HomeMy WebLinkAboutFin Final Citywide Proposed Budget for Fiscal Year 2020-2021 and Legal Spending Limit PPTFINAL
PROPOSED
OPERATING/CIP
BUDGET
FISCAL YEAR 2020-2021
CITY COUNCIL
MEETING
JUNE 15, 2020
PRESENTATION
AGENDA
CITY OF SAN RAFAEL FY 2020-2021 BUDGET
FY 19-20
Update
FY 20-21
Proposed
City-wide
Operating
Budget
Recommen
d to Adopt
FY 20-21
Appropriation
s
Limit
FY 2019-2020 BUDGET STATUS
CITY OF SAN RAFAEL FY 2020-2021 BUDGET
Significant deviations from February 3, 2020 mid -year
presentation
GF -Projected decrease in total revenues –6.3%
Sales tax and use tax decrease of $3.7 million; 11%
Transient occupancy tax decrease of more than $800k;
25%
GF –Projected decrease in total expense –3.5%
Primarily from salary, benefit and retirement contribution
savings
FY 2019-2020 BUDGET STATUS
CITY OF SAN RAFAEL FY 2020-2021 BUDGET
Projected net losses of $2.85 million for FY 2019-20
$2.1 million will be offset by use of one-time funds and
assigned balances from prior years
Staff recommends the use of emergency reserves for the
remaining $721k
Other funds –
We are seeing impacts of COVID-19
Any required adjustments for other funds will be
presented as part of the year-end update
FOLLOW UP FOR FY 2019-2020
CITY OF SAN RAFAEL FY 2020-2021 BUDGET
August/September 2020 –update on results (unaudited)
November/December 2020 –Year-end financial/audit
reports
PROPOSED BUDGET FY 2020-
2021
CITY OF SAN RAFAEL FY 2020-2021 BUDGET
CITYWIDE BUDGET SUMMARY
CITY OF SAN RAFAEL FY 2020-2021 BUDGET
Fund
Sources
(Revenues and
Transfers)
Uses
(Expenditures
and Transfers)
General Fund 79,398,300$ 81,581,228$
General Plan 776,956 1,464,130
Special Revenue/Grant/Trust 27,484,518 32,877,061
Enterprise (Parking)5,076,525 5,072,452
Internal Service/Capital Replacement 16,657,617 17,238,594
Misc Capital Project Funds 642,394 9,517,225
Adj for ISF Charges/Transfers (19,806,777) (19,806,777)
City-Wide Totals 110,229,533$ 127,943,913$
SUMMARY OF MAIN TAKE AWAYS
CITY OF SAN RAFAEL FY 2020-2021 BUDGET
General Fund projected losses of almost $9 million
Reduced expenses by $1.4 million frozen positions,
$586k Voluntary Retirement Separation Program (VRSP),
$700k furloughs and additional department cuts of $4
million
Staff recommends using emergency reserves of $2.2
million to balance the budget
EVERY department reduced expenses to collectively meet
the $4 million reduction goal
Further position eliminations such as layoffs will be
brought forward at subsequent meetings
SUMMARY OF MAIN TAKE AWAYS
CITY OF SAN RAFAEL FY 2020-2021 BUDGET
Frozen positions and VRSP reduce City’s workforce from
FTE of 405.73 to 382.73
Due to furloughs and decrease in workforce, City services
will be impacted
Reduced over the counter hours
Greater wait times for customer service
Reduced recreation programs and/or community
center hours
Reduced capital improvement projects
Staff will return more often to highlight changes and
update the budget
GENERAL FUND -REVENUES
CITY OF SAN RAFAEL FY 2020-2021 BUDGET
Property tax increased by over 4% or $861k
Shared services agreements and VLF fees increased in
the range of 2-7%, or $351k
Sales and use tax decreased by over 15%, or $5.2
million
Most other fees such as permits, licensing,
development fees and plan review decreased in the
range of 1-10%
GENERAL FUND -EXPENSES
CITY OF SAN RAFAEL FY 2020-2021 BUDGET
Projected expense reductions total $6.7 million
Department cuts of $4 million included and
assessment is in process and will dictate further
position eliminations
Pension expenses are approximately 15% of total City -
wide budget or 20% of General Fund
Increased cost of doing business
Several City goals remain unfunded
GENERAL FUND
EMERGENCY RESERVES
CITY OF SAN RAFAEL FY 2020-2021 BUDGET
1
PROJECTED FY 2019-2020$7 million
PROPOSED FY 2020-2021$4.9 million
9%
6.3%
WHAT'S NEXT
CITY OF SAN RAFAEL FY 2020-2021 BUDGET
Staff will return to present a position elimination plan
Focus on re-opening the local economy and
enhancing efforts on business attraction and retention
to support businesses and increase revenues
Collaborate with the County and all Marin cities and
towns to evaluate opportunities for savings through
additional partnerships, shared services, and/or other
consolidation efforts
Continue to explore and gauge community interest in
other revenue generating possibilities
Build the Emergency Reserve back up
OTHER FUNDS
CITY OF SAN RAFAEL FY 2020-2021 BUDGET
Emergency Medical Services (Approved June 1)
Capital Project Funds (Presented May 18)
Measure A –Open Space (Approved May 18)
Measure D –Library Parcel Tax (4th year)
Measure C –Marin Wildfire Prevention (1st year)
Parking Enterprise Fund
Community Services –Recreation
Community Services –Childcare/Preschool
STAFFING
CITY OF SAN RAFAEL FY 2020-2021 BUDGET
FY 19/20 –addition of two positions and
reduction of 1.5 positions
School Resource Officer and Open Space
Ranger externally funded through state grants
and Measure C
Given frozen positions and VRSPs, this leaves us
with a workforce of 382.73, down from 405.73
Will not be hiring 127 temp/seasonal positions
GANN APPROPRIATIONS LIMIT
CITY OF SAN RAFAEL FY 2020-2021 BUDGET
New calculated limit: $143,208,909
Appropriations subject to limit: 73,554,079
Under the legal limit: $69,654,830
RECOMMENDED ACTIONS
CITY OF SAN RAFAEL FY 2020-2021 BUDGET
(1) Adopt a resolution approving the Fiscal Year 2020-
2021 Budget (including Capital Improvement Program)
(2) Adopt a resolution approving GANN
Appropriations Limit