HomeMy WebLinkAbout2011-07-05_cityofsanrafael_1bb58e12379557880b8f192bced51e6bDepartment: Library
Prepared by: David Dodd
9
Agenda Item No:
Meeting Date: July 5,
2011
City Manager Approval:
SUBJECT: Agreement between the County of Marin and the City of San Rafael regarding the
Marin Literacy. Program / General Services — for Quarter 1, July 1- September 30, 2011.
RECOMMENDATION: Staff recommends that the City Council adopt the Resolution authorizing
the Mayor and the City Clerk to execute the Agreement."
BACKGROUND: Since 1985 the San Rafael Public Library and the Marin County Free Library have
closely cooperated in providing literacy services to residents of San Rafael and Marin County through the
Marin Literacy Program. The program includes basic adult literacy instruction as well as Family Literacy,
Inmate Literacy and Workplace Literacy. The Marin Literacy Program also provides health and education
services for parents and caregivers of children under age five through the project F.L.A.G.ship.
• ANALYSIS: In the attached agreement the County agrees to pay the City of San Rafael
TWENTY-FIVE, THOUSAND DOLLARS ($25,000) for providing literacy services listed below.
plus ONE THOUSAND FIVE HUNDRED DOLLARS ($1,500) for Families for Literacy ("FFL")
services to families who reside in the Marin County Free Library ("MC FL") service area, provided
MCFL receives the expected $10,000 grant for FFL from the California State Library..
The literacy services include but are not limited to the following:
1. Administration of the Marin Literacy Program and all of its components such as Adult Literacy,
Families for Literacy, Inmate Literacy, and Workplace Literacy;
2. Training, matching and supervision of volunteer literacy tutors;
3. Continuing education and support of volunteer literacy tutors by publishing newsletters,
providing in-service training opportunities, and conducting on-going support group programs;
4. Building and maintaining resource collections of instructional resources;
5. Providing information and resources to literacy program participants;
6. Providing clerical support as needed from the Marin Literacy Program San Rafael Office.
FISCAL IMPACT: The County has agreed to make $26,500 in payments ($25,000 and $1,500) to the
City for the various program costs under the Agreement. Therefore, the only impact on the General Fund
will be the City's obligation to pay $33,000 toward the operation of Marin Literacy Program during fiscal
year 2011-12, the equivalent of last year's contribution for partial cost of benefits for 3 positions. The
City's obligation for Quarter 1 will be $8,250, which is 25% of the annual amount.
FOR CITY CLERK ONLY
File No.:
Council Meeting:
Disposition:
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2
OPTIONS: Discontinue the Program, or direct staff to reduce the scope of the Program and re -negotiate
the Agreement with the County.
ACTION REQUIRED: Adopt resolution authorizing the Mayor and City Clerk to execute an agreement
between the County of Marin and the City of San Rafael to provide literacy general services on behalf of
the Marin County Free Library/San Rafael Public Library joint Marin Literacy Program.
Encls.
RESOLUTION NO.
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN
RAFAEL AUTHORIZING THE MAYOR AND CITY CLERK TO
EXECUTE AN AGREEMENT BETWEEN THE COUNTY OF
MARIN AND THE CITY OF SAN RAFAEL REGARDING THE
MARIN LITERACY PROGRAM / GENERAL SERVICES
(From 7/1/11— 9/30/11)
THE CITY COUNCIL OF THE CITY OF SAN RAFAEL RESOLVES as follows:
The MAYOR and CITY CLERK are authorized to execute, on behalf of the City
of San Rafael, an AGREEMENT BETWEEN THE COUNTY OF MARIN AND THE
CITY OF SAN RAFAEL regarding the Marin Literacy Program / General Services, a
copy of which is attached hereto as Exhibit "I" and by this reference made part hereof.
I, ESTHER BEIRNE, Clerk of the city of San Rafael, hereby certify that the
foregoing Resolution was duly and regularly introduced and adopted at a regular meeting
of the City Council of said City held on Tuesday, the 5th day of July, 2011 by the
following vote, to wit:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
ESTHER BEIRNE, City Clerk
AGREEMENT
for
GENERAL LITERACY SERVICES
between the
COUNTY OF MARIN
and the
CITY OF SAN RAFAEL
This Agreement is made and entered into this day of , 2011 in Marin County California, by
and between the COUNTY OF MARIN by and through its Marin County Free Library, hereinafter referred to as "COUNTY" and
the CITY OF SAN RAFAEL hereinafter referred to as "CITY".
WITNESSETH
In consideration of the mutual promises as hereinafter contained, the parties hereto agree as follows:
1. The CITY agrees to provide the COUNTY literacy services as described in Exhibit A, on behalf of the Marin County Free
Library/San Rafael Public Library joint Marin Literacy Program ("Literacy Services"). These Literacy Services will be
performed from the Literacy Office located at the San Rafael Public Library during the first quarter of fiscal year 2011-12,
from July 1, 2011 through September 30, 2011.
2. The COUNTY agrees to pay the CITY for the rendering of aforesaid. services:
• TWENTY-FIVE THOUSAND ($25,000) for general literacy services
• FIFTEEN HUNDRED DOLLARS ($1,500) for Families for Literacy services to families who reside in the Marin County
Free Library service area, provided MCFL receives the expected $10,000 grant for FFL from the California State
Library
•, The full sum of up to TWENTY-SIX THOUSAND FIVE HUNDRED DOLLARS ($26,500) is to be paid once as detailed
Section 3, below.
3. Payment shall be made payable to the City of San Rafael. The invoice for this payment shall be received no later than the
following date:
November 15, 2011
4. Neither party shall discriminate against any qualified individual based on race, color, religion, nationality, sex, age or
disability.
5. Either party shall have the right to terminate this Agreement at any time by giving notice in writing of such termination to the
other party. CITY shall immediately cease rendering literacy services upon receipt of such written termination notice or
upon giving such written termination notice to COUNTY and the following shall apply:
COUNTY shall pay CITY a pro rata share of the contract fee, as set forth in Section 2, based on the services rendered
by CITY prior to the date of termination; provided, however, that in no event shall any payment hereunder exceed
TWENTY-SIX THOUSAND FIVE HUNDRED DOLLARS ($26,500) and further provided that COUNTY shall not in any
manner be liable for lost profits which might have been made by CITY had CITY completed the services required by
this Agreement. The foregoing is cumulative and does not affect any right or remedy that COUNTY may have in law or
equity.
6. CITY shall defend, indemnify, and hold harmless COUNTY, its elected and appointed councils, boards, -commissions
,
officers, agents, and employees from any liability for damage or claims for damage for any economic loss or personal injury,
including death, as well as for property damage, which may arise from the intentional or negligent acts or omissions of CITY
in the performance of services rendered under this Agreement by CITY.
IN WITNESS WHEREOF, the parties hereto have entered into this agreement the day and year first above written.
Susan L. Adams, President, Board of Supervisors
County of Marin
ATTEST:
Deputy Clerk of the Board
Approved as m:
Deputy County 1
County of Marin
Albert J. Boro, Mayor
City of San Rafael
ATTEST:
Esther Beirne, City Clerk
Approved as to form:
City Attorney
City of San Rafael
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EXHIBIT "I"
Exhibit A
A. Literacy Services to be provided by CITY to COUNTY include, but are not limited to the
following:
1. Administer the Joint Literacy Program that provides services to residents of Marin
County Free Library service areas.
2. Seek grant opportunities for the Marin Literacy Program.
3. Manage grant funds and reports.
4. Train, match and supervise volunteer literacy tutors.
5. Provide continuing education and support of volunteer literacy tutors by publishing
newsletters, providing in-service training opportunities, and conducting on-going
support group programs.
6. Build and maintain resource collections of instructional resources.
7. Provide information and resources to literacy program participants.
8. Provide quarterly reports on the Marin Literacy Program to Marin County Free Library
Administration, with narratives due when specified and statistics provided within the
month following the end of each quarter.
9. Maintain Families For Literacy (FFL) services in Novato, with a staff presence
averaging four hours per week total at the Novato Libraries (South Novato Library and
Novato Regional Library).
10. Demonstrate, if requested to do so, that the Marin Literacy Program provides services
to an appropriate percentage of residents of the Marin County Free Library service
area.
11. Support the West Marin Literacy Program:
• Share supervision of the West Marin Literacy Program with County Library
Administration
• Include the West Marin Coordinator in MLP Staff meetings
• Include West Marin Literacy students in appropriate events
• Keep West Marin Literacy Program staff informed about grant opportunities
and State Library activities
• Share MLP materials and resources with West Marin staff and tutors
• Provide bilingual storytimes in Point Reyes
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