HomeMy WebLinkAboutLR Downtown San Rafael Special Event Street Closures____________________________________________________________________________________
FOR CITY CLERK ONLY
Council Meeting: March 23, 2020
Disposition: Resolution 14769
Agenda Item No: 4.b
Meeting Date: March 23, 2020
SAN RAFAEL CITY COUNCIL AGENDA REPORT
Department: Library & Recreation
Prepared by: Brian Auger, Event Coordinator
City Manager Approval: ___________
TOPIC: DOWNTOWN SAN RAFAEL SPECIAL EVENT STREET CLOSURES
SUBJECT: RESOLUTION AUTHORIZING CLOSURE OF DOWNTOWN CITY
STREETS FOR SPECIAL EVENTS SCHEDULED DURING THE
CALENDAR YEAR 2020
RECOMMENDATION:
Adopt resolution authorizing the Special Event Street Closures in Downtown San Rafael
for Calendar Year 2020
BACKGROUND:
The City of San Rafael Municipal Code requires City Council approval of all special events
which necessitate the temporary closure of City streets and temporary parking
restrictions. As of March 2020, there are seven (7) special events that are planned which
require Downtown street closures and/or parking restrictions. Individual operational
reports covering staffing and street closures will be generated for each event as the year
progresses. Staff recommends that Council approve street closure for these events for
the year 2020.
Advance approval for the majority if events will streamline the approval process without
sacrificing City input and control. If approval is granted for the stated events, the Events
Coordinator will continue to process all event applications as in previous years. Event
producers will be required to submit a Special Event Application, fulfill insurance
requirements indemnifying the City from liability associated with the event, and detailed
information regarding operation, logistics and activities included in the event. The Events
Coordinator will ensure event organizers effectively manage community notifications of
potential event impacts as well as associated street closures.
The following table includes the seven special event street closure events:
Date Event Location
Every Thursday -
May 7 - September
24, 2020
Downtown San Rafael
Market
Fourth Street; Cijos Street to B Street; various
side streets
May 9, 2020 May Madness Fourth Street: Lincoln Avenue to C Street;
various side streets
July 25, 2020 San Rafael Sunset Criterium Fourth Street: Lootens Place to E Street;
various side streets
September 13,
2020
WENA Picnic Neame Street between Santa Margarita & West
Crescent Street
September 20,
2020
Porchfest Gerstle Park: Bayview Street; Clorinda Street to
San Rafael Avenue;
Marin Street; various side streets
November 8, 2020 West End Family Fun Day
Celebration
Fourth Street: Shaver Street to H Street;
various side streets
November 27-28,
2020
Winter Wonderland/Parade
of Lights
Fourth Street: Lootens Place to B Street;
various side streets
COMMUNITY OUTREACH:
Merchants, Businesses, Residents and general public are notified of the street closures through
a variety of traditional outlets including mailed notices, public service messages, event posters
etc.
FISCAL IMPACT:
Pursuant to the current City policy, Police, Public Works and Parking Services fees and/or costs
will be assessed and reimbursed by the event organizer unless directed otherwise. Costs vary
per event.
OPTIONS:
The City Council has the following options to consider on this matter:
1. Adopt resolution authorizing the Special Event Street Closures in Downtown San Rafael
for Calendar Year 2020
2. Adopt resolution with modifications.
3. Direct staff to return with more information.
4. Take no action.
RECOMMENDED ACTION:
Adopt resolution authorizing the Special Event Street Closures in Downtown San Rafael for
Calendar Year 2020
ATTACHMENT:
1. Resolution Authorizing Temporary Closure of Streets in Downtown for Special Events
for Calendar Year 2020
RESOLUTION NO. 14769
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL AUTHORIZING
CLOSURE OF DOWNTOWN CITY STREETS FOR SPECIAL EVENTS SCHEDULED DURING
THE CALENDAR YEAR 20 20
WHEREAS, the City Council has determined that it is in the best interest of Public Safety to
implement a modified Traffic Plan and Road Closure for all special events in Downtown San Rafael
and nearby neighborhoods;
WHEREAS, after reviewing plans for the event and the traffic patterns, City staff has
determined and recommended that, in the interest of the safety and welfare of pedestrian and auto
traffic in the downtown area, certain streets should be temporarily closed to through traffic for the
date and locations as specified in the Staff Report accompanying this Resolution;
NOW, THEREFORE BE IT RESOLVED, by the San Rafael City Council that pursuant to
the authority of Vehicle Code section 21101(e), for the safety and protection of persons, both
pedestrians and vehicle drivers, the City Council hereby authorizes the temporary closure of the
streets listed in the Staff Report accompanying this Resolution for the locations and times described
in that report.
I, Lindsay Lara, City Clerk of the City of San Rafael, hereby certify that the foregoing resolution
was duly and regularly introduced and adopted at a regular meeting of the City Council held on
the 23rd day of March 2020 by the following vote, to wit:
AYES: COUNCILMEMBERS: Bushey, Colin, Gamblin, McCullough & Mayor Phillips
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
_
Lindsay Lara, City Clerk