. Additionally, I feel that I bring a
diverse background with different experiences that can help in efforts brought forward by
boards/commissions/committees, but also learn from my involvement.
Describe possible areas in which you may have a conflict of interest with the City:
No identifiable areas.
Demographics (Optional)
The demographic information you choose to provide is VOLUNTARY and OPTIONAL and refusal
to provide it will not subject you to any adverse treatment. This information will be considered
confidential, kept separate from your application and will not be used for evaluating applications or
making appointments. The City of San Rafael will use this information solely to conduct research
and compile statistical reports regarding the composition of its Board and Commission applicants.
Ethnicity:
To which gender do you most identify?
Jairo_Ceballos__2020_.docx
Jairo Ceballos Page 2 of 3
How old are you?
Jairo Ceballos Page 3 of 3
Jairo Ceballos
San Rafael, CA 94901
EDUCATION:
Porterville High School Porterville, CA
Honors Partnership Academy of Health Student May 2011
University of California, Merced Merced, CA
B.A. Psychology/Pre-Dental May 2015
University of California, San Francisco San Francisco, CA
Dental Post Baccalaureate Program May 2017
University of California, Berkeley-Extension San Francisco, CA
Continuing Upper-Division Courses July 2019
San Francisco State University San Francisco, CA
MPH in Community Health Education Present
Computer Skills and Language Proficiency
I have experience using various computer applications, software, and tools. I am familiar with Macintosh and
Windows operating systems. My experience with Excel, Powerpoint, GoogleDocs, Word, Axium, Box, VPN
protected sites have afforded me further skills. I have 85+ WPM count.
I am advanced in both my primary language Spanish and secondary language English.
DENTAL EXPERIENCE:
Dental Research Assistant San Francisco, CA
Clinical Assistant and Research December 2017-Present
• Assist in the clinical setting with patient care and education in preventative and
restorative dentistry. Additionally, work on projects pertaining to quality improvement/
quality metrics and applied science in the field of dentistry; adherence to radiographic
guidelines, decision to treat, 504nm Lares Fluorescence handpiece vs. intraoral camera,
sealants in children; primarily underserved populations, and crown/implants preparation
and delivery.
• Co-Author of abstract on “Implementation of Validated Caries Indices in an Electronic
Health Record”
Continuous Quality Improvement Project San Francisco, CA
Student Participant September 2016-May 2017
• Collaborated with Dr. Joel White (faculty at UCSF) and 4 other students on reviewing dental
care provider’s adherence to radiographic guidelines in the clinic at University of California,
San Francisco. Quality improvement was studied by patient health record information and
radiographs processed for treatment planning.
Dr. Israel Trujillo D.D.S Periodontics Office Merced, CA
Student Intern July 2014-When Time Permits
Dr. Nathan Miller D.D.S Office Merced, CA
Student Intern June 2014-January 2016
Dr. Joshi Nina D.D.S Office Porterville, CA
Student interest in Health Professions November 2009-May 2010
EMPLOYMENT:
Marin YMCA: After School Program San Rafael, CA
Program Lead January 2018-Present
• Implement high quality programs and activities (art, nature, sports, and education)
for kindergarten through fifth grade students at Sun Valley Elementary School.
• Help in building a stronger connection with the community and YMCA
Organization.
California Vote Project Merced, CA
Voter Registration April 2016-June 2016
• House to house registration for qualified nonregistered residents in the Central Valley.
• Empowering Democrats to understand their rights and the impact of voting.
Field Work Porterville, CA
Seasonal/Temporary field work (Orange, Blueberries, Grapes) Seasonal/School Breaks
Borba Dairy Porterville, CA
Calf Maintenance Assistant 2009-Present
River Island/Mr. Mahoney landscaping Porterville, CA
Landscaping/Special Projects Seasonal/December 2014-June 2015
Great Valley Center Modesto/Merced, CA
Computer Literacy Instructor January 14-June 1, 2015
• Instrumental in delivering computer skills to Non-English speaking parents to facilitate their
Interactions with teachers, school work, and student grades.
Merced County Office of Education Merced, CA
School Connect Home Tutor (Migrant Students) February 2014-August 2014
University of California, Merced Graduate Division Merced, CA
Data Input Student Assistant October 2013-Feburary 2014
Galaxy 9 Theater, Galaxy Theatres Porterville, CA
Floor Staff November 2009–Seasonal
Porterville Convalescent Home/
Porterville Unified School District Porterville, CA
Certified Nurse Assistant Curricula/Tdap Admin. Assistant/Tutor August 2010–August 2011
• Completed a total of 150 hours of training to obtain certification eligibility
• During Tdap vaccination administration worked approximately 20 hours/weekly
• Tutoring position for Porterville Unified School District worked approximately 10 hours/
weekly
EXTRA CURRICULAR ACTIVITES:
The American Student Dental Association San Rafael, CA
Student Member Present
• Active member benefits comprised of Dental Health news and activities
• Networking with current and aspiring dental professionals and community outreach
Omega Delta Phi Fraternity, Inc. Merced, CA
Vice President /Service Chair April 2012-December 2014
Academy of Health Sciences (PAHS) Porterville, CA
Health Student Representative/Alumni/Special Speaker August 2008–Present
• Special invitations to speak to students/board of directors/teachers in regards to college
experiences of a first-generation student interested in the health professions. Visits varying
from 2 hours to 8 hour days
• Conference guest for Porterville Unified School District students interested in Health
Professions
• Board meeting consulting and academic plan of action for recruitment and retention
• Key note speaker for Partnership Academy of Health Sciences graduation
Pre-Health at UC Merced Merced, CA
Student Participant January 2012-May 2015
Latino Associated Students de UC Merced (LAS) Merced, CA
Student Advocate September 2011-December 2014
Health Occupations Students of America (HOSA) Alumni Porterville, CA
Student/Alumni September 2010-Present
Licensure/Certifications
Certified Nurse Assistant: Certificate number: 781471 Effective: July 2010-October 2013
Radiation Safety Certification Effective: August 2018-Present
COMMUNITY SERVICE/VOLUNTEER WORK:
• Academy of Health Sciences (PAHS) Special Speaker May 2017, 2018
• San Francisco-Marin Food Bank volunteer 2017-Present
• Walk n Roll Cure SMA San Francisco August 2016-Present
• Special Olympics volunteer coach/event setup and management 2012-2015
• Special Olympics practice volunteer: basketball and track&field 2012-2015
• Boys and Girls Club of Merced, CA yearly Easter Egg Hunt and Haunted House
set-up and administration: 2012-2014.
• Early Childhood Education Center volunteer: 2012-2014. Monthly
• Highway Cleanup designated location for Omega Delta Phi Fraternity Inc.
• Can food drive hosted by Omega Delta Phi Fraternity Inc. for Merced, CA
• Walk for Cancer, Porterville California. Annually
• SMA: Spinal Muscular Atrophy Walk: 2014, 2015 Merced, CA.
• Health Fair volunteer through Family Healthcare Network, Porterville, CA. Annually
• Porterville, CA. Homeless initiative and Holiday food & clothing distribution.
• FACES: Challenger Center. 2013, 2014.
• Kicking it for Cancer volunteer/participant at UC Merced.
• LAS: Annual Cinco de Mayo Celebration Volunteer. Annually
• LAS: Car Show Event volunteer. 2012.
• Dental Health visits to rural communities by University of Southern California. Terrabella, CA
• Volunteer: Caesar E. Chavez Blood drive at UC Merced. 2012
COLLEGE SCHOLARSHIPS:
• NATO: National Association of Theatre Owners of California/Nevada
• The Charles E. Saak Scholarship Fund
• Tulare County Dairy Women Scholarship
• Bobcat Scholarship
• Partnership Academy of Health Scholarship
Submit Date: Oct 17, 2019
First Name Middle Initial Last Name
Email Address
Street Address Suite or Apt
City State Postal Code
Primary Phone Alternate Phone
Employer Job Title
City Of San Rafael, Ca Boards & Commissions
Profile
Which Boards would you like to apply for?
Pickleweed Advisory Committee: Submitted
Are you a resident of San Rafael
Yes No
Resident of the City of San Rafael for how many years?
29
Business Address
95 Racquet Club Drive San Rafael, CA 94901
How did you learn about this vacancy? *
Friend / Colleague
Interests & Experiences
Do you participate in any civic activities?
I have not participated in any civic duties.
List any civic organizations of which you are a member:
N/A
Janet P Tanchez
San Rafael
San Rafael CA 94901
Mobile:Home:
Rafael Racquet Club Inc Assistant Manager
Janet P Tanchez Page 1 of 2.d ----J :J
Upload a Resume
Education:
Currently attending College of Marin and will be transferring to Sonoma State to do a Business
Administration Program in Fall 2020.
Why are you interested in serving on a board or commission?
I would like to serve to be more involved with my community. I have lived in the canal my whole life and
think I can help give back to my community. Along with making it a better place for my family and friends
that still live here. Finally, it would be a great experience to have under my belt to work with people to
achieve goals and make my community better would be a reward.
Describe possible areas in which you may have a conflict of interest with the City:
I don’t believe I have a conflict of interest with the city.
Demographics (Optional)
The demographic information you choose to provide is VOLUNTARY and OPTIONAL and refusal
to provide it will not subject you to any adverse treatment. This information will be considered
confidential, kept separate from your application and will not be used for evaluating applications or
making appointments. The City of San Rafael will use this information solely to conduct research
and compile statistical reports regarding the composition of its Board and Commission applicants.
Ethnicity:
To which gender to your most identify?
How old are you?
resume_2019.docx
Janet P Tanchez Page 2 of 2
JANET TANCHEZ
San Rafael, CA 94901
EMPLOYMENT HISTORY
Rafael Racquet Club Inc – San Rafael, CA 2012-present
Assistant Manager
• Hire, train and supervise front desk staff and camp staff
• Supervise all staff and making sure all our members and there guests are following rules
• Member accounts/billing for our 500 family memberships and non-member users; using
ClubAutomation
• Collecting money and depositing checks
The Marin Youth Center – “The MYC”- 2006 - 2011
Front Desk Supervisor, March, 2010 – September, 2011
• Hire, train and supervise interns staffing busy front desk.
• Train interns to represent the MYC - greet visitors, handle inquiries, give tours.
• Use computer skills (MS Office) to coordinate scheduling and assist MYC staff.
• Provide youth leadership, motivating and coaching. Focus on outreach to different cultures while
teaching employment skills.
Huckleberry Teen Health Program – San Rafael, CA, 2007
Peer Health Counselor
• Facilitated intake for health clinic providing confidential services to teens.
• Hosted clinic waiting room, providing entertainment to put patients at ease.
• Performed demonstrations providing health and sex education to teens.
ZBath – San Rafael, CA, August, 2006-June, 2010
Product Shipper
• Packaged and labeled bath, body & personal products for shipment to national distributors. Part -
time job at manufacturer’s warehouse while in high school.
Youth Leaders in Progress (Ylip) – San Rafael, CA, 2004
Peer Resource Counselor, Freshman Year, San Rafael High School
• Advised peers in a health education program with curriculum ranging from teen pregnancy and
HIV prevention to eating disorders and alcohol and drug prevention education.
Latinas – San Rafael, CA, 2003
Internship while in 8th grade
• Awarded a stipend to participate in health education program for teen girls.
• Gained experience in teaching health education, abstinence, and outreach.
EDUCATION
San Rafael High School, 2009. AP Spanish, Advanced Algebra. Honor Roll.
College of Marin – Degree Transfer Program - Currently taking 7 units: Calculus and Business Law.
Plan to transfer for a degree in Business Administration at Sonoma State University Fall 2020. Goal: To
work and manage a business.
English/Spanish Translation Skills.
References:
Ariel Gutierrez (Current Manager)---(415)497-2370
Rachel Watts (Past Supervisor/Friend)---(917)624-4002
~ SAN RAFAEL
~ THE CITY WITH A MISSION
City of San Rafael
Pickleweed Advisory Committee
Boards and Commissions Application
A licant Information
*Address:
Street Address
City State
Apartment/Unit #
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ZIP Code
*Phone: *Email:.__. ___________ _
Resident of San Rafael for
Employer:
Occupation:
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Street Address ApartmenWnit #
City State ZIP Code
Su lemental Questions
Participation in the following civic activities: / -:pgrll CJ mffd Jl'\ l\frtndltnl () :JW\:tvs
Member of the following civic organizations: 7
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My reasons for wanting to serve are:
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Describe possible areas in which you may have a conflict of interest with the City:
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Demo raphics (Optional)
The demographic Information you choose to provide Is VOLUNTARY and OPTIONAL and refusal to
provide it will not subject you to any adverse treatment. This information will be considered confidential,
kept separate from your application and will not be used for evaluating applications or making
appointments. The City of San Rafael will use this information solely to conduct research and compile
statistical reports regarding the composition of its Board and Commission applicants.
entity?
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Signature: ~
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Date: >° / 2 -J J ~ J CJ
Mall or deliver to:
City of San Rafael, Dept. of City Clerk
City Hall, 1400 Fifth Avenue, Room 209
San Rafael, CA 94903
*Information kept confidential, to the extent permitted by law.
3
Pickleweed Advisory Committee Bylaws - Adopted October 7, 2019 1
PICKLEWEED ADVISORY COMMITTEE BYLAWS
ARTICLE I. NAME AND PURPOSE
Section 1.1. Name. The name of this body shall be the City of San Rafael Pickleweed
Advisory Committee, hereinafter referred to as the "Pickleweed Advisory Committee," or
the “Committee.”
Section 1.2. Purpose. The Pickleweed Advisory Committee provides valuable input
in representing and advocating for the Canal area resident’s needs and wishes for
programs and services; and is a primary public networking resource between the Canal
residents, representatives from governmental and non-profit agencies, and others. The
Pickleweed Advisory Committee works in conjunction with the City of San Rafael.
Section 1.3. Committee Responsibility. The Pickleweed Advisory Committee’s
responsibilities shall be in accord with these Bylaws, as amended from time -to-time by
the City Council. The Pickleweed Advisory Committee’s authority is advisory only. The
Pickleweed Advisory Committee has no power to act on behalf of the City of San Rafael
or any other entity.
The duties of the Pickleweed Advisory Committee shall include the following:
1. The Advisory Committee shall be responsible for advising the Park and Recreation
Commission, City Council and City Staff on all matters pertaining to the facilities,
programs and services of the Albert J. Boro Community Center and Pickleweed
Park
2. As needed, make recommendations on policies and procedures governing the use
of the Albert J. Boro Community Center and Pickleweed Park in accordance with
the mission of the City of San Rafael;
3. Assist the City with reviewing and evaluating “Use Agreements for Co -Sponsored
Programming” at the Albert J. Boro Community Center and Pickleweed Community
Park;
4. Promote the use and support of the Albert J. Boro Community Center and
Pickleweed Park within Canal area neighborhood, including working in cooperation
with citizen and business organizations, foundations, school districts and other
governmental agencies.
5. The Committee shall have no authority to direct, nor shall it direct, City staff,
officials or volunteers;
Section 1.4. Brown Act. All meetings of the Pickleweed Advisory Committee shall be
open and public, and all persons shall be permitted to attend any meeting of the
Pickleweed Advisory Committee, except as otherwise provided in Government Code
Section 54952.
Pickleweed Advisory Committee Bylaws - Adopted October 7, 2019 2
ARTICLE II. MEMBERSHIP
Section 2.1. Number of Members. The Pickleweed Advisory Committee shall consist
of a total of eight (8) members as follows: five (5) voting members, one (1) alternate
member, one (1) non-voting representative from the Park and Recreation Commission
and one (1) non-voting City staff member who will act as the Committee Chairperson.
The City staff member will typically be the Albert J. Boro site supervisor, but in all
instances shall be appointed by the City Manager.
Section 2.2. Eligibility. The Committee shall be composed of five (5) regular voting
members which may include a youth member, plus one (1) alternate member. Each shall
have the same duties and responsibilities and shall consist of the following:
1. Members of the Committee shall be at least 18 years of age, except for the youth
member which shall be a minimum age of a first-year high school student
2. At least four (4) members of the Committee shall reside within the Canal
neighborhood
3. One (1) member of the Committee must be a City of San Rafael resident but may
reside outside of the Canal neighborhood.
Section 2.4. Appointment of Committee Members. With exception of the
representative of the Park and Recreation Commission and City staff, all other regular
voting members and alternate member shall be appointed by the City Council.
Appointments shall be published on the website for the City of San Rafael in accordance
with Government Code Section 54973, as amended from time to time. The
representative from the Park and Recreation Commission will be selected by the Park
and Recreation Commission on an annual basis.
Section 2.5. Terms of Appointment. With exception of the representative from the
Park and Recreation Commission, each Committee member shall serve a minimum term
of four (4) years but not more than two consecutive terms. However, if there is a vacancy
on the Committee, the City Council has the authority to extend a current Committee
member’s term at their discretion. Members may also reapply to Committee following an
absence of at least one term. An effort will be made to ensure that the terms are
staggered, and not all of the appointments expire in the same year. A Committee
member whose term is expiring should notify the Chairperson at least thirty (30) days
before the end of his/her term whether he/she wishes to continue his/her membership.
The representative from the Park and Recreation Commission shall serve a term of one
(1) year, but not more than two consecutive terms. However, if there is a vacancy, the
Park and Recreation Commission has the authority to extend the current representative’s
term at their discretion.
Section 2.6. Resignation. All resignations from the Pickleweed Advisory Committee
shall be submitted in writing to the Chairperson. The resigning Committee member
should provide as much notice as possible.
Pickleweed Advisory Committee Bylaws - Adopted October 7, 2019 3
Section 2.7. Absence and Removal. Attendance at any regularly scheduled meeting
is a necessary part of being an effective Committ ee member. If a member is unable to
attend a regularly scheduled meeting, the member should notify the Chairperson at least
twenty-four (24) hours in advance of a regularly scheduled meeting to have an excused
absence. An unexcused absence from two (2) consecutive Pickleweed Advisory
Committee meetings without notification to the Chairperson, or six absences (whether
excused or unexcused) in any term, shall result in immediate removal from membership
on the Committee. Previously dismissed Committee members may be eligible for
reappointment to the Committee in accordance with Section 2.4.
Section 2.8. Vacancies. Vacancies, no matter how arising, shall be published on the
website for the City of San Rafael in accordance with Government Code Section 54973,
as amended from time to time.
Section 2.9. Compensation. Committee members serve without compensation.
Section 2.10. Duties of the Chairperson. The Chairperson shall preside over all
Pickleweed Advisory Committee meetings and shall be responsible for preparing
agendas and meeting minutes. If the Chairperson is unable to attend a regularly
scheduled meeting, the regularly scheduled meeting shall be cancelled and resumed at
the next regularly scheduled meeting.
ARTICLE III. MEETINGS
Section 3.1. Time and date of Regular Meeting. Notification of meeting place, date,
and time shall be rendered to the public through posting on the City of San Rafael website.
A minimum of five (5) meetings shall be scheduled annually, on a consistent day of the
month; the schedule for the upcoming year will be set by November of the previous year;
staff will contact the Committee one week prior to scheduled meetings to determine if a
quorum will be present; lack of quorum will result in the cancellation of the sched uled
meeting.
Section 3.2. Agenda. Items may be placed on the agenda by the Chairperson or at
the request of a member if approved by the Chairperson. The Chairperson will be
responsible for preparing an agenda item cover sheet and for the initial pre sentation at
the meeting. Items to be included on the agenda should be submitted to the Chairperson
no later than two weeks before the scheduled Committee meeting; lack of agenda items
will result in the cancellation of the scheduled meeting. Agenda packets for regular
meetings will be provided to the Committee members at least three (3) business days
before the scheduled meeting.
Section 3.3. Special Meetings. Special meetings may be called by the Chairperson.
Section 3.4. Quorum. Three (3) voting members of the Committee shall constitute a
quorum for the transaction of business at any regular or special meeting of the Pickleweed
Advisory Committee.
Section 3.5. Voting. A majority vote of those present and constituting a quorum shall
Pickleweed Advisory Committee Bylaws - Adopted October 7, 2019 4
be required to agree to any business of the Committee, including making any input that
will be presented to the City Council, City Manager or Library and Recreation Director
provided that any Committee member who abstains due to a legal conflict of interest shall
not be counted in determining the existence of a quorum or a majority vote. Alternate
becomes a voting member at a meeting where one regular voting member is absent.
Section 3.6. Public Participation. All meetings of the Pickleweed Advisory
Committee shall be open to the public. Meetings will be accessible to all, with
accommodations for accessibility issues made upon request. A ny person who disrupts
the meeting may be asked to leave and be removed.
ARTICLE IV. ADOPTION AND AMENDMENT
Section 4.1. Effective Date. The Bylaws shall become effective immediately upon a
majority vote of approval by the City Council.
Section 4.2. Amendments. These Bylaws may be amended by majority vote of the
City Council at any regular meeting of the City Council. All proposed amendments to the
Bylaws shall be made available to the membership at least ten (10) days prior to the
meeting at which the City Council will vote on the proposed changes. The effective date
of the amendment shall become effective immediately upon a majority vote of approval
by the City Council.