HomeMy WebLinkAboutSp. Library Parcel Tax Committee 2018-11-26 AgendaAGENDA
Special Library Parcel Tax Committee
November 26, 2018
6:00 p.m.
San Rafael Public Library Meeting Room
1100 E St., San Rafael, CA
Committee Members: Phyllis Brinckerhoff, Peter Lee, Gregg
Kellogg, Pamela Cook, Gil Pruitt
City Staff: Henry Bankhead (Interim Library Director) Jinder
Banwait, Administrative Assistant
1. Approval of November 7th minutes.
2. Review of Draft for annual report on 2017/2018 budget and
expenditures from Committee to City Council (for a December
17th Council meeting)
3. Open discussion
Special Library Parcel Tax Committee
November 7, 2018, 6:00 PM: Meeting Minutes
Members Present: Phyllis Brinckerhoff, Peter Lee, Pamela Cook
Members Absent: Gregg Kellogg, Gil Pruitt
Staff Present: Henry Bankhead (Interim Library Director)
I. Call to Order: The meeting was called to order at 6:01 PM
II. Approval of October minutes: Cook moved, Lee seconded
III. Review of updated Library’s 2017/2018 Quarter 4 budget report: Bankhead
presented the 4th quarter budget report. The committee requested a reformatted
version to better reflect the use of the capital set-aside to pay for the Noll & Tam
contract. A reformatted version was provided during the meeting
IV. Planning for the 2017/2018 Measure D Report to Council: The committee will
mention in the report the concern that the parcel tax remain a distinct budget and
that the library budget will remain at the current percentage of the overall budget.
V. Open Discussion: Concerns were raised about the merger with Community
Services. Also, the committee had questions about yearend actuals with regard to
an ongoing surplus in the measure D funding which Bankhead agreed to address
with the finance department. The question was also posed as to whether the report
was required to go to council at the last meeting of December, or if it could be
delivered in January 2019.
VI. Adjournment: The meeting was adjourned at 6:53 p.m.
City of San Rafael—Special Library Parcel Tax Committee Report: FY 2017-18
The Committee’s sole function shall be to review the collection and expenditures of the
revenues from the Special Library Services Parcel Tax, adopted by Measure D on June
7, 2016 to ensure the monies have been expended in accordance with the authorized
purposes of Measure D. Measure D replaced Measure C which expired June 30, 2017.
Towards this end, the Committee has reviewed the Library Budget for 2017-18, and the
budget for 2018-19. The Committee believes that the actual expenditures for 2017-18
were in accordance with Measure D.
Another task of the Committee is to ensure that the Library maintains its share of the
City’s General Fund. The committee concluded, in accordance with the intent of the
resolution, the Library continues to maintain its appropriate share.
The text of Measure D states that the parcel tax would “provide a critical, consistent,
locally-controlled funding source, augmenting current general fund allocations for the
San Rafael Library to maintain library hours, equipment, materials and services for
children, teens and adults.” This was to ensure that the City would not cut general
funds to the Library because there was another source of funds.
When Measure C passed, the City Attorney ruled that the proportion referred to the
2009-10 Fiscal Year, the year in which the measure was written and sent to the voters.
Measure D passed in the 2015-16 Fiscal Year and the Library’s share was 4.41% of
General Fund Expenditures (the same as it was in FY 2009-10).
The Library’s share of the 2017-2018 General Fund Actual Expenditures was 4.38%,
slightly lower, but acceptable. The Committee has not seen the General Fund Budget
for FY 2018-19, but expect that the Library’s share of the General Fund Budget will be
at least 4.41%.
Looking ahead to when Community Services and Library Services combine, the
Committee expressed concern about tracking Measure D expenditures and the Library’s
share of the General Fund. We have been assured that there will be a way to break out
the Library’s share of the General Fund.
November 26, 2018