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HomeMy WebLinkAboutCC Pickleweed Advisory Committee Interviews____________________________________________________________________________________ FOR CITY CLERK ONLY File Number: 9-2-72 Council Meeting: 02/18/2020 Disposition: Appoint Janet Tanchez to the voting member term, and appoint Jairo Ceballos as an Alternate member, on the Pickleweed Advisory Committee to the end of December 2022. Agenda Item No: SM 1 Meeting Date: February 18, 2020 SAN RAFAEL CITY COUNCIL STAFF REPORT Department: City Clerk Prepared by: Lindsay Lara, City Clerk City Manager Approval: _________ TOPIC: PICKLEWEED ADVISORY COMMITTEE INTERVIEWS SUBJECT: INTERVIEW APPLICANTS AND CONSIDER APPOINTMENTS TO FILL TWO UNEXPIRED FOUR-YEAR TERMS, ONE REGULAR VOTING MEMBER AND ONE ALTERNATE MEMBER, ON THE PICKLEWEED ADVISORY COMMITTEE TO THE END OF DECEMBER 2022 RECOMMENDATION: Interview the following applicants and consider appointments to fill two unexpired four-year terms, one regular voting member and one alternate member, on the Pickleweed Advisory Committee to the end of December 2022. Name Andrew Cullen Jairo Ceballos Janet Tanchez Keyly Gonzalez BACKGROUND: At the meeting of October 7, 2019, the City Council called for applications for the Pickleweed Advisory Committee to fill one unexpired four-year term and one unexpired four-year alternate member term to the end of December 2022. The Pickleweed Advisory Committee provides valuable input in representing and advocating for the Canal area residents’ needs and wishes for programs and services; and is a primary public networking resource between the Canal residents, representatives from governmental and non- profit agencies, and others. The Pickleweed Advisory Committee works in conjunction with the City of San Rafael to review and evaluate “Use Agreements for Co-Sponsored Programming” at the Community Center. ANALYSIS: The deadline for submitting applications was November 12, 2019, and the City Clerk’s Office received one application. The application period was extended to ‘Open Until Filled’ to recruit for additional applicants, and four applications had been received as of February 3, 2020. Staff recommends the City Council interview the four eligible applicants and make appointments to fill SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2 two unexpired four-year terms, one regular voting members and one alternate member, to the end of December 2022. Meetings are held on the first Wednesday of every other month, odd months, at 7:00 p.m. at the Albert J. Boro Community Center, Room 3, 50 Canal Street, San Rafael, CA 94901. FISCAL IMPACT: There is no fiscal impact associated with this action. COMMUNITY OUTREACH: The call for applications for the Pickleweed Advisory Committee was advertised through mass email notification, Canal Alliance, the City website, Nextdoor and Facebook social media platforms. RECOMMENDED ACTION: Interview applicants and consider appointments to fill two unexpired four-year terms, one regular voting member and one alternate member, on the Pickleweed Advisory Committee to the end of December 2022. ATTACHMENT: 1. Four (4) applications 2. Pickleweed Advisory Committee Bylaws Submit Date: Jan 30, 2020 First Name Middle Initial Last Name Email Address Street Address Suite or Apt City State Postal Code Primary Phone Alternate Phone Employer Job Title City Of San Rafael, Ca Boards & Commissions Profile Question applies to Pickleweed Advisory Committee Pickleweed Advisory Committee: The deadline for filing applications is open until filled. Which Boards would you like to apply for? Fire Commission: Submitted Special Library Parcel Tax Committee (Measure D): Submitted Pickleweed Advisory Committee: Submitted Are you a resident of San Rafael Yes No Resident of the City of San Rafael for how many years? San Rafael Business Address How did you learn about this vacancy? * NextDoor Interests & Experiences Do you participate in any civic activities? Not currently. Andrew J Cullen San Rafael CA 94901 Lawrence Berkeley National Laboratory EHS Progessional Andrew J Cullen Page 1 of 2.d J :) Upload a Resume List any civic organizations of which you are a member: MCBC. Education: UC Berkeley B.S. Chemistry (2013) Why are you interested in serving on a board or commission? To serve the community I live in. Describe possible areas in which you may have a conflict of interest with the City: None. Demographics (Optional) The demographic information you choose to provide is VOLUNTARY and OPTIONAL and refusal to provide it will not subject you to any adverse treatment. This information will be considered confidential, kept separate from your application and will not be used for evaluating applications or making appointments. The City of San Rafael will use this information solely to conduct research and compile statistical reports regarding the composition of its Board and Commission applicants. Ethnicity: To which gender do you most identify? How old are you? Andrew_Cullen_Resume_013020.docx Andrew J Cullen Page 2 of 2 •Oversaw and strengthened EH&S procedures in chemistry teaching labs •Optimized chemical inventories, safety inspections and labeling programs •Projected and purchased supplies and equipment by managing a budget •Strategized meeting program needs of students, faculty and staff Chemistry Lab Technician College of Marin Junior Research Specialist I University of California, Berkeley Undergraduate Researcher University of California, Berkeley •Influenced and implemented new EH&S policies by participating in the Chemical Safety Committee •Optimized EH&S controls in a research space that contained chemical, biological (BSL2), and radioactive hazards •Oriented and oversaw training of new lab members in EH&S •Conducted organic synthesis and biological labeling research under limited supervision and collaborated with a team of scientists •Communicated research findings through written reports and presentations •Invented a synthetic pathway for Si-Rhodamines and cyclooctynes for use in copper-free click labeling of bacterial and mammalian cells •Analyzed data and constructed manuscripts to communicate results •Publicized research results through poster and PowerPoint presentations CONTACT ANDREW CULLE N RELEVANT EXPERIENCE August 2016 – June 2018 July 2013 – July 2014 EDUCATION Certifications August 2012 – July 2013 • OSHA 40-Hour HAZWOPER • DOT 40-Hour Basic Awareness • DOT Advance Mixed/Radiation Shipper • EPA RCRA/CWA/CAA • CA Title 22/HSC • IATA San Rafael, CA, 94901 Anticipated 2020 Tel: 2013 Linkedin.com/andrew-cullen Lawrence Berkeley National Laboratory @ PUBLICATIONS Peyton Shieh, M. Sloan Siegrist, Andrew J. Cullen, and Carolyn R. Bertozzi. “Imaging bacterial peptidoglycan with near-infrared fluorogenic azide probes” Proceedings of the National Academy of Sciences U. S. A. 2014, 111, 5456-6461. University of California, Berkeley School of Public Health Masters of Public Health, Environmental Health University of California, Berkeley College of Chemistry Bachelors of Science, Chemistry Training Skills and Abilities Environment/Health/Safety Professional June 2018 - Present • Provide guidance, direction and recommendations to research and operations personnel to improve safety and regulatory compliance of hazardous materials • Develop relationships with multi-disciplinary teams to support planning and implementing improvements to EH&S programs • Identify and strengthen technical program areas to ensure compliance with applicable regulations and to reduce risk to the institution • Classify and certify waste with the application of generator process knowledge to meet on-site and off-site TSDF WACs and DOT regulations • Interpret regulations applicable to environmental compiance • • Project Management • Program Development/Implementation • Research Methods • Waste Management Regulations • Chemistry, Statistics and Public Health • Written and Oral Communication • Self-Motivated and Independent • Collaborative with Diverse Groups • Resourceful CHMM, 2018-Present Certified Hazardous Materials Manager CSP, 2019-Present Certified Safety Professional Submit Date: Jan 29, 2020 First Name Middle Initial Last Name Email Address Street Address Suite or Apt City State Postal Code Primary Phone Alternate Phone Employer Job Title City Of San Rafael, Ca Boards & Commissions Profile Question applies to Pickleweed Advisory Committee Pickleweed Advisory Committee: The deadline for filing applications is open until filled. Which Boards would you like to apply for? Special Library Parcel Tax Committee (Measure D): Submitted Pickleweed Advisory Committee: Submitted Are you a resident of San Rafael Yes No Resident of the City of San Rafael for how many years? 3 1/2 Business Address How did you learn about this vacancy? * City Council Agenda Interests & Experiences Jairo Ceballos San Rafael CA 94901 San Francisco YMCA-Marin Program Leader Jairo Ceballos Page 1 of 3 r- Upload a Resume Do you participate in any civic activities? I have previously been involved with CASA, special olympics, highway cleanup, medical services and other volunteer efforts during my undergraduate career. During my time in the bay area I have helped at the San Francisco-Marin food pantry and worked with my mentor Dr. Joel White at UCSF as a dental research assistant primarily on quality metrics in dentistry. List any civic organizations of which you are a member: CASA, ADEA Education: Porterville High School Graduate BA in Psychology/Pre-dental from University of California, Merced PBC from the University of California, San Francisco MPH in Community Health Education at San Francisco State University (1st year) Why are you interested in serving on a board or commission? I have always felt an urge to help aid in the good cause and therefore, as a now 3 year resident of San Rafael feel encouraged to build on my foundation as a community leader. Additionally, I feel that I bring a diverse background with different experiences that can help in efforts brought forward by boards/commissions/committees, but also learn from my involvement. Describe possible areas in which you may have a conflict of interest with the City: No identifiable areas. Demographics (Optional) The demographic information you choose to provide is VOLUNTARY and OPTIONAL and refusal to provide it will not subject you to any adverse treatment. This information will be considered confidential, kept separate from your application and will not be used for evaluating applications or making appointments. The City of San Rafael will use this information solely to conduct research and compile statistical reports regarding the composition of its Board and Commission applicants. Ethnicity: To which gender do you most identify? Jairo_Ceballos__2020_.docx Jairo Ceballos Page 2 of 3 How old are you? Jairo Ceballos Page 3 of 3 Jairo Ceballos San Rafael, CA 94901 EDUCATION: Porterville High School Porterville, CA Honors Partnership Academy of Health Student May 2011 University of California, Merced Merced, CA B.A. Psychology/Pre-Dental May 2015 University of California, San Francisco San Francisco, CA Dental Post Baccalaureate Program May 2017 University of California, Berkeley-Extension San Francisco, CA Continuing Upper-Division Courses July 2019 San Francisco State University San Francisco, CA MPH in Community Health Education Present Computer Skills and Language Proficiency I have experience using various computer applications, software, and tools. I am familiar with Macintosh and Windows operating systems. My experience with Excel, Powerpoint, GoogleDocs, Word, Axium, Box, VPN protected sites have afforded me further skills. I have 85+ WPM count. I am advanced in both my primary language Spanish and secondary language English. DENTAL EXPERIENCE: Dental Research Assistant San Francisco, CA Clinical Assistant and Research December 2017-Present • Assist in the clinical setting with patient care and education in preventative and restorative dentistry. Additionally, work on projects pertaining to quality improvement/ quality metrics and applied science in the field of dentistry; adherence to radiographic guidelines, decision to treat, 504nm Lares Fluorescence handpiece vs. intraoral camera, sealants in children; primarily underserved populations, and crown/implants preparation and delivery. • Co-Author of abstract on “Implementation of Validated Caries Indices in an Electronic Health Record” Continuous Quality Improvement Project San Francisco, CA Student Participant September 2016-May 2017 • Collaborated with Dr. Joel White (faculty at UCSF) and 4 other students on reviewing dental care provider’s adherence to radiographic guidelines in the clinic at University of California, San Francisco. Quality improvement was studied by patient health record information and radiographs processed for treatment planning. Dr. Israel Trujillo D.D.S Periodontics Office Merced, CA Student Intern July 2014-When Time Permits Dr. Nathan Miller D.D.S Office Merced, CA Student Intern June 2014-January 2016 Dr. Joshi Nina D.D.S Office Porterville, CA Student interest in Health Professions November 2009-May 2010 EMPLOYMENT: Marin YMCA: After School Program San Rafael, CA Program Lead January 2018-Present • Implement high quality programs and activities (art, nature, sports, and education) for kindergarten through fifth grade students at Sun Valley Elementary School. • Help in building a stronger connection with the community and YMCA Organization. California Vote Project Merced, CA Voter Registration April 2016-June 2016 • House to house registration for qualified nonregistered residents in the Central Valley. • Empowering Democrats to understand their rights and the impact of voting. Field Work Porterville, CA Seasonal/Temporary field work (Orange, Blueberries, Grapes) Seasonal/School Breaks Borba Dairy Porterville, CA Calf Maintenance Assistant 2009-Present River Island/Mr. Mahoney landscaping Porterville, CA Landscaping/Special Projects Seasonal/December 2014-June 2015 Great Valley Center Modesto/Merced, CA Computer Literacy Instructor January 14-June 1, 2015 • Instrumental in delivering computer skills to Non-English speaking parents to facilitate their Interactions with teachers, school work, and student grades. Merced County Office of Education Merced, CA School Connect Home Tutor (Migrant Students) February 2014-August 2014 University of California, Merced Graduate Division Merced, CA Data Input Student Assistant October 2013-Feburary 2014 Galaxy 9 Theater, Galaxy Theatres Porterville, CA Floor Staff November 2009–Seasonal Porterville Convalescent Home/ Porterville Unified School District Porterville, CA Certified Nurse Assistant Curricula/Tdap Admin. Assistant/Tutor August 2010–August 2011 • Completed a total of 150 hours of training to obtain certification eligibility • During Tdap vaccination administration worked approximately 20 hours/weekly • Tutoring position for Porterville Unified School District worked approximately 10 hours/ weekly EXTRA CURRICULAR ACTIVITES: The American Student Dental Association San Rafael, CA Student Member Present • Active member benefits comprised of Dental Health news and activities • Networking with current and aspiring dental professionals and community outreach Omega Delta Phi Fraternity, Inc. Merced, CA Vice President /Service Chair April 2012-December 2014 Academy of Health Sciences (PAHS) Porterville, CA Health Student Representative/Alumni/Special Speaker August 2008–Present • Special invitations to speak to students/board of directors/teachers in regards to college experiences of a first-generation student interested in the health professions. Visits varying from 2 hours to 8 hour days • Conference guest for Porterville Unified School District students interested in Health Professions • Board meeting consulting and academic plan of action for recruitment and retention • Key note speaker for Partnership Academy of Health Sciences graduation Pre-Health at UC Merced Merced, CA Student Participant January 2012-May 2015 Latino Associated Students de UC Merced (LAS) Merced, CA Student Advocate September 2011-December 2014 Health Occupations Students of America (HOSA) Alumni Porterville, CA Student/Alumni September 2010-Present Licensure/Certifications Certified Nurse Assistant: Certificate number: 781471 Effective: July 2010-October 2013 Radiation Safety Certification Effective: August 2018-Present COMMUNITY SERVICE/VOLUNTEER WORK: • Academy of Health Sciences (PAHS) Special Speaker May 2017, 2018 • San Francisco-Marin Food Bank volunteer 2017-Present • Walk n Roll Cure SMA San Francisco August 2016-Present • Special Olympics volunteer coach/event setup and management 2012-2015 • Special Olympics practice volunteer: basketball and track&field 2012-2015 • Boys and Girls Club of Merced, CA yearly Easter Egg Hunt and Haunted House set-up and administration: 2012-2014. • Early Childhood Education Center volunteer: 2012-2014. Monthly • Highway Cleanup designated location for Omega Delta Phi Fraternity Inc. • Can food drive hosted by Omega Delta Phi Fraternity Inc. for Merced, CA • Walk for Cancer, Porterville California. Annually • SMA: Spinal Muscular Atrophy Walk: 2014, 2015 Merced, CA. • Health Fair volunteer through Family Healthcare Network, Porterville, CA. Annually • Porterville, CA. Homeless initiative and Holiday food & clothing distribution. • FACES: Challenger Center. 2013, 2014. • Kicking it for Cancer volunteer/participant at UC Merced. • LAS: Annual Cinco de Mayo Celebration Volunteer. Annually • LAS: Car Show Event volunteer. 2012. • Dental Health visits to rural communities by University of Southern California. Terrabella, CA • Volunteer: Caesar E. Chavez Blood drive at UC Merced. 2012 COLLEGE SCHOLARSHIPS: • NATO: National Association of Theatre Owners of California/Nevada • The Charles E. Saak Scholarship Fund • Tulare County Dairy Women Scholarship • Bobcat Scholarship • Partnership Academy of Health Scholarship Submit Date: Oct 17, 2019 First Name Middle Initial Last Name Email Address Street Address Suite or Apt City State Postal Code Primary Phone Alternate Phone Employer Job Title City Of San Rafael, Ca Boards & Commissions Profile Which Boards would you like to apply for? Pickleweed Advisory Committee: Submitted Are you a resident of San Rafael Yes No Resident of the City of San Rafael for how many years? 29 Business Address 95 Racquet Club Drive San Rafael, CA 94901 How did you learn about this vacancy? * Friend / Colleague Interests & Experiences Do you participate in any civic activities? I have not participated in any civic duties. List any civic organizations of which you are a member: N/A Janet P Tanchez San Rafael San Rafael CA 94901 Mobile:Home: Rafael Racquet Club Inc Assistant Manager Janet P Tanchez Page 1 of 2.d ----J :J Upload a Resume Education: Currently attending College of Marin and will be transferring to Sonoma State to do a Business Administration Program in Fall 2020. Why are you interested in serving on a board or commission? I would like to serve to be more involved with my community. I have lived in the canal my whole life and think I can help give back to my community. Along with making it a better place for my family and friends that still live here. Finally, it would be a great experience to have under my belt to work with people to achieve goals and make my community better would be a reward. Describe possible areas in which you may have a conflict of interest with the City: I don’t believe I have a conflict of interest with the city. Demographics (Optional) The demographic information you choose to provide is VOLUNTARY and OPTIONAL and refusal to provide it will not subject you to any adverse treatment. This information will be considered confidential, kept separate from your application and will not be used for evaluating applications or making appointments. The City of San Rafael will use this information solely to conduct research and compile statistical reports regarding the composition of its Board and Commission applicants. Ethnicity: To which gender to your most identify? How old are you? resume_2019.docx Janet P Tanchez Page 2 of 2 JANET TANCHEZ San Rafael, CA 94901 EMPLOYMENT HISTORY Rafael Racquet Club Inc – San Rafael, CA 2012-present Assistant Manager • Hire, train and supervise front desk staff and camp staff • Supervise all staff and making sure all our members and there guests are following rules • Member accounts/billing for our 500 family memberships and non-member users; using ClubAutomation • Collecting money and depositing checks The Marin Youth Center – “The MYC”- 2006 - 2011 Front Desk Supervisor, March, 2010 – September, 2011 • Hire, train and supervise interns staffing busy front desk. • Train interns to represent the MYC - greet visitors, handle inquiries, give tours. • Use computer skills (MS Office) to coordinate scheduling and assist MYC staff. • Provide youth leadership, motivating and coaching. Focus on outreach to different cultures while teaching employment skills. Huckleberry Teen Health Program – San Rafael, CA, 2007 Peer Health Counselor • Facilitated intake for health clinic providing confidential services to teens. • Hosted clinic waiting room, providing entertainment to put patients at ease. • Performed demonstrations providing health and sex education to teens. ZBath – San Rafael, CA, August, 2006-June, 2010 Product Shipper • Packaged and labeled bath, body & personal products for shipment to national distributors. Part - time job at manufacturer’s warehouse while in high school. Youth Leaders in Progress (Ylip) – San Rafael, CA, 2004 Peer Resource Counselor, Freshman Year, San Rafael High School • Advised peers in a health education program with curriculum ranging from teen pregnancy and HIV prevention to eating disorders and alcohol and drug prevention education. Latinas – San Rafael, CA, 2003 Internship while in 8th grade • Awarded a stipend to participate in health education program for teen girls. • Gained experience in teaching health education, abstinence, and outreach. EDUCATION San Rafael High School, 2009. AP Spanish, Advanced Algebra. Honor Roll. College of Marin – Degree Transfer Program - Currently taking 7 units: Calculus and Business Law. Plan to transfer for a degree in Business Administration at Sonoma State University Fall 2020. Goal: To work and manage a business. English/Spanish Translation Skills. References: Ariel Gutierrez (Current Manager)---(415)497-2370 Rachel Watts (Past Supervisor/Friend)---(917)624-4002 ~ SAN RAFAEL ~ THE CITY WITH A MISSION City of San Rafael Pickleweed Advisory Committee Boards and Commissions Application A licant Information *Address: Street Address City State Apartment/Unit # ; . I ZIP Code *Phone: *Email:.__. ___________ _ Resident of San Rafael for Employer: Occupation: J 2.. years. J ere: MOfY1 Business Address:-----------------------::-:--:-:-:-:-- Street Address ApartmenWnit # City State ZIP Code Su lemental Questions Participation in the following civic activities: / -:pgrll CJ mffd Jl'\ l\frtndltnl () :JW\:tvs Member of the following civic organizations: 7 AJOf\J 1L My reasons for wanting to serve are: --111 e rea s 6n ,t; -1 D h--eJp Ol1-i ~ CrJmm1.uv1 Describe possible areas in which you may have a conflict of interest with the City: PON~- Demo raphics (Optional) The demographic Information you choose to provide Is VOLUNTARY and OPTIONAL and refusal to provide it will not subject you to any adverse treatment. This information will be considered confidential, kept separate from your application and will not be used for evaluating applications or making appointments. The City of San Rafael will use this information solely to conduct research and compile statistical reports regarding the composition of its Board and Commission applicants. entity? 2 Signature: ~ Si nature Date: >° / 2 -J J ~ J CJ Mall or deliver to: City of San Rafael, Dept. of City Clerk City Hall, 1400 Fifth Avenue, Room 209 San Rafael, CA 94903 *Information kept confidential, to the extent permitted by law. 3 Pickleweed Advisory Committee Bylaws - Adopted October 7, 2019 1 PICKLEWEED ADVISORY COMMITTEE BYLAWS ARTICLE I. NAME AND PURPOSE Section 1.1. Name. The name of this body shall be the City of San Rafael Pickleweed Advisory Committee, hereinafter referred to as the "Pickleweed Advisory Committee," or the “Committee.” Section 1.2. Purpose. The Pickleweed Advisory Committee provides valuable input in representing and advocating for the Canal area resident’s needs and wishes for programs and services; and is a primary public networking resource between the Canal residents, representatives from governmental and non-profit agencies, and others. The Pickleweed Advisory Committee works in conjunction with the City of San Rafael. Section 1.3. Committee Responsibility. The Pickleweed Advisory Committee’s responsibilities shall be in accord with these Bylaws, as amended from time -to-time by the City Council. The Pickleweed Advisory Committee’s authority is advisory only. The Pickleweed Advisory Committee has no power to act on behalf of the City of San Rafael or any other entity. The duties of the Pickleweed Advisory Committee shall include the following: 1. The Advisory Committee shall be responsible for advising the Park and Recreation Commission, City Council and City Staff on all matters pertaining to the facilities, programs and services of the Albert J. Boro Community Center and Pickleweed Park 2. As needed, make recommendations on policies and procedures governing the use of the Albert J. Boro Community Center and Pickleweed Park in accordance with the mission of the City of San Rafael; 3. Assist the City with reviewing and evaluating “Use Agreements for Co -Sponsored Programming” at the Albert J. Boro Community Center and Pickleweed Community Park; 4. Promote the use and support of the Albert J. Boro Community Center and Pickleweed Park within Canal area neighborhood, including working in cooperation with citizen and business organizations, foundations, school districts and other governmental agencies. 5. The Committee shall have no authority to direct, nor shall it direct, City staff, officials or volunteers; Section 1.4. Brown Act. All meetings of the Pickleweed Advisory Committee shall be open and public, and all persons shall be permitted to attend any meeting of the Pickleweed Advisory Committee, except as otherwise provided in Government Code Section 54952. Pickleweed Advisory Committee Bylaws - Adopted October 7, 2019 2 ARTICLE II. MEMBERSHIP Section 2.1. Number of Members. The Pickleweed Advisory Committee shall consist of a total of eight (8) members as follows: five (5) voting members, one (1) alternate member, one (1) non-voting representative from the Park and Recreation Commission and one (1) non-voting City staff member who will act as the Committee Chairperson. The City staff member will typically be the Albert J. Boro site supervisor, but in all instances shall be appointed by the City Manager. Section 2.2. Eligibility. The Committee shall be composed of five (5) regular voting members which may include a youth member, plus one (1) alternate member. Each shall have the same duties and responsibilities and shall consist of the following: 1. Members of the Committee shall be at least 18 years of age, except for the youth member which shall be a minimum age of a first-year high school student 2. At least four (4) members of the Committee shall reside within the Canal neighborhood 3. One (1) member of the Committee must be a City of San Rafael resident but may reside outside of the Canal neighborhood. Section 2.4. Appointment of Committee Members. With exception of the representative of the Park and Recreation Commission and City staff, all other regular voting members and alternate member shall be appointed by the City Council. Appointments shall be published on the website for the City of San Rafael in accordance with Government Code Section 54973, as amended from time to time. The representative from the Park and Recreation Commission will be selected by the Park and Recreation Commission on an annual basis. Section 2.5. Terms of Appointment. With exception of the representative from the Park and Recreation Commission, each Committee member shall serve a minimum term of four (4) years but not more than two consecutive terms. However, if there is a vacancy on the Committee, the City Council has the authority to extend a current Committee member’s term at their discretion. Members may also reapply to Committee following an absence of at least one term. An effort will be made to ensure that the terms are staggered, and not all of the appointments expire in the same year. A Committee member whose term is expiring should notify the Chairperson at least thirty (30) days before the end of his/her term whether he/she wishes to continue his/her membership. The representative from the Park and Recreation Commission shall serve a term of one (1) year, but not more than two consecutive terms. However, if there is a vacancy, the Park and Recreation Commission has the authority to extend the current representative’s term at their discretion. Section 2.6. Resignation. All resignations from the Pickleweed Advisory Committee shall be submitted in writing to the Chairperson. The resigning Committee member should provide as much notice as possible. Pickleweed Advisory Committee Bylaws - Adopted October 7, 2019 3 Section 2.7. Absence and Removal. Attendance at any regularly scheduled meeting is a necessary part of being an effective Committ ee member. If a member is unable to attend a regularly scheduled meeting, the member should notify the Chairperson at least twenty-four (24) hours in advance of a regularly scheduled meeting to have an excused absence. An unexcused absence from two (2) consecutive Pickleweed Advisory Committee meetings without notification to the Chairperson, or six absences (whether excused or unexcused) in any term, shall result in immediate removal from membership on the Committee. Previously dismissed Committee members may be eligible for reappointment to the Committee in accordance with Section 2.4. Section 2.8. Vacancies. Vacancies, no matter how arising, shall be published on the website for the City of San Rafael in accordance with Government Code Section 54973, as amended from time to time. Section 2.9. Compensation. Committee members serve without compensation. Section 2.10. Duties of the Chairperson. The Chairperson shall preside over all Pickleweed Advisory Committee meetings and shall be responsible for preparing agendas and meeting minutes. If the Chairperson is unable to attend a regularly scheduled meeting, the regularly scheduled meeting shall be cancelled and resumed at the next regularly scheduled meeting. ARTICLE III. MEETINGS Section 3.1. Time and date of Regular Meeting. Notification of meeting place, date, and time shall be rendered to the public through posting on the City of San Rafael website. A minimum of five (5) meetings shall be scheduled annually, on a consistent day of the month; the schedule for the upcoming year will be set by November of the previous year; staff will contact the Committee one week prior to scheduled meetings to determine if a quorum will be present; lack of quorum will result in the cancellation of the sched uled meeting. Section 3.2. Agenda. Items may be placed on the agenda by the Chairperson or at the request of a member if approved by the Chairperson. The Chairperson will be responsible for preparing an agenda item cover sheet and for the initial pre sentation at the meeting. Items to be included on the agenda should be submitted to the Chairperson no later than two weeks before the scheduled Committee meeting; lack of agenda items will result in the cancellation of the scheduled meeting. Agenda packets for regular meetings will be provided to the Committee members at least three (3) business days before the scheduled meeting. Section 3.3. Special Meetings. Special meetings may be called by the Chairperson. Section 3.4. Quorum. Three (3) voting members of the Committee shall constitute a quorum for the transaction of business at any regular or special meeting of the Pickleweed Advisory Committee. Section 3.5. Voting. A majority vote of those present and constituting a quorum shall Pickleweed Advisory Committee Bylaws - Adopted October 7, 2019 4 be required to agree to any business of the Committee, including making any input that will be presented to the City Council, City Manager or Library and Recreation Director provided that any Committee member who abstains due to a legal conflict of interest shall not be counted in determining the existence of a quorum or a majority vote. Alternate becomes a voting member at a meeting where one regular voting member is absent. Section 3.6. Public Participation. All meetings of the Pickleweed Advisory Committee shall be open to the public. Meetings will be accessible to all, with accommodations for accessibility issues made upon request. A ny person who disrupts the meeting may be asked to leave and be removed. ARTICLE IV. ADOPTION AND AMENDMENT Section 4.1. Effective Date. The Bylaws shall become effective immediately upon a majority vote of approval by the City Council. Section 4.2. Amendments. These Bylaws may be amended by majority vote of the City Council at any regular meeting of the City Council. All proposed amendments to the Bylaws shall be made available to the membership at least ten (10) days prior to the meeting at which the City Council will vote on the proposed changes. The effective date of the amendment shall become effective immediately upon a majority vote of approval by the City Council.