HomeMy WebLinkAboutPW Master Services Agreement; Task Order No. 2 Private Land DevelopmentC 9.01 q 1 °1 00=-J -10
City of San Rafael
MASTER SERVICES AGREEMENT
DATED DECEMBER 12, 2019
WITH BKF ENGINEERS
TASK ORDER NO.2
PRIVATE LAND DEVELOPMENT
THIS TASK ORDER is entered into on M r , 2�_ etween the City of San
Rafael, a municipal corporation ("City"), and BkF Engineers ("Consultant").
RECITALS
A. The City and Consultant have entered into a Master Consultant Services Agreement
("Agreement") dated December 12, 2019 under which Consultant has agreed to perform certain
professional consulting services for the City; and
B. Pursuant to the terms of the Agreement, the City wishes Consultant to perform certain
tasks as set forth in this Task Order, which constitute the Project;
NOW, THEREFORE, City and Consultant agree as follows:
AGREEMENT
1. Scope of services. Consultant shall provide the services set forth in Attachment A of this Task
Order, dated February 7, 2020, as directed by the City.
Ralph Thomas shall be the Project Manager for Consultant for this Task Order. Additional professional
services may be performed by other Consultant staff with prior notice and approval by City.
a. City's duties. The City will:
(1) Determine the scope of services, as set forth in Attachment A.
(2) Make available the project plans and specifications and other City data related to the
project, including full information as to the City's requirements.
(3) Designate Shawn Graf as the person at the City responsible for monitoring performance
under this Task Order.
b. Consultant duties. The Consultant will:
(1) Provide and perform tasks identified in Attachment A.
(2) Provide miscellaneous consulting and other services related to the Project and not
stipulated elsewhere in this Task Order, when requested by the City in writing. A Task
Order Amendment is required if these additional services cannot be perfonned within the
Task Order budget.
2. Date of completion; Work hours estimate: Cost estimate and budget; Fee schedule.
Rev. May 2013
City of San Rafael Master Sewices Agreement
Task Order
With regard to each project given to Consultant that is subject to this Task Order, the time of completion,
work hours estimate, cost estimate and budget and fee schedule are set forth in Attachment A to this Task
Order.
3. Authorization to proceed.
The City will give Consultant authorization to proceed with the work specified in this Task Order only after
Consultant submits updated insurance certificates and endorsements, in accordance with Section 10 of the
Agreement.
4. Master Agreement terms; Conflicts.
Except as expressly otherwise provided herein, all terms of the Agreement shall apply to Consultant in the
performance of work pursuant to this Task Order. If there is a conflict between this Task Order and the
Agreement, this Task Order shall control.
4. Amendment of Task Order: Conflicts.
Except as provided in Section 1(b)(2) above, this Task Order may not be modified except by an Amended
Task Order executed and approved in the same manner as the Task Order.
Signatures. The parties have executed this Task Order, as of the date first written above.
CITY OF SAN RAF L CONSULTANT
By: By:
i Schutz, Ci Mnager
Name:
Contents approved:
Lo
Bill Guerin, Public Works Director
Reviewed By
By:
Robert F. Epstein, ityAttorney
2
Rev. Jan 2019
Title:y I 71"s t�6,+w
(if Consultant is a corporation, add signature
of second corporate officer)
Name: 6 RL'C& i4 u 1R C>, C L= o
City of San Rafael Master Services Agreement
Task- Order
Attachments:
A Task Order Proposal
Rev. Jan 2019
Title:
=: BKF !OROS +
ENGINEERS. SURVEYORS. PLANNERS
113ASK
ORDER
Task Order #01
San Rafael On -Call Surveying — Plan Check Services
BKF Job No. 20191984-10
Date: February 7, 2020
Client: City of San Rafael Dept. of Public Works Consultant: BKF Engineers
111 Morphew Street 4040 Civic Center Dr, Suite 530
San Rafael, CA 94901 San Rafael, CA 94903
Contact: Josh Minshall Contact: Jason Kirchmann
This is a Task Order request associated with the Master Services Agreement between BKF Engineers and the City
of San Rafael dated December -12, 2019 and is governed by the terms and conditions therein.
PROJECT MANAGER: Jason Kirchmann
(Signature)
CLIENT:
(Signature)
DATE: 02/07/2020
DATE:
BKF Engineers 14040 Civic Center Drive, Suite 530 1 San Rafael, CA 1949011415.930.7960
Delivering Inspit•ecl Itiftasaucfut•e
Attachment A
DESCRIPTION:
Provide plan review services on an as -requested basis. Plan review will generally
consist of review of submitted survey documents for application completeness,
conformance with City ordinances and technical accuracy.
Upon completion of the review, BKF will issue a letter to the City of San Rafael with a
summary of the comments and may include "redline" markups of the submitted
TASK(S):
documents.
Services will be provided as requested on a Time and Materials basis in accordance
with 2020 standard professional services fee schedule(subject to annual increase),
Services will continue until the Task Order budget shown below has been reached at
which point services will stop until an additional Task Order or separate contract are
authorized in writing.
Each plan review will be tracked separately, itemized on a single invoice for this Task
SERVICES TO BEGIN:
Upon receipt of written authorization
TO BE COMPLETED:
Case by case to be determined upon receipt of each package
DELIVERABLES:
Plan review letter and associated plan redlines.
CURRENT ADDENDUM VALUE:
$ 5,000
PROJECT MANAGER: Jason Kirchmann
(Signature)
CLIENT:
(Signature)
DATE: 02/07/2020
DATE:
BKF Engineers 14040 Civic Center Drive, Suite 530 1 San Rafael, CA 1949011415.930.7960
Delivering Inspit•ecl Itiftasaucfut•e
Attachment A
PNA RAF,QF
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CONTRACT ROUTING FORM
INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below.
TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER:
Contracting Department: Public Works
Project Manager: Hunter Young Extension: 3408
Contractor Name: bkf Engineers
Contractor's Contact: Jason Kirchmann Contact's Email: jkirchmann@bkf.com
❑ FPPC: Check if Contractor/Consultant must file Form 700
Step
RESPONSIBLE
DESCRIPTION
COMPLETED
REVIEWER
DEPARTMENT
_
a. Email PINS Introductory Notice to Contractor
DATE
Check/Initial
1
Project Manager
Click here to
❑
enter a dote.
b. Email contract (in Word) and attachments to City
2/18/2020
Attorney c/o Laraine.Gittens@cityofsanrafael.org
N IK
2
City Attorney
a. Review, revise, and comment on draft agreement
('lick here to
and return to Project Manager
enter a date.
❑
b. Confirm insurance requirements, create Job on
Click here to
PINS, send PINS insurance notice to contractor
enter a date.
❑
3
Department Director
Approval of final agreement form to send to
2/25/2020
N BG
contractor
Forward three (3) originals of final agreement to
4
Project Manager
11/19/2019
[91K
contractor for their signature
When necessary, contractor -signed agreement
5
Project Manager
❑ N/A
agendized for City Council approval *
*City Council approval required for Professional Services
❑
Agreements and purchases of goods and services that exceed
Or
$75,000; and for Public Works Contracts that exceed $175,000
Click here to
s
Date of City Council approval
enter a date.
PRINT
CONTINUE ROUTING PROCESS WITH HARD COPY
6
Project Manager
Forward signed original agreements to City
IK
Attorney with printed copy of this routing form
7
City Attorney
Review and approve hard copy of signed
3l I Z��
agreement
Review and approve insurance in PINS, and bonds
8
City Attorney
(for Public Works Contracts)
✓ f
9
City Manager/ Mayor
Agreement executed by City Council authorized
n
official
10
City Clerk
Attest signatures, retains original agreement and
forwards
4
4xv><Or C•L
copies to Project Manager /