HomeMy WebLinkAboutPW Childcare Portable Building Replacement____________________________________________________________________________________
FOR CITY CLERK ONLY
Council Meeting: April 6, 2020
Disposition: Resolution 14782
Agenda Item No: 4.g
Meeting Date: April 6, 2020
SAN RAFAEL CITY COUNCIL AGENDA REPORT
Department: Public Works
Prepared by: Bill Guerin,
Director of Public Works
City Manager Approval: __________
File No.: 06.01.238
TOPIC: CHILDCARE PORTABLE BUILDING REPLACEMENT
SUBJECT: RESOLUTION APPROVING AND AUTHORIZING THE CITY MANAGER TO
EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH LOVING CAMPOS
ASSOCIATES, ARCHITECTS, INC. FOR ARCHITECTURAL AND ENGINEERING
DESIGN SERVICES ASSOCIATED WITH THE CHILDCARE PORTABLE
BUILDING REPLACEMENT PROJECT IN AN AMOUNT NOT TO EXCEED
$165,840
RECOMMENDATION: Adopt a resolution approving and authorizing the City Manager to execute
a professional services agreement with Loving Campos Associates, Architects, Inc. (LCA) for
architectural and engineering design services associated with the Childcare Portable Building
Replacement project.
BACKGROUND: The City of San Rafael has provided on-site childcare services in the Miller
Creek School District since the early 1980s. The City has established a program, in cooperation
with the school district, to install portable classrooms on school campuses for these on-site
programs. Additionally, the City has provided a facility at Pickleweed Park. The advantages of
portable buildings are that they provide enough permanent classroom space for childcare and
sufficient square footage to meet licensing requirements while saving on rental costs and offering
a less expensive alternative to new building construction.
Replacement of three portable buildings is recommended at Mary Silveira Elementary School
(located in Marinwood), Miller Creek Elementary School (located in Lucas Valley), and
Pickleweed Park as the structures have far exceeded their 20-year lifespan and cannot feasibly
be modernized. In January 2020, Department of Public Works staff issued a Request for
Proposals (RFP) to several architectural firms.
The Division of the State Architect (DSA) oversees and approves all school construction projects.
The approval of this agreement is urgent due to the need to coordinate the design of the three
structures with the DSA so that complete designs can be prepared for fabrication of portable
buildings in time to be placed on the campuses during the summer break in 2021.
ANALYSIS: On January 24, 2020, Public Works received three proposals from qualified firms.
Proposals were evaluated by City staff based on criteria specified in the RFP including, but not
limited to, understanding of the Scope of Work, previous experience with similar projects,
especially coordination with the Division of State Architect (DSA), qualified personnel, and
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2
familiarity with City and federal procedures for project delivery. Upon review of the proposals, staff
found LCA to be the most qualified consultant for this project. Based on a preliminary schedule
from LCA, we anticipate construction during summer 2021 following DSA approval.
FISCAL IMPACT: The consultant’s fee of $165,840 will be paid for from the Childcare Fund
(Fund #208). Upon completion of the design and DSA approval, a construction cost estimate will
be produced.
OPTIONS:
1. Adopt the resolution approving and authorizing the City Manager to execute a professional
services agreement with LCA.
2. Do not accept the proposal from LCA and provide further direction to staff.
RECOMMENDATION: Adopt the resolution.
ATTACHMENTS:
1. Resolution
2. Agreement and corresponding Exhibit A
RESOLUTION NO. 14782
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL APPROVING
AND AUTHORIZING THE CITY MANAGER TO EXECUTE A PROFESSIONAL SERVICES
AGREEMENT WITH LOVING CAMPOS ASSOCIATES, ARCHITECTS, INC. FOR
ARCHITECTURAL AND ENGINEERING DESIGN SERVICES ASSOCIATED WITH THE
CHILDCARE PORTABLE BUILDING REPLACEMENT PROJECT IN AN AMOUNT NOT TO
EXCEED $165,840.
______________________________________________________________________________
WHEREAS, the Library and Recreation Department manages the City’s Childcare program; and
WHEREAS, portable buildings located at the Miller Creek Elementary School, Mary Silveira
Elementary School and Pickleweed Park are more than 20 years old and in need of replacement; and
WHEREAS, funding for the project-associated consulting work is available through the City’s
Childcare Fund #208; and
WHEREAS, City staff has determined that design services from qualified consultants are
required for this project to prepare plans, specification, estimates and coordinate with the Division of
State Architect (DSA) for approval of work on school district property; and
WHEREAS, in response to the request for proposals (RFP), the Department of Public Works
received three proposals; and
WHEREAS, staff has reviewed the proposals and identified Loving Campos Associates,
Architects, Inc. (“LCA”) to be the most qualified firm; and
WHEREAS, the proposal from LCA was found to be complete and within industry standards.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN RAFAEL
RESOLVES as follows:
1. The City Council hereby approves and authorizes the City Manager to execute a Professional
Services Agreement with Loving Campos Associates, Architects, Inc. for architectural and
engineering design services associated with the Childcare Portable Building Replacement Project
in an amount not to exceed $165,840, in the form included in the Staff Report for this resolution,
subject to final approval as to form by the City Attorney.
2. Funds totaling $165,840 will be appropriated for this project from the Childcare Fund
(Fund#208).
3. The Director of Public Works is hereby authorized to take any and all such actions and make
changes as may be necessary to accomplish the purpose of this resolution.
I, LINDSAY LARA, Clerk of the City of San Rafael, hereby certify that the foregoing resolution
was duly and regularly introduced and adopted at a regular meeting of the Council of said City on the 6th
day of April 2020, by the following vote, to wit:
AYES: COUNCILMEMBERS: Bushey, Colin, Gamblin, McCullough & Mayor Phillips
NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: None
LINDSAY LARA, City Clerk
AGREEMENTFOR PROFESSIONAL SERVICES
FOR ARCIHTECTURAL CONSULTING SERVICES FOR THE CITY DAYCARE PORTABLE
BUILDING REPLACENIENT
This Agreement is made and entered into this / / t y of 2#
1 %/� b
200"i/ y and
between the CITY OF -S NT RAFAEL (hereinafter "CIT:";, and LOVING CAMPOS ASSOCIATES,
ARCHITECTS, INC., a California corporation dba LCA Architects (hereinafter "CONSULTANT").
RECITALS
WHEREAS, the CITY has determined that professional architectural and engineering consulting
set—%ices are required in connection with Department of State Architect (DSA) permitting coordination and
procurement, and portable building installation support services associated with City Daycare Portable
Building Replacement Proiect; and
WHEREAS, the CONSULTANT has agreed to render such ser -ices;
AGREEMENT
NOW, THEREFORE, the parties hereby agree as follows:
PROJECT COORDINATION.
A. CITY'S Project Manager. David Nicholson is hereby designated the PROJECT
MANAGER for the CITY and said PROJECT MANAGER shall supervise all aspects of the progress and
execution of this Agreement.
B. CONSULTANT'S Project Director. CONSULTANT shall assign a single PROJECT
DIRECTOR to have overall responsibility for the progress and execution of this Agreement for
CONSULTANT. Loren Gachen is hereby designated as the PROJECT DIRECTOR for CONSULTANT.
Should circumstances or conditions subsequent to the execution of this Agreement require a substitute
PROJECT DIRECTOR, for any reason, the CONSULTANT shall notify the CITY within ten (10) business
days of the substitution.
2. DUTIES OF CONSULTANT.
CONSULTANT shall perform the duties and/or provide services as described as Tasks 1-2 and A, B,
C, and D in CONSULTANT'S proposal dated January 28, 2020 and marked as Exhibit "A", attached hereto,
and incorporated herein.
DUTIES OF CITY.
CITY shall pay the compensation as provided in Paragraph 4, and perform the duties described in
Exhibit A; attached hereto.
4. COMPENSATION.
For the full performance of the services described herein by CONSULTANT, CITY shall pay
CONSULTANT as follows:
On a '.ime and materials basis for services rendered at the hourly rates Town in the LCA Architects 2020
Hourly Fee Schedule included in Exhibit A attached heretn. with a total not -to -exceed amount of $165,840.00
for costs and services of CONSULTANT provided under this Agreement.
Payment will be made monthly upon receipt by PROJECT MANAGER of itemized invoices
submitted by CONSULTANT.
5. TERM OF AGREEMENT.
The tern of this Agreement shall be for three (3) years commencing upon the date of execution of this
Agreement and ending on the last day of the 36`'' month from the Agreement date above. Upon mutual
agreement oithe parties, and subject to the approval of the City Manager the term of this Agreement may be
extended t6r an additional period of up to one (1) year.
U. TERMINATION.
A Discretionary. Either party may terminate this Agreement without cause upon thirty (30)
days written notice mailed or personally delivered to the other party.
B. Cause. Either party may terminate flus Agreement for cause upon fifteen (15) days written
notice mailed or personally delivered to the other party, and the notified party's failure to cure or correct the
cause of the termination, to the reasonable satisfaction of the party giving such notice, within such fifteen (15)
day time period.
C. Effect of Termination. Upon receipt of notice of termination, neither party shall incur
additional obligations under any provision of this Agreement without the prior written consent of the other.
D. Return of Documents. Upon termination, any and all CITY documents or materials
provided to CONSULTANT and any and all of CONSULTANT's documents and materials prepared for or
relating to the performance of its duties under this Agreement, shall be delivered to CITY as soon as possible,
but not later than thirty (30) days after termination.
7. OWNERSHIP OF DOCUMENTS.
The written documents and materials prepared by the CONSULTANT in connection with the
performance of its duties under this Agreement, shall be the sole property of CITY. CITY may use said
property for any purpose, including projects not contemplated by this Agreement.
8. INSPECTION AND AUDIT.
Upon reasonable notice, CONSULTANT shall make available to CITY, or its agent, for inspection
and audit. all documents and material- maintained by CONSULTANT in connection with its performance of
its duties under this Agreement. CONSULTANT shall fully cooperate with CITY or its agent in any such
audit or inspection.
9. ASSIGNABILITY.
The parties agree that they shall not assign or transfer any interest in this Agreement nor the
performance of any of their respective obligations hereunder, without the prior written consent of the other
party, and any attempt to so assign this Agreement or any rights, duties or obligations arising hereunder shall
be void and of no effect.
Revised 1.,2.9,`2020
10. INSURANCE,
A. Scope of Coverage. During the term of this Agreement, CONSULTANT shall maintain, at
no expense to CITY, the following insurance policies:
I : commercial general liability insurance policy in the minimum amount of one
million dollars ($1,000,000) per occurrence/two million dollars (52,000,000) aggregate, for death, bodily
injury, personal injury, or property damage.
2. An automobile liability (owned, non -owned, and hired vehicles) insurance policy in
the minimum amount of one million dollars ($1,000,000) dollars per occurrence.
3. If any licensed professional performs any of the services required to be performed
under this Agreement, a professional liability insurance policy in the minimum amount of one million dollars
(51,000,000) per occurrence/two million dollars (52,000,000) aggregate, to cover any claims arising out of the
CONSULTANT'c performance of services under this Agreement. Where CONS01ILTANTT is a professional
not required to have a professional license, CITY reserves the right to require CONSULTANT to provide
professional liability insurance pursuant to this section.
4. If it employs any person, CONSULTANT shall maintain worker's compensation
insurance, as required by the State of California, with statutory limits, and employer's liability insurance
with limits of no less than one million dollars ($1,000,000) per accident for bodily injury or disease.
CONSULTANT's worker's compensation insurance shall be specifically endorses to waive any right of
subrogation against CITY.
B. Other Insurance Requirements. The insurance coverage required of the CONSULTANT
in subparagraph A of this section above shall also meet the following requirements:
1. Except for professional liability insurance or worker's compensation insurance, the
insurance policies shall be specifically endorsed to include the CITY, its officers, agents, employees, and
volunteers, as additional insureds (for both ongoing and completed operations) under the policies.
2. The additional insured coverage under CONSULTANT'S insurance policies shall
be "primary and noncontributory" with respect to any insurance or coverage maintained by CITY and shall
not call upon CITY's insurance or self-insurance coverage for any contribution. The "primary and
noncontributory" coverage in CONSULTANT'S policies shall be at least as broad as ISO form CG20 01 04
13.
3. Except for professional liability insurance or worker's compensation insurance, the
insurance policies shall include, in their text or by endorsement, coverage for contractual liability and personal
injury.
4. By execution of this Agreement, CONSULTANT hereby grants to CITY a
waiver of any right to subrogation which any insurer of CONSULTANT may acquire against CITY by
virtue of the payment of any loss under such insurance. CONSULTANT agrees to obtain any
endorsement that may be necessary to effect this waiver of subrogation, but this provision applies
regardless of whether or not CITY has received a waiver of subrogation endorsement from the insurer.
5. If the insurance is written on a Claims Made Form, then, following termination of this
Agreement, said insurance coverage shall survive for a period of not less than five years.
Revised 1'292020
6. The insurance policies shall nro6de fnr n retroactive date of placement coinciding
with the effective date of this Agreement.
7. The limits of insurance required in this Agreement may be satisfied by a combination of
primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to
contain a provision that such coverage shall also apply on a primary and noncontributory basis for the benefit
of CITY (if agreed to in a written contract or agreement) before CITY'S own insurance or self-insurance shall
be called upon to protect it as a named insured.
8. It shall be a requirement under this Agreement that any available insurance proceeds
broader than ui in excess of me specified minimum insurance coverage requirements and/or limits shall be
available to CITY or any other additional insured party. Furthermore, the requirements for coverage and limits
shall be: (1:) the minimum coverage and limits specified in this Agreement; or (2) the broader coverage and
maximum limits ui coverage of any insurance policy or proceeds available to the named insured; whichever is
greater. No representation is made that the minimum Insurance requirements of this agreement are sufficient
to cover the obligations of the CONSULT ANT under this agreement.
C. Deductibles and SIR'S. Any deductibles or self-insured retentions in CONSULTANT's
insurance policies must be declared to and approved by the PROJECT MANAGER and City Attorney and
shall not reduce the limits of liability. Policies containing any self-insured retention (SiR) provision shall
provide or be endorsed to provide that the SiR may be satisfied by either the named insured or CITY or other
additional insured party. At CITY's option, the deductibles or self-insured retentions with respect to CITY
shall be reduced or eliminated to CITY's satisfaction, or CONSULTANT shall procure a bond guaranteeing
payment of losses and related investigations, claims administration, attorney's fees and defense expenses.
D. Proof of Insurance. CONSULTANT shall provide to the PROJECT MANAGER or
CITY'S City Attorney all of the following: (1) Certificates of Insurance evidencing the insurance coverage
required in this Agreement; (2) a copy of the policy declaration page and/or endorsement page listing all policy
endorsements for the commercial general liability policy, and (3) excerpts of policy language or specific
endorsements evidencing the other insurance requirements set forth in this Agreement. CITY reserves the
right to obtain a full certified copy of any insurance policy and endorsements from CONSULTANT. Failure
to exercise this right shall not constitute a waiver of theright to exercise it later. The insurance shall be approved
as to form and sufficiency by PROJECT MANAGER and the City Attorney.
11. INDEMNIFICATION.
A. Except as otherwise provided in Paragraph B., CONSULTANT shall, to the fullest extent
pennitted by law, indemnify, release, defend with counsel approved by CITY, and hold harmless CiTY,
its officers, agents, employees and volunteers (collectively, the "City indemnitees"), from and against any
claim, demand, suit, judgment, loss, liability or expense of any kind, including but not limited to attorney's
fees, expert fees and all other costs and fees of litigation, (collective!y `CLAIMS"), arising out of
CONSULTANT'S performance of its obligations or conduct of its operations under this Agreement. The
CONSUI.TANT's obligations apply regardless of whether or not a liability is caused or contributed to by
the active or passive negligence of the City Indemnitees. However, to the extent that liability is caused by
the active negligence or willful misconduct of the City Indemnitees, the CONSULTANT's
indemnification obligation shall be reduced in proportion to the City Indemnitees' share of liability for the
active negligence or willful misconduct. In addition, the acceptance or approval of the CONSULTANT's
work or work product by the CITY or any of its directors, officers or employees shall not relieve or reduce
the CONSULTANT's indennnification obligations. In the event the City Indemnitees are made a party to
any action, lawsuit, or other adversarial proceeding arising from CONSULTANT'S performance of or
Revised 1,2912020
operations under this Agreement, CONSULT. AN; shall provide a defense 'Lu the City Indemnitees or at
CITY'S option reimburse the City Indemnitees their costs of defense, including reasonable attorney
fees, incurred in defense of such claims.
B. Where the services to be provided by CONSULTANT under this Agreement are design
professional services to be performed by a design professional as that term is defined under Civil Code
Section 27 82.0, then, to the extent permitted by law including without limitation, Civil Code sections 2782,
2782.6 and 2782.8, CONSULTANT shall indemnify and hold harmless the CITY and its officers, officials,
and employees (collectively City Indemnitees) from and against damages, liabilities or costs (including
incidental damages. Court costs, reasonable attorney's fees as may be determined by the Court, litigation
expenses and fees of expert witnesses incurred in connection therewith and costs of investigation) to the
exient they are caused by the negligence, recklessness, or wilitul misconduct of CONSULTANT, or any
subconsultants, or subcontractor or anyone directly or indirectly employed by them, or anyone for whom
they are legally liable (collectively Liabilities). Such obligation to hold harmless and indemnify any
uidetnnity shall not apply to the extent that such Liabilities are caused in part by the negligence or willful
misconduct of such City Indemnitee.
C. The defense and indemnification obligations of this Agreement are undertaken in addition
to, and shall not in any way be limited by, the insurance obligations contained in this Agreement, and shall
survive the termination or completion of this Agreement for the full period of time allowed by law.
12. NONDISCRIMINATION.
CONSULTAI`Q'T shall not discriininate, in any way, against any person on the basis of age, sex, race,
color, religion, ancestry, national origin or disability in connection with or related to the performance of its
duties and obligations under this Agreement.
13. COMPLIANCE WITH ALL LAWS.
CONSULTANT shall observe and comply with all applicable federal, state and local laws,
ordinances, codes and regulations, in the performance of its duties and obligations under this Agreement.
CONSULTANT shall perform all services under this Agreement in accordance with these laws, ordinances,
codes and regulations. CONSULTANT shall release, defend, indemnify and hold harmless CITY, its officers,
agents and employees from any and all damages, liabilities, penalties, fines and all other consequences from
any noncompliance or violation of any laws, ordinances, codes or regulations.
14. NO THIRD PARTY BENEFICIARIES.
CITY and CONSULTANT do not intend, by any provision of this Agreement, to create in any third
party, any benefit or right owed by one party, under the terms and conditions of this Agreement, to the other
party.
15. NOTICES.
All notices and other communications required or permitted to be given under this Agreement,
including any notice of change of address, shall be in writing and given by personal delivery, or deposited with
the United States Postal Service, postage prepaid, addressed to the parties intended to be notified. Notice shall
be deemed given as of the date of personal delivery, or if mailed, upon the date of deposit with the United States
Postal Service. Notice shall be given as follows:
Revised 1129,''2020
TO C!1`. +
• i S Project ltlan3ai'I':
TO CONSULTANT's Project Director:
16. INDEPENDENT CONTRACTOR.
David Nicholson
City of San Rafael
111 Morphew Street
San Rafael, CA 94901
Loren Gachen, AiA
LCA Architects
590 Ygnacio Valley Rd, Ste 310
Walnut Crcck, CA 94596
For the purposes, and for the duration, of this Agreement, CONSULTANT, its officers, agents and
employees shall act in the capacity of an Independent Contractor, and not as employees of the CITY
CONSULTANT and CIT'r' expressiy intend and agree that time status of CONSULPANT, its officers, agents
and employees be that of an Independent Contractor and not that of an employee of CITY.
17. ENTIRE AGREEMENT -- AMENDMENTS.
A. The terms and conditions of this Agreement, all exhibits attached, and all documents expressly
incorporated by reference, represent the entire Agreement of the parties with respect to the subiect matter of
this Agrccmcnt.
B. This written Agrecincnt shall supersede any and all prior ar cements, oral or written,
regarding the subject matter between the CONSULTANT and the CITY.
C. No other agreement, promise or statement, written or oral, relating to the subject matter of this
Agreement, shall be valid or binding, except by way of a written amendment to this Agreement.
D. The terms and conditions of this Agreement shall not be altered or modified except by a
written amendment to this Agreement signed by the CONSULTANT and the CITY.
E. If any conflicts arise between the terms and conditions of this Agreement, and the teens and
conditions of the attached exhibits or the documents expressly incorporated by reference, the terms and
conditions of this Agreement shall control.
18. SET-OFF AGAINST DEBTS.
CONSULTANT agrees that CITY may deduct from any payment due to CONSULTANT under this
Agreement, any monies which CONSULTANT owes CITY under any ordinance, agreement, contract or
resolution for any unpaid taxes, fees, licenses, assessments, unpaid checks or other amounts.
19. WAIVERS.
The waiver by either party of any breach or violation of any term, covenant or condition of this
Agreement, or of any ordinance, law or regulation, shall not be deemed to be a waiver of any other term,
covenant, condition, ordinance, law or regulation, or of any subsequent breach or violation of the same or other
term, covenant, condition, ordinance, law or regulation. The subsequent acceptance by either party of any fee,
performance, or other consideration which may become due or owing under this Agreement, shall not be
deemed to be a waiver of any preceding breach or -violation by the other party of any tern, condition, covenant
of this Agreement or any applicable law, ordinance or regulation.
Revised 1/29:2020
20. COSTS AND AITORNEY'S FEES.
The prevailing party in any action brought to enforce the terms and conditions of this Agreement, or
arising out of the performance of this Agreement, may recover its reasonable costs (including claims
administration) and attorney's fees expended in connection with such action.
21. CITY BUSINESS LICENSE `OTHER TAXES.
CONSULTANT shall obtain and maintain, during the duration of this Agreement, a CITY business
license as required by the San Rafael Municipal Code CONSULTANT shall pay any and all state and federal
iaxes and any other applicable taxes. CITY shall not be required to pay fbr any work performed under this
.Agreement, until CONSULTANT has provided CITY with a completed Internal Revenue Service Fonn W-
9 (Reauest for Taxpayer Identification Number and Certification).
22. SURVA!AL OF TERMS.
Any terms of this Agreement that by their nature extend beyond the term (or (ermination) of flus
Agreement shall remain in effect until fulfilled and shall apply to both Parties' respective successors and
assigns.
23. APPLICABLE LAW.
The laws of the State of California shall govern this Agreement.
24, COUNTERPARTS AND ELECTRONIC SIGNATURE
This Agreement may be executed by electronic signature and in any number of counterparts, each of
which shall be deemed an original, but all of which together shall constitute one document. Counterpart
signature pages may be delivered by telecopier, email or other means of electronic transmission.
IN WITNESS WHEREOF, the parties have executed this Agreement as of the day, month and year
first above written.
CITY OF SAN RAFAEL CONSULTANT
B v:
JINFS,it} nager r
N'ame:
Title:—/
ATTEST:
[If CONSULTANT is a corporation, add signature
of second corporate officer]
Revised 1/29/2020
LINDSAY LARA, City Clerk
APPROVED AS TO FORM:
"RT-_ VF&
-ROBEF. EPSTEIN, Cit}' Attorrie
Revised 1/292020
ITA I
OUbLIC WORKS
]jl LCA JAN 3 0 2020
A R C H I TE C. T 5 CITY OF SAN RAFAEL
January 28, 2020
David Nicholson, P.E.
City of San Rafael
Department of Public Works, Engineering/CIP
111 Morphew Street
San Rafael, CA 94901
RE: Consulting Services for Replacement/Procurement of The After-
School/Daycare Por table Buildings @ Dixie and 1:9a; y Silveira
Elementary Schools and Pickleweed Park, San Rafael
Dear David:
I am pleased to submit our proposal for professional design and engineering services.
This agreement is based on City of San Rafael Request for Proposal Scope of Services
Tasks 1-2, dated January 2020.
Task
Hours/Rate
Fee
1.1 Peer Review (3 sites)
12 hrs/$195
$2,340.00
1.2a DSA Pre -Application Mtgs
24 hrs/$195
$4,680.00
1.2b Prepare DSA Submittal*
120 hrs/$195
$23,400.00
1.2c DSA Approval Processing**
120 hrs/$195
$23,400.00
1.4 City Coordination Mtgs (5)
20 hrs/$195
$3,900.00
2. Installation Support Services***
72hrs/$195
$14,040.00
k m
$71,760.00
*assumes current topographic survey and site plan (CAD) showing all buildings w/ DSA application numbers noted and applicable
buildings closed with certification by DSA and existing utility layouts.
"assumes portable manufacturer supplies pre certified structure eligible for "over the counter" review and approval.
***assumes 2 months duration for constructlon and 6 meetings with City.
Based on uncertainty regarding the availability of site and utility drawings, adequacy of
fire protection/alarm @ Pickleweed Park, and City's request/response to RFI dated
January 21, 2020, we recommend consideration of the following additional services not
defined in Request for Proposal.
590 Ygnado Wdlc y Ruad, Suite 310 � MAIL l t.ieol:, CA 91596 . 725 9d4 1676
1970 Droackvay, Suite 8M * Oakland, CA 9,1612 . 510.272 1060
Ica ar(.IIIICCt- corn
January 28, 2020
L"A r 19 102. 1
Page 2
Task
Hours/Rate
Fee
A. Civil Engineering Services to develop
$60,000.00
Site, Utility & Grading Plans for basic DSA
Submittal and/or ADA upgrades required
for approval. (allowance)*
B. Fire Protection,/Alarm for Pickleweed
$3,500 .00
Park (allowance)
I
I
I
► ►
C. Bidding Assistance
120hrs/$195
$23,400.00
D. DSA Closeout & Certification (8
24hrs/$195
$4,680.00
hrs/site)
*assumes current topographlc survey and site plan (CAD) showing all buildings w/ DSA application numbers noted and appl cable
but d nos closed wlth cert Ilcation by DSP. Is not available.
Reimbursables: Defined per attached Exhibit A. ; BUDGET: $2,500.00
Fee Exclusions
Site surveying including topographic, boundary and utility location
Structural Engineering
Third Party Cost Estimating
Construction Management (additional service offered by LCA, awarded later
date)
Agency Review and Permit Fees
Geotechnical Engineering
Contaminated Soils Remediation
Hazardous Material Abatement
Destructive Testing
- Resolution of unforeseen conditions
- Record Drawings
Any consultant, engineer, or discipline not specifically identified in this proposal.
Fee Schedule Notes
A. These fees will be billed in keeping with the progress of our work and are due and
payable (with no retention) within 30 days upon the client's receipt of billing invoice
from LCA Architects.
B. This fee quote is good for 30 days.
January 28, 2020
LCA w 19102.1
Page 3
C. Additional Services: Services in addition to the basic scope of work shall be provided
on an hourly basis or a mutually agreed upon fixed fee. The rates and multipliers for
additional services shall be per the Hourly Fee Rate Schedules attached as Exhibit A.
D. Project Fee based on the Scope of Services as defined in the Request for Proposals
for Consulting Services for Replacement/Procurement of The After-School/Daycare
Portable Buildings @ Dixie and Mary Silvelra Elementary Schools and Pickleweed
Park, San Rafael. Services. not defined in this RFP are excluded.
Fee Exclusions
- Construction Management (additional service offered by LCA, awarded later
date)
- Agency Review and Permit Fees
- Geotechnical Engineering
- Contaminated Soils Remediation
- Hazardotts Material Abatement
Destructive Testing
- Resolution of unforeseen conditions
- Record Drawings
- Any consultant, engineer, or discipline not specifically identified in this proposal.
Thank you for the opportunity to be of service. This proposal represents an
estimate based on our interpretation of desired Scope of Work and is open to
further definition and negotiation. If this proposal is acceptable to you, please sign
below and return a copy. Please call me if you have any questions.
Best regards,
O��
Carl E. Campos, CEO & Architect
LCA Architects Inc. I CA License C10482
CEC:dky:prpsl50
AGREED AND ACCEPTED:
Authorized Signature Date
Please sign and return one copy of this agreement to initiate these services.
EXHIBIT A
LCA ARCHITECTS, INC.
2020 HOURLY FEE SCHEDULE*
DESCRIPTION
HOURLY RATE
Principal
$220.00
Associate
$190.00 to $200.00
Project Manager
$200.00
Construction Manager
$155.00 to $190.00
Project Architect
$135.00 to $190.00
Quality Control Manager
$195.00
Specifications Writer
$195.00
Job Captain
$125.00 to $135.00
Designer
$125.00 to $180.00
CAD Tech
$125.00 to $145.00
Project Coordinator
$120.00 to $135.00
Administration/Research/Presentations
$90.00 to $125.00
Clerical
$120.00
Architectural Animation — Preparation of computer
generated views, renderings and simulations of
architectural interiors and exteriors. Preparation
of video "fly-by's," walkthrough's, and other
simulations.
$175.00/hr,
Expert Witness — Review of documents, meetings,
site visits, telephone conferences, administration of
the documents and materials, research, deposition,
testimony, court appearances, and travel time.
$500.00/hr.
Perspective Sketches and Renderings, Visual
Simulations
On a Per Drawing Basis
Mileage (outside of the Walnut Creek area)
**as adjusted by iRS guidelines
0.575/mile**
Copies, prints, CADD plots, photography, preparing and compiling .pdf sets, scanning, colored print
mounting, long distance phone calls, postage, express mail, and travel outside the Walnut Creek
area will be billed on a reimbursable basis: at cost plus IS%.
Overtime - If overtime is required by staff, to meet a customer's timing request, additional hourly
fee charges may apply. California employment law will apply.
Ettective Ul/0112020. Subject to change quarterly.