HomeMy WebLinkAbout2011-07-18_cityofsanrafael_85785a419d32988ffae99d18aee32a01CITY OF
Agenda Item No: 3_1
Meeting Date: 7/18/11
SAN RAFAEL CITY COUNCIL AGENDA REPORT
Department:
Prepared by: City Manager Approval:
Public Works Director (RAL)
File No.: 01.24.01
SUBJECT: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL TO WAIVE
COMPETITIVE BIDDING REQUIREMENTS AND AUTHORIZE THE SOLE SOURCE
PURCHASE OF A PARKING SERVICES ENFORCEMENT "GO -4" BUGGY IN THE
AMOUNT OF $34,326.06.
RECOMMENDATION: Staff recommends that the City Council approve the resolution waiving
competitive bidding and authorizing the purchase of one GO -4 parking enforcement buggy via a sole
source agreement with Municipal Maintenance Equipment (MME).
BACKGROUND: Buggy #217 was purchased in 2001 and has been in continuous service since that
time. The original FY 08-09 replacement date was extended as a cost-saving measure. #217 now
requires extensive repairs which would cost well in excess of its assessed value.
Only one manufacturer, Westward Industries of Canada, produces a parking enforcement vehicle with the
features needed by the Parking Services Division. Other enforcement vehicles lack right side exiting for
quick and safe access to parked vehicles, sliding doors used to chalk parked vehicles, or a narrow three -
wheel frame that maneuvers well on narrow streets and parking lots.
ANALYSIS: Westward Industries of Canada is the only manufacturer of the GO -4 Interceptor buggy, one
of six such vehicles operated by Parking Services.
FISCAL IMPACT: There are sufficient funds in the Vehicle Replacement Fund to purchase this vehicle.
OPTIONS: Council may choose not to approve the purchase. However staff does not recommend this
option due to the unique nature of the GO -4 Interceptor buggy and the lack of alternative enforcement
vehicles that would meet the needs of the Parking Services Division.
ACTION REQUIRED: Adopt resolution awarding the purchase of a GO -4 Interceptor parking
enforcement buggy via a sole source agreement with Municipal Maintenance Equipment.
Enclosures: Resolution
MME quote
FOR CITY CLERK ONLY
File No.:
Council Meeting:
Disposition:
RESOLUTION NO.
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SAN RAFAEL TO WAIVE COMPETITIVE BIDDING
REQUIREMENTS AND AUTHORIZE THE SOLE SOURCE
PURCHASE OF A PARKING SERVICES ENFORCEMENT
"GO -4" BUGGY IN THE AMOUNT OF $34,326.06.
THE CITY COUNCIL OF THE CITY OF SAN RAFAEL RESOLVES as follows:
WHEREAS, Parking Services enforcement buggy #217 was purchased in 2001 and has
now exceeded its useful life; and
WHEREAS, Section 2.55.070 of the San Rafael Municipal Code allows for the waiver
of competitive bidding in circumstances where "limitations on the source of supply, necessary
restrictions in specifications, necessary standardization, (or) quality considerations" are
applicable; and
WHEREAS, the only available parking enforcement vehicle that meets the needs of the
Parking Services Division is the GO -4 buggy manufactured by Westward Industries and available
through Municipal Maintenance Equipment; and
WHEREAS, there are sufficient funds in the City's Vehicle Replacement Fund to
purchase this vehicle.
NOW THEREFORE, BE IT RESOLVED by the Council of the City of San Rafael,
that it approves and authorizes the Public Works Director to issue a City purchase order
accepting the terms of the Quotation, dated June 30, 2011, from Municipal Maintenance
Equipment, for the purchase of one GO -4 Interceptor Parking Enforcement Vehicle for
$34,326.06.
I, ESTHER C. BEIRNE, Clerk of the City of San Rafael, hereby certify that the foregoing
Resolution was duly and regularly introduced and adopted at a regular meeting of the City
Council of said City held on the 18th of July 2011 by the following vote, to wit:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
ESTHER C. BEIRNE, City Clerk
ME
yqjj�'' dp M1, eTrAt
2360 Harvard Street , Sacrafllento, CA 95815 - (916) 922-1 101 3 Fax: (916) 922-1034
1061 H. Shepard Street, Unit B ° Anaheim, CA 92806 ° (7 14) 632-287 i > Fax: (7 14) 632-2874
4750 Caterpillar Road, Unit D , Redding, CA 96003 (530) 243-4856 > Fax: (530) 243-1447
1930 W. Winton Ave:, Suite 8 ° Hayward, CA 94545 - (510) 670-0230 Fax: (510) 670-9003
June 30, 2011
City of San Rafael Tel 415-458-5345
111 Morphew Street Fax 415-485-3390
San Rafael, CA 94901 dave.hulbert@sanrafael,org
Attention : Dave Hulbert, Shop Equipment Supervisor
We are pleased to provide the following quotation on the GO -4 Three Wheeled Utility
Vehicle and available options for your consideration:
One (1)2011/2012 GO -4 Model Interceptor III Three Wheel design with "Tubeguard" steel
frame and aluminum cargo box, split sliding metal doors, 61 -HP, four cylinder, liquid cooled
engine with automatic transmission, 70 amp alternator and starter, liquid core
heater/defroster, all season radial tires 155x80Rx13°, power assisted hydraulic disc brakes
on each of the three wheels, 9 gallon fuel -tank, shoulder harness, head restraint, outside
rear view mirrors, gauge package: speedometer, hour meter, fuel level, water temperature,
and indicator lights for oil pressure and diagnostic service light, muffler, vinyl seat, hub caps,
dome light, electric windshield wiper, electronic speed governor set at 40 MPH, painted all
white panels with black frame and accents. Complete with accessory plug in/switch
package, light bar mount, and front bumper protector.
Price F.O.D. San Rafael, CA $26,850.00
Air Conditioning 4,122:00
Radio w/CD & Roof Mount 376.00
Sub -Total . $31,348.00
9.50% Sales Tax 2,978.06
Total $34,326.06
Quotation includes delivery and on-site training..
Normal delivery 90-120 days A.R.O:
Terms Net 30.
Quotation valid for 30 days.
Thank you for your interest in this fine product. Should you have any questions or need
additional information, please let us know. We look forward to being of service.
Sincerely,
Municipal Maintenance Equipment, Inc.
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Tim Powers,
Assistant Sales Manager
Tuscomff Satis/action is Our Goal"