HomeMy WebLinkAboutDS Network and Technology Project Management (Essential Facilities); First Amendment (missing COSR signatures)FIRST AMENDMENT TO AGREEMENT FOR NETWORK AND TECHNOLOGY PROJECT
MANAGEMENT SERVICES FOR ESSENTIAL FACILITIES PROJECTS
THIS FIRST AMENDMENT to Agreement is made and entered into as of the 26th day
of May, 2020, by and between the CITY OF SAN RAFAEL (hereinafter "CITY") and MarinlT,
INC. (hereinafter, "CONTRACTOR"), together referred to herein as the "Parties."
RECITALS
WHEREAS, the CITY and CONTRACTOR entered into an "Agreement for Network
and Technology Project Management Services for Essential Facilities Projects" dated April
15, 2019 (the "Agreement") for technology project management, network design, technical
support, technology integration and installation services associated with the CITY'S Essential
Facilities Projects; and
WHEREAS, the Agreement capped compensation to CONTRACTOR at $73,878.00
based upon the Parties' preliminary estimate of the extent of services that would be required
from CONTRACTOR in connection with the construction of the CITY'S Essential Facilities
Projects, which consist of two new fire stations and a Public Safety Center; and
WHEREAS, the CITY has completed the two fire stations but construction of Public
Safety Center is not expected to be completed until at least August, 2020; and
WHEREAS, the Parties have now determined that the complexity of the Public Safety
Center construction project will require more services from CONTRACTOR than were
estimated; therefore the Parties wish to amend the Agreement to increase the services and
compensation payable to CONTRACTOR; and
WHEREAS, the Public Safety Center project is not expected to be completed before
the expiration of the current term of the Agreement and the term should be extended;
NOW, THEREFORE, the Parties hereby agree to amend the Agreement as follows:
AMENDMENT TO AGREEMENT
1. Paragraph 4 of the Agreement, entitled "COMPENSATION," is hereby amended
to increase by $68,000 the compensation payable to CONTRACTOR for the
services described in Exhibit "A" to the Agreement, for an adjusted not -to -
exceed amount of $141,878. Such additional compensation shall be paid at the
hourly rates for CONSULTANT as set forth in Exhibit "A" to the Agreement.
1
2. Paragraph 5 of the Agreement is hereby amended to change the termination
date of the Agreement to December 31, 2020.
3. Except as specifically amended herein, all of the other provisions, terms and
obligations of the Agreement between the parties shall remain valid and shall
be in full force.
IN WITNESS WHEREOF, the parties have executed this First Amendment on the day,
month, and year first above written.
CITY OF SAN RAFAEL
JIM SCHUTZ, City Manager
ATTEST:
LINDSAY LARA, City Clerk
APPROVED AS TO FORM:
ROBERT F. EPSTEIN, City Attorney
MarinIT, INC., Contractor
By: dal//we.. Cores
Name: David K. Cooper
Title: President
[If Contractor is a corporation, add signature of
second corporate officer]
B\ y: key Hang 120 1C. -13 -,DT)
Name:wesley liang
Title: Partner
Marin IT
Change Order #1:
• Original contract Amount:
$73,878.00
366 Be Mar n Keys B vd
City of San Rafael — Essential Facilities and Public Safety Building
Suite D
$68,000.00
• Revised contract amount:
Novato CA 94949
415 259 5742 Te
Project:
System Installation — Change Order 1
415 454 3432 Fax
From:
David Cooper
Date:
May 20, 2020
www.marinit.com
To:
Sean Mooney - sean.mooney@cityofsanrafael.org
The City of San Rafael
1400 Fifth Avenue
San Rafael, CA 94901
Change Order #1:
• Original contract Amount:
$73,878.00
• Previous Changes:
$0.00
• Amount of this change
$68,000.00
• Revised contract amount:
$141,878.00
Description of work:
• Equipment configuration
• Equipment physical installation
• Integration of new systems / equipment with current city / county network
• System testing / validate expected functionality
• Post installation wireless heat map
• Documentation and turn over of configurations to city IT staff
Documentation:
All system documentation produced as part of this project will be turned over to the
designated contact at the end of the project or if requested by a authorized client
representative.
Travel
Travel / per diem outside of Marin County will be billed at actual cost. Marin IT will provide
backup documentation for expenses submitted.
Marin IT, Inc. Proprietary & Confidential
City of San Rafael - Public Safety Center
�1
Marin IT
Client Responsibilities
In order for Marin IT to perform the tasks included in this scope of work we will need at a
minimum but not limited to:
• Architectural drawings
• Building access — Misc areas, IDF, MDF, constriction site as needed.
• All drawings will be marked up by Marin IT, architect will be responsible for incorporating
design changes into construction drawings of record
Additional Change / System Upgrade Process
• Discuss the need for the change in scope with the designated representative(s)
• Identify the additional tasks, which need to be performed in order to complete the change
in scope.
• Estimate the cost associated with the additional scope, and determine the impact on
project schedule / time frame.
• Move forward contingent with approval from designated representative(s)
This agreement does not include hardware / system configuration.
This does not include equipment needed for installation. A bill of materials and associated costs will
be assembled as part of the design work above. This cost is developed based on Marin IT providing
equipment and all services above as well as work being performed during normal business hours.
Our hourly rates for services will range from $110.00 per hour to $145.00 per hour for any additional
work requested.
We look forward to discussing this project with you in more detail and moving forward with you as part
of the design team.
Thank you for your consideration
David Cooper
Marin IT, Inc.
Marin IT, Inc. Proprietary & Confidential
City of San Rafael — Essential Facilities and Public Safety Center
-2-