HomeMy WebLinkAboutSp. Library Parcel Tax Committee 2019-10-01 Minutes1
LIBRARY PARCEL TAX COMMITTEE
DRAFT MINUTES
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2nd floor Conference Room – 1400 5th Ave., San Rafael, CA
October 1, 2019 – 6:00 P.M.
CALL TO ORDER
Chair Brinckerhoff called the meeting to order at 6:00 P.M.
Roll Call
Board Members Present: Phyllis Brinckerhoff, Gregg Kellogg, Peter Lee, Pamela Cook,
(Gil Pruitt) arrived 6:12 PM)
Board Members Absent: None
Staff Present: Henry Bankhead, Assistant Library & Recreation Director/City
Librarian, Susan Andrade-Wax, Library & Recreation Director,
AGENDA AMENDMENTS
None
MINUTES
1. Approve regular meeting minutes of July 2, 2019
A motion was made by Board Member Cook, seconded by Board Member Lee, to
approve the minutes of the July 2, 2019 meeting with spelling and capitalization
corrections made by Lee and Kellogg. The motion was approved unanimously.
MEETING OPEN TO THE PUBLIC
2
2. Public Comment
none
MATTERS BEFORE THE COMMITTEE
3. Review the FY 2018/2019 4th Quarter Annual Revenue and Expenditure Budget Report
Board members weighed in on an alternate format for the budget spreadsheet and favored keeping
the original format that shows the totals of Measure D and the General fund expenditures for the
library. The Board also desired to see the PDF of the document produced in a more print-friendly
format. Board member Cooke suggested showing round numbers with no decimal places. Board
member Lee questioned the large amount of expenditures for Contract Services, particularly for
MARINet. Bankhead explained the costing formula for MARINet is based on population, circulation
and holdings and went on to explain that the City is 15% of the consortium. Bankhead also
suggested an open source online catalog as a strategy to reduce costs. Board member Lee wanted
to see Contract Services line unbundled into specific lines. Board member Lee also asked for the
current number of senior exemptions. (Bankhead estimated 100). Board member Lee asked for
clarification on the 33,418 listed as revenue for the 18/19 general Fund. Bankhead responded that
this represented library fines collected in 18/19. Several members were surprised, assuming that
the library no longer collected fines. Bankhead explained that the San Rafael Library still charged
fines for adult materials, but not for youth materials.
4. Planning FY 2018/2019 Annual Revenue and Expenditure Report from Committee to City
Council
Board members Lee and Kellog agreed to draft the Committee Report to City Council based on
the previous year’s report which Brinkerhoff would provide. Staff agreed to forward to the Board
information that would indicate what proportion the library’s general fund budget was compared
to the overall general fund. This is to help the committee draft their report with the shared
understanding that maintaining general proportionality was a shared goal that is non-binding.
ADJOURNMENT
The meeting was adjourned 7:13 P.M.