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Home My WebLink AboutCD Hazardous & Solid Waste Management JPA ApplicationAgenda Item No: 10 Meeting Date: April 18, 2011 SAN RAFAEL CITY COUNCIL AGENDA REPORT Department: Community Development Prepared by: Robert M. Brown City Manager Approval:�t. Community Development Director SUBJECT: Resolution authorizing the City manager to submit an application for Marin County Hazardous and Solid Waste Management Joint Powers Authority (JPA) Zero Waste Grant Program. RECOMMENDATION: Staff recommends that the City Council adopt Resolution authorizing the City Manager to submit the grant application, BACKGROUND: In 2010 the Marin County Hazardous and Solid Waste Management Joint Powers Authority (JPA) increased landfill "tipping" fees to fund waste reduction efforts. A Zero Waste Feasibility Study was completed in December 2010 which identified numerous policies and programs by which member agencies could significantly reduce waste generation. The JPA's adopted goal is to achieve 80% landfill diversion by 2012 and zero waste by 2025. The current countywide diversion rate is 72%, These JPA goals are consistent with those contained in our Climate Change Action Plan which calls for adoption of a zero waste goal and strategic plan, creation of facilities to convert organic waste to energy, assistance to homeowners for composting, adoption of a construction and demolition debris recycling ordinance, consideration of a local ban on disposable bags and food containers, updating of our waste franchise agreement to incentivize waste reduction, and environmentally preferable municipal purchasing practices. In March 2011 the JPA produced a Zero Waste Toolkit to assist member agencies in implementation of waste reduction programs (WRPs). To further assist member agencies and special districts, the JPA is currently offering grant funds to be used towards implementing the highest priority WRPs which include: ■ Adoption of a Zero Waste Resolution by each agency setting forth reduction goals and intended reduction programs, ■ Adoption and implementation of Construction and Demolition (C&D) Ordinances, ■ Adoption and implementation of Commercial and Multi -Family Recycling Ordinances, and ■ Implementation of Commercial and/or Residential Food Scrap Recycling. Waste Reduction Measures which are listed as having secondary priority include: ■ C&D Ordinance enforcement, ■ Outreach to set up recycling and composting at schools, ■ Coordination for recycling sand composting at local events, ■ Purchase of recycling containers, either public receptacles or portable containers for events, ■ Commercial waste audits, FOR CITY CLERK ONLY File No.: Council Meeting: Disposition: SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2 ■ Local composting classes, ■ Support for food scrap composting programs, ■ Implementation costs for an Environmental Preferable Purchasing program, and ■ Outreach associated with commercial and multi -family recycling programs. Grant funds available to member agencies (ten cities, nine special districts and the County — the City of Novato has elected to not participate) for FY11-12 total $245,111, and eligibility has been based on population. San Rafael's grant allocation is $58,879.43. The deadline for grant submittal is April 31, 2011, and adoption/implementation of all items within the submitted grant scope must occur by May 15, 2012, ANALYSIS: San Rafael is already actively pursuing implementation of several of the JPA's WRPs, including the following: 1. The City Council authorized a rate adjustment with Marin Sanitary Services to institute residential food waste collection and composting, 2. The City adopted a construction and demolition debris ordinance in 2007, but will have to modify that ordinance to adopt a very similar countywide version contained in the Zero Waste Toolkit, 3. The City is assisting the Central Marin Sanitation Agency and Marin Sanitary Services in creation of a commercial food scraps -to -energy program, 4. The City is currently leading an effort of six Marin jurisdictions to adopt a uniform plastic bag ban and limitations on disposable take-out food containers. In addition to these current efforts, the City expects to devote staff resources. in the coming months to: 5. Adopting a Zero Waste Resolution, 6. Adopt and enforce a multi -family and commercial recycling ordinance, and 7. Renegotiating the franchise agreement with Marin Sanitary to incorporate appropriate recommendations from the Zero Waste Toolkit. Based upon the amount of staff time that is anticipated to be spent implementing the seven items listed above, it is recommended that the City Council authorize the submittal of the JPA grant to reimburse the City for its staffing costs associated with these waste reduction programs. FISCAL IMPACT: The grant funds would reimburse the City for staffing costs associated with implementation of waste reduction programs. OPTIONS: 1. Identify other priorities for which to apply for grant funds. 2. Direct staff to not submit for grant funds. ACTION REQUIRED: Adopt Resolution authorizing the City Manager to submit applications for zero waste grants and to execute all necessary documents for the purposes of the grants for the period of five years to Marin County Hazardous and Solid Waste Management Joint Powers Authority. Encls. RESOLUTION NO. A RESOLUTION OF THE SAN RAFAEL CITY COUNCIL AUTHORIZING THE CITY MANAGER TO SUBMIT APPLICATIONS FOR ZERO WASTE GRANTS AND TO EXECUTE ALL NECESSARY DOCUMENTS FOR THE PURPOSES OF THE GRANTS FOR THE PERIOD OF 5 YEARS TO MARIN COUNTY HAZARDOUS AND SOLID WASTE MANAGEMENT JOINT POWERS AUTHORITY WHEREAS, the California Integrated Waste Management Act of 1989 (AB 939) required that all California jurisdictions achieve a landfill diversion of rate of 50% by the year 2000, and reduce, reuse, recycle and compost all discarded materials to the maximum extent feasible before any landfilling or other destructive disposal methods is used; and WHEREAS, strategies to reach zero waste can help to promote the overarching goal of each generation leaving less of an ecological footprint on the earth; and WHEREAS, on November 14, 2006 the JPA adopted a goal of 80% landfill diversion by 2012, and Zero Waste Goal by 2025; and 'WHEREAS, these waste reduction objectives are consistent with those contained in the 2009 San Rafael Climate Change Action Plan, specifically Programs LF 11 through LF 18; and WHEREAS, on January 27, 2012 the JPA approved Zero Waste Grant guidelines and established procedures governing the application, awarding, and management of the grants; and WHEREAS, Grant Application procedures require an Applicant's governing body to authorize by resolution its approval for submittal of the Grant Application(s) identified below, and the designation by job title of the individual authorized to execute all Grant documents on behalf of the City of San Rafael; and WHEREAS, if awarded, the City of San Rafael will enter into a Grant Agreement with the JPA for implementation of said Grant(s). NOW THEREFORE, BE IT RESOLVED that the City Council of the City of San Rafael authorizes the City Manager or her designee to execute in the name of the City of San Rafael all grant documents, including but not limited to, applications, agreements, amendments and requests for payment, necessary to secure JPA grant funds for which the City of San Rafael is eligible. BE IT FURTHER RESOLVED that this authorization is effective from April 7, 2011, through April 7, 2016. I, ESTHER C. BEIRNE, Clerk of the City of San Rafael, hereby certify that the foregoing Resolution was duly and regularly introduced and adopted at a regular meeting of the Council of said City on Monday, the eighteenth day of April, 2011, by the following vote, to wit: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: ESTHER C. BEIRNE, City Clerk