HomeMy WebLinkAboutSp. Library Parcel Tax Committee 2017-10-09 MinutesMINUTES OF THE REGULAR MEETING OF THE
Special Library Parcel Tax Committee
MONDAY, October 9, 2017
DOWNTOWN LIBRARY MEETING ROOM
6:00 P.M.
MEMBERS PRESENT: Phyllis Brinckerhoff
Pamela Cook
Gregg Kellogg
Peter Lee
Robert Ross
OTHERS ABSENT: None
OTHERS PRESENT: Henry Bankhead, ACTING DIRECTOR
APPROVAL OF AGENDA
Agenda was approved unanimously, following introductions between new and returning
members, as well as an overview of the parcel tax measure provided by Bankhead and
basic discussion of committee function by Lee and Brinckerhoff
APPROVAL OF MINUTES
None
PUBLIC COMMENT
None
ELECTION OF CHAIR – Lee made a motion seconded by Cook nominating
Brinckerhoff as chair. The motion was approved unanimously.
DECISION ON WHICH MEMBERS HAVE 4 AND 5 YEAR TERMS –Lee moved
that Lee and Brinckerhoff assume 4 years terms and the remaining committee members
assume the 5 year terms. The motion was seconded by Kellogg. The motion was
approved unanimously
REVIEW OF FINAL ANNUAL BUDGET REPORT FOR 2016/2017 –Various
questions were raising pertaining to how the parcel tax measure funds are expended, the
use of the fund-balance, and the existence of the set-aside. The use of a percentage
calculation to insure that the parcel tax was augmenting rather than replacing general
fund budget was discussed.
PLANNING FOR ANNUAL REPORT ON 2016/2017 BUDGET AND
EXPENDITURES FROM COMMITTEE TO CITY COUNCIL (FOR A
DECEMBER COUNCIL MEETING) Lee and Brinckerhoff volunteered to draft the
report for another meeting November 28th 6 PM in the library Meeting Room
REVIEW OF LIBRARY’S BUDGET ALLOCATIONS FOR 2017/2018 – The
committee was satisfied with the various line items, noticing that building maintenance
was no longer part of the new measure funding. Also members commented about the new
technology supplies and materials line item.
REVIEW OF LIBRARY’S OUTREACH EFFORTS FOR 1ST QUARTER OF
2017/2018 – Bankhead answered questions about the various outreach efforts and how
they are achieved. Kellogg had questions about whether the organization employed
measurable deliverables with regards to goals and objectives.
OPEN DISCUSSION – members mused about the possibility of web conferencing for
meetings. Bankhead reminded members that City of San Rafael policies required
members to be present in person. Questions were raised about how work could be
accomplished by email to avoid Brown Act violation by serial meeting. Next meeting
date was set for November 28th, 2017 at 6 PM.
ADJOURNMENT
Meeting adjourned at 7:30 pm.
Respectfully submitted by Henry Bankhead