HomeMy WebLinkAboutPW 2017 Storm Damage Repairs - 70 Irwin Completion____________________________________________________________________________
FOR CITY CLERK ONLY
Council Meeting: March 23, 2020
Disposition: Accepted completion and authorized the City Clerk to file the Notice of
Completion
Agenda Item No: 4.e
Meeting Date: March 23, 2020
SAN RAFAEL CITY COUNCIL AGENDA REPORT
Department: Public Works
Prepared by: Bill Guerin,
Director of Public Works
City Manager Approval: _________
TOPIC: 2017 STORM DAMAGE REPAIRS – 70 IRWIN
SUBJECT: ACCEPT COMPLETION OF THE 2017 STORM DAMAGE REPAIRS – 70 IRWIN
PROJECT (CITY PROJECT NO. 11308), AND AUTHORIZE THE CITY CLERK TO
FILE THE NOTICE OF COMPLETION
RECOMMENDATION: Accept completion of the 2017 Storm Damage Repair- 70 Irwin Project and
authorize the City Clerk to file the Notice of Completion.
BACKGROUND: In January 2017, the City of San Rafael, as well as other communities throughout
California, experienced a significant storm event. On February 14, 2017, the President declared a major
disaster, making federal disaster aid available to 34 counties, including Marin County. From January 3,
2017 to January 12, 2017 a ‘slip-out’ (landslide) occurred adjacent to #70 Irwin Street. At the time of
the incident, the slip-out affected the shoulder of the roadway.
The project to repair the storm damage for the protection of the roadway was publicly advertised in
accordance with San Rafael’s Municipal Code on June 27, 2018, and four bids for the construction
were received. On September 4, 2018, the City Council awarded the construction contract to Valentine
Corporation in the amount of $1,129,369 with a construction contingency in the amount of $115,631 for
a total allocation of $1,245,000. On December 17, 2018, the City Council allocated additional
construction contingency related to unforeseen changes in site conditions that required the construction
of additional block wall behind 32 Glenaire Drive in the amount of $65,000. City maintenance staff
monitored the roadway during the winter of 2018 and recommended the rehabilitation of an earthen
ditch on the uphill side of the roadway to prevent future undermining of the roadway. The ditch
rehabilitation funding of $250,000 was allocated by the City Council on October 7, 2019 bringing the
total contract allocation to $1,560,000. Construction commenced on September 4, 2018 and was
completed on December 20, 2019.
A reimbursement request for this project has been forwarded to the Federal Emergency Management
Agency (FEMA) and the City is awaiting reimbursement for a portion of these costs. The project was
designed in-house by Public Works staff and inspected by Park Engineering. The cost of Park
Engineering’s professional services agreement will also be reimbursable by FEMA.
ANALYSIS: Pursuant to Civil Code Section 3093, the City is required to record a Notice of Completion
upon City acceptance of the improvements. This acceptance initiates a time period during which project
subcontractors may file Stop Notices seeking payment from the City from the funds owed to the
Contractor for the project work.
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2
FISCAL IMPACT: There is no fiscal impact associated with this item.
RECOMMENDED ACTION: Accept completion of the 2017 Storm Damage Repair- 70 Irwin Project
and authorize the City Clerk to file the Notice of Completion.
ATTACHMENTS:
1. Notice of Completion
Recording Requested By:
The City of San Rafael
When Recorded Mail To:
Lindsay Lara, City Clerk
1400 Fifth Avenue
San Rafael, CA 94901
EXEMPT FROM RECORDING FEES PER
GOVERNMENT CODE §§ 6103, 27383
2020-00112381
Recorded
REC FEE
Official Records
County of
CONFORMED COPY
Marin
SHELLY SCOTT
Assessor -Recorder
County Berk
zM
01:57PM 26- Mar -2020
Page 1 of 1
NOTICE OF COMPLETION
Civil Code §§ 8182, 8184, 9204, and 9208
NOTICE IS HEREBY GIVEN THAT:
1. The undersigned is the agent of the owner of the Project described below.
2. Owner's full name is City of San Rafael ("City")
3. City's address is 1400 51h Ave, San Rafael, CA 94901
4. The nature of City's interest in the Project is:
Fee Ownership _ Lessee X Other: Public Right of Way Easement
5. Construction work on the Project performed on City's behalf is generally described as
follows: Repair of land slide damage at 70 Irwin. Repairs include reconstruction of
roadway, construction of retaining walls, and storm water control devices.
6. The name of the original Contractor for the Project is: Valentine Corporation
7. The Project was accepted as complete on: December 20, 2019.
8. The Project is located at: 70 Irwin Street San Rafael, CA 94901.
Verification: In signing this document, I, the undersigned, declare under penalty of perjury under
the laws of the State of California that I have read this notice, and I know and understand the
contents of this notice, and that the facts stated in this notice are true and correct.
?j'?1�2vZp Ddu 4FALL Sig tures
Date and Place IL -
Bill Guerin, Director of Public Works
EXEMPT FROM NOTARY ACKNOWLEDGMENT REQUIREMENTS PER
GOVERNMENT CODE § 27287 AND CIVIL CODE § 9208
2017 Storm Damage Repairs — 70 Irwin 2020 Form NOTICE OF COMPLETION
City Project No. 11308 Page 1
SR City Attorney Approved 1/24/2020
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