HomeMy WebLinkAboutCC Planning Commission Vacancies____________________________________________________________________________________
FOR CITY CLERK ONLY
Council Meeting: April 6, 2020
Disposition: Approved staff recommendation
Agenda Item No: 4.a
Meeting Date: April 6, 2020
SAN RAFAEL CITY COUNCIL STAFF REPORT
Department: City Clerk
Prepared by: Lindsay Lara, City Clerk City Manager Approval: ___________
TOPIC: PLANNING COMMISSION VACANCIES
SUBJECT: CALL FOR APPLICATIONS TO FILL ONE FOUR-YEAR TERM TO THE
END OF JUNE 2024 AND ONE UNEXPIRED FOUR-YEAR TERM TO THE
END OF JUNE 2021 ON THE PLANNING COMMISSION DUE TO THE
EXPIRATION OF TERM OF BARRETT SCHAEFER AND THE
RESIGNATION OF JEFFREY SCHOPPERT
RECOMMENDATION:
It is recommended that the City Council call for applications to fill one four-year term to
the end of June 2024 and one unexpired four-year term to the end of June 2021.
BACKGROUND:
The Planning Commission consists of citizen volunteers appointed by the City Council to
make decisions or advise the City Council on land use and property development issues.
The Commission assures that new development is consistent with our long-range
General Plan, State laws and other public policies that advance the interests of our
community. Meetings are held on the second and fourth Tuesday of each month at 7:00
p.m. in the San Rafael Council Chambers, 1400 Fifth Avenue, San Rafael, CA 94901.
AN ALYSIS:
On March 9, 2020, Jeff Schoppert submitted his letter of resignation. On June 30, 2020
the term of Barret Schaefer is set to expire, and he has informed the City he will not be
reapplying. The board is composed of seven San Rafael residents who are appointed by
the City Council to four-year terms. By approving this item, staff will be able to release a
Call for Applications for eligible and interested community members to apply. Once
applications are received and reviewed, the City Clerk’s Office will schedule a special City
Council meeting where the City Council will interview candidates and make a selection to
appoint candidates to the Planning Commission.
FISCAL IMPACT: There is no fiscal impact associated with this item.
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2
RECOMMENDED ACTION: It is recommended that the City Council call for applications
to fill one four-year term to the end of June 2024 and one unexpired four-year term to the
end of June 2021.
ATTACHMENT:
1. Application Materials
2. Resignation Letter
Two Vacancies
Planning Commission
Applications to serve on the San Rafael Planning Commission to fill one four-year term to the
end of June 2024 and one expired term to the end of June 2021, may be obtained our
website at: https://www.cityofsanrafael.org/boards-commissions/. The deadline for filing
applications is Tuesday, April 28, 2020, at 5:00 p.m.
There is no compensation paid to Board Members. Members must comply with the City’s ethics
training requirement of AB 1234, and reimbursement policy. See attached information.
ONLY RESIDENTS OF THE CITY OF SAN RAFAEL MAY APPLY
The Planning Commission regularly meets on the second and fourth Tuesdays of every month
at 7:00 p.m. in the Council Chambers, City Hall.
The Planning Commission prepares and adopts long-term general plans for physical
development projects within the City of San Rafael, and reports on the design and
improvements of proposed subdivisions.
Interviews of applicants will be scheduled on a date and time to be determined.
An excerpt from the San Rafael Municipal Code re: Planning Commission membership, terms
of commissioners, powers and duties, etc., is also attached.
NOTE: All Planning Commissioners are required to file Fair Political Practices Commission
Conflict of Interest Statements, which are open to public review.
[Government Code Section 87200]
________________________________
Lindsay Lara
City Clerk
City of San Rafael
Dated: April 7, 2020
1
City of San Rafael
Planning Commission
Boards and Commissions Application
Applicant Information
Full Name:
*Address:
Street Address Apartment/Unit #
City State ZIP Code
*Phone: *Email
Resident of San Rafael for years.
Employer:
Occupation:
Business Address:
Street Address Apartment/Unit #
City State ZIP Code
Education
Supplemental Questions
Participation in the following civic activities:
Member of the following civic organizations:
SAN RAFAEL
THE CITY WITH A MISS ION
2
My reasons for wanting to serve are:
Describe possible areas in which you may have a conflict of interest with the City:
Demographics (Optional)
The demographic information you choose to provide is VOLUNTARY and OPTIONAL and refusal to
provide it will not subject you to any adverse treatment. This information will be considered confidential,
kept separate from your application and will not be used for evaluating applications or making
appointments. The City of San Rafael will use this information solely to conduct research and compile
statistical reports regarding the composition of its Board and Commission applicants.
Ethnicity:
American Indian or Alaska Native: a person having origins in any of the original peoples of North and
South America (including Central America), and who maintains tribal affiliation or community
attachment.
Asian: a person having origins in any of the original peoples of the Far East, Southeast Asia,
or the Indian subcontinent including, for example, Cambodia, China, India, Japan, Korea,
Malaysia, Pakistan, the Philippine Islands, Thailand, and Vietnam.
Black or African American: a person having origins in any of the black racial groups of Africa.
Hispanic or Latino: a person of Cuban, Mexican, Chicano, Puerto Rican, South or Central American,
or other Spanish culture or origin, regardless of race.
Native Hawaiian or Other Pacific Islander: a person having origins in any of the original peoples of
Hawaii, Guam, Samoa, or other Pacific Islands.
White: a person having origins in any of the original peoples of Europe, the Middle East, or North
Africa.
Two or More Races: a person who primarily identifies with two or more of the above race/ethnicity
categories.
To which gender to your most identify?
Male
Female
Nonbinary or Third Gender
Prefer to self-describe
Prefer not to say
3
How old are you?
Under 18
18-24 years old
25-34 years old
35-44 years old
45-54 years old
55-64 years old
65-74 years old
75+ years old
Signature
Signature: Date:
Filing Deadline: Mail to:
Date: Tuesday, April 28, 2020
Time: 5:00 p.m.
City of San Rafael, Dept. of City Clerk
City Hall, 1400 Fifth Avenue, Room 209
San Rafael, CA 94903
*Information kept confidential, to the extent permitted by law.
Chapter 2.16 BOARDS AND COMMISSIONS
2.16.040 Planning Commission--Creation--Membership.
There is created a planning commission for the city, consisting of seven members, not officials of the city,
appointed by the mayor with the approval of the city council.
(Ord. 505).
2.16.050 Terms of Planning Commission Members.
Of the members of the Commission first appointed, two shall be appointed for the terms of one year; two
for the terms of two years; two for the terms of three years; and one for the term of four years. Their
successors shall be appointed for terms of four years; if a vacancy occ urs otherwise than by expiration of
term it shall be filled by appointment for the unexpired portion of the term. (Ord. 505).
2.16.060 Advisory Members of Planning Commission.
Advisory members of the Commission shall be the city manager, the city attorney, and the city engineer.
The advisory members shall not have the power to vote and their terms shall correspond to their
respective official tenure. (Ord. 505).
2.16.070 Chairman and Secretary of Planning Commission.
The Commission shall elect a chairman from its appointed members, and may also elect a secretary who
may be an employee of the city. (Ord. 505).
2.16.080 Meetings and Quorum of Planning Commission.
At least one regular meeting shall be held each month on a date selected by the Commission. F our of
the appointed members of the Commission shall be required to constitute a quorum for the transaction of
the business of the Commission.
(Ord. 527: Ord. 505).
2.16.090 Removal from Planning Commission.
Any appointed member of the Commission may be removed by the mayor with the approval of the city
council or by a majority vote of the council. (Ord. 505).
2.16.100 Compensation of Planning Commission.
All members of the Commission shall serve as such without compensation.
(Ord. 505 (part).
2.16.110 Powers and Duties of Planning Commission.
It shall be the function and duty of the Planning Commission to prepare and adopt, in accordance with
and as provided by the Conservation and Planning Act of the state of California, comprehensive long -
term general plans for the physical development of the city of San Rafael, and of any land outside the
boundary thereof which bears relation to the city. The plans may be comprised of the following or other
and additional plans and maps which may in Commission’s judgment relate to the physical development
of the city:
streets and highway plan
parking plan
recreation plan
public buildings plan
transit plan
The Planning Commission shall be charged with the duty of making investigations, reports on the design
and improvements of proposed subdivisions, and shall have such powers in connection therewith as are
outlined in the Subdivision Map Act of the state of California, and the subdivision regulations adopted by
the city of San Rafael.
It shall be the duty of the members of the Planning Commission, including advisory members and
members of its staff, to inform themselves on matters affecting the functions and duties of the
Commission and all planning matters, and, to that end, when authorized by a majority of the Commission,
may attend planning conferences, or meetings of planning executives, hearings on planning legislation or
matters affecting the master plan or any part thereof, and the reasonable traveling expenses incidental to
the attendances shall be charges upon the funds allocated to the Commission.
The Planning Commission shall endeavor to promote public interest and understanding of plans
developed, and the regulations relating thereto. It shall be part of its duty to consult with and advise the
public officials, agencies, public utilities companies, school boards, civic and other organizations, and with
the citizens generally in relation to carrying out the plans.
The Commission shall adopt rules for the transaction of business and shall keep a record of its
resolutions, transactions, findings, and determinations, which records shall be a public record. (Ord. 913
(part), 1968: Ord. 505 (part)).
NOTICE TO BOARD & COMMISSION APPLICANTS
REGARDING ETHICS TRAINING
On January 1, 2006, a new law became effective that requires two (2) hours of ethics training of
the local legislative bodies by January 1, 2007. This new law defines a local legislative body as
a “Brown Act” governing body, whether permanent or temporary, decision-making or advisory,
and created by formal action of the City Council. In other words, any person serving on a City
Council, Board, Commission, or Committee created by the Council is subject to this ethics
training requirement. After this initial class, training will be required every two years.
Ethics training can be accomplished by taking a 2-hour class, self-study, or an on-line class.
You may seek reimbursement for taking any authorized ethics class. The city staff member that
is assigned to your committee can help you with the reimbursement process.
After you have completed the ethics class, the original certificate needs to be given to the City
Manager’s Office for record-keeping, with a copy kept for your records.
AB 1234 (Salinas). Local Agencies: Compensation and Ethics
Chapter 700, Statutes of 2005
This law does the following:
• Ethics Training: Members of the Brown Act-covered decision-making bodies must take two
hours of ethics training every two years, if they receive compensation or are reimbursed
expenses. The training can be in-person, on-line, or self-study.
For those in office on 1/1/06, the first round of training must be completed by 1/1/07.
• Expense Reimbursement -- Levels: Local agencies which reimburse expenses of members
of their legislative bodies must adopt written expense reimbursement policies specifying the
circumstances under which expenses may be reimbursed. The policy may specify rates for
meals, lodging, travel, and other expenses (or default to the Internal Revenue Service’s
(IRS) guidelines). Local agency officials must also take advantage of conference and
government rates for transportation and lodging.
• Expense Reimbursement -- Processes: Local agencies, which reimburse expenses, must
also provide expense reporting forms; when submitted, such forms must document how the
expense reporting meets the requirements of the agency’s expense reimbursement policy.
Officials attending meetings at agency expense must report briefly back to the legislative
body at its next meeting.
Jeffrey S. Schoppert
San Rafael , California 94903
BY EMAIL (Gary.Phillips@,cityofsanrafaelorg)
Hon. Gary 0 . Phillips
Mayor
City of San Rafael
City Hall, Room 203
1400 Fifth Avenue
San Rafael , CA 94901
Re: San ~ael Planning Commission
Dear Mayor Phillips:
I am sorry to tell you I am resigning my position as planning commissioner for the City
of San Rafael, effective immediately. l will no longer be living in the City and will thus not
meet the qualifications for holding that position.
My tenure on the commission has been one of the most rewarding and satisfying
experiences of my adult life . The City has a wonderfully talented, wise, and supportive staff and
I will sorely miss my interactions with them . I thank you for the trust placed in me and for
presenting me with the opport.uniIT to serve the city and community in which I spent the bulk of
my professional career and much, of my personal life.
I wish you and the entire City the best in the future.
Jeffrey S . Schoppert
cc: (by email)
Lindsay Lara (Lindsay.Lara@cityofsanrafael.org)
Paul Jensen (Paul .Jensen@cityofsanrafael.org)
Raffi Boloyan (Raffi .Boloyan@cityofsanrafael .org)