HomeMy WebLinkAbout2011-06-20_cityofsanrafael_d20c55f11307c9d4b2d0d70c43844608CITY OF
Agenda Item No: 1
Meeting Date: June 20, 2011
SAN RAFAEL CITY COUNCIL AGENDA REPORT
Department: Public Works
Prepared by: ,��Z4/e ' City Manager Approva , #
Director of Public Works (JD
File No. 18.10.14
SUBJECT: ACCEPT COMPLETION OF THE CANAL STREET PEDESTRIAN ACCESS
AND SAFETY IMPROVEMENTS PROJECT, CITY PROJECT #11122, AND AUTHORIZE THE
CITY CLERK TO FILE THE NOTICE OF COMPLETION.
RECOMMENDATION:
Staff recommends that the City Council accept completion of the project and authorize the City Cleric to
file the Notice of Completion.
BACKGROUND:
The Lifeline Transportation Program (LTP) is a federal funded program that supports projects to benefit
low-income connnunities. These projects are intended to address locally prioritized transportation gaps
and barriers with new or expanded services, or improved transportation choices, which provide low-
income communities a "lifeline" to access employment, services, and other activities that are considered
essential to daily life.
The Canal Street Pedestrian Access and Safety Improvements Project was designed based on the needs
identified in the Canal neighborhood's Community Based Transportation Plan (CBTP) that was adopted
in 2006 and constructed as part of the LTP. This project included the construction of bulb -out sidewalks,
curb and gutter along with storm drain modifications along Canal Street from Larkspur Street to Portofino
Street.
On September 4, 2008, the City Council approved Resolution Number 12812 and authorized the Public
Works Director to enter an agreement with Alta Planning and Design to design the project.
On October 4, 2010 the City Council adopted the project plans and specifications that were advertised in
accordance with San Rafael's Municipal code and policies on November 24, 2010. Bids were opened on
December 15, 2010 at 10:30 AM. The City Council adopted Resolution Number 13085 authorizing the
City Manager and City Clerk to enter into an agreement with Able General Engineering Inc. (the low
bidder) and construction commenced on January 31, 2011.
FOR CITY CLERK ONLY
File No.:
Council Meeting:
Disposition:
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Pal4e: 2
PROJECT UPDATE:
Construction was completed (including all punch list items) on June 15, 2011. The engineer recommends
acceptance of the project and recordation of a Notice of Completion.
PROJECT SUMMARY:
Project Revenue
Source
Amount
Note(s)
Federal Lifeline
Transportation
Program (LTP)
$336,000.00
This amount is 100%
reimbursable
Local Match
$34,341.45
Actual Contract Amount*
Total Budget
$370,341.45
$47,711.82
Project Expenses
Category
Amount
Design
$50,781.15
Printing Charges
$3,169.78
Subtotal Design
$53,950.90
Construction
June 15, 2011 92
Actual Contract Amount*
$258,324.48
Change Orders & Extra Work (See Below)*
$47,711.82
Testing (Compaction)
$2,862.00
Hydrant Relocation (MMWD)
$7,492.25
Subtotal Construction*
$316,390.55
Total Project Cost
$370,341.45
* includes retention to be paid 35 days after Notice of Completion is filed.
During the course of the construction many changes were necessary to account for existing umnarked
underground utilities. Utilities, such as a large PG&E gas facility that could not be moved, were marked
in one position but turned out to be in another position when the road was excavated. Our engineer's,
working closely with our contractor, adapted the plan to develop a product that fits the intent of the
program. This particular area of San Rafael also has issues with storm water pooling. Modification to the
curb, gutter and drainage systems were necessary to reduce ponding. These changes were required for the
project and could not have been anticipated prior to breaking ground with the construction. The original
construction amount approved by City Council was $301,049.00. An additional $15,341.55 was
necessary to complete the project which is supported within the original budget and no additional funding
is necessary.
The following summarizes project milestones and working days:
Working
Item Date Da. s
Date of Contract
December 21, 2010 -
Date of Notice to Proceed
January 26, 2011 -
Construction Work Commencement
January 31, 2011
All Work Complete (including Punch List Items)
June 15, 2011 92
Working Days allowed by contract
50
Working Days allowed by change order
23
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 3
Non -Working Days due to weather 19
Actual Working Days Allowed 92
All work was completed within the amount of working days specified.
ANALYSIS:
Pursuant to Civil Code Section 3093 the City, owner of the improvements, is required to record a Notice
of Completion upon acceptance of the improvements by the City. This acceptance initiates a time period
during which project sub -contractors may file Stop Notices seeking payment from the City out of the
funds owed to the Contractor for the project work.
ACTION REQUIRED:
Accept completion of the Canal Street Pedestrian Access and Safety Improvement Project, (Project
#11122) and authorize the City Clerk to file a Notice of Completion.