HomeMy WebLinkAboutHR Extension of Memorandum of Understanding with Western Council of Engineers____________________________________________________________________________________
FOR CITY CLERK ONLY
Council Meeting: June 1, 2020
Disposition: Resolution 14810
Agenda Item No: 6.a
Meeting Date: June 1, 2020
SAN RAFAEL CITY COUNCIL AGENDA REPORT
Department: Human Resources
Prepared by: Shibani Nag,
Director of Employee Experience
and Culture
City Manager Approval: _____________
TOPIC: EXTENSION OF MEMORANDUM OF UNDERSTANDING (MOU) WITH WESTERN
COUNCIL OF ENGINEERS
SUBJECT: RESOLUTION APPROVING A MEMORANDUM OF UNDERSTANDING SIDE LETTER
AGREEMENT BETWEEN THE CITY OF SAN RAFAEL AND WESTERN COUNCIL OF
ENGINEERS
RECOMMENDATION:
Adopt Resolution approving the Side Letter Agreement between the City of San Rafael and W estern
Council of Engineers (“WCE”).
BACKGROUND / ANALYSIS:
In July 2018, the City of San Rafael entered into a Memorandum of Understanding (MOU) with the WCE
for a two-year term from July 1, 2018 through June 30, 2020. The City and WCE have reached a tentative
agreement to extend the current MOU by one year, through June 30, 2021 by use of a side letter
agreement (Exhibit to Attachment 1). The side letter agreement also makes changes to certain terms of
the MOU, as described below. Attachment 1 is a resolution approving the recommended Side Letter
agreement.
Compensation: Given the City’s economic hardship resulting from the COVID-19 pandemic, and
associated revenue losses, it is recommended that job classes represented by the bargaining unit receive
a 0% base wage increase through June 30, 2021. The side letter would amend Section 3.1.2 of the MOU,
entitled “General Wage Increase,” to make this change. Also, as permitted under the MOU, this group
will participate in a furlough program, reducing current salaries by 3% for the fiscal year 2020-21.
F ISCAL IMPACT:
The current total annual salary and benefit cost to the City for the recommended action for the 10 full-
time equivalent (FTE) positions of WCE is $0. This recommendation is in line with the City’s COVID-19
Economic Recovery Plan that was created in response to the COVID-19 pandemic, and related impacts
to City revenue sources. The 3% furlough will result in annual savings of approximately $28,000.
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2
OPTIONS:
The City Council has the following options to consider on this matter:
1. Adopt the resolution approving the Side Letter.
2. Adopt resolution with modifications.
3. Direct staff to return with more information.
4. Take no action.
RECOMMENDED ACTIONS:
1. Adopt resolution to approve the Side Letter with WCE.
ATTACHMENTS:
1. Resolution (WCE) with attached Side Letter.
RESOLUTION NO. 14810
RESOLUTION OF THE SAN RAFAEL CITY COUNCIL APPROVING A
MEMORANDUM OF UNDERSTANDING SIDE LETTER AGREEMENT BETWEEN
THE CITY OF SAN RAFAEL AND WESTERN COUNCIL OF ENGINEERS
WHEREAS, on July 2, 2018 the City of San Rafael entered into a Memorandum of
Understanding with Western Council of Engineers (“WCE”) for a two-year term from July 1, 2018
to June 30, 2020 (the “MOU”); and
WHEREAS the City and WCE have reached a tentative agreement to roll over the current
MOU by one year, through June 30, 2021 as set forth in the attached “Side Letter Agreement
between WCE and the City of San Rafael”; and
WHEREAS, under the tentative agreement, job classes represented by WCE will receive
a 0.0% base wage increase through June 30, 2021; and
WHEREAS, job classes represented by WCE will also participate in a furlough program,
reducing current salaries by 3%; and
WHEREAS, the proposed compensation is in line with the City’s current budget
projections;
NOW, THEREFORE BE IT RESOLVED that the City Council of the City of San Rafael
hereby approves the attached “Side Letter Agreement between WCE and the City of San Rafael”
extending the MOU through June 30, 2021.
I, Lindsay Lara, Clerk of the City of San Rafael, hereby certify that the foregoing Resolution
was duly and regularly introduced and adopted at a regular meeting of the City Council of the City
of San Rafael, held on Monday, the 1st of June 2020, by the following vote, to wit:
AYES: COUNCILMEMBERS: Bushey, Colin, Gamblin, McCullough & Mayor Phillips
NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: None
_________
Lindsay Lara, City Clerk
SIDE LETTER AGREEMENT
BETWEEN WESTERN COUNCIL OF ENGINEERS (WCE)
AND
THE CITY OF SAN RAFAEL
The City of San Rafael (hereinafter referred to as "City") and Western Council of Engineers
(hereinafter referred to as the "WCE") entered into a Memorandum of Understanding
("MOU") with a term beginning on July 1, 2018 and terminating on June 30, 2020. The City
and the WCE are collectively referred to herein as the "Parties." The Parties now wish to
extend this MOU one year.
Effective June 8, 2020, the Parties mutually agree to extend the MOU one year to end on June
30, 2021 and to provide bargaining members with a zero percent (0%) salary increase.
From July 1, 2020 through June 30, 2021, the City will implement a three percent (3%)
furlough for all members in accordance with MOU section 7.6.
The specific provisions contained in this Agreement are intended to supersede any previous
agreements, whether oral or written, regarding the matters contained in this Agreement.
Except as provided here, all wages, hours, and other terms and conditions of employment
presently Association in the MOU remain in full force and effect.
The Parties have satisfied their obligations to meet and confer in good faith in accordance
with the Meyers-Milias-Brown Act ("MMBA") concerning the terms and conditions of this
Agreement and its implementation.
Thus, the Parties mutually agree to make the following changes to the MOU to read as
follows:
Paragraph 3 of the MOU
This Memorandum of Understanding shall be presented to the City Council of the City of San
Rafael as the joint recommendation of the undersigned parties for salary and employee benefit
adjustments for the period commencing July 1, 2018 and ending June 30, 20291. When ratified
by the WCE Bargaining Unit membership and approved by the City Council. this
Memorandum of Understanding shall be binding upon the WCE, the employees it
represents, and the City of San Rafael.
1.1.2 Term ofMOU
This agreement shall be in effect from July 1, 2018 through June 30, 20291.
3.1.2 General Wage Increase
Effective the first full pay period including in July 2018 or upon approval by the City Council,
whichever is latest, salary ranges for classifications in this unit shall be increased by 2.0%.
Effective the first full pay period in July 2019, salary ranges for classifications in this unit shall
be increased by 2.0%.
Effective the first nay period after July 1, 2020, salary ranges for classifications in this unit
shall be increased by 0.0%.
Effective the first nay period after January 1, 2021, salary ranges for classifications in this
unit shall be increased by 0.0%.
CITY OF SAN RAFAEL:
Date: -�ZDZo
UNCIL OF ENGINEERS (WCE)
Date: 06/08/2020 �J
CITY OF SAN RAFAEL